Electric Carts Solictation Event 249.pdf

Idaho Division of Veterans Services

RFQ Event 249 Electric Cart (E4 Gem Cart of Equivalent)

1. Purpose The Idaho State Veterans Cemetery (ISVC) in Boise Idaho is looking to purchase two (2) Electric Carts such as a E4 Gem Cart or equivalent model that meets the minimum specification listed in this solicitation for its cemetery grounds. Electric carts must be new, bids received for used or refurbished equipment will not be accepted and found non-responsive.

The contact for this RFQ is:

Danny Arnold 208-780-1326 danny.arnold@veterans.idaho.gov

2. Timelines and Delivery Quotes Due (by 5:00 p.m. MT) See LUMA Header Document

Delivery is desired within sixty (60) days after receipt of order (ARO). ISVC reserves the right to accept delivery dates outside of the desired delivery date if determined to be in the best interest of the State of Idaho.

3. Specifications See Exhibit A

Vendor must deliver the Electric Cart, FOB Destination, as coordinated with the Agency contact to the address below.

Delivery Address:

Idaho State Veterans Cemetery – Boise 10100 Horseshoe Bend Rd.

Boise, ID 83714

ISVC contact for delivery is:

Darin Sorensen

(208) 780-1350 darin.sorensen@veterans.idaho.gov

4. Award Basis Award will be made to the responsive responsible vendor with the lowest Total Cost, as provided on Exhibit B, Price Sheet.

5. Acceptance

5.1. Upon initial inspection ISVC-Boise shall confirm that the Electric Cart meets the minimum specifications and requirements.

mailto:darin.sorensen@veterans.idaho.gov

5.2. If the delivered Electric Cart does not meet the minimum requirements of the specifications, the vendor will be required to correct the deficiency at the vendors expense within thirty (30) days.

5.3 Demonstration/training of proper operations required.

5.4 Acceptance of State of Idaho Standard Terms and Conditions dated 05/21.

5.4.1 Governing Laws and Policies | State Division of Purchasing (idaho.gov)

6. Technical Support and information manuals

6.1. The Electric Cart shall be delivered with an operational manual, warranty guide, and consumer information guide necessary for proper operation and maintenance of the Electric Cart.

6.2. The vendor will furnish a copy of any service bulletin(s) applicable to the model of the front dumper being purchased.

6.3. ISVC must be placed on the mailing list to receive all dealers' service bulletins each time they are published. Bulletins must be emailed to darin.sorensen@veterans.idaho.gov

7. Warranty Requirements:

Standard manufacturer warranty that comes with the machine. Vendor will be responsible at their own cost for pickup of item/s in the event item/s cannot be repaired onsite.

Awarded vendor warrants that all item/s meet the specifications and are free from defects in material and workmanship.

8. Insurance Requirements:

Contractor shall maintain insurance in amounts not less than the following:

Commercial General Liability (CGL) with a limit of not less than $1,000,000 each occurrence, and $1,000,000 annual aggregate, if defense is outside the limits. If defense is inside the limits, the limit must be $2,000,000 each occurrence, and $2,000,000 aggregate. If necessary, a commercial umbrella or excess policy may be used to meet the limits required, providing the CGL is listed on the underlying insurance in the umbrella or excess policy, and the umbrella/excess policy meets the requirements above for acceptable carriers.

Automobile Liability including owned, non-owned, and hired liability with a limit of not less than $1,000,000 each occurrence, and $1,000,000 aggregate. If necessary, a commercial umbrella or excess policy may be used to meet the limits required, providing the Auto is listed on the underlying insurance in the umbrella or excess policy, and the umbrella/excess policy meets the requirements above for acceptable carriers.

Workers Compensation Insurance in amounts as required by statute in all states in which the contractor performs work, and Employers’ Liability with a limit of $100,000 Bodily Injury by Accident-each Accident, $100,000 Bodily Injury by disease-each employee, $500,000 Bodily Injury by Disease-policy limit.

If specified in an attachment to this Contract, Professional Liability insurance covering any damages caused by an error, omission, or any negligent acts. Combined single limit per occurrence and annual aggregate limit shall not be less than the amounts specified in such attachment or the equivalent.

https://purchasing.idaho.gov/governing-laws-and-policies/ mailto:darin.sorensen@veterans.idaho.gov

9. Response Enter your Total Cost on Exhibit B, Price Sheet and submit your quote via LUMA Supplier Portal / Supplier Portal (inforgov.com) so that it is received at IDVS-CSO prior to the deadline established above.

Quotes must include all Required Submittal Items (See below). If submitting via LUMA enter your Total Cost on Exhibit B AND in LUMA, and UPLOAD all Required Submittal Items.

List of Attachments Required Submittal Items Exhibit A – Specifications Exhibit B – Price Sheet IDVS Signature Page

Response to Specifications Warranty Information IDVS Signature Page https://sms-idaho-prd.tam.inforgov.com/fsm/SupplyManagementSupplier/page/XiSupplyManagementSupplierPage?csk.SupplierGroup=LUMA https://sms-idaho-prd.tam.inforgov.com/fsm/SupplyManagementSupplier/page/XiSupplyManagementSupplierPage?csk.SupplierGroup=LUMA

Exhibit A - Specifications RFQ Event 249– Electric Cart

These specifications are the minimum mandatory specifications that your quote must meet in order for the State to consider your quote for award. Restate each specification listed in this section, followed by your response demonstrating that your quote meets or exceeds the required specifications.

1. Quantity

1.1. Two (2) each.

2. Power

2.1. Six (6.0) Kilowatt (kW) per minute motor.

2.2. Must be capable of reaching a maximum speed of twenty (20) miles per hour.

3. Configuration

3.2 Must be equipped to carry a minimum/maximum of 4 passengers.

3.3 Must be equipped with an enclosed cab and full doors, two (2) on each side.

3.4 Must have full windshield with washer and wipers.

3.5 Equipped with heating and fan system for defrosting during inclement weather.

3.6 Industry standard head light system.

3.7 Equipped with sun visors for windshield.

4. Drive

4.1. Must be capable of forward and reverse drive.

5. Braking

5.1. Must be equipped with front disk breaking and rear drum brakes.

6. Battery

6.1. Must be equipped with a distance maintenance free AGM battery with a minimum of forty (40) mile range.

7. Construction

7.1. Must be made of quality industry standard materials.

7.2. Rugged front and rear bumper set.

8. Tires and Wheels

8.1. Sixteen (16") inch black diamond sport wheels and tread.

8.2. Standard street style tires. Turf tires will not be accepted.

9. Steering

9.1. Tilt with electric power steering.

9.2. Automotive style black steering wheel.

10. Controls

10.1. Single style pedal to control movement forward and reverse.

11. Seat

11.1. Standard bucket style seating, black or gray with weather resistant fabric.

12. Electrical Charging Unit

12.1 Must come with one (1) Kilowatt (kW) standard onboard charging unit, one hundred and twenty

(120) Volt standard plug in per each cart.

13. Dimensions

13.1 Minimum length of one hundred and thirty (130") inches and maximum of one hundred and forty (140") inches.

13.2 Minimum width of fifty (50") inches and maximum of sixty (60") inches.

14. Gross Vehicle Weight (GVW)

14.1 Must not exceed two thousand and five hundred (2,500 lbs) pounds.

15. Pre-delivery Service

15.1 The Electric cart must be completely serviced, inspected, properly adjusted and tested before delivery.

16. Exterior body color

16.1 Sliver or Arctic Frost.

17. Eliminations

17.1. Dealer's nameplates, medallions or insignias must not be installed anywhere on the Electric Cart.

If already installed the dealer nameplates, medallion or insignias must be removed and the surface underneath must be returned to the original manufacturer condition. All manufacturers’ nameplates, medallions and insignias are acceptable.

RFQ Event 249- Electric Cart

This Price Sheet must be submitted with your quote, electronically through the Idaho eProcurement System

(LUMA).

Provide your TOTAL COST for the Electric Cart, meeting the specifications outlined in Exhibit A. Your TOTAL COST must be fully burdened to include all costs associated with providing the commodity meeting ALL the required minimum specifications, including but not limited to delivery, demonstration and training, and warranty. Bids received that do not meet ALL the minimum requirements will be considered non-responsive.

TOTAL COST for two (2) each Electric Cart: $

If awarded the contract, will you meet the timeline for delivery in section 2?

YES *NO

*A ‘NO’ response may disqualify you from consideration for award. If a longer delivery time is required, please provide an explanation:

Provide your approximate delivery: days ARO.

Company Name:

Contact Name/Phone:

Contact E-mail: