electrcial_schedule_A_BWB_2022-2027.docx

Michigan.gov/MiProcurement

Contractor must enter company name here.

Michigan.gov/MiProcurement

SCHEDULE A – STATEMENT OF WORK CONTRACT ACTIVITIES

Request for Proposal No. 220000001900 Blue Water Bridge As-Needed Electrical Services This schedule identifies the anticipated requirements of any Contract resulting from this RFP. The term “Contractor” in this document refers to a bidder responding to this RFP, as well as the Contractor who is awarded the contract. The term “Bidder” is used to identify where specific responses to the RFP are required.

The Contractor must respond to each requirement or question and explain how it will fulfill each requirement. Attach any supplemental information and appropriately reference within your response.

IMPORTANT NOTE TO CONTRACTORS/BIDDERS: There are specific requirements for which acceptance must be simply acknowledged through a checkbox(es), and others that require further explanation. Click the appropriate checkbox and complete the entries as appropriate.

BACKGROUND

The Michigan Department of Transportation’s (MDOT), Blue Water Bridge (BWB), carries international traffic between Port Huron, Michigan, United States of America and Point Edward, Ontario, Canada. This Contract is for the services of a licensed electrician for the bridges, plaza facilities and neighboring state facilities, to keep that traffic moving.

There are five bridges: (over 617,127 sft of bridge deck)

1. BWB1 (west bound from Canada to the US),

2. BWB2 (east bound from the US to Canada),

3. The plaza over Pine Grove,

4. The bridge over EB BLI-94 at the west end of the plaza over the circle ramp,

5. The bridge over abandoned EB BL I-94.

The facilities include: (over 120,894 sft of building space and 23,888 sft of space under canopies)

1. BWB plaza Administration building, including the toll booths, inspection booths and canopies located at 1410 10th Avenue, Port Huron, MI,

2. Truck Cargo Facility Inspection building (TCIF) located at 2321 Pine Grove, Port Huron, MI

3. The Generator Building located at 2311 Pine Grove Ave, Port Huron, MI.

4. The Pedestrian Lobby building also located at 1410 Elmwood in the NE corner of the plaza.

5. The Methane Blower building, which has no address but is located north of the TCIF building and towards the west end of the TCIF building.

6. The Annex located at 2127 11th Avenue, Port Huron, MI.

7. The Maintenance Facility and salt shed located at 3555 EB I-94, Port Huron, MI by mile marker 272.4.

8. The maintenance facility shed at the SE corner of 10th Avenue and Elmwood.

9. Any other facility that the BWB may acquire.

10. The 9,200 sft Port Huron Welcome Center (PHWC) located at 3600 WB I-94, near mile marker 273.0, is a part of this contract. If work is done at the PHWC then a separate invoice shall be submitted.

SCOPE

The Contract is to provide as-needed electrical services to the Blue Water Bridges and Facilities to maintain the traffic entering and leaving the International Plaza.

1.0 Requirements

1.1 General Requirements

The services shall be performed by the Contractor only at the request of the Blue Water Bridge Maintenance Supervisor or his delegate.

If an Emergency situation occurs the Contractor shall be on site to repair said emergency within 2 hours of the call. Emergency Call outs will happen only by the BWB Maintenance Foreman or his delegate. Once the Contractor leaves the job site for the day the emergency stops and regular time will start again once the Contractor returns to continue working on the problem. The maximum amount of emergency line item pay per occurrence will be 12 hours.

If the repair is not an emergency the Contractor will coordinate schedules, anticipated equipment needs, labor needs and material needed with the BWB Maintenance Supervisor, or designee. MDOT will not pay for more laborers needed than the job requires. A master electrician does not need to be always on the job site, but a journeyman electrician does. The master electrician is responsible for all work. MDOT expects the appropriate employees to be on the job site, as an example, if an Apprentice and Journeyman can do the job, we will not pay for two master electricians to be on the site doing the work or if the job requires two employees MDOT won’t pay for three.

Hazardous electrical work pay, will include any time an employee(s) is in any bucket truck 46’ or taller off the ground or bridge deck or climbing over the bridge railings will be paid for as the applicable hazardous electrical work time line item. There may be times when climbing is the only way to repair a problem. The Contractor shall provide all climbing gear and trained personnel to perform the task.

The BWB WILL NOT provide the Contractor to use any of the aerial lift trucks, scissors lift trucks, backhoes, or equipment to close a lane.

This equipment listed and tools (except a semi-trailer type generator, if required) shall be supplied by the Contractor and will not be paid for separately but will be included in the Contract line items. Any equipment brought on site shall have the Contractors Logo on both sides of the equipment.

If a semi-trailer type generator or under bridge inspection unit is needed, force account will be paid according to the 2020 Standard Specifications for Construction.

When a lane(s) closure is needed the Contractor is to provide the labor, materials and equipment for the lane(s) closure at no additional cost to the Contract.

Regular working hours are from 7:00 am until 3:30 pm, Monday thru Friday. Overtime will only be paid to the Contractor if an employee spends more than 40 hours on this contract during the week.

If material is needed to be purchased, there will be two ways the purchase could be accrued.

All scrap material belongs to the Contractor and is the Contractors’ responsibility and cost to dispose of properly.

The Contractors time to start to be paid will start when they arrive at the Plaza or work site. Portal-to-portal drive time for labor or equipment will NOT be paid for.

If the electrical repair(s) includes breaking into a wall to repair the electrical problem, the Contractor will do the demolition, but the BWB will repair the damage, at no cost to the Contractor. Minimal demolition shall occur and only after the BWB Maintenance Foreman is notified and concurs with the needed demolition.

The Contractor is responsible to secure all permits required. The BWB will pay for the permit fees separately and will pay for Contractors time it takes to secure the permit per the contract line item for master or journeyman electrician performing electrical work on regular time on the plaza, bridges, or outbuildings without using lift trucks.

List all exception(s):

Bidder must describe how they comply with the above requirement(s):

1.2 Transition

A pre-maintenance meeting will be scheduled within 10 days of the repair work that is required. This meeting will entail when to schedule a project, how many employees and what employee will be required to perform the work, what materials will be needed how to procure material, what equipment will be required, how long the repair should take, who would be affected by the repairs, will there be lane closure, etc. The day the work is to start the contractor shall call the BWB Maintenance Supervisor when they arrive on site and when the day is done call the BWB Maintenance supervisor to give a description of the work for the day. In non-emergency work that will close the bridge or ramps, at least one weeks’ notice will be given for BWB to obtain permits.

The Contractor has reviewed and agreed to the Post-contract transition language as in the Standard Contract Terms.

List all exception(s):

Bidder must describe how they comply with the above requirement(s):

1.3 Training

The Contractor must provide the following training:

The Contractor must provide the BWB with the Master Electricians State of Michigan License.

The Contractor must explain its training capabilities and any training that is included in its proposal.

The Contractor must provide documentation and training materials.

List all exception(s):

Bidder must explain its training capabilities and any training that is included in its proposal:

2.0 Service Requirements

2.1 Timeframes

All Contract Activities must be delivered within the time frames agreed upon in the pre-maintenance meeting for each repair. The receipt of order date is pursuant to the Notices section of the Standard Contract Terms. Emergencies must be able to be on site to start repairs within 2 hours of the initial call.

List all exception(s):

2.2 Delivery

Delivery will be expected within the time frame as per the pre-maintenance meeting for each repair to be made.

List all exception(s):

Bidder must identify its plan for delivery and delivery method(s):

3.0 Acceptance

3.1 Acceptance, Inspection, and Testing

The State will use the following criteria to determine acceptance of the Contract Activities: Acceptance of the Standard Contract Terms section.

List all exception(s):

3.2 Final Acceptance

Final Acceptance will occur following the acceptance of the Standard Contract Terms section.

List all exception(s):

4.0 Staffing

4.1 Contractor Representative

The Contractor must appoint a Project Manager and an IBEW licensed master electrician(s) responsible for onsite work specifically assigned to the State of Michigan accounts, who will respond to State inquiries regarding the Contract Activities, answer questions related to ordering and delivery, etc. (the “Contractor Representative”).

The Contractor must notify the Contract Administrator at least 10 calendar days before removing or assigning a new Contractor Representative.

List all exception(s):

Bidder must identify its Contractor Representative:

4.2 Customer Service Toll-Free Number

The Contractor must specify its toll-free number for the State to contact the Contractor Representative. The Contractor Representative must be available for calls during the hours of 8:00 am to 5:00 pm Monday thru Friday, EST.

List all exception(s):

Bidder must identify its Customer Service Toll-Free Number:

4.3 Technical Support, Repairs and Maintenance

The Contractor must specify its toll-free number for the State to contact the Contractor for technical support, repairs and maintenance. The Contractor must be available for calls and service during the hours of 8:00 am to 5:00 pm Monday thru Friday EST.

When providing technical support, the Call Center must resolve the caller’s issue within 60 minutes. If the caller’s issue cannot be resolved within 24 hours, on-site service must be scheduled. The on-site service must be performed within 24 hours of the time the issue was scheduled for service.

List all exception(s):

Bidder must identify its toll-free technical support number:

4.4 Work Hours

The Contractor must provide Contract Activities during the State’s normal working hours Monday – Friday, 7:00 a.m. to 3:30 p.m. EST and possible night and weekend hours depending on the requirements of the project.

List all exception(s):

4.5 Key Personnel

The Contractor must appoint at least a lead licensed Master Electrician and a Project Manager (could be the same person), who will be directly responsible for the day-to-day operations of the Contract (“Key Personnel”). Key Personnel must be specifically assigned to the State account, be knowledgeable on the contractual requirements, and respond to State inquiries within 2 hours.

Contractor’s Key Personnel must be on-site when major decisions are made.

The State has the right to recommend and approve in writing the initial assignment, as well as any proposed reassignment or replacement, of any Key Personnel. Before assigning an individual to any Key Personnel position, Contractor will notify the State of the proposed assignment, introduce the individual to the State’s Project Manager, and provide the State with a resume and any other information about the individual reasonably requested by the State. The State reserves the right to interview the individual before granting written approval. In the event the State finds a proposed individual unacceptable, the State will provide a written explanation including reasonable detail outlining the reasons for the rejection. The State may require a 30-calendar day training period for replacement personnel.

Contractor will not remove any Key Personnel from their assigned roles on this Contract without the prior written consent of the State. The Contractor’s removal of Key Personnel without the prior written consent of the State is an unauthorized removal (“Unauthorized Removal”). An Unauthorized Removal does not include replacing Key Personnel for reasons beyond the reasonable control of Contractor, including illness, disability, leave of absence, personal emergency circumstances, resignation, or for cause termination of the Key Personnel’s employment. Any Unauthorized Removal may be considered by the State to be a material breach of this Contract, in respect of which the State may elect to terminate this Contract for cause under the Termination for Cause section of the Standard Contract Terms. It is further acknowledged that an Unauthorized Removal will interfere with the timely and proper completion of this Contract, to the loss and damage of the State, and that it would be impracticable and extremely difficult to fix the actual damage sustained by the State as a result of any Unauthorized Removal. Therefore, Contractor and the State agree that in the case of any Unauthorized Removal in respect of which the State does not elect to exercise its rights under Termination for Cause, Contractor will issue to the State the corresponding credits set forth below (each, an “Unauthorized Removal Credit”):

i. For the Unauthorized Removal of any Key Personnel designated in the applicable Statement of Work, the credit amount will be $500.00 per individual if Contractor identifies a replacement approved by the State and assigns the replacement to shadow the Key Personnel who is leaving for a period of at least 30-calendar days before the Key Personnel’s removal.

ii. If Contractor fails to assign a replacement to shadow the removed Key Personnel for at least 30-calendar days, in addition to the $500.00 credit specified above, Contractor will credit the State $200.00 per calendar day for each day of the 30-calendar day shadow period that the replacement Key Personnel does not shadow the removed Key Personnel, up to $200.00 maximum per individual. The total Unauthorized Removal Credits that may be assessed per Unauthorized Removal and failure to provide 30-calendar days of shadowing will not exceed $6,000.00 per individual.

Contractor acknowledges and agrees that each of the Unauthorized Removal Credits assessed above: (i) is a reasonable estimate of and compensation for the anticipated or actual harm to the State that may arise from the Unauthorized Removal, which would be impossible or very difficult to accurately estimate; and (ii) may, at the State’s option, be credited or set off against any fees or other charges payable to Contractor under this Contract.

The Contractor must identify the Key Personnel, indicate where they will be physically located, describe the functions they will perform, and provide current chronological résumés.

List all exception(s):

A. The Contractor must identify all Key Personnel that will be assigned to this contract in the table below which includes the following:

1. Name and title of staff that will be designated as Key Personnel.

2. Key Personnel years of experience in the current classification.

3. Identify which of the required key personnel positions they are fulfilling.

4. Key Personnel’s roles and responsibilities, as they relate to this RFP, if the Contractor is successful in being awarded the Contract. Descriptions of roles should be functional and not just by title.

5. Identify if each Key Personnel is a direct, subcontract, or contract employee.

6. Identify if each Key Personnel staff member is employed full-time (FT), part-time (PT) or temporary (T), including consultants used for the purpose of providing information for the proposal.

7. List each Key Personnel staff member’s length of employment or affiliation with the Contractor’s organization.

8. Identify each Key Personnel’s percentage of work time devoted to this Contract.

9. Identify where each Key Personnel staff member will be physically located (city and state) during the Contract performance.

<Add more rows below as needed> 1.

Name 2.

Years of Experience in Current Classification 3.

Role(s) / Responsibilities 4.

Direct / Subcontract/ Contract 5.

% of Work Time 6.

Physical Location

B. The Contractor must provide detailed, chronological resumes of all proposed Key Personnel, including a description of their work experience relevant to their purposed role as it relates to the RFP.

Qualifications will be measured by education and experience with particular reference to experience on projects similar to that described in the RFP.

Bidder must provide the resumes and information as required above – either in this response box or identified here as an attachment to this RFP labelled as [add details].

4.6 Organizational Chart

The Contractor must provide an overall organizational chart that details staff members, by name and title, and subcontractors.

Bidder must provide detailed information as required above – either in this response box or identified here as an attachment to this RFP labelled as [add details].

4.7 Disclosure of Subcontractors

If the Contractor intends to utilize subcontractors, the Contractor must disclose the following:

· The legal business name; address; telephone number; a description of subcontractor’s organization and the services it will provide; and information concerning subcontractor’s ability to provide the Contract Activities.

· The relationship of the subcontractor to the Contractor.

· Whether the Contractor has a previous working experience with the subcontractor. If yes, provide the details of that previous relationship.

· A complete description of the Contract Activities that will be performed or provided by the subcontractor.

Bidder must provide detailed information as requested in the above requirement(s).

The legal business name, address, telephone number of the subcontractor(s).

A description of subcontractor’s organization and the services it will provide and information concerning subcontractor’s ability to provide the Contract Activities.

The relationship of the subcontractor to the Bidder.

Whether the Bidder has a previous working experience with the subcontractor.

If yes, provide the details of that previous relationship.

A complete description of the Contract Activities that will be performed or provided by the subcontractor.

Of the total bid, the price of the subcontractor’s work.

4.8 Security

The Contractor will be subject the following security procedures:

A vetting process thru Customs and Border Protection (CBP) will be performed. The employee will ask to provide information on a form such as name, birth dates, Country of Citizenship, etc., 10 working days prior to expected start of work. Each employee that will be assigned to work on this project shall be vetted thru this CBP process utilizing current day standards. Each employee that passes the vetting process and is working on the plaza or bridges must be carrying his/her Western Hemisphere travel documentations and be prepared to show them at any time. The Contractors employees will be required to wear a vest with their companies’ logo on it. If a hard hat is required it shall have the company logo on it.

The Contractor must explain any additional security measures in place to ensure the security of State facilities. The State may require the Contractor’s personnel to wear State issued identification badges.

The Contractor’s staff may be required to make deliveries to or enter State facilities. The Contractor must: (a) explain how it intends to ensure the security of State facilities, (b) whether it uses uniforms and ID badges, etc., (c) identify the company that will perform background checks, and (d) the scope of the background checks.

List all exception(s):

Bidder must explain any additional security measures in place to ensure the security of the State and its facilities:

4.9 Access to Tax Information

The Contractor must comply with the requirements of IRS Publication 1075 (including Exhibit 7 Safeguarding Contract Language) and Michigan Department of Treasury Safeguard Requirements of Confidential Tax Data.

List all exception(s):

5.0 Project Management

5.1 Project Plan

The Contractor will carry out this project under the direction and control of the Program Manager. Within 30 calendar days of the Effective Date, the Contractor must submit a final project plan to the Program Manager for approval. The plan must include: (a) the Contractor's organizational chart with names and title of personnel assigned to the project, which must align with the staffing stated in accepted proposals; and (b) the project breakdown showing sub-projects, tasks, timeline, and resources required.

List all exception(s):

Bidder must submit its project plan as described above:

5.2 Meetings

The Contractor must attend the following meetings:

A kick off meeting within 10-calendar days of the Effective Date.

The State may request other meetings, as it deems appropriate.

List all exception(s):

5.3 Reporting

The Contractor must submit to the BWB Maintenance Supervisor or the delegate, the following reports. Building or bridge locations with total hours worked per employee, working classification of employees, warranties and equipment manuals.

List all exception(s):

Bidder must explain its reporting capabilities and any reporting that is included in its proposal:

Bidder must provide samples of required reports as attachments to this RFP. List file names here.

6.0 Pricing

6.1 Price Term

Pricing is firm for the entire length of the Contract.

List all exception(s):

6.2 Price Changes

Adjustments will be based on changes in actual Contractor costs. Any request must be supported by written evidence documenting the change in costs. The State may consider sources, such as the Consumer Price Index; Producer Price Index; other pricing indices as needed; economic and industry data; manufacturer or supplier letters noting the increase in pricing; and any other data the State deems relevant.

Following the presentation of supporting documentation, both parties will have 30 days to review the information and prepare a written response. If the review reveals no need for modifications, pricing will remain unchanged unless mutually agreed to by the parties. If the review reveals that changes are needed, both parties will negotiate such changes, for no longer than 30 days, unless extended by mutual agreement.

The Contractor remains responsible for Contract Activities at the current price for all orders received before the mutual execution of a Change Notice indicating the start date of the new Pricing Period.

List all exception(s):

7.0 Ordering

7.1 Authorizing Document

The appropriate authorizing document for the Contract will be purchase orders.

List all exception(s):

8.0 Invoice and Payment

8.1 Invoice Requirements

All invoices submitted to the State must include: (a) date; (b) purchase order; (c) quantity; (d) description of the Contract Activities; (e) unit price; (f) shipping cost (if any); (g) vendor-generated invoice number and (h) total price (i) purchase invoiced price of materials. Overtime, holiday pay, and travel expenses will not be paid.

List all exception(s):

8.2 Payment Methods

The State will make payment for Contract Activities using Electronic Fund Transfer (EFT).

List all exception(s):

8.3 Procedure

Reserved

List all exception(s):

9.0 Liquidated Damages

Late or improper completion of the Contract Activities will cause loss and damage to the State and it would be impracticable and extremely difficult to fix the actual damage sustained by the State. Therefore, if there is late or improper completion of the Contract Activities the State is entitled to collect liquidated damages in the amount of $1,000.00 and an additional $250.00 per day for each day Contractor fails to remedy the late or improper completion of the Work.

List all exception(s):

1 Revision Date: 10/2018

Version 2022-1 Page 2 of 2 image1.png