Ehibit M Agency Specific Requirement SOW Babylon Vet Center Relocation 02.docx

Readjustment Counseling Service Vet Center

The Department of Veterans Affairs is interested in leasing a minimum of 3969 (contiguous) usable square feet/ 4564 rentable square feet of clinical space for a Vet Center in the city of Babylon NY.

Space shall be available for use by Tenant (VA) for personnel, furnishings, and equipment to meet the needs for a Vet Center. Space design will provide maximum co-location of the staff providing services to our patients.

The space shall be of contiguous office space in a professional and aesthetically pleasing Building. Space offered must be in a quality building of sound and substantial construction, either a new, modernized building, or one that has undergone restoration or rehabilitation for the intended use. Space shall be located in a prime commercial office space with attractive, professional surroundings. Streets and public walkways shall be well maintained.

SPACE PLAN

Sample Layout of Space:

ROOM REQUIREMENTS

WAITING / RECEPTION AREA

· Four (4) quad electrical outlets, location as determined by VA.

· Two (2) Telecommunication outlets, location as determined by the VA.

· All walls to have Chair Rail and corner guards, mounted at height determined by VA.

· Minimum eight (8) foot x thirty (30) inch counter with lockable pass-thru window/security screen; minimum eight (8) foot base and overhead cabinets with counter.

· Direct window access to waiting area

· Restricted access or lockable door to clinic area

· Front and back entrances to check-in area

· Duress alarm

· One (1) dimmer light switch

· Wall Mounted coat rack

· Carpet Squares flooring per Vet Center Director’s selection

RESTROOM (MALE AND FEMALE)

· Door, hardware, lavatory, mirror and other accessories shall be accessible and designed for wheel chair access per the Uniform Accessibility Code

· Minimum one (1) accessible wall hung water closet and wall hung lavatory or as required by the International Plumbing & Building Codes

· Grab bars: For water closet

· Toilet paper dispenser

· Lavatory: Wall Hung with automatic sensors, gooseneck spout with plain outlet. At VA's option power operated automatic sensors may be required.

· Mirror: Minimum over lavatory, 24"x 36"

· Built-in waste receptacle and paper towel dispenser

· Wall mounted soap dispenser

· Wall mounted coat rack

· Baby changing stations

· One (1) GFCI electrical outlet

· Duress Alarm

· Tile Flooring per Vet Center Director’s selection;

TELECOMMUNICATION ROOM

· All perimeter walls shall extend from floor slab to structural system (deck) to prevent up and over access

· Four (4) electrical 20 amp

· No windows or other openings

· Door hinges inside the room door

· Metal frame and door with dead lock pin, automatic locking upon entry and exit for a secure File Room

· Doors shall be 1-3/4 in hardwood or hollow steel with welded pins. All doors shall be outfitted with 2 locksets. Doors with metal frames shall have a mortise lock with a deadlock pin feature and automatically latch on closure. If the door is not in a steel frame, one of the two locks must be a jimmy-proof rim dead lock.

· Building ground should be supplied to closet via green jacketed #2 stranded copper wire. Building ground cables should enter the room via 1/2” or smaller conduit that is securely fastened to the wall. (Unistrut or similar device) The conduit should not extend lower than 7’ 10” from the floor. This will accommodate room for a cable tray connected to a 7’ equipment rack.

· Cat 6E cables should enter the room via 6” or larger conduit that is securely fastened to the wall. (Unistrut or similar device) The conduit should not extend lower than 7’ 10” from the floor (8’ to 8’ 6” would be ideal if possible). This will accommodate room for a cable tray connected to a 7’ equipment rack.

· 25 Pair cable cables should enter the room via 3/4” or larger conduit that is securely fastened to the wall. (Unistrut or similar device) The conduit should not extend lower than 7’ 10” from the floor. This will accommodate room for a cable tray connected to a 7’ equipment rack.

GROUP COUNSELING ROOM/ CONFERENCE ROOM

· STC 50 requirements for partitions and sound gasketing and sweeps for the doors

· Eight (8) Electrical outlets

· Three (3) Telecommunication outlets

· One (1) additional Telecommunication outlet located by COR for conference call system (Possible location: Floor center of room)

· Vtel Equipped

· TV/Cable Outlet and separate electric outlet

· Wall mounted TV holder

· Duress Alarm

· One (1) Dimmer light switch

· Carpet Squares flooring per Vet Center Director’s selection

· Moveable/operable partition installed to separate the room into two

OFFICES (TEAM LEADER, OFFICE MANAGER, COUNSELORS)

· STC 50 requirements and sound gasketing and sweeps for the doors

· Eight (8) double electrical outlets – two (2) per wall

· Two (2) telecommunication outlets

· Add coat hooks on back of doors

· Door window glass panels shall be frosted for privacy (or other method of privacy as accepted by CO)

· Duress Alarm and duress pendants (portable, remote access, key fob style device)

· One (1) Dimmer light switch

· One (1) 20-amp electrical outlet

· Carpet Squares flooring per Vet Center Director’s selection;

EMPLOYEE BREAK ROOM

· All perimeter walls shall extend from floor slab to six inches above the ceiling grid and filled with fiberglass bat insulation to ensure acoustical privacy

· Four (4) GFCI Electrical outlets

· Two (2) Telecommunication Outlets

· Minimum of ten (10) feet of counter with base and overhead cabinets; double compartment sink

· Full size refrigerator (Lessor to provide)

· Built-in Convection Microwave Oven (Lessor to provide)

· Dishwasher (Lessor to provide)

· Tile flooring per Vet Center Director’s selection

Janitorial/Utility Closet

· Mop Sink

· Four (4) Electrical outlets

· Adjustable shelving on two walls

· Tile flooring per Vet Center Director’s selection

SUPPLY/STORAGE ROOM

· Four (4) Electrical outlets

· One (1) Telecommunication Outlets

· Adjustable shelving on two walls of each storage room - 3 shelves per wall with a depth of 15”

· Tile flooring per Vet Center Director’s selection

SECURE FILE ROOM

· All perimeter walls shall extend from floor slab to structural system (deck) to prevent up and over access

· Metal frame and door with dead lock pin, automatic locking upon entry and exit using Electronic Physicla Access Control Systems (PACS)

· Intrusion Detection System with Alarm

· Room to have dedicated quad 120 outlets and two CAT 6 data cables required between building demarcation point and data closet, each to be marked with an identifiable number on both ends.

· Lessor to install cabling.

· Door hinges inside the room door

· No windows or other openings

· Overhead lighting.

· Fire Extinguisher required.

· Four (4) Electrical outlets

· Two (2) Telecommunication Outlets

· Room will be outfit with cabinetry

· Tile flooring per Vet Center Director’s selection

DATA CLOSET

· Overhead lighting

· Reverse door of solid construction - open into hallway.

· The data closet shall be secured to VA access only and not be shared with any other tenant.

· Services such as a T1/T3/DSL/Cable and a 911 line shall be extended from the telecomm demarcation point to the data closet by the lessor. This can be accomplished by providing 4 cat 6 data cables from demark to data closet.

· Have 4 Cat 5E cables between tip closet and Network interface

· Data closet shall have a dedicated 110 (quad outlet) electrical circuit near the data rack. Data closet shall have an available ground and the data racks shall be grounded.

· Room shall be temperature controlled and able to be cooled to 69 degrees F.

· Data closet must be secure from floor to ceiling (deck) and not be able to be accessed by removing a ceiling tile. The specific location to be identified by the tenant once the area has been reviewed.

· A single cable will be required in the data closet for a wall phone to be terminated on a wall jack at 48” center.

· Data racks shall have sufficient space to mount patch panels, data equipment, PBX and UPS. Adequate space for growth must be figured in.

· Data racks shall have vertical and horizontal organizers affixed.

· Data racks shall be secured to the floor

· A 110 electrical outlet and a single cat 6 data cable shall be provided in the data closet in the ceiling for a Netbotz environmental monitoring system. The specific location to be identified by the tenant once the area has been reviewed.

· Voice cabling shall be terminated on 110 blocks in the data closet and the data cabling shall be terminated on wall mounted patch panels (the hinge shall be on the right side) in the data closet with a minimum cat5 rating.

· Horizontal organizers shall be installed between each patch panel and 1 vertical organizer shall be installed on the right side. All cabling shall be tested and certified.

· All cabling and materials shall be guaranteed for the term of the lease.

· A cable location shall consist of 3 Cat 6 cables in a triplex jack with a minimum of two locations per room. VA may request additional locations based on furniture layout to be provided at no cost to the VA.

· All cabling shall be home run to the data closet to be terminated on a Cat 6 patch panel, housed in a data rack.

· All cable shall have its own identifiable number that is labeled on both ends

DATA JACKS (TO CONNECT INTO THE VHA NETWORK)

· There must be a minimum of two data location in each room (excluding bathrooms and to be based on tenant furniture layout) that consists of three cables that can be used for voice or data, each to have its own location number and all to be terminated on a patch panel in the grounded data rack (not a server rack) in the data closet sequentially.

· Cabling must be installed according to BISCI standards.

· All cabling shall be continuous runs with no splices and be less than 328’.

· Patch Panels, jacks and cable shall all be rated at Cat 6 or higher and be tested and certified with a passed rating

· Must have the capability to add additional data locations as determined by occupants to be provided by the lessor within ten days from request

· VAMC can recommend a cable contractor if necessary.

COMPUTERS/TELEPHONE

· No special requirements above the standard requirements.

· All offices must have at least 1 computer per office with an additional data/phone jack to accommodate growth of the section and/or students, postdocs or interns.

· All offices must have at least 1 multi-line phone with data/phone to accommodate growth of the section and/or students, postdocs or interns

SECURITY ALARM SYSTM

· Lessor shall provide all materials and equipment required to complete installation of a security alarm system. The security alarm system shall include:

· Motion detectors for all rooms with windows.

· Motion detectors in hallways.

· Control pad at primary entrance/ suite entrance.

· Door contacts at all perimeter doors.

· Six portable panic buttons.

SECURITY

· Physical Security System similar to HSPD-12

OTHER CONSIDERATION

· Centralized check-in/check-out should be considered for efficient utilization of staff.

· The reception area is to be strategically located to give the office manager and/or team leader clear observation of waiting areas.

· 60 percent of the offices must have exterior windows. Each office, without an exterior window, shall have glass pane adjacent to door frame, in the door, or in the office with horizontal blinds for secure view of visitors (or other privacy mechanism as approved by CO).

· Corridors may be 6 feet in clear width.

· Signage outside building provided by the Lessor, according to VA specifications and meets City Ordinances.

· All rooms (except IT Closet) should be master keyed, locking mechanism should be on the inside of the frame, and locking mechanism must be approved by the VA.

· Facilities shall be non-smoking and Lessor must provide designated smoking areas along with signage prohibiting smoking and directing visitors and tenants to the designated smoking areas.

· The VA requires two walls with a series of exterior windows, maximizing the amount of natural light, unless waived by the LCO.

OTHER REQUIREMENTS:

THE LESSOR WILL PROVIDE:

· Snow/ice removal

· Heating system, and heating system maintenance and repair.

· Window washing and window washing supplies (windows to be washed inside every 3 months and washed outside every 6 months by Lessor)

· Lawn and landscaping maintenance (including exterior trash pickup outside 5 foot radius of exterior doors) performed weekly.

· Replacement of exterior/interior light bulbs/lamps that are hardwired to the building power

· Plumbing maintenance and repair

· Air conditioning, and air conditioning system maintenance and repair (balance report and adjustment for HVAC system provided annually to VA COTR. This test is to be performed by a licensed HVAC system balancing contractor.)

· Electrical maintenance and repair

· Electrical Utility Service

· Water Service

· Heating Fuel / Natural Gas Utility Service

· Painting

· Scheduled paintings every 4 years with wall patching and touch ups quarterly with no additional cost

· Carpet cleaning once every 6 months or as necessary.

· Carpet repair and replacement-scheduled and for damage

· Trash removal

· Cable Television

· Janitorial service and janitorial supplies

· Supplies (soaps, tissues, towels, toilet paper, etc.)

· Pest Control

· A Fire Alarm and Intrusion System. Include a Dispatch Service and all Maintenance and Testing in accordance with NFPA

· Security Alarm System and Monitoring

· Recurring Utility bills

GENERAL TECHNICAL REQUIREMENTS:

ACCESSIBILITY: Facility must be in full compliance with American Disabilities Act (ADA) requirements, including building, building access, and parking. Accessibility for new construction: to be considered for award, building to be constructed must fully meet the new construction requirements of the Americans with Disabilities Act Accessibility Guide (ADAAG) (36 CFR Par 36, App. A), the Uniform Federal Accessibility Standards (UFAS) and Department of Veterans Affairs Barrier Free Design Guide (PG-18-13, April 2006). The VA Barrier Free Design Guide can be found at the following website: http://www.wbdg.org/ccb/VA/VADEGUID/barrfree.pdf. All doors to patient accessible areas shall be 48” minimum width. Where standards conflict, the more stringent shall apply.

CODES: Structure shall be in compliance with local, national, and the International Building Code, and all applicable current NFPA Fire and Life Safety codes. Where codes conflict, the more stringent shall apply.

1. The Lessor shall develop and submit a design that is clearly defined, meets the overall solution for the primary Vet Center construction project. The design shall be in accordance with the Criteria For Design And Project Development, General Requirements and address the technical requirements, and new construction.

2. The Lessor shall meet with the Contracting Officer’s Technical Representative (COTR) prior to start of design to determine detailed requirements of work involved GOVERNMENT-FURNISHED DESIGN CRITERIA.

3. The Lessor shall design the space to conform to the requirements of the following VA documents, in preparing the design specified in this work order amendment. These documents can be found at the following website: http://www.cfm.va.gov/til/spec.aspCRITERIA FOR DESIGN AND PROJECT DEVELOPMENT (as applicable to project). Other design criteria may be required to meet specific requirements of the design work scope that are not listed above, or are not available on the VA Office of Facilities web site. Design shall be in accordance with applicable federal, state, and local codes. The Lessor is responsible for obtaining and complying with all such criteria.

ARCHITECTURAL:

FLOORS: Space shall be all on one level with direct parking lot access. Entrance shall be handicap accessible.

WALL FINISHES: Wall coverings shall be washable vinyl or washable paint. VA to select colors. Vendor shall be responsible for moving and returning of furniture to allow painting and vinyl replacement. Painting/vinyl work shall be done after hours and must be odor free when open for business. Perimeters of rooms must have rubber or vinyl base cove. All walls shall be finished, no exposed ductwork, conduit or piping. Install wood chair rail to protect wall services.

WALLS: The Lessor shall provide sound dampening insulation in all interior walls.

PAINTING: Painted walls shall be washable semi-gloss; ceilings shall be flat paint finish. All other painted surfaces shall be washable semi-gloss. Low VOC Paint shall be used.

FLOOR FINISH: Waiting area, Multipurpose Room, group room, staff offices, and reception area shall be carpet. Vestibule, other rooms with sinks, Restroom floors and wainscoting shall be ceramic tile. MDF room shall have static dissipative tile. VA to select color. Carpet tile shall be used. Carpet must meet recommended fire/smoke requirements. Flooring materials shall be free of asbestos containing materials.

CEILING FINISH: Ceilings may be sheetrock or lay in tile.

ASBESTOS / ENVIRONMENTAL HAZARDS: Existing buildings must be asbestos, mold and lead free

DOORS: Minimum door width is 36 inches. Doors shall be 1-3/4” solid core wood. Exterior entrance door shall be a minimum of 48 inches. Automatic door openers are required at the main entrance of the Vet Center and waiting room bathrooms for handicap accessibility. Doors to the clinic area shall be push pad operated on the clinic side and numerical combination operated on the waiting room side. Exterior doors with removable hinge pins will be retained with set pins or spot welded. A locked door will be required from the main waiting room to access the clinic areas. VA will assign locations of doors after award of contract.

DOOR HARDWARE: Doors shall have door handles or door pulls with heavyweight hinges. All doors shall have corresponding doorstops (wall or floor mounted) and silencers. All public use doors and toilet room doors shall be equipped with kick plates. Exterior doors and all common area doors shall have automatic door closers. All building exterior doors shall have locking devices shall be panic type devices. All hardware shall provide unrestricted egress and be capable of restricting access from the exterior. Properly rated and labeled fire door assemblies shall be installed on all fire egress doors.

Doors shall have door handles or door pulls with heavyweight hinges. The Lessor is encouraged to avoid the use of chrome-plated hardware. All doors shall have corresponding doorstops (wall- or floor-mounted) and silencers. Doors designated by the Government shall be equipped with 7-pin, tumbler cylinder locks and strike plates. All door entrances leading into the Government-demised area from public corridors and exterior doors shall have automatic door closers. All locks shall be master keyed. Furnish at least two master keys for each lock to the Government. Any exterior entrance shall have a high security lock, with appropriate key control procedures, as determined by Government specifications. Hinge pins and hasps shall be secured against unauthorized removal by using spot welds or peened mounting bolts. The exterior side of the door shall have a lock guard or astragal to prevent jimmying of the latch hardware. Doors used for egress only shall not have any operable exterior hardware. All security-locking arrangements on doors used for egress shall comply with requirements of NFPA 101.

Door for Telecommunication closet(s), Suite entry door and all other doors connecting the government space with the rest of the building, shall be equipped with 7-pin Interchangeable Cores and strike plates to be operated by card readers.

LOCKS: All doors must be equipped with cylinder lock locking hardware and master keyed to match existing VA “Best” brand, 7 pin locking system. Egress doors must be equipped with panic hardware and meet NFPA requirements for exit. Toilets to be equipped with privacy locks that can be unlocked in emergency with coin from outside. The Lessor will be responsible for providing and installing an automatic locking system with a buzzer to be used on the door from the waiting room to access the clinic area. The Lessor/Owner shall provide all hardware to include the interchangeable cores. The Lessor shall be responsible for the cost of the cores. The Lessor/Owner shall provide a door schedule submittal for VA approval. The key numbering convention will be agreed upon during the design phase.

Three master keys will be provided to the government. An exception to the building entrance will be made when the VA is not sole building tenant. The entire space will be keyed the same with the exception of the following spaces: Electrical Closet, OI&T Closet, Janitorial Closet, Storage/Supply Closets, Mechanical Space

SIGNAGE: Emergency egress signage meeting Life Safety code and The Joint Commission (TJC) is required.

All rooms must be equipped with solid plastic identification signs with room function and room number. Unicore brand signage (or approved equal) required in order to match VA system signage-will be approved by COTR. Owner to provide overhead directional signage to restrooms. Emergency egress signage meeting NFPA Life Safety code and Joint Commission is required. All signage must be ADA compliant. For additional information regarding signage see http://www.cfm.va.gov/til/spec.asp

PRIVACY: Aural privacy is required between rooms and between rooms and corridor so that private patient information may be discussed without being overheard. For sound privacy, walls of counselor offices and group/conference rooms must go from deck to deck and be sound insulated with an approved acoustical insulation. All doors must be solid core and include mechanical door bottom seals where necessary. All doors must be solid core. There is to be a privacy door(s) between the counseling area and the reception/waiting area. Wall construction of STC50. Sound Masking Baseline for Enclosed Office 40-42 dBA40-42 dBA and Open Office 48 dBA45-48 dBA.

Partition type options:

Option #1 Head Condition: Slab to deck partition extends up to the underside of the deck above, with continuous acoustical sealant.

Option #1 Partition Assembly: ½” quiet rock or equal, 3 5/8” metal stud framing, 3 ½” acoustical insulation (roxul or equal), ½” gypsum wall board

Option #2 Head Condition: partition extends 12" above highest ceiling, both sides of wall. 6" unfaced mineral fiber blanket insulation friction fit for sound deadening (ROXUL or equivalent approved acoustical insulation)

Option #2 Partition Assembly: ½” quiet rock or equal, 3 5/8” metal stud framing, 3 ½” acoustical insulation (ROXUL or equal), ½” gypsum wall board

Base Condition: Continuous Acoustical Sealant

Doors: should be solid core with sound gaskets and sweeps. Door frames should be insulated.

Outlet boxes: cover all sides of all tel. & elec. Outlets with 1/4" thick acoustical sealant before applying gwb. Do not install outlets back to back. To maintain max spacing between outlets on opposite sides of partitions.

ACOUSTICAL REQUIREMENTS:

· Reverberation Control. Ceilings in carpeted space shall have a noise reduction coefficient (NRC) of not less than 0.55 in accordance with ASTM C423. Ceilings in offices, conference rooms, and corridors having resilient flooring shall have an NRC of not less than 0.65.

· Ambient Noise Control. Ambient noise from mechanical equipment shall not exceed noise criteria curve (NC) 35 in accordance with the ASHRAE Handbook of Fundamentals in offices and conference rooms; STC 47-50 in corridors, cafeterias, lobbies, and toilets; STC 47-50 in other spaces.

· Noise Isolation. Rooms separated from adjacent spaces by ceilinghigh partitions (not including doors) shall not be less than the following noise isolation class (NIC) standards when tested in accordance with ASTM E336:

· Group Rooms STC 47-50

· Counseling Offices STC 47-50

· The sound resistant enclosures (partitions, doors, duct system) of the spaces listed below shall be designed to suppress generated noise and provide a satisfactory degree of acoustical isolation for adjacent occupied spaces. A minimum Sound Transmission Class (STC) rating of 47-50 shall be achieved. The required rating may be achieved through the use of construction such as a double layer of GWB on both sides or Quiet Rock product on both sides, slab/slab and/or ROXUL insulation for above ceiling.

· Alternatively, a gypsum board ceiling or gypsum board lay-in ceiling panels, both with sound attenuation blanket above the ceiling, shall be provided where ducts, pipes, etc., make it impractical to extend sound partitions to slabs or deck above. Where gypsum board ceilings with attenuation blankets are used, the double GWB partitions and sound attenuation blanket shall extend 6" above the ceiling. Studs shall continue to the floor above. Special attention shall be given to prevent possible flanking paths for noise transmission.

· The sound resistant enclosures of the following spaces shall be designed to assure speech privacy and achieve an STC rating of 47-50.

· Use sound gasketing around doors and door sweeps.

· In the design of exterior building walls at sites near airports, freeways, or heavy city traffic, consideration shall be given for the control of noise transmission from external sources.

WINDOW TREATMENT: Windows must be covered with vertical window blinds that utilize traverse rods provided by the Lessor. Blinds that utilize pull cords are not acceptable. Traverse rods shall draw from the center, right or left side. Horizontal blinds are acceptable only for enclosed integrated blinds. Draperies are not acceptable.

BATHROOMS: Sinks shall be equipped with soap dispenser provided by the lessor. A shelf and mirror provided by the lessor shall be installed above each sink. Each commode shall have a toilet paper dispenser provided by the lessor installed within easy reach. A coat hook shall be installed on inside face of door. A paper towel dispenser provided by the lessor shall be installed near the sink. All bathrooms shall meet handicap accessibility codes and will include grab bars at commode. The men's toilet shall have a urinal in addition to a commode. All toilets shall meet handicap accessibility codes and will include grab bars at commode. Metal partitions required at urinals and metal partitions with doors at commodes unless otherwise noted. Commodes and urinals shall be auto sensor flush.

CORRIDORS: All corridors shall be a minimum of 3 feet wide to meet ADA requirements.

FIRE EXTINGUISHERS: Portable 10 lb. fire extinguishers will be provided, hung and maintained by the VA. Lessor is to install recessed fire extinguisher cabinets at appropriate locations to meet NFPA.

COUNTERS: All counter tops shall be solid surface material (ex. Corian type) all exposed edges shall have a minimum ¾” radius (top, bottom, and corners).

CANOPIES: Entrance doors will be recessed 3 feet or a minimum of 3 ft by 3 ft rain canopies will be over each entrance door. Vestibule (air lock) must have 2 sets of doors separated by at least 8 feet. One door in each set must have an automatic door opener.

VESTIBULE: Vestibule shall be ADA compliant.

DRINKING FOUNTAIN: An accessible public refrigerated, wall hung drinking fountain will be provided in the waiting room or adjacent to the waiting room but not in the corridor.

ELECTRIC: Electric panels must be circuit breaker type with 25% excess capacity. Circuit breakers must be identified as to area served. Bathrooms and other wet locations must be equipped with GFCI outlets. All items must be U.L. approved. Rooms must be equipped with at least one duplex outlet on each of four walls of rooms and an additional outlet for walls longer than 12 feet. Smaller rooms must have at least two outlets. No more than 8 outlets per circuit. Data closet to have at least 5 120Vduplex outlets on 2 circuits and 1 dedicated 30 amp, 208V, 2 pole, 3 wire circuit with a L6-30R outlet. Lessor to provide one 120 V duplex in the center of the group clinic rooms, above the ceiling for future projector mounting provided and installed by the VA. Corridors will have outlets at least every 25 feet. All outlets in all rooms to be set ground plug up. All electrical systems shall meet and be in compliance with the National Electric Code (NFPA 70). Standard size ¾” conduit or above shall be used throughout entire space leased by the VA. Flexible whips are permitted only for lighting of type MC Cable and shall be used in accordance with NFPA 70. Outlet placement will be indicated by the VA during design review. As part of the lease the Lessor will provide the VA with a cost per electrical outlet for the Lessor to install electrical outlet additions to the facility beyond the previously listed requirements.

SITE CONSIDERATIONS:

LOCATION: Facility must be highly visible and located in an area accessible to and from main thoroughfares.

PARKING: Adequate, safe lighted parking on site for regular vehicles and handicap vehicle parking spaces shall be provided, with one designated van drop off/loading area.

ACCESSIBLE PARKING: The accessible parking spaces must be immediately adjacent to the building, meeting local code but not exceeding a distance of 60 feet of entrance. Accessible spaces will be marked with signage by lessor. Entrance to the clinic must be handicap accessible in accordance with ADA.

EXTERIOR SIGNAGE: Lessor must provide, approved by the VA, an internally lighted sign with VA logo and words "Vet Center" on sign a minimum of 4 ft by 8ft legible from main serving road. Sign shall be a minimum of 24 inches above finished grade. Lessor shall develop and provide a complete exterior signage plan to include identification, directional, informational, and regulatory signage. Signage must comply with local municipality’s codes and specifications. Careful consideration of the location of monument signs shall be taken to avoid sight triangle encroachment. Lessor shall provide signage on the building/ door.

SIGNAGE AND WAYFINDING: A "wayfinding" process needs to be designed into every project. Veteran clients, visitors, and staff need to know where they are, what their destination is, how to get there, and how to return to their origination point. Identification, personalization of occupied spaces, and orientation are all to be addressed in the design. Wayfinding is to be thought of broadly as building elements, color, texture, and pattern cues, as well as a coordinated set-up for separate contacted signage and artwork. Lessor shall provide interior signage for and 10 x 2 inch standard aluminum wall sign (holder) for slide in name plates. (VA will purchase name plates). Signage must state room number only. Room name or purpose must not be stated on sign.

SITE FLAGPOLE: A flagpole will be provided and installed by the Lessor at a location to be approved by the LCO. The flagpole will be 25 foot (minimum height). Flagpole shall include adequate lighting to illuminate flag between dusk and dawn. Flagpole shall be protected from vehicular traffic. Lighting shall be controlled by a photocell device. The flag will be provided by the Government.

MARQUEE: Marquee will be required if the property is located within a mall-type area. The Lessor will provide a lighted marquee. VA will provide design.

UTILITIES:

CABLE TV: Lessor shall provide empty 2x4 boxes for cable TV audio/video wall jack for connection to a VA furnished television in the Reception area and both Group Rooms. A 120 volt duplex electrical outlet will be located adjacent to the cable box outlet. The Lessor shall provide duplex outlet, empty cable box and cable route access.

MESSAGE BOARD: Lessor shall provide a 120V power and a data outlet for the message board. Outlet shall be located 6” below the finished ceiling at a location identified during the design phase.

SINKS: The lessor shall provide and install wall-mounted soap dispenser and paper towel dispenser for each sink.

EMERGENCY LIGHTING: Must have adequate power failure lighting in corridors and waiting room. Lessor responsible to maintain function of emergency lighting including bulbs, batteries and all other parts. Lights will be periodically tested by VA. Lights will have dual power source (normal power and battery back-up) and automatic activation to illuminate egress route. Employ and maintain an automatic emergency lighting that activates in the event of power outage or disruption, and that covers emergency exits and evacuation routes within the vicinity of the telecommunications wiring closet.

SECURITY:

Provide a level of security which reasonably deters unauthorized entry during regular and non-duty hours. The Government considers a security alarm reasonable. Overall security shall also include deterring loitering or disruptive acts in and around the space during duty hours. Tenant shall have security within the tenant space, separate from that of the general building security. Keys/cipher locks OR key fob/card reader capability for employee access. No public access to the offices will be allowed.

Security panel – Provide one DSL and one pots line to the panel. Provide the necessary adjunct boards and panels to accommodate IP connectivity.

provide the necessary power supplies for the security system. provide the necessary wiring in accordance with the current version of NEC.

Security Alarm Intrusion Detection System – Provide a security system, to alarm upon illegal entry or loitering in the leased space and to prevent unauthorized entry 24 hours per day, 7 days per week that alarms locally at the site and to a remote monitoring location.

CCTV Monitoring/Surveillance – Install twenty-four hour Closed Circuit Television (CCTV) coverage and recording operated internally, and maintained by the Lessor. The Building Security Assessment of the building will determine the exact number of cameras and locations. Time-lapse video recordings (digital storage) are also required and need to have at least 180 days of storage capacity. The DVR for the time-lapse video recordings will be housed in the telecommunications space and be compatible with the current security CCTV system at the main facility. The camera system will be integrated with the intrusion detection system.

Interior: The following areas are required to be under camera surveillance: The general waiting area, IT Data Room, Entrance to the Mechanical Room, hallways, common areas, all exits/egress doors for the facility and building perimeter (i.e., parking lots, rear of the building and all applicable areas).

Exterior: The following areas are required to be under camera surveillance: Patient, employee parking and all entrances.

Duress alarm - Button wireless duress / panic button each duress button is to be supplied a mounting clip to be installed by the agency personnel. Supply and install a wireless receiver to interface with panel. Each duress button is to be an individual zone. Provide and install group rooms with hard-wired duress alarms.

Door contacts – If using card readers only. Recessed door contact or approved equal.

Glass break – Motion sensitive glass-break. The glass break and the motion device from each sensor is to be wired separately to panel (home run). Each sensor is to be individually identified.

Keypad intrusion detection – Keypad compatible in vestibule to control the arming and disarming of the suite intrusion detection system. The keypad in MDF room is to arm and disarm the security zone in room that room only. An automatic rest capability following intrusion detection.

Motion detector - Sensor or approved equal. Each motion detector is to be sire separately to panel. An intrusion detection alarm system which detects entry into the room and which broadcasts a local alarm of sufficient volume to cause an illegal entrant to abandon a burglary attempt. Intrusion detector equipment which operates on the principle of narrow beam interception, door contacts, microwave, or photoelectric eye are unacceptable, Intrusion detectors must have the following features.

· An internal, automatic charging DC standby power supply and a primary AC power operations.

· A local alarm level of 80 dB (min) to 90 dB (max) within the configuration of the protected area.

· In addition to the locally sounding alarm, remote visual and/or audio annunciators must be at a location within the facility which ensures 24-hour monitoring.

· An integral capability for the attachment of wiring for remote alarm and intrusion indicator equipment (visual or audio).

Power operated push button automatic door opener – VA to identify locations.

Data Closet - Door shall have an automatic closure installed, with mortise lockset and deadbolt lock according to VA security regulations. Main door to the data closet shall be solid core wood or metal and shall be 42” wide.

DATA CLOSET REQUIREMENTS:

(1) DISTRIBUTION FACILITY: (communications/data closet): The room shall be a minimum of 80 sq ft to 100 sq ft room. The Lessor shall install a 4 foot by 8 foot ¾ inch thick fire retardant plywood board on the wall of the telephone closet for the mounting of equipment. The plywood board should be placed so that stenciling is facing away from the wall to clearly display it. (Ortronics Series or equal). All DMARC equipment should terminate in this room from the exterior point of presence. Fiber should be terminated to ST type connectors.

(2) FIBER: All fiber-optic cables, equipment and terminations shall comply with ANSI/EIA/TIA specifications. The insulation and jacketing for fiber-optic cable shall be type, OFNP for Plenum applications, jacket shall also be rated for indoor/outdoor use. If cable is to be direct buried or aerial applications the cable must be armored. The fiber strands shall be 900um tight buffered, cable shall be of dry blocked distribution construction. Fiber shall be 62.5/125 for Multimode and 8/125um for Single mode as specified by end user.

(3) DATA WIRE: Cable goal shall be Category 6E (4 pair) plenum rated data twisted pair. Terminate cable on RJ-45, Category 6E, high density modular 110 patch panels. Each patch panel shall have a channel identification system that allows numbering or labeling of the jacks (A,B= phone; C,D= data). Provide and run the 25 pair cable. Install a minimum 25 pair phone and 4 pair fiber optic cable from the primary Point of Presence (data closet) to all other closets in a multi-level or multi closet system

(4) JACKS: Jacks shall be quad with a 4 position faceplate, Category 6E compliant, eight position RJ-45 jack designed for Voice/Data (jacks wired for 568B Category 6E standards), Ortronics Series. Furnish and install two quad jacks for each room, except where site drawings specify otherwise. Locations and number of drops will be determined by the site service drawing provided by the VA.

(5) SECURITY:

a. Construct walls deck to deck with no opening to prevent “up and over” access. The barricade must be with a suitable partition in the interstitial space. Ventilation grills on doors and air circulation ducts which exceed 0/06 m2 (100 square inches) must be reinforced to percent their removal from outside the room. Other possible access means such as dumbwaiter shafts, rood or wall ventilator housings, etc. must be secured by an appropriate means.

b. Door Construction: Doors are to be of 45mm (1-3/4 in.) solid core hardwood or hollow steel construction. Dutch or half doors are unacceptable. Removable hinge pins on door exteriors must be retained with set pins or spot welded, preventing their removal.

c. Mechanical locking systems. Where mechanical lock systems are used, installed lock sets must allow for a single motion egress. The installation of a high security exit device meeting NFPA Life Safety Code standards is required. If a door is not set in a steel frame, one of the two locks must be a jimmy proof rim dead lock. Doors set in steel frames must be fitted with a mortise lock with a deadlock pin feature. The day lock on the main door must be automatically locking, with a minimum 19mm (3/4 in.) dead bolt and inside thumb latch. Combinations or keys to day locks will be restricted to VA OI & T personnel.

d. Hinges either on inside of closets or if exterior are welded or pinned to prevent removal of hinge bolt.

e. Data closets may not be shared space with any other services such as housekeeping, storage, electrical panels, alarm systems, etc.

(6) UTILITIES:

a. Install 2 120 volt 20 AMP 4 plex grounded electrical outlets (NEMA 5-20R) and 1 biplex data jack in each data closet for security camera installation. The 2 outlets will be connected as a stand-alone circuit for connection to a UPS device on one end and the camera on the other. The UPS will supply power to the circuit.

b. Minimum 8’ x 8’ = 64’ square feet.

c. At least one 240 volt 30 amp outlet.

d. 2 or 4 bulb Fluorescent Electrical light with light switch mounted on inside of the room.

e. HVAC or ventilation sufficient to cool and control humidity for equipment. (If the existing system cannot be zoned to supply individual room control then a separate AC system will be required). Temperature should be maintained between 68-75 degrees with humidity between 20%-60%.

f. The data closet will be provided a separate, thermostatically controlled cooling unit capable of maintaining 70 degrees F with computer equipment producing a 12,000 btu heat load.

(7) OTHER:

a. No water lines may run through or over closet.

b. Room must be protected from weather

c. No windows in door or wall. (See ISO for possible exceptions)

d. Power equipment for the information system needs to be protected from tampering, damage, and destruction. The breaker box that controls power to the facility including the telecommunications closet is required to be secured.

e. Wire ladder trays will be located in each hallway and run the entire length of the hallway. All outside of the building wiring will be secured in 2” PVC pipe. The use of “J” hooks is prohibited. Conduit from the jack to above the firewall shall be a minimum of ¾”. The data closet shall have a ceiling that is hard (fixed) to prevent over wall access. Access to the closet will be restricted to include only those persons specifically authorized by the VA-OIT, including facility lessors.

OTHER:

CONDITION: Facility must be in a like new condition prior to VA occupancy. If the space is to undergo any construction, refinishing or remodeling prior to VA occupancy, Lessor to provide VA with 3 color boards for selection of finishes and colors.

DOCUMENTS: In addition to regular contract documents, test results described above and proof that the construction meets contract requirements, the lessor must provide MSDS sheets on chemicals used in maintenance such as pest control products, etc.

INTERIOR DESIGN/FURNITURE: The Lessors A/E shall provide Interior Design Services in accordance with VA Interior Design Manual, For New Construction and Renovations of Hospitals and Clinics http://www.cfm.va.gov/til/dManual/dmIDhonh.pdf.

A. The Lessor’s Interior Designer will acquire approved sample products from the VA Interior Designer to enable room-by-room coded furniture and equipment layouts (to scale), outlining exam tables, patient lifts, privacy curtains (fully installed), stool, work stations/media-mounts, wall mounted items, casework, bookcases, and room furniture locations so Lessors MEP design team can determine plumbing, electrical power, and data drop locations. The Lessor’s Interior Designer layouts will also include, but not limited to, artwork, desks, chairs, filing cabinets, bookcases, window coverings, lockers, LED lamps, articulating monitor arms, acoustical panels, glass magnetic white boards with all accessories included, trash cans (for entire facility, to include bio-hazard cans and recycle), clocks, coat hooks, and tables. All work surfaces (check in desks, lab counters, nurses stations, etc.) will have an adjustable height range between 24” and 52”. All cabinet and casework doors will have “soft-closing” doors.

B. The Lessor’s Interior Designer will provide a complete preliminary and final set of deliverables in a 3-ring binder, or other suitable submittal means, as well as electronically for the VA Interior Designer to review and provide comments for incorporation. Each submittal shall include:

1) coded, furniture plan (to scale) to include generic furniture schedule of all items within the scope of work,

2) Complete furniture specifications with salient characteristics for each item:

Specifications and salient characteristics shall be per FAR 52.211-6, and shall include (but not limited to): manufacturer, model, dimensions, cost, fabric type, fabric grade or C.O.M., finishes and all features required to submit a complete purchase order.

Furniture selections to be incorporated into this scope of work, shall not be intended to be proprietary. It is the Lessor’s Interior Designer’s responsibility to provide salient characteristics for each items that will be available from more than one supplier.

3) Each binder (or other suitable submittal means) shall include “cut-sheets” for each unique furniture item with the following information: each item coded to the furniture plan; image or illustration of the item/product with size, finish and upholstery information to include the actual finishes and fabric samples associated for each (photos of finishes or fabrics will not be accepted).

4) Itemized cost estimate (coded to floor plan). The cost estimate shall provide unit cost, quantities, and extended cost for each item and be coded to the Furniture Plan;

5) A written a statement of work for installation services, which includes complete installation instructions for project schedule, the specific furniture, building access and site features relevant for installers to prepare a firm, fixed price for full-service installation of this scope of work to the VA.

JANITORIAL SERVICES (APR 2020)

The Lessor shall maintain the Premises and all areas of the Property to which the Government has routine access in a clean condition and shall provide supplies and equipment for the term of the Lease. The following schedule describes the level of services intended. Performance will be based on the LCO’s evaluation of results, not the frequency or method of performance.

A. Daily. Empty trash receptacles. Sweep entrances, lobbies, and corridors. Spot sweep floors, and spot vacuum carpets. Clean drinking fountains. Sweep and damp mop or scrub restrooms. Clean all restroom fixtures and replenish restroom supplies. Dispose of all trash and garbage generated in or about the Building. Wash inside and out or steam clean cans used for collection of food remnants from snack bars and vending machines. Dust horizontal surfaces that are readily available and visibly require dusting. Spray buff resilient floors in main corridors, entrances, and lobbies. Clean elevators and escalators. Remove carpet stains. Police sidewalks, parking areas, and driveways. Sweep loading dock areas and platforms. Clean glass entry doors to the Space.

B. Three times a week. Sweep or vacuum stairs.

C. Weekly. Damp mop and spray buff all resilient floors in restrooms and health units. Sweep sidewalks, parking areas, and driveways (weather permitting).

D. Every two weeks. Spray buff resilient floors in secondary corridors, entrance, and lobbies. Damp mop and spray buff hard and resilient floors in office Space.

E. Monthly. Thoroughly dust furniture. Completely sweep and/or vacuum carpets. Sweep storage Space. Spot clean all wall surfaces within 70 inches of the floor.

F. Every two months. Damp wipe restroom wastepaper receptacles, stall partitions, doors, window sills, and frames. Shampoo entrance and elevator carpets.

G. Three times a year. Dust wall surfaces within 70 inches of the floor, vertical surfaces and under surfaces. Clean metal and marble surfaces in lobbies. Wet mop or scrub garages.

H. Twice a year. Wash all interior and exterior windows and other glass surfaces. Strip and apply four coats of finish to resilient floors in restrooms. Strip and refinish main corridors and other heavy traffic areas.

I. Annually. Wash all venetian blinds, and dust 6 months from washing. Vacuum or dust all surfaces in the Building more than 70 inches from the floor, including light fixtures. Vacuum all draperies in place. Strip and refinish floors in offices and secondary lobbies and corridors. Shampoo carpets in corridors and lobbies. Clean balconies, ledges, courts, areaways, and flat roofs.

J. Every two years. Shampoo carpets in all offices and other non-public areas.

K. Every five years. Dry clean or wash (as appropriate) all draperies.

L. As required. Properly maintain plants and lawns. Provide initial supply, installation, and replacement of light bulbs, tubes, ballasts, and starters. Provide and empty exterior ash cans and clean area of any discarded cigarette butts.

M. Pest control. Control pests as appropriate, using Integrated Pest Management techniques, as specified in the GSA Environmental Management Integrated Pest Management Technique Guide (E402-1001).

N. Cleaning and Disinfecting requirements. The Lessor shall routinely wipe down all solid, high contact surfaces in common and high traffic areas using soap and water, followed by a disinfectant from the EPA-registered list of products. Cleaning staff shall use products in accordance with directions provided by the manufacturer, including the use of personal protective equipment (PPE), if applicable. Disinfection application and products should be chosen so as to not damage interior finishes or furnishings.

“Routinely,” for purposes of this section, is defined as no less than once daily. More frequent cleaning and disinfection may be required based on level of use.

Examples of common and high traffic areas include, but are not limited to, handrails, door knobs, key card scan pads, light switches, countertops, table tops, water faucets and handles, elevator buttons, sinks, toilets and control handles, restroom stall handles, toilet paper and other paper dispensers, door handles and push plates, water cooler and drinking fountain…