EHDI State Stakeholder RFP_FY26_Addendum.pdf
PDF 247 KB Posted
- Solicitation number
- BPM054043
- Issued by
- Baltimore City, Maryland
About this file
This is an addendum to a Request for Proposals (RFP) issued by the Maryland Department of Health, Office of Children and Youth with Specific Health Care Needs, for conference planning and implementation services related to an annual Maryland Early Hearing Detection and Intervention (EHDI) Stakeholders Conference. The contract spans multiple fiscal years with a base period covering FY26 (December 1, 2025 through June 30, 2026) and FY27 (July 1, 2026 through June 30, 2027), followed by a two-year option period covering FY28 (July 1, 2027 through June 30, 2028) and FY29 (July 1, 2028 through June 30, 2029).
The addendum establishes an invoicing schedule requiring the contractor to submit invoices based on documented actual expenditures accompanied by adequate documentation. For FY26, invoices are due on April 15, 2026 (initial) and July 15, 2026 (final). FY27 requires four invoices with due dates of October 15, 2026, January 15, 2027, April 15, 2027, and July 15, 2027. FY28 follows the same quarterly invoicing pattern with invoices due October 15, 2027, January 15, 2028, April 15, 2028, and July 15, 2028. FY29 invoices are due October 15, 2028, January 15, 2029, April 15, 2029, and July 15, 2029. All invoices must reflect the remaining contract balance for the respective fiscal period.
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| File | Type | Posted |
|---|---|---|
| EHDI State Stakeholder RFP_FY26 (1).docx (1).pdf |
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Text version
REQUEST FOR PROPOSALS
PHPA 3687/BPM054043 - Issue Date: 11/07/25
Addendum #1 Date: 11/07/25
All persons who are known by the Issuing Office to have received the above-referenced RFP are hereby advised of the following revisions:
1. ADD: Page 11. Section 3.3 – INVOICING
a. Invoice Submission Schedule
The Contractor shall submit invoices in accordance with the following schedule:
FY26 (December 1, 2025- June 30, 2026) & FY27 (July 1, 2026 - June 30, 2027): Base Period
Invoice Type: Due Date Payment Amount
FY26: December 1, 2025- June 30, 2026
DOCUMENTED ACTUAL
EXPENDITURES ACCOMPANIED
BY
ADEQUATE DOCUMENTATION
Initial Invoice Due April 15th, 2026 Final Invoice Due July 15th, 2026
FY27: July 1, 2026 - June 30, 2027 Initial Invoice Due October 15th, 2026 Second Invoice Due January 15th, 2027 Third Invoice Due April 15th, 2027 Final Invoice Due July 15th, 2027
Remaining Contract Balance
FY28 (July 1, 2027-June 30,2028) & FY29 (July 1, 2027-June 30, 2029): 2 Year Option Period
Invoice Type: Due Date Payment Amount
FY28 : July 1, 2027-June 30,2028
DOCUMENTED ACTUAL
EXPENDITURES
ACCOMPANIED BY
ADEQUATE DOCUMENTATION
Initial Invoice Due October 15th, 2027 Second Invoice Due January 15th, 2028 Third Invoice Due April 15th, 2028 Final Invoice Due July 15th, 2028
FY29: July 1, 2028-June 30, 2029 Initial Invoice Due October 15th, 2028 DOCUMENTED ACTUAL
EXPENDITURES
ACCOMPANIED BY
ADEQUATE DOCUMENTATION
Second Invoice Due January 15th, 2029 Third Invoice Due April 15th, 2029 Final Invoice Due July 15th, 2029
Remaining Contract Balance
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