Eglin CSO (FA2487-22-S-C041) - Submittal Instructions.pdf

EGLIN AIR FORCE BASE (AFB) AIR FORCE TEST CENTER (AFTC)

Eglin AFB Specialized Foreign Trucks Commercial Solutions Opening

Solicitation Number FA2487-22-S-C041 Call 005

Submittal Instructions

Date: 6 Jun 2022

SECTION A: Introduction Eglin AFB is conducting a commercial solutions opening (CSO) authorized by Department of Defense

Class Deviation 2018-O0016. Under a CSO, the Air Force may competitively award proposals received in response to a general solicitation, similar to a broad agency announcement, to acquire innovative commercial items, technologies, and services, based on a review of proposals by scientific, technological, or other subject-matter expert peers within the Air Force. Under this CSO, all items, technologies, and services shall be treated as commercial items, and three contract awards will be made. One contract award will be made for each topic.

The Air Force intends to obtain “innovative” solutions or potential new capabilities that fulfill requirements, close capability gaps, or provide potential technology advancements. Solutions may include existing technologies or procedures that are not currently in use by units at various locations that would enhance or streamline their mission capabilities. For this solicitation, separate proposals shall be provided for each of the topics. Proposals for separate topics shall not have equivalent cover letters, technical volumes or cost volumes. Based on available funding, this CSO FA2487-22-S-C041 Call 005 is targeting solutions priced up to specific amounts listed by topic in the proposal instructions. The

Government will not evaluate proposed solutions priced greater than the amounts per topic. Similar to the

Small Business Innovation Program or other BAAs, all proposals are very strongly expected conform to a predetermined price set by the Government. The total price for Topic EAFB-001, including all CLINs, is $433,000. The total price for Topic EAFB-002, including all CLINs, is $433,000. The total price for

Topic EAFB-003, including all CLINs, is $433,000.

Offerors are expected to allocate funds per CLIN as they see fit, but the sum of all CLINs or the proposal’s total price shall not exceed the aforementioned amounts. However, offerors are free propose a lower total price if they so choose. The overall highest rated proposal for Topic EAFB-001 in aggregate will receive a contract for Topic EAFB-001. The overall highest rated proposal for Topic EAFB-002 in aggregate will receive a contract for Topic EAFB-002. The overall highest rated proposal for Topic

EAFB-003 in aggregate will receive a contract for Topic EAFB-003. All awardees will be independently selected for award based on the evaluation criteria below.

“Innovative” is defined as any technology, process or method that is new as of the date of submission of a proposal. It also includes any new application of an existing technology, process, or method.

Eglin AFB will utilize an open one-step CSO evaluation process under the solicitation FA2487-22-S-

C041 Call 005. Under the one-step evaluation process, offerors whose proposed solutions meet the need of the government will be notified if they were selected for an award. For further details, review Section

C of this document for Procedures and Criteria for Selecting Proposals.

In order to execute payment, the Government intends to pay this contract after all requirements are satisfied via an Invoice and Receiving Report (Combo). This will require you to have to register in Wide

Area Work Flow after award at piee.eb.mil/piee-landing.

SECTION B: Instructions for Preparation and Submission of Proposals The following section outlines the proposal requirements. It also includes timelines for submission.

All contracts awarded will be firm-fixed price. All supplies or services procured via this CSO are treated as commercial. The Air Force must determine the price fair and reasonable prior to award. Eglin AFB is conducting this CSO as limited competition. All topics under this solicitation are a 100% small business set-aside. The Air Force intends to evaluate the Small Business status of each offeror based on the North

American Industry Classification System (NAICS) of 336111 – Automobile manufacturing for all topics with a size standard of 1,500 employees. The Air Force intends to award three FAR Part 12 contracts as a result of this CSO, one for each topic.

Proposal Contents (Note: The Government reserves the right to not consider a proposal for award if it omits any of the required information below.)

Proposal Volume/Section Requirements/Limitations

COVER LETTER

Must Include:

i. Area of Interest for which proposal is submitted. Example: FA2487-22-S-C041

Call 005 - EAFB 001 – TITLE:

Specialized Foreign Truck 1

ii. Proposed Team Member Names

iii. Proposal “Validity” Date

iv. Authorized Offeror Representative or

Point of contact(s)

v. An overview of the company, as it relates to the Area of Interest under which the proposed solution is submitted

vi. CAGE Code, DUNS Number

vii. SAM Screen shot from SAM.gov

viii. Completed Section K

● Maximum of 3 pages. Page limitation does not include screenshot or Section K.

● Offerors shall include a screenshot from

SAM.gov as validation of your correct CAGE code, DUNS number and current business address along with the verification that you are registered to compete for ALL Contracts.

● Offerors shall include a completed copy of

Section K contained in the model contract.

VOLUME I – TECHNICAL

See additional requirements below.

● White paper/Statement of Work shall not exceed

25 pages including specification sheets (if included), but excluding the cover page, table of contents, list(s) of tables and drawings, glossaries with acronyms and blank pages.

VOLUME II – PRICE

Must Include:

i. Proposed prices per CLIN

ii. Compliance with Delivery or Period of

Performance dates

● No page Limit.

● EAFB-001 - Pricing shall be proposed as discrete prices assigned to Contract Line Item Numbers

(CLINs) following Table 1.0 below. All deliveries shall be completed NLT 120 DARO.

● EAFB-001 – Total proposed price for all CLINs in aggregate shall not exceed or be greater than

$433,000.

● EAFB-001 - All foreign specialized trucks shall be delivered under CLIN 0001. Spare Parts shall be provided under Parent CLIN 0002 (AA-AZ) as

Firm-Fixed Price (FFP). Under each parent CLIN, subCLINs shall be priced for each individual part

(see Table 1.0 below). If subCLINs AA-AZ are insufficient in number then BA-BZ and/or CA-CZ shall be added (e.g. subCLINs 0002BA, 0002BB and so on). All manuals shall be delivered as a 1

Lot under CLIN 0003.

● EAFB-002 - Pricing shall be proposed as discrete

(CLINs) following Table 2.0 below. All deliveries

● EAFB-002 – Total proposed price for all CLINs

● EAFB-002 – All foreign specialized trucks shall be delivered under CLIN 0001. Spare Parts shall be provided under Parent CLIN 0002 (AA-AZ) as

Firm-Fixed Price (FFP). Under each parent CLIN, subCLINs shall be priced for each individual part

(see Table 2.0 below). If subCLINs AA-AZ are insufficient in number then BA-BZ and/or CA-CZ shall be added (e.g. subCLINs 0002BA, 0002BB

● EAFB-003 - Pricing shall be proposed as discrete

(CLINs) following Table 3.0 below. All deliveries

● EAFB-003 – Total proposed price for all CLINs

● EAFB-003 – All foreign specialized trucks shall be delivered under CLIN 0001. Spare Parts shall be provided under Parent CLIN 0002 (AA-AZ) as

Firm-Fixed Price (FFP). Under each parent CLIN, subCLINs shall be priced for each individual part

(see Table 3.0 below). If subCLINs AA-AZ are insufficient in number then BA-BZ and/or CA-CZ shall be added (e.g. subCLINs 0002BA, 0002BB

● Copies of prior Government and/or commercial contracts/purchase orders for equivalent or similar items to those proposed (Optional Requirement).

** NOTE: Submitted documents shall not contain classified data or sensitive information and proprietary information shall be clearly marked **

To limit confusion, all proposal volumes must include the title of the area of interest on which the offeror is proposing a solution, and use the following naming convention:

Proposal-FA248721SC041-Call 005-EAFB-001-CoverLetter-<Company Name>.doc

Proposal-FA248721SC041-Call 005-EAFB-001-White Paper-<Company Name>.doc

Proposal-FA248721SC041-Call 005-EAFB-001-Price-<Company Name>.doc

Proposal-FA248721SC041-Call-005-EAFB-002-CoverLetter-<Company Name>.doc

Proposal-FA248721SC041-Call-005-EAFB-002-White Paper-<Company Name>.doc

Proposal-FA248721SC041-Call-005-EAFB-002-Price-<Company Name>.doc

Proposal-FA248721SC041-Call-005-EAFB-003-CoverLetter-<Company Name>.doc

Proposal-FA248721SC041-Call-005-EAFB-003-White Paper-<Company Name>.doc

Proposal-FA248721SC041-Call-005-EAFB-003-Price-<Company Name>.doc

Price Volume

Table 1.0 – Topic EAFB-001

CLIN Description Qty Unit Total Price Contract

Type

Delivery

Date/Period of

Performance

0001 Specialized Foreign Trucks 2 Each To Be

Proposed

(TBP) By

Offeror

FFP No Later Than

(NLT) 120 Days

After Receipt of

Order (DARO)

0002AA Spare Part 1 TBP Each TBP FFP NLT 120 DARO

0002AB Spare Part 2 TBP Each TBP FFP NLT 120 DARO

0003AC Spare Part 3 TBP Each TBP FFP NLT 120 DARO

0003 Manuals TBP Lot TBP FFP NLT 120 DARO

Table 2.0 – Topic EAFB-002

Type

Delivery

Date/Period of

Performance

0001 Specialized Foreign Trucks with Systems

2 Each TBP FFP No Later Than

(NLT) 120 Days

After Receipt of

Order (DARO)

0002AA Spare Part 1 TBP Each TBP FFP NLT 120 DARO

0002AB Spare Part 2 TBP Each TBP FFP NLT 120 DARO

Table 3.0 – Topic EAFB-003

Type

Delivery

Date/Period of

Performance

0001 Specialized Foreign Trucks 1 Each TBP FFP No Later Than

(NLT) 120 Days

After Receipt of

Order (DARO)

0002AA Spare Part 1 TBP Each TBP FFP NLT 120 DARO

0002AB Spare Part 2 TBP Each TBP FFP NLT 120 DARO

Technical Volume

The technical volume shall be comprised of a statement of work that outlines the work plan. The plan should include the location and mechanics of accomplishing the planned approach. The methods to achieve each objective or task should be discussed in detail. The technical volume shall adhere to the format outlined in Attachment V.

SAM Registration

It is critical offerors are registered in the System for Award Management (SAM), https://www.sam.gov/,you will not be eligible for an award if not registered in SAM at the time your proposal is submitted. Additionally, verify that you are registered to receive contracts (not just grants) and that your address matches your proposal and SAM.

https://www.sam.gov/

When registering in SAM.gov, be sure to select ‘YES’ to the question ‘Do you wish to bid on contracts?’ in order to be able to compete for CSO. If you are only registered to compete for grants, you will be ineligible for award.

The Air Force is working to move fast, please double check your CAGE codes and DUNS numbers to be sure they line up, if they are not correct at the time of submission, you will be ineligible for award.

Eglin AFB has partnered with the Florida Procurement Technical Assistance Center (PTAC) headquartered at the University of West Florida to provide Florida based small businesses with free technical assistance, training, proposal reviews, and counseling. To complete the online request for consulting, please visit the website at www.fptac.org/erfc. (If your business is not headquartered in

Florida, please contact your local PTAC for technical assistance via this link: https://www.dla.mil/SmallBusiness/PTAP/PTAC/).

Ask Me Anything (AMA)

Due to the large amount of expected interest in this CSO, and in order to maintain a written record of questions, the Air Force will be accepting individual questions through e-mail. The questions and answers will be published via FBO.gov to ALL offerors, except in rare cases when the issue needs to be addressed immediately.

All e-mails for questions, solicitation clarifications, or possible amendments must be emailed to:

craig.oneill@us.af.mil. To avoid any confusion, the subject line of the email shall include the following

(depending on the section of the solicitation or Area of Interest you have question(s) on):

● AMA - Area of Interest

● AMA - Solicitation Section (A, B, C, D & E)

Questions in response to this solicitation shall be submitted via email to craig.oneill@us.af.mil NLT 9

Jun 2022 at 3:00 pm Central Time. Answers are anticipated to be posted NLT 14 Jun 2022.

Proposal Submission

In order for your proposal to be evaluated for a possible contract award, it must be submitted via email to craig.oneill@us.af.mil NLT 3:00 PM Central Time on 17 Jun 2022. A hardcopy will not be accepted.

No proposal will be accepted after 3:00 PM Central Time on 17 Jun 2022 as the authority to enter into a contract under the CSO program expires at this time. Offerors may submit proposal amendments any time prior to the proposal evaluation deadline. Evaluation shall be within 45 days of the submission.

However, the Government will ONLY review the final amended proposal that is submitted.

To avoid any ‘lost in transit’ situation, offerors shall contact the Contracting Office to confirm receipt of an email or proposal electronic delivery immediately after submission. Please ensure that your e-mail address listed in your proposal is current and accurate. Eglin AFB is not responsible for ensuring notifications are received by firms changing mailing address/e-mail address/company points of contact after proposal submission without proper notification to Eglin AFB. Changes of this nature shall be annotated in the FBO submittal or amendments.

The contracting officer, Craig O’Neill, will be available 2 hours prior to the proposal submission deadline in order to ensure all proposals are received. If your company does not receive a receipt notification via e-mail from the contracting officer then please e-mail the contracting officer without the proposal attached and request a DoD Safe drop-off from the contracting officer. If your company has an employee https://www.dla.mil/SmallBusiness/PTAP/PTAC/ with a DoD Common Access Card (CAC) then they can alternatively submit it via DoD Safe at https://safe.apps.mil/ without a drop-off request from the contracting officer.

**Notes: Offerors are responsible for ensuring that ALL Amendments to this solicitation are reviewed carefully prior to submitting a proposal.

SECTION C: Procedures and Criteria for Selecting Proposals Eglin AFB will utilize a one-step evaluation process

ONE-STEP CSO Evaluation Process – Direct Award

Evaluation of offerors’ proposed solutions/packages: Sufficient funds are available for this acquisition up to the maximum dollar values specified per topic so the funding availability evaluation criteria will not be included in this particular CSO solicitation. The Air Force will conduct its evaluation based on two factors: technical and importance to agency programs in descending order of importance. The technical factor and associated components being more important than the importance to agency programs factor.

The technical factor will assess the two components of innovativeness and feasibility:

o The innovativeness component will assess the proposed solution’s innovativeness as to whether it is a completely new technology, a new application of an existing technology, and whether the offeror’s approach adequately and completely satisfies the Government’s challenges specified in the area of interest/topic.

o The feasibility component will assess the proposed solution’s feasibility including as to whether the solution solves the unit’s challenges, achieves a workable result, demonstrates realism, and provides a detailed and realistic schedule.

The importance to agency programs factor will assess the solution’s potential to enhance the mission effectiveness of the unit including meeting the needs of Air Force and mission requirements and demonstrating clear understanding of the Unit’s challenges in the area of interest/topic.

Price Reasonableness Determination: Price shall be considered to the extent appropriate, but at a minimum, the contracting officer will use market research as the primary method to determine that the price is fair and reasonable. The Government may elect to use external market research in the evaluation of the proposal. The Air Force must determine the price fair and reasonable prior to award using the procedures at DFARS subpart 212.209. In some circumstances, the contracting officer may request information from the offeror regarding recent purchase prices paid by the Government and/or commercial customers for the same or similar commercial items.

It is suggested that copies of previous Government and commercial contract/purchase orders for similar items to those proposed be included in the price volume of the proposal.

At the conclusion of proposal evaluation and based on the results of the evaluations, the Air

Force may select an offeror for direct award. An award notification will be sent out, which shall include a request for further details or documents prior to award (i.e. contractor self-developed

Performance Work Statement (PWS), delivery details…etc.) A PWS is similar to a Service Level

Agreement (SLA) used in the commercial marketplace may be requested. The PWS shall detail the proposed work to be completed during the period of performance.

https://safe.apps.mil/

NOTE: PWS shall not contain classified data or sensitive information. Proprietary information shall be clearly marked.

Foreign Participation

No foreign participation shall be permitted for this effort including participation by U.S. subsidiaries of foreign companies. All U.S. companies shall be registered in the System for Award Management

(sam.gov). Within the SAM Reps and Certs, all offerors shall have a table under FAR 52.212-3 Offeror

Representations and Certifications - Commercial Items (Dec 2019) that provides information as to whether the offeror qualifies as a small business for the topic’s NAICS code’s business size standard.

Failure for an offeror to update their registration in SAM with this information shall possibly render their proposal ineligible for award.

Site Visits/Product Demonstration

Site visits will not be conducted at any point during the acquisition process.

Note: During any step of the CSO, the Air Force may send questions or comments for the offerors to address via email.

Important Clauses

FAR 52.228-4 – Workers Compensation and War-Hazard Insurance Overseas

FAR 52.228-3 – Workers Compensation Insurance (Defense Base Act)

DFARS 252.225-7040 - Contractor Personnel Supporting U.S. Armed Forces Deployed Outside the

United States

DFARS 252.225-7043 - Antiterrorism/Force Protection Policy for Defense Contractors Outside the

United States

DFARS 252.228-7003 – Capture and Detention

DFARS 252.247-7016 – Contractor Liability for Loss or Damage

DFARS 252.247-7023 – Transportation of Supplies by Sea

SECTION D: Areas of Interest See attachments below for this CSO’s Areas of Interest/Topics.

Attachment I - EAFB-001 – Statement of Objectives for Specialized Foreign Truck 1

Attachment II - EAFB-002 – Statement of Objectives for Specialized Foreign Truck 2 with

System

Attachment III – EAFB-003 - Statement of Objectives for Specialized Foreign Truck 3

Note: The Area of Interest/Topic listed above is subject to change at any time during this procurement process. This area of Interest/Topic may be added/revised on a weekly basis. An amendment will be issued when such a change occurs. Offerors are encouraged to review all the Amendments to this solicitation prior to submitting a proposal.

SECTION E: Attachments See attachments below for this CSO.

Attachment IV – Solicitation Provisions

Attachment V – Statement of Work Guide

Attachment VI – Exhibit A – CDRLs for EAFB-001

Attachment VII – Exhibit A – CDRLs for EAFB-002

Attachment VIII - Exhibit A – CDRLs for EAFB-003