Eglin BAA (FA2487-22-S-B038) (V1).pdf

FA2487-22-S-B038

Attachment I

EGLIN AIR FORCE BASE (AFB) AIR FORCE TEST CENTER (AFTC)

Broad Agency Announcement (BAA)

Solicitation Number FA2487-22-S-B038

Submittal Instructions

Date: 9 May 2022

Version 1

SECTION A: Introduction Eglin AFB is conducting a Broad Agency Announcement as authorized by Department of Defense

Regulations Part 35.016. Under a BAA, the Air Force may competitively award proposals received in response to a general solicitation to acquire innovative non-commercial items, technologies, and services, based on a review of proposals by scientific, technological, or other subject-matter expert peers within the

Air Force. Under this BAA, all items, technologies, and services shall be treated as non-commercial items, and only a single contract award will be made.

The Air Force intends to obtain “innovative” solutions or potential new capabilities that fulfill requirements, close capability gaps, or provide potential technology advancements. Solutions may include existing technologies or procedures that are not currently in use by units at various locations that would enhance or streamline their mission capabilities. Based on available funding, this BAA is targeting solutions priced up to specific amounts listed by topic in the proposal instructions. The Government will not evaluate proposed solutions priced greater than the amounts per topic. Under a BAA, all proposals are very strongly expected to have a total price of $4,999,999 with the single highest rated proposal being selected for award based on the evaluation criteria below. However, offerors are free propose a lower total price if they so choose.

“Innovative” is defined as any technology, process or method that is new as of the date of submission of a proposal. It also includes any new application of an existing technology, process, or method.

Eglin AFB will utilize an open one-step BAA evaluation process. Under the one-step evaluation process, offerors whose proposed solutions meet the need of the government will be immediately notified if they were selected for an award. For further details, review Section C of this document for Procedures and

Criteria for Selecting Proposals.

In order to execute payment, the Government intends to pay this contract after all requirements are satisfied via an Invoice and Receiving Reports (Combo), progress payments and cost vouchers. This will require you to have to register in Wide Area Work Flow after award and have an approved accounting system.

SECTION B: Instructions for Preparation and Submission of Proposals The following section outlines the proposal requirements. It also includes timelines for submission.

This contract will be firm-fixed price and cost-plus-fixed fee. All supplies or services procured via this

BAA are treated as non-commercial. The Air Force must determine the price fair and reasonable prior to award. Eglin AFB is conducting this BAA as a Full and Open Competition. None of the topics are under a Total Small Business Set-Aside. The Air Force intends to evaluate the Small Business status of each offeror based on the North American Industry Classification System (NAICS) of 334515. The Air Force intends to award a FAR Part 15 contract as a result of this BAA.

Proposal Contents (Note: The Government reserves the right to not consider a proposal for award if it omits any of the required information below.)

Proposal Volume/Section Requirements/Limitations

COVER LETTER

Must Include:

i. Area of Interest for which proposal is submitted. Example: FA2487-22-S-B038

- EAFB 001 – TITLE: Guided Weapons

Evaluation Facility (GWEF) Radio

Frequency Threat Simulator (RFTS)

Electronic Warfare (EW) Threat

Generation System (TGS) for Hardware-in-the-Loop (HITL) Simulator

ii. Proposed Team Member Names

iii. Proposal “Validity” Date

iv. Authorized Offeror Representative or

Point of contact(s)

v. An overview of the company, as it relates to the Area of Interest under which the proposed solution is submitted

vi. CAGE Code, DUNS Number

vii. SAM Screen shot from SAM.gov

viii. Completed Section K

ix. Copy of DD Form 2345

x. Copy of Letter Showing Approved

Accounting System

● Maximum of 3 pages. Page limitation does not include screenshot, Section K, DD Form 2345 or

Accounting System Letter.

● Proposal validity date shall be a minimum of 90 days.

● Offerors shall include a screenshot from

SAM.gov as validation of your correct CAGE code, DUNS number and current business address along with the verification that you are registered to compete for ALL Contracts.

● Offerors shall include a completed copy of

Section K (see Attachment II).

● Offerors shall include a completed copy of their current DD Form 2345 showing that their company has a current registration for the Joint Certification

Program.

● Copy of documentation showing an adequate and approved accounting system from DCAA/DCMA.

VOLUME I – TECHNICAL

See additional requirements below.

● White paper/Statement of Work shall not exceed

50 pages including specification sheets (if included), but excluding the cover page, table of contents, list(s) of tables and drawings, glossaries with acronyms and blank pages.

● A comprehensive list of deliverables by

CLIN/subCLIN shall be itemized as in the price volume, but no specific unit prices shall be included. All pricing information shall be restricted to Volume II – Price.

VOLUME II – PRICE ● No page Limit.

Must Include:

i. Proposed price(s)

ii. Delivery or Period of Performance

● Pricing shall be proposed as separate discrete total prices by CLIN/subCLIN.

● The total price of CLINs 0001 and 0002 shall not exceed $3,255,000. Offerors shall propose the total prices for CLINs 0001 (including subCLINs) and 0002 as they see fit as long as the aggregate price for both CLINs does not exceed $3,255,000.

● Total proposed price for parent CLIN 0001 – RF

Threat Simulator shall be priced as Firm-Fixed

Price. Under the parent CLIN 0001, subCLINs shall be priced for each major component within the system (see Table 1.0 below). System shall be delivered, installed, and integrated NLT 12 Months

After Receipt of Order (MARO) under the terms of

Free on Board (FOB) Destination.

● Total proposed price for parent CLIN 0002 –

Research & Development for RFTS Integration &

Enhancements shall be priced as Cost-Plus-Fixed

Fee. The scope of pricing this effort shall comprise all non-reoccurring engineering tasks. Under

CLIN 0002, subCLINs do not need to be priced for each major component within the system (see

Table 1.0 below). System improvements shall be delivered, installed, and integrated NLT 12 Months

After Receipt of Order (MARO) under the terms of

Free on Board (FOB) Destination. A full cost proposal with all direct and indirect rates shall be provided for this CLIN in order for the

Government evaluate it for cost realism.

● Spare Parts, FE Support, FSR Support, and

Repairs shall not exceed $1,744,999. Offerors shall propose the total prices for CLINs 1003

(including subCLINs), 2003 (including subCLINs), 3003 (including subCLINs), 4003 (including subCLINs), 1004, 2004, 3004, 4004, 1005, 2005, 3005, and 4005 as they see fit as long as the aggregate price for all the aforementioned CLINs does not exceed $3,255,000.

● Spare Parts shall be provided on an annual basis as Options. Parent Option CLINs 1003 (AA-AZ), Parent Option CLIN 2003 (AA-AZ), Parent Option

CLIN 3003 (AA-AZ) and Parent Option CLIN

4003 (AA-AZ) shall be proposed for Spare Parts as

Firm-Fixed Price (FFP). Under each parent CLIN, subCLINs shall be priced for each individual part within a quantity band (see Table 1.0 below). If subCLINs AA-AZ are insufficient in number then

BA-BZ and/or CA-CZ shall be added (e.g.

subCLINs 1002BA, 1002BB and so on). Spare part pricing is expected to be provided per year in order to allow procurement of a large amount of spare parts in a single year to accommodate variability of annual funding; thus, it shall be as comprehensive as possible. Spare part option

CLINs shall also include a minimum exercise quantity if the Government chooses to not exercise the maximum quantity.

● Field Engineer (FE) Support shall commence after delivery and acceptance of the RF Threat

Simulator with a period of performance of 1 year as Cost-Plus-Fixed Fee. The number of hours shall be equivalent to 250 for the first year. FE Support shall be priced under Option CLIN 1004 as Cost-

Plus-Fixed Fee.

● Field Service Representative (FSR) Support shall be provided on an annual basis commencing after conclusion of FE Support for a period of 3 years as

Cost-Plus-Fixed Fee. The number of hours shall be equivalent to 250 per year. FSR Support shall be priced on an annual basis under Option CLINs

2004, 3004 and 4004.

● Repair Support shall be provided on an annual basis commencing after delivery and acceptance of the system for a period of 4 years as Cost-Plus-

Fixed Fee. Repair Support shall be priced on an annual basis under Option CLINs 1005, 2005, 3005 and 4005.

● RF Threat Simulator and Spare Part pricing shall be detailed as possible in order to permit transferability of system components and parts to foreign partners. Foreign partners are required to transfer funds to utilize U.S. owned RF Threat

Simulators.

VOLUME III – SUBCONTRACTING PLAN

See additional requirements below.

● No page Limit

● Only required by businesses classified as large under NAICs Code 334515

** NOTE: Submitted documents shall not contain classified data or sensitive information and proprietary information shall be clearly marked **

To limit confusion, all proposal volumes must include the title of the area of interest on which the offeror is proposing a solution, and use the following naming convention:

Proposal-FA248722SB038-CoverLetter-<Company Name>.doc

Proposal-FA248722SB038-White Paper/Statement of Work-<Company Name>.doc

Proposal-FA248722SB038-Price-<Company Name>.doc

Proposal-FA248722SB038-Subcontracting Plan-<Company Name>.doc

Technical Volume/White Paper

The technical volume shall be comprised of a statement of work that outlines the work plan. The plan should include the location and mechanics of accomplishing the planned approach. The methods to achieve each objective or task should be discussed in detail. The technical volume shall adhere to the format outlined in Attachment V.

Price Volume

The price volume shall be comprised of a comprehensive list of priced CLINs for procurement and sustainment of the GWEF RFTS EW TGS for HITL Simulator acquisition. An example hypothetical

CLIN structure is provided below to assist your organization.

CLIN Description &

Part Number

Contract

Type

Quantity Delivery

Date/Period of

Performance

Exercise

Expiration

Date

Total Price

0001AA RF Threat

Simulator

Cabinet

FFP 1 Lot

To Be

Proposed

(TBP)

N/A TBP

0001AB 4 RF Sources FFP 4 Each

TBP N/A TBP

0001AC RF Threat

Simulator

Cabinet

0001AD 4 RF Sources FFP 4 Each

0001AE RF Threat

Simulator

Desktop

Simulator

0002 Research &

Development for RFTS

Integration &

Enhancements

CPFF 1 Lot

1003AA

(Option Year

1)

Spare Part 1

FFP 4 Each

(Minimum

Exercise

Quantity of

TBP NLT 12

Months

After

Delivery

(MAD)

TBP

1003AB

(Option Year

1)

Spare Part 2 FFP 2 Each

(Minimum

Exercise

MAD

TBP

1003AC

(Option Year

1)

Spare Part X FFP 3 Each

(Minimum

Exercise

TBP

2003AA

(Option Year

2)

Exercise

TBP NLT 24

TBP

2003AB

(Option Year

2)

Spare Part 2 FFP 2 Each

(Minimum

Exercise

TBP

2003AC

(Option Year

2)

Spare Part X FFP 3 Each

(Minimum

Exercise

TBP

3003AA

(Option Year

3)

Exercise

TBP NLT 36

TBP

3003AB

(Option Year

3)

Spare Part 2 FFP 2 Each

(Minimum

Exercise

TBP

3003AC

(Option Year

3)

Spare Part X FFP 3 Each

(Minimum

Exercise

TBP

4003AA

(Option Year

4)

Exercise

TBP NLT 48

TBP

4003AB

(Option Year

4)

Spare Part 2 FFP 2 Each

(Minimum

Exercise

TBP

4003AC

(Option Year

4)

Spare Part X FFP 3 Each

(Minimum

Exercise

TBP

(Option Year

1)

FE Support –

250 Hours

CPFF 250 Hours 12 Months 12 MAD TBP

(Option Year

FSR Support –

250 Hours

CPFF 250 Hours 12 Months 24 MAD TBP

(Option Year

3)

FSR Support –

250 Hours

CPFF 250 Hours 12 Months 36 MAD TBP

(Option Year

4)

FSR Support –

250 Hours

CPFF 250 Hours 12 Months 48 MAD TBP

(Option Year

1)

Repairs CPFF 1 Lot 12 Months 12 MAD TBP

(Option Year

2)

Repairs CPFF 1 Lot 12 Months 24 MAD TBP

(Option Year

3)

Repairs CPFF 1 Lot 12 Months 36 MAD TBP

(Option Year

4)

Repairs CPFF 1 Lot 12 Months 48 MAD TBP

Small Business Subcontracting Plan

Large business offerors only shall submit either an individual subcontracting plan and/or master subcontracting plan (if available) in accordance with FAR Clause 52.219-9 Small Business

Subcontracting Plan (Nov 2021), DFARS 252.219-7003 Small Business Subcontracting Plan (DoD

Contracts) – Basic (Dec 2019) and DFARS 252.219-7004 Small Business Subcontracting Plan (Test

Program) (May 2019). The offeror's small business subcontracting plan shall include, but is not limited to, detailing the commitment/targets for each category of small business, veteran-owned small business, service-disabled veteran-owned small business, small disadvantaged business, HUBZone, and women-owned small business concerns. The plan shall describe for each category the total value subcontracted expressed in dollars and percentage of total subcontracted value if an individual subcontracting plan. The plan shall also state the extent and nature of work to be performed by small business concerns, the method used to develop goals, the method used to locate potential suppliers, if the goals include indirect costs (if so describe the cost allocation method) and describe the efforts the offeror will make to assure small businesses have an equitable opportunity to compete for subcontracts. If the planned goals do not meet or exceed DoD FY2022 subcontracting goals found at https://business.defense.gov/About/Goals-and-

Performance, substantial explanation/rationale shall be provided. The plan shall also provide the name and duties of the contractor's subcontracting plan administrator.

SAM Registration

It is critical offerors are registered in the System for Award Management (SAM), https://www.sam.gov/,you will not be eligible for an award if not registered in SAM at the time your proposal is submitted. Additionally, verify that you are registered to receive contracts (not just grants) and that your address matches your proposal and SAM.

When registering in SAM.gov, be sure to select ‘YES’ to the question ‘Do you wish to bid on contracts?’ in order to be able to compete for BAA. If you are only registered to compete for grants, you will be ineligible for award.

The Air Force is working to move fast, please double check your CAGE codes and DUNS numbers to be sure they line up, if they are not correct at the time of submission, you will be ineligible for award.

Eglin AFB has partnered with the Florida Procurement Technical Assistance Center (PTAC) headquartered at the University of West Florida to provide Florida based small businesses with free technical assistance, training, proposal reviews, and counseling. To complete the online request for consulting, please visit the website at www.fptac.org/erfc. (If your business is not headquartered in

Florida, please contact your local PTAC for technical assistance via this link: https://www.dla.mil/SmallBusiness/PTAP/PTAC/).

Ask Me Anything (AMA)

Due to the large amount of expected interest in this BAA, and in order to maintain a written record of questions, the Air Force will be accepting individual questions through e-mail. The questions and answers will be published via FBO.gov to ALL offerors, except in rare cases when the issue needs to be addressed immediately.

All e-mails for questions, solicitation clarifications, or possible amendments must be emailed to:

craig.oneill@us.af.mil. To avoid any confusion, the subject line of the email shall include the following

(depending on the section of the solicitation or Area of Interest you have question(s) on):

● AMA - Area of Interest

● AMA - Solicitation Section (A, B, C, D & E)

Questions in response to this solicitation shall be submitted via email to craig.oneill@us.af.mil NLT 18

May 2022 at 3:00 pm Central Time.

Proposal Submission

In order for your proposal to be evaluated for a possible contract award, it must be submitted via email to craig.oneill@us.af.mil NLT 3:00 PM Central Time on 25 May 2022. A hardcopy will not be accepted.

No proposal will be accepted after 3:00 PM Central Time on 25 May 2022 as the authority to enter into a contract under the BAA program expires at this time. Offerors may submit proposal amendments any https://www.sam.gov/ time prior to the proposal evaluation deadline. Evaluation shall be within 45 days of the submission.

However, the Government will ONLY review the final amended proposal that is submitted.

To avoid any ‘lost in transit’ situation, offerors shall contact the Contracting Office to confirm receipt of an email or proposal electronic delivery immediately after submission. Please ensure that your e-mail address listed in your proposal is current and accurate. Eglin AFB is not responsible for ensuring notifications are received by firms changing mailing address/e-mail address/company points of contact after proposal submission without proper notification to Eglin AFB. Changes of this nature shall be annotated in the FBO submittal or amendments.

The contracting officer, Craig O’Neill, will be available 2 hours prior to the proposal submission deadline in order to ensure all proposals are received. If your company does not receive a receipt notification via e-mail from the contracting officer then please e-mail the contracting officer without the proposal attached and request a DoD Safe drop-off from the contracting officer. If your company has an employee with a DoD Common Access Card (CAC) then they can alternatively submit it via DoD Safe at https://safe.apps.mil/ without a drop-off request from the contracting officer.

**Notes: Offerors are responsible for ensuring that ALL Amendments to this solicitation are reviewed carefully prior to submitting a proposal.

SECTION C: Procedures and Criteria for Selecting Proposals Eglin AFB will utilize a one-step evaluation process

ONE-STEP BAA Evaluation Process – Direct Award

Evaluation of offerors’ proposed solutions/packages: Sufficient funds are available for this acquisition up to the maximum dollar value of $4,999,999 so the funding availability evaluation criteria will not be included in this particular BAA solicitation. The Air Force will conduct its evaluation based on two factors: technical and importance to agency programs in descending order of importance. The technical factor and associated components being more important than the importance to agency programs factor.

The technical factor will assess the two components of innovativeness and feasibility:

o The innovativeness component will assess the proposed solution’s innovativeness as to whether it is a completely new technology, a new application of an existing technology, and whether the offeror’s approach adequately and completely satisfies the Government’s challenges specified in the area of interest/topic.

o The feasibility component will assess the proposed solution’s feasibility including as to whether the solution solves the unit’s challenges, achieves a workable result, demonstrates realism, and meets the required schedule.

The importance to agency programs factor will assess the solution’s potential to enhance the mission effectiveness of the unit including meeting the needs of Air Force and mission requirements and demonstrating clear understanding of the Unit’s challenges in the area of interest/topic.

Price Reasonableness & Cost Realism Determination: Price shall be considered to the extent appropriate, but at a minimum, the contracting officer will use market research as the primary method to determine that the price is fair and reasonable. The Government may elect to use external market research in the evaluation of the proposal. The Air Force must determine the https://safe.apps.mil/ price fair and reasonable prior to award using the procedures at DFARS subpart 212.209. In some circumstances, the contracting officer may request information from the offeror regarding recent purchase prices paid by the Government and/or commercial customers for the same or similar commercial items. It is suggested that copies of previous Government and commercial contract/purchase orders for similar items to those proposed be included in the price volume of the proposal.

Note that unrealistically low proposed costs or prices, initially or subsequently, may be grounds for eliminating a proposal from competition either on the basis that the Offeror does not understand the requirement or has made an unrealistic proposal. The Offeror’s proposal should be sufficiently detailed to demonstrate realism. Cost realism analysis will consist of independently reviewing and evaluating specific elements of each Offeror’s proposed cost estimate to determine whether the estimated proposed cost elements are realistic for the work to be performed, reflect a clear understanding of the requirements, and are consistent with the unique methods of performance described in the offeror’s technical proposal in accordance with

FAR 15.404-1(d)(1). Only Cost-Plus-Fixed Fee CLINs will be assessed for realism.

At the conclusion of proposal evaluation and based on the results of the evaluations, the Air

Force may select an offeror for direct award. An award notification will be sent out and a PWS, similar to a Service Level Agreement (SLA) used in the commercial marketplace, will be provided after the selection notification is provided. The PWS shall detail the proposed sustainment work to be completed during the period of performance. The PWS will be finalized based on the awardees proposal and the topic statement.

Subcontracting Plan Determination:

The submitted offeror Subcontracting Plan is evaluated for compliance with FAR Clause

52.219-9 Small Business Subcontracting Plan (March 2020) and DFARS 252.219-

7003 Small Business Subcontracting Plan (DoD Contracts) – Basic (Dec 2019) to assure aspects required by FAR 19.704 and DFARS 219.705-4 are sufficiently addressed on an acceptable or unacceptable basis.

This Factor is Acceptable when the Small Business Participation Plan and Subcontracting

Plan, if applicable, addresses all criteria required and if unable to meet any DoD FY2022 subcontracting goals found at http://business.defense.gov/About/Goals-and-Performance/, provide substantial explanation/rationale.

Financing

At the request of the selected offeror, Progress Payments shall be provided IAW FAR 52.232-16 or DFARS 252.232-7004 for CLIN 0001. The customary progress payment rates for DoD contracts, including contracts that contain foreign military sales (FMS) requirements, are 80 percent for large business concerns and 90 percent for small business concerns. This type of financing requires that the selected offeror has an approved accounting system.

Security Clearance

The development, assembly, and test of the simulator will not require SECRET access at the contractors facility. Supplier personnel associated with delivery, SAT, post-delivery support, and training shall have TOP SECRET security clearances to provide access to facilities. Topic EAFB-

001 contains a DD254 as Attachment III outlining the security requirements.

Foreign Participation

Foreign participation shall not be permitted. This includes foreign companies with U.S. subsidiaries.

Installation

All technical work required to accomplish this task will be conducted at the Supplier’s facility.

Installation and test will be accomplished at GWEF’s Lab at Eglin AFB. Topic EAFB-001 contains a diagram of the facility. Offerors shall e-mail a copy of their DD2345 to the Contracting Officer and

Contract Specialist if interested in obtaining a copy of the Government Facility Floor Plan Drawing, Attachment IV. Concerning proposal submission, a copy of the certified DD Form 2345, Militarily

Critical Technical Data Agreement, or evidence of application submission must be included. The form, instructions, and FAQs may be found at the United States/Canada Joint Certification Program website, http://www.dlis.dla.mil/jcp/. Approval of the DD Form 2345 will be verified if proposal is chosen for award. Integration shall require collaboration with Dynetics, RT&T and Qualis. This collaboration shall be governed by an Associated Contractor Agreement (see Attachment VI).

Site Visits/Product Demonstration Site visits will not be conducted at any point during the acquisition process.

Note: During any step of the BAA, the Air Force may send questions or comments for the offerors to address via email.

Important Pertinent Clauses

DFARS 252.204-7009, Limitations on the Use or Disclosure of Third-Party Contractor Reported

Cyber Incident Information

DFARS 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident

Reporting

DFARS 252.225-7001, Buy American and Balance of Payments Program

DFARS 252.239-7000, Protection Against Compromising Emanations

DFARS 252.239-7001, Information Assurance Contractor Training and Certification

DFARS 252.239-7016, Telecommunications Security Equipment, Devices, Techniques, and

Services

SECTION D: Areas of Interest See attached Areas of Interest/Topics for this BAA.

Attachment I - EAFB 001 – GWEF RFTS EW TGS for HITL Simulator (V1) o Attachment 1 – Statement of Objectives, dated 9 May 2022 (V1)

Note: The Area of Interest/Topic listed above is subject to change at any time during this procurement process. This area of Interest/Topic may be added/revised on a weekly basis. An amendment will be issued when such a change occurs. Offerors are encouraged to review all the Amendments to this solicitation prior to submitting a proposal.

SECTION E: Attachments See attachments below for this BAA.

Attachment II – Section K (V1)

Attachment III – Draft DD254 (V1)

Attachment IV – Bldg 374 – 210 Generation Room (V1)

Attachment V – SOW Preparation Instructions (V1)

Attachment VI – Associated Contractor Agreement (V1)

Exhibit A – CDRLs (V1)