EEOS90823_Invitation_for_Bid_and_Exhibits.pdf

MALIA M. COHEN

California State Controller

March 25, 2024

INVITATION FOR BID (IFB) EEOS90823

Executive Recruiting Services

Bidders are invited to review and respond to the State Controller’s Office (SCO) Invitation for Bid (IFB) EEOS90823, Executive Recruiting Services. To submit a bid, the Bidder must comply with the instructions contained in this document as well as with the requirements stated in the Agreement, Exhibit A, Scope of Work. By submitting a bid, your firm agrees to the terms and conditions stated in this IFB.

Read the attached document carefully. The Bidder is solely responsible for ensuring that SCO receives the complete bid in accordance with the Bid requirements, prior to the date and time specified in the solicitation. Bidders should review, correct all errors, and confirm compliance with the IFB requirements. Bids received after the specified deadline will not be considered for review. SCO reserves the right to cancel this IFB without cause at any time prior to award.

Bidders are advised to check the Cal eProcure website for addendums, modifications, and updates to the Bid documents. SCO is not responsible for failure of the prospective bidder to check for any bid document updates, changes, or answers to questions posted on Cal eProcure. Failure to check the website periodically will be at the Bidder’s sole risk.

If a discrepancy occurs between the information in the advertisement appearing on the Department of General Services, California State Agreements Register (CSCR) on the Cal eProcure website:

https://caleprocure.ca.gov/pages/Events-BS3/event-search.aspx, and the information in the herein IFB, the information in the attached IFB shall take precedence.

Note that all agreements entered into with the State of California will include by reference General Terms and Conditions and Contractor Certification Clauses that may be viewed and downloaded at Internet site https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List- Folder/Standard-Agreement-Language. If you do not have internet access, a hard copy can be provided.

In the opinion of SCO, this IFB is complete and without need of explanation. However, if you have questions, or should you need any clarifying information, please send an email to SCOBids@sco.ca.gov by the Written Questions Submittal Deadline in Section D, Bid Requirements and Information, Item 1. Key Action Dates.

Please note that no verbal information given will be binding upon SCO unless such information is issued in writing as an official addendum.

State Controller's Office IFB Number EEOS90823

Table of Contents A. Purpose and Description of Services B. Bidder Minimum Qualifications C. Bid Requirements and Information

1. Key Action Dates

2. Written Questions and Answers

3. Submission of Bid

4. Evaluation and Selection

5. Award and Protest

6. Disposition of Bids

7. Agreement Execution and Performance

D. Participation, Preference, and Incentive Programs

1. Disabled Veteran Business Enterprise (DVBE) Program Participation

2. Disabled Veteran Business Enterprise (DVBE) Incentive

3. Small Business (SB) Preference Program

4. Small Business Participation Requirement.…………………………………………………………………….9

5. Target Area Contract Preference Act

E. Required Attachments ATTACHMENT 1, Required Attachment Checklist ATTACHMENT 2, Bid/Bidder Certification Sheet ATTACHMENT 3, Contractor Point of Contact ATTACHMENT 4, Bidder References ATTACHMENT 5, Payee Data Record (STD 204) and Payee Data Record Supplement (STD 205)*

ATTACHMENT 6, CONTRACTOR CERTIFICATION CLAUSES (CCC 04/2017)

ATTACHMENT 7, Bidder Declaration (Written) (GSPD-05-105) ATTACHMENT 8, Secretary of State Certification Status* ATTACHMENT 9, Disabled Veteran Business Enterprise (DVBE) Declarations (DGS PD 843)* ATTACHMENT 10, Darfur Contracting Act Certifications (DGS PD 1)* ATTACHMENT 11, California Civil Rights Laws Certification (DGS OLS 04)* ATTACHMENT 12, Target Area Contract Preference Act (TACPA) Request for Goods and Services Solicitations (STD 830)* ATTACHMENT 13, Bidder’s Summary of Contract Activities and Labor Hours (DGS/PD 526)* ATTACHMENT 14, Acknowledgement of Agreement Exhibits and Insurance Requirements

ATTACHMENT 15, Bid Incentives and Preferences ATTACHMENT 16, Contractor/Consultant Confidentiality and Non-Disclosure Acknowledgement (ISO- 004b) ATTACHMENT 17, Contractor/Consultant Organization Information Security Agreement (ISO-004c) ATTACHMENT 18, Cost Worksheet

Sample Standard Agreement (STD 213) Exhibit A – Scope of Work Exhibit B – Budget Detail and Payment Provisions Exhibit B, Attachment 1 – Cost Worksheet Exhibit C – General Terms and Conditions (GTC 04/2017) ** Exhibit D – Special Terms and Conditions

*Submit only if applicable **Incorporated by reference only.

A. Purpose and Description of Services

The State Controller's Office (SCO) is seeking a contractor to provide outreach and recruitment services to assist with recruiting efforts for up to ten Executive (C-Suite) and other critical leadership positions by generating a diverse pool of qualified candidates for these critical positions. The services will include developing recruitment materials to bring wider interest and exposure to the position; defining the ideal candidate attributes to ensure outreach efforts are targeted towards the most desirable and qualified candidates; and engaging with potential candidates to build interest in the unique job opportunities thus expanding the applicant pool.

The Contractor will take an in-depth approach to identify the best available candidates, ensuring their skills and competencies align with both the job and also with the SCO’s culture, mission, and strategic objectives. Oftentimes, the best candidates are not actively seeking a new position and may only consider a change once an experienced recruiter presents the opportunity. The Contractor will reach out directly to their extensive list of senior executives, conveying the importance and prestige of this critical State position.

See the Standard Agreement, Exhibit A, Scope of Work for a complete description of services.

Agreement Term

The term of this agreement will be for one year with the options to amend to add time, add funds, and add or remove positions The rates in Exhibit B, Attachment 1, Cost Worksheet will not increase as a result of any amendment to this agreement. This agreement may be terminated by the SCO with 30 days’ written notice to the Contractor.

Contractors are cautioned that no work will begin until the Contract has been fully executed. If work is performed prior to contract approval, and the Contract for any reason is not approved, all previous work performed by the Contractor is considered donated to the SCO and no payment shall be made for that work.

B. Bidder Minimum Qualifications

This requirement is Mandatory Pass/Fail.

1. Completion and submission of all required Attachments listed on Attachment 1, Required Attachment

Checklist.

2. The Bidder shall be a firm that has been in business at least three years within the last five years performing recruitment services for Executive C-Suite and other critical leadership positions as outlined in this IFB for other private, state, or governmental agencies.

3. The Bidder is expected to have a proven record of success with an average Executive C-Suite and other critical leadership position placement rate of 1.5 per month and an average of 25 percent sourcing channel effectiveness which is a metric used to identify the most effective methods to generate qualified applicants, and be responsible for all aspects of the service, including any subcontractors.

4. The Bidder must provide at least three current references of other companies or government entities for which the Bidder has performed similar work within the last five years. The Bidder can submit only one reference from each company or government entity on Attachment 4 Bidder References.

5. The Bidder must meet the qualifications on Attachment 2, Bidder Qualifications Certification Sheet, and submit documentation that substantiates their experience, knowledge, training, and include all certifications which will be evaluated on a pass/fail in order to be given further consideration. Attachment 2 must be signed by an individual authorized to bind the business contractually and must identify the title or position that the individual holds in the business. Failure to satisfy all of these qualifications and requirements upon submittal will result in immediate rejection of the bid.

6. Location, Licenses, Permits, and Insurance Requirements

Bidders must provide a business license from the city/county in which the company is headquartered or documents from the Secretary of State’s office. In the event any license expires at any time during the term of this contract, the Contractor agrees to provide SCO a copy of the renewed license within 30 days following the expiration date. In the event the Contractor fails to keep in effect at all times the required license, SCO may, in addition to any other remedies it may have, terminate this contract upon occurrence of such event.

C. Bid Requirements and Information

1. Key Action Dates

Event Date

IFB available to Prospective Bidders March 25, 2024

Written Questions Submittal Deadline April 2, 2024 by 2:00 PM PT*

Written Questions and Answers Released April 5, 2024

Final Date for Bid Submission April 9, 2024 by 2:00 PM PT*

Evaluation of Bid Submission** April 9 through April 10, 2024

Cost Opening April 11, 2024 at 2:00 PM PT*

Notice of Intent to Award April 11, 2024

Proposed Award Date April 19, 2024

Estimated Agreement State Date May 20, 2024

*Pacific Time (PT)

**Dates after Final Date of Bid Submission are estimates only and may be subject to change. SCO will adhere to the listed dates as strictly as possible but will not be held accountable for changes due to unforeseen circumstances.

2. Written Questions and Answers

a. Bidders may submit questions for clarification of the content of this IFB to SCOBids@sco.ca.gov.

b. Questions must be submitted by the date and time specified in Section C, Bid Requirements and

Information, Item 1. Key Action Dates.

c. The subject line of the email should read, IFB EEOS90823 Questions – Company Name.

d. The Bidder must reference the section and page number about which they are inquiring.

e. Written Questions and Answers will be provided without identifying the submitter. At the sole discretion of SCO, SCO may paraphrase questions for clarity.

f. Questions and Answers will be issued via an addendum to this IFB and posted to Cal eProcure.

3. Submission of Bid

a. Bidders must submit their bids in PDF to SCOBids@sco.ca.gov by the date and time specified in Section C, Bid Requirements and Information, Item 1. Key Action Dates. All bids must be submitted in at least two separate emails. Subject line must include the IFB number, Title, and be marked Bid or Cost.

1) Email #1 (Bid) must include the Bidder’s submission in PDF format with the subject line identifying the submission as BID—Company Name. Bids must be formatted with all pages consecutively numbered, each required element clearly identified, and in the sequence presented in this IFB.

2) Email #2 (Attachment 17, Cost Worksheet) must include the Bidder’s cost in PDF format with the subject line identifying the submission as COST—DO NOT OPEN. The Cost email shall remain unopened and separate from the sealed bid email until the public cost opening.

3) Email Requirements:

a) Bidders shall ensure that emails do not exceed a file size of 20 megabytes.

b) Bidders shall ensure that emails do not contain password protected attachments, scripts, executable files, or macros, which may make their emails undeliverable.

c) Do not imbed links within the PDF—all documents must be contained within the PDF. SCO cannot access links to external sources. Bids containing links to external sources will be rejected.

d) If email #1, identified as BID, should exceed acceptable file size, the Bidder shall split the email into multiple emails to ensure delivery.

e) Bid submissions that are sent from unrecognized email servers may be blocked by SCO security filters and be flagged as spam, thereby rendering them unsubmitted.

f) An automatic reply from scobids@sco.ca.gov confirms receipt of bidders’ emails. Automatic replies only confirm receipt of emails and do not assess bidders’ responsiveness to the IFB requirements in the email content or in any attachments therein.

g) LATE BID SUBMISSIONS WILL NOT BE ACCEPTED—NO EXCEPTIONS.

b. Bids not submitted in two separate emails and marked as indicated may be rejected.

c. If the Bid is made under a fictitious name or business title, the actual legal name of the Bidder must be provided.

d. All bids shall include the documents identified in Attachment 1, Required Attachment Checklist. Bids not including the proper required attachments may be deemed non-responsive. A non-responsive bid is one that does not meet the basic bid requirements.

e. It is the Bidder’s responsibility to provide all necessary information for SCO to evaluate the Bid, verify requested information, and determine the Bidder’s ability to perform the services defined in the Agreement, Exhibit A, Scope of Work, Exhibit A through Exhibit D.

f. All documents requiring a signature must bear a signature of a person authorized to bind the bidding firm.

g. Bids must be submitted for the performance of all the services described herein. Any deviation from the work specifications will not be considered and will cause a bid to be rejected.

h. SCO may reject any or all bids. A bid may be rejected if it is conditional or incomplete, or if it contains any alterations of form or other irregularities of any kind.

i. SCO may waive an immaterial deviation in a bid. SCO waiver of an immaterial deviation shall in no way modify the IFB document or excuse the Bidder from full compliance with all requirements if awarded the Agreement.

j. Costs incurred for developing bids and in anticipation of award of the Agreement are entirely the responsibility of the Bidder and shall not be charged to the State of California.

k. An individual who is authorized to bind the Bidder contractually shall sign Attachment 2, Bidder Certification Sheet. The signature should indicate the title or position that the individual holds in the firm. An unsigned bid may be rejected.

l. A bidder may modify a bid after its submission by withdrawing its original bid and resubmitting a new bid prior to the Final Date for Bid Submission. A bidder’s modification offered in any other manner, oral or written, will not be considered.

m. A bidder may withdraw its bid by submitting a written withdrawal request to SCO, signed by the Bidder or an authorized agent. A bidder may thereafter submit a new bid prior to the Final Date for Bid Submission. Bids may not be withdrawn without cause subsequent to the Final Date for Bid Submission.

n. SCO may modify the IFB prior to the Final Date for Bid Submission by issuing an addendum that shall be posted to Cal eProcure.

o. SCO reserves the right to reject all bids. SCO is not required to award an agreement.

p. Before submitting a response to this solicitation, bidders should review, correct all errors, and confirm compliance with the IFB requirements.

q. SCO does not accept alternate agreement language from a prospective contractor. A bid with such language will be considered a counterproposal and will be rejected. The State’s General Terms and Conditions (GTC 04/2017) are not negotiable.

r. No oral understanding or agreement shall be binding on either party.

4. Evaluation and Selection

a. During Evaluation of Bids, each bid will be checked for the presence or absence of required information in conformance with the submission requirements of this IFB.

b. SCO will evaluate each bid to determine its responsiveness to the IFB requirements.

c. Bids that contain false or misleading statements that do not support an attribute or condition claimed by the Bidder, may be rejected.

d. Bidders will be sent an invite to attend the Cost Opening via the contacts listed on Attachment 3, Contractor Point of Contact in the Bid submission.

e. To request an invitation to the Cost Opening for anyone not bidding or listed on Attachment 3, Contractor Point of Contact, please email request to SCOBids@sco.ca.gov by Final Date for Bid Submission identified in Section C, Bid Requirements and Information, Item 1. Key Action Dates.

f. Invitations to the Cost Opening will be sent as an email meeting notice with the Microsoft Teams link the morning of the Cost Opening identified in Section C, Bid Requirements and Information, Item 1. Key Action Dates.

g. Award of an agreement resulting from this IFB will be made to the responsive and responsible bidder with the lowest total cost.

h. In the event of a precise tie, if Government Code (GC) Section 14838(f) does not apply to the

Bidders, a witnessed coin toss will be conducted by the Procurement Official. If a coin toss is needed, the Procurement Official will schedule and arrange for the coin toss and non-partisan witnesses, notifying the participating bidders of the outcome of the coin toss.

5. Award and Protest

a. Whenever an agreement is awarded under a procedure, which provides for competitive bidding, but the Agreement is not to be awarded to the low bidder, the low bidder shall be notified by email, overnight courier, or personal delivery five working days prior to the award of the Agreement.

b. If requested in writing by any bidder who has submitted a bid a notice of the proposed award shall be posted in a public place in the SCO, 300 Capitol Mall, 15th Floor, Sacramento, CA 95814, and on the Small Business and Disabled Veteran Business Enterprises Advocate and Liaison page on SCO Website under “Notice of Intent to Award Agreement” at:

https://www.sco.ca.gov/sco_sb_dvbe_advocate.html for five working days prior to awarding the Agreement. If SCO is awarding to the lowest responsible bidder, and no requests have been made to publicly post a letter of intent, the SCO may award the contract without delay.

c. If any bidder, prior to the award of agreement, files a written protest with SCO and the Department of General Services (DGS), Office of Legal Services, 707 Third Street, 7th Floor, Suite 7-330, West Sacramento, CA 95605, on the grounds that the (protesting) Bidder is the lowest responsive responsible bidder, the Agreement shall not be awarded until either the protest has been withdrawn or the DGS has decided the matter. It is suggested that you submit any protest by certified or registered mail.

d. Within five days after filing the protest, the protesting bidder shall file with the DGS, Office of Legal

Services and the SCO, a detailed written statement specifying the grounds for the protest with DGS, OLS, and SCO. The written protest must be sent to DGS, OS, 707 Third Street, 7th Floor, Suite 7-330, West Sacramento, CA 95605. A copy of the detailed written statement must be emailed to SCO, at SCOBids@sco.ca.gov, Attention: Contracts Office.

6. Disposition of Bids

a. Upon bid opening, all documents submitted in response to this IFB will become the property of the

State of California and will be regarded as public records under the California Public Records Act GC Section 6250 et seq. and subject to review by the public.

7. Agreement Execution and Performance

a. Service shall start on the express date set by SCO and the Contractor, after all approvals have been obtained and the Agreement is fully executed.

b. All performance under the Agreement shall be completed on or before the termination date of the

Agreement.

D. Participation, Preference, and Incentive Programs

The Preference and Incentive Programs listed below may be combined but will not exceed a combined total of 15 percent of the Bid amount or $100,000 per bid, whichever is less. No bid price will be reduced by more than $100,000, and all preference and incentive cost adjustments are for bid evaluation purposes only and do not alter the actual cost offered by the Bidder.

A SB/MB and a DVBE must have current and valid certification through DGS, Office of Small Business and Disabled Veteran Business Enterprise Certification Services (OSDS). Completed certification applications and required support documents must be submitted to OSDS no later than 5:00 p.m. Pacific Time (PT) on the Final Date for Bid Submission and OSDS must be able to approve the application as submitted.

For certification and preference approval process information, contact OSDS by telephone at

(916) 375-4940 or access OSDS Internet website at. https://www.dgs.ca.gov/PD/Services/Page- Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled- Veteran-Business-Enterprise?search=Office%20of%20Small%20business%20and%20DVBE%20Services

In compliance with GC Section 14837 and Military & Veterans Code (M&VC) Section 999, certified SB/MB and DVBE contractors must perform a commercially useful function (CUF).

1. Disabled Veteran Business Enterprise (DVBE) Program Participation

The DVBE Participation Program requirements for this solicitation have been waived. However, SCO is committed to achieving legislatively established goals for the participation of DVBEs and seeks to use certified DVBE business whenever possible. Therefore, SCO requests the Bidder’s voluntary participation in reporting any certified DVBEs that will be used in the performance of this contract. Each listed certified DVBE must perform a commercially useful function in the performance of the Contract as defined in GC Section 14837(d)(4).

2. Disabled Veteran Business Enterprise (DVBE) Incentive

Firms that are DVBEs or are voluntarily utilizing DVBE subcontractors can have an incentive applied based on their level of DVBE participation identified in the Bid, not to exceed five percent. The DVBE Incentive is for bid computation purposes only and is only applied to responsive bids from responsible bidders proposing DVBE participation. Information and instructions on the DVBE Incentive are found at:

https://www.dgs.ca.gov/- /media/Divisions/PD/OSDS/Certification/DVBE/DVBEProgramRequirements.pdf?la=en&hash=FBCA25

7A3ED083F3DBB85ECEEB37013CBCF0545C

a. The incentive shall be applied as follows:

Confirmed DVBE Participation of: Incentive Applied

1.0% – 1.99% 1%

2.0% – 2.99% 2%

3.0% – 3.99% 3%

4.0% – 4.99% 4%

5.0% or more 5%

b. The incentive is subject to a minimum of one percent and a maximum of five percent. Bids with

DVBE participation of more than five percent will be calculated with a five percent incentive.

c. The DVBE Incentive is computed from the lowest responsive and responsible bid price.

d. The required list of California certified DVBE subcontracts must be provided on Attachment 7, Bidder Declaration (Written) (GSPD-05-105) and must include the following: 1) subcontractor name,

2) address, 3) phone number, 4) a description of the work to be performed and/or products supplied, 5) and the dollar amount or percentage of the net bid price (as specified in the solicitation) per subcontractor.

e. The Bidder must submit Attachment 9, Disabled Veterans Business Enterprise (DVBE) Declarations

(DGS PD 843), signed by the DVBE owner/manager.

f. When the awarded contractor has a certified DVBE perform an element of work for the Agreement, the awarded contractor shall complete a Prime Contractor’s Certification - DVBE Subcontractor Report (STD 817) within 60 days of expiration of the Agreement, and submit to SCO.

3. Small Business (SB) Preference Program

Current law encourages state departments to first consider a SB/MB Enterprise for contracting opportunities. SCO is committed to supporting SB/MB participation in state contracting and seeks to use certified SBs/MBs whenever possible.

a. Section 14835, et seq., of the California Government Code (GC) requires that a five percent preference be given to bidders who certify as a SB/MB. The rules and regulations of this law are contained in Title 2, California Code of Regulations, Section 1896, et seq. A copy of the regulation is available upon request.

b. The SB/MB Preference may not exceed $50,000 for any bid. This preference cost adjustment is for bid evaluation purposes only and does not alter the actual cost offered by the Bidder.

4. Small Business Participation Requirement

a. In accordance with Government Code (GC) Section 14838(a) agencies may set a Small Business

(SB), including Micro Business (MB), agreement participation requirement.

b. This solicitation requires a minimum 25 percent SB participation.

c. Each listed certified SB/MB must perform a CUF in the performance of the Contract as defined in

GC Section 14837(d)(4).

d. The required list of California certified SB/MB subcontractors must be provided on Attachment 5, Bidder Declaration (Written) (GSPD-05-105) and must include the following: 1) subcontractor name,

2) address, 3) phone number, 4) a description of the work to be performed and/or products supplied, 5) and the dollar amount or percentage of the net bid price (as specified in the solicitation) per subcontractor.

5. Target Area Contract Preference Act

Preference will be granted to California-based contractors in accordance with GC Section 4530 whenever contract for goods and services are in excess of $100,000 and the Contractor meets certain requirements as defined in the California Code (Title 2, Section 1896.30) regarding labor needed to produce the goods or provide the services being procured.

a. Bidders wishing to take advantage of this preference will need to review the following website and submit the appropriate response with the bid: https://www.dgs.ca.gov/PD/Services/Page- Content/Procurement-Division-Services-List-Folder/Request-Target-Area-Contract- Preference?search=TACPA

b. Respondents desiring to claim TACPA preferences must submit a fully executed copy of the Standard Form 830, Bidder’s Summary form, and Manufacturer’s Summary form (if supplying goods) with their response. These forms can be found at the following links:

http://www.documents.dgs.ca.gov/dgs/fmc/pdf/Std830.pdf (STD 830) http://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd0526.pdf (Bidder’s Summary)

c. The State reserves the right to verify, validate, and clarify all information contained in the TACPA application (STD 830). This includes, but is not limited to, information from Respondents, manufacturers, subcontractors, and any other sources available at time of response evaluation.

Respondent's refusal to agree or comply with these terms, or failure to provide additional supporting information at the State's request may result in denial of the requested preference.

d. Respondents are advised that TACPA workforce preferences between five and nine percent are based on the Respondent agreeing to hire certain identified persons equal to a percentage of its workforce during the agreement performance period. The application form, STD 830, incorrectly lists workforce preference as percentage of total contract labor hours.

e. If responding by group, Respondent may need to complete and submit separate forms for each group for which the preference is being requested.

f. The DGS-PD, Dispute Resolution Unit (DRU) will process all TACPA site evaluations utilizing an integrated map located at the following link: http://tacpa.dgs.ca.gov

g. Any questions regarding the TACPA preference should be directed to TACPA@dgs.ca.gov.

NOTE: Bidders are not required to apply for the TACPA preference. Denial of TACPA preference requests is not a basis for rejection of the Bid. Contracts awarded with applied preferences will be monitored throughout the life of the Contract for compliance to statutory, regulatory, and contractual requirements. SCO will take appropriate corrective action to apply sanctions as necessary to enforce performance programs.

E. Required Attachments

This bid package requires completion of all Attachments referenced on the required Attachment 1, Required Attachment Checklist. Exclusion of any required attachments may result in bidder’s disqualification.

ATTACHMENT 1

REQUIRED ATTACHMENT CHECKLIST

Bidder’s Name: ___________________________________________________

(Please print clearly or type)

A complete bid or bid package will consist of the items identified below.

Complete, sign, and date this checklist to confirm the items in your bid. Please initial in the Submitted to SCO box next to each item that you are submitting to SCO. For your bid to be responsive, all required attachments must be returned. Further review is subject to SCO discretion. This checklist must be signed and returned with your bid submission.

Requirement Description Submitted to SCO Attachment 1 Required Attachment Checklist Attachment 2 Bidder Certification Sheet Attachment 3 Contractor Point of Contact Attachment 4 Bidder References Attachment 5 Payee Data Record (STD 204) and Payee Data Record Supplement (STD 205*) Attachment 6 Contractor Certification Clauses (CCC 04/2017) Attachment 7 Bidder Declaration (Written) (GSPD-05-105) Attachment 8 Secretary of State Certification of Status*

Attachment 9 Disabled Veteran Business Enterprise (DVBE) Declarations

(DGS PD 843) *

Attachment 10 Darfur Contracting Act Certification (DGS PD 1) * Attachment 11 California Civil Rights Laws Certification (DGS OLS 04)* Attachment 12 Target Area Contract Preference Act (TACPA) Request for Goods and Services

Solicitations (STD 830) *

Attachment 13 Bidder’s Summary of Contract Activities and Labor Hours (DGS/PD 526) * Attachment 14 Acknowledgement of Agreement Exhibits and Insurance Requirements Attachment 15 Bid Incentives and Preferences Attachment 16 Contractor/Consultant Confidentiality and Non-Disclosure Acknowledgement

(ISO-004b)

Attachment 17 Contractor/Consultant Organization Information Security Agreement (ISO-004c) Attachment 18 Cost Worksheet (Submit in a separate email)

Additional Requirement

Copy of valid California city or county business license (if applicable); or an affidavit that the business is in good standing with the state, province, or country in which business is headquartered

Additional Requirement

California Certified SB/MB and/or DVBE Certification (provide copy)

*Submit only if applicable.

Authorized Signature and Title Date

ATTACHMENT 2

BID/BIDDER CERTIFICATION SHEET

Bidder’s Name: _____________________________________________________ Please print clearly or type.

Complete and return this attachment with the bid submission. An individual authorized to bind the bidding firm contractually shall sign Attachment 2, Bidder Certification Sheet. The signature must indicate the title or position that the individual holds in the firm. An unsigned Bidder Certification Sheet may be rejected.

A. Our all-inclusive bid is submitted as detailed in Attachment 18, Cost Worksheet.

B. All required attachments are included with this certification sheet and the Bid submission.

C. Our firm has been in business for at least three years with the last five years performing recruiting services for Executive C-Suite and other critical leadership positions as outlined in this IFB for other private, state, or government agencies.

D. The signature affixed hereon and dated certifies compliance with all the requirements of this bid document.

The signature below authorizes the verification of this certification.

1. Company Name 2. Telephone Number 2a. Fax Number

3. Address

Indicate your organization type:

4. Sole Proprietorship 5. Partnership 6. Corporation

Indicate the applicable employee and/or corporation number:

7. Federal Employee ID No. (FEIN) 8. California Corporation No.

9. Indicate applicable license and/or certification information:

10. Bidder’s Name (Print) 11. Title

12. Signature 13. Date

14. Are you certified with the Department of General Services, Office of Small Business and Disabled Veteran Business Enterprise Services (OSDS) as:

a. California Small Business

Yes No

If yes, enter certification number:

b. Disabled Veteran Business Enterprise: Yes No

If yes, enter your certification number below:

NOTE: A copy of your Certification is required to be included if either of the above items is checked “Yes”.

Date application was submitted to OSDS, if an application is pending:

Completion Instructions for Bid/Bidder Certification Sheet

Complete the numbered items on the Bid/Bidder Certification Sheet by following the instructions below.

Item Numbers

Instructions

1, 2, 2a, 3

Must be completed. These items are self-explanatory.

Check if your firm is a sole proprietorship. A sole proprietorship is a form of business in which one person owns all the assets of the business in contrast to a partnership and corporation. The sole proprietor is solely liable for all the debts of the business.

Check if your firm is a partnership. A partnership is a voluntary agreement between two or more competent persons to place their money, effects, labor, and skill, or some or all of them in lawful commerce or business, with the understanding that there shall be a proportional sharing of the profits and losses between them. An association of two or more persons to carry on, as co-owners, a business for profit.

Check if your firm is a corporation. A corporation is an artificial person or legal entity created by or under the authority of the laws of a state or nation, composed, in some rare instances, of a single person and his successors, being the incumbents of a particular office, but ordinarily consisting of an association of numerous individuals.

Enter your federal employee tax identification number.

Enter your corporation number assigned by the California Secretary of State’s Office.

This information is used for checking if a corporation is in good standing and qualified to conduct business in California.

Complete, if applicable, by indicating the type of license and/or certification that your firm possesses and that is required for the type of services being procured.

10, 11, 12, Must be completed. These items are self-explanatory.

If certified as a California Small Business, place a check in the "Yes" box, and enter your certification number on the line. If certified as a Disabled Veterans Business Enterprise, place a check in the "Yes" box and enter your service code on the line. If you are not certified to one or both, place a check in the "No" box. If your certification is pending, enter the date your application was submitted to OSDS.

ATTACHMENT 3

CONTRACTOR POINT OF CONTACT

Bidder’s Name: ________________________________________________________

The contact person regarding this IFB is:

Name & Title:

Address:

Phone Number: Fax Number:

Cell Phone Number:

(optional)

E-Mail:

If awarded a contract, the Project Coordinator for services will be:

Address:

Phone Number: Fax Number:

Cell Phone

If awarded a contract, direct all contract inquiries to:

Address:

Phone Number: Fax Number:

Cell Phone

If awarded a contract, the name of the company officer authorized to sign the contract is:

Address:

ATTACHMENT 4

BIDDER REFERENCES

Submission of this attachment is mandatory. Failure to complete and return this attachment with your bid will cause your bid to be rejected and deemed nonresponsive.

List below three references of similar types of services performed within the last five years. References must be from sources other than the California State Controller's Office (SCO). Do not list SCO as one of your references.

REFERENCE 1

Name of Firm Street Address City State Zip Code Contact Person Direct Telephone Number Contact Person Email Dates of Service Value or Cost of Service

Brief Description of Service Provided

REFERENCE 2

Name of Firm Street Address City State Zip Code Contact Person Direct Telephone Number Contact Person Email

REFERENCE 3

Name of Firm Street Address City State Zip Code Contact Person Direct Telephone Number Contact Person Email

ATTACHMENT 5

PAYEE DATA RECORD (STD 204) AND PAYEE DATA RECORD SUPPLEMENT (STD 205*)

Payee Data Record (STD 204) is required and must be submitted.

https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

*Only use Payee Data Record Supplement (STD 205) to provide a remittance address if different from the mailing address for information returns, or to make subsequent changes to the remittance address https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std205.pdf

ATTACHMENT 6

CONTRACTOR CERTIFICATION CLAUSES (CCC 04/2017)

https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/CCC- 042017.pdf?la=en&hash=4DE3E4DC414511AE378794200BA43EBF91C758EE

ATTACHMENT 7

BIDDER DECLARATION (WRITTEN) (GSPD-05-105)

All bidders must complete the Bidder Declaration (Written) GSPD-05-105 and include it with the Bid Submission. When completing the declaration, bidders must identify all subcontractors proposed for participation in the Agreement. Bidders awarded an agreement are obligated contractually to use the subcontractors for the corresponding work identified unless SCO agrees to a substitution, and it is incorporated by amendment to the Agreement.

http://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf

ATTACHMENT 8

SECRETARY OF STATE CERTIFICATION OF STATUS*

Secretary of State Certification of Status is required if your company is a corporation, limited liability company (LLC), or limited partnership (LP). Required document(s) may be obtained at the following website:

https://bizfileonline.sos.ca.gov/search/business

ATTACHMENT 9

DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) DECLARATIONS (DGS PD 843)*

https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_843.pdf

ATTACHMENT 10

DARFUR CONTRACTING ACT CERTIFICATION (DGS PD 1) *

http://www.documents.dgs.ca.gov/dgs/FMC/GS/PD/PD_1.pdf

ATTACHMENT 11

CALIFORNIA CIVIL RIGHTS LAWS CERTIFICATION (DGS OLS 04)*

California Civil Rights Laws Certification must be submitted if bid is more than $100,000.

http://www.documents.dgs.ca.gov/dgs/fmc/dgs/ols004.pdf

ATTACHMENT 12

TARGET AREA CONTRACT PREFERENCE ACT (TACPA) REQUEST FOR GOODS

AND SERVICES SOLICITATIONS (STD 830) *

https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std830.pdf

ATTACHMENT 13

BIDDER’S SUMMARY OF CONTRACT ACTIVITIES AND LABOR HOURS (DGS/PD 526) *

https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd0525.pdf

*Submit only if applicable

NOTE: The fill and print forms are available at the links provided. Please email SCOBids@sco.ca.gov if you are unable to access the links provided. Attachments 5, 6, and 7 must be submitted with the Bid.

ATTACHMENT 14

ACKNOWLEDGEMENT OF AGREEMENT EXHIBITS AND INSURANCE REQUIREMENTS

Bidder’s Name: _____________________________________________________

Please print clearly or type.

Complete and return a signed copy of this attachment with the IFB response.

Exhibit Name

Exhibit A, Scope of Work

Exhibit B, Budget Detail and Payment Provisions

Exhibit B, Attachment 1, Cost Worksheet

Exhibit C, General Terms and Conditions (GTC 04/2017)

Exhibit D, Special Terms and Conditions

I certify that we have received, reviewed, and accept all requirements in this IFB and Exhibits and can meet the insurance requirements identified in the Standard Agreement, Exhibit D, Special Terms and Conditions.

The insurance requirements and certificate(s) of coverage must be provided immediately upon notice of award.

Authorized Signature Date

Name of Bidder

Name and Title (Please Print)

ATTACHMENT 15

BID INCENTIVES AND PREFERENCES

1. DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) INCENTIVE:

Bidder must check the appropriate box from the choices below.

☐ I am a DGS certified DVBE. A copy of my California Disabled Veteran Business Enterprise

(DVBE) Declarations (STD 843) form is attached.

☐ I am not a DGS certified DVBE, but a percentage of the revenue will be going to DGS certified DVBE subcontractors performing a commercially useful function, and therefore, I am claiming the DVBE incentive.

Bidder must submit a complete Attachment 7, Bidder Declaration (Written) (GSPD 05-105), indicating the percentage of the revenue that will be received by each DGS certified DVBE subcontractor. Bidder must also submit Attachment 9, California Disabled Veteran Business Enterprise (DVBE) Declarations (STD 843), for each DVBE subcontractor, signed by the DVBE owner/manager.

☐ I am not claiming the DVBE incentive.

2. SMALL BUSINESS (SB) PREFERENCE:

☐ I am a Department of General Services (DGS) certified SB and claim the SB Preference.

My DGS SB certification number is: _________________

3. TARGET AREA CONTRACT PREFERENCE ACT (TACPA):

☐ I am not claiming the TACPA bidding preference.

☐ I am claiming the TACPA bidding preference.

Bidder must submit Attachment 12 Target Area Contract Preference Act (TACPA) STD 830 and Attachment 13 Bidder’s Summary of Contract Activities and Labor Hours (DGS PD 526).

Name of Bidder:

Signature and Date:

State of California—Controller’s Office

CONTRACTOR / CONSULTANT CONFIDENTIALITY

AND NON-DISCLOSURE ACKNOWLEDGEMENT

ISO-004b (Rev. 02/15)

300 Capitol Mall, Suite 603 Sacramento, CA 95814 Form Contact Info. Ph: (916) 445-1720 Email: infosec@sco.ca.gov

Section 1 — Contractor Information Contractor / Consultant Organization Name Date of Request

Contractor / Consultant Name (First M.I. Last) Work Phone

Title Work Email Address

Section 2 — Agreement

As a contractor or consultant of the California State Controller's Office (SCO) you may have access to financial, statistical, personal, or technical information classified as confidential or sensitive by the SCO. In addition you may be authorized access to data processing resources that are created, maintained, or used within the SCO and must be protected. This confidentiality and non-disclosure agreement between you and the SCO is to protect the information assets that may be disclosed to you by the SCO. This Agreement shall be construed under the laws of the State of California.

By signing below I acknowledge that:

1. I will access or use SCO information assets only when relevant and necessary in the ordinary course of performing my authorized official duties conducted on behalf of the organization referenced in this document. I further understand that unauthorized access, attempted access or illegal use of any computer systems, information asset, and/or information of the State of California may be a public offense punishable under Section 502 of the California Penal Code;

2. I will not disclose SCO information classified as confidential or sensitive unless authorized to do so by the SCO;

3. I will immediately notify the SCO Information Security Office; SCO Information Systems Division; and the appropriate SCO contract / agreement administrator of any violation of SCO administrative policy or information security standards; or violation of requirements, terms, or conditions of this agreement; and any actual or suspected information security incidents;.

4. I will not disclose, change, modify, delete, or circumvent any SCO required authentication and authorization process without the approval of authorized SCO personnel;

5. I will not change, modify, remove, or circumvent any SCO required security controls or protocols without written approval of SCO Information Systems Division management and the SCO Chief Information Security Officer (CISO) or CISO designee;

6. I will ensure that all data processing resources (i.e., PCs, notebooks, laptops, servers, USB and flash drives, etc.) and other equipment (i.e., cellular phones, personal digital assistants (PDAs), audio or image recorders, etc.) I bring into SCO owned or leased facilities are approved by the SCO, and meet SCO information technology and information security acceptable use standards, and SCO Information Security Policy;

7. I shall only utilize and access SCO managed electronic mail and Internet access services while utilizing SCO provided data processing resources or networks. I will not connect to, or access, any non-SCO managed resource or service from within the SCO network or via any SCO data process resource without the approval of SCO Information Systems Division management and the SCO Chief Information Security Officer (CISO) or CISO designee; and,

8. I will comply with all applicable SCO administrative, technical, and information security policies and standards.

I have read and understand the responsibilities stated above and will comply with the SCO administrative and information security requirements and standards listed on this form. I acknowledge and agree to use SCO information assets in accordance with the terms outlined in this form. I understand that failure to comply with these responsibilities may result in immediate cancellation of authorization to use SCO information assets or disciplinary action in accordance with applicable laws and regulations or civil and criminal prosecution in accordance with applicable statutes.

By signing this form, I acknowledge that I have read, understand and agree to its contents and realize the penalties for non-compliance with its terms.

Section 3 — Approval Signature Legal Signature Date

State Controller’s Office IFB Number EEOS90823

Return completed acknowledgement to the SCO Information Security Office, 300 Capitol Mall, Suite 603, Sacramento, CA 95814

ATTACHMENT 16

State of California—Controller’s Office Contractor/Consultant Organization Information Security Agreement ISO-004c (Rev. 2/15)

300 Capitol Mall, Suite 603 Sacramento, CA 95814 Form Contact Info. Ph: (916) 445-1720 Email: infosec@sco.ca.gov

Section 1 — Contractor / Consultant Organization Contact Information Contractor / Consultant Organization Name

Street Address City State Zip Code

Organization Contact Name Title Work Phone Work Email

Section 2 — SCO Contract / Agreement Administrator Information SCO Division SCO Contract / Agreement Administrator Name

Title Work Phone Work Email Address

Section 3 — SCO Information Security Terms And Conditions Contractors and consultants authorized to use SCO information assets shall comply with all applicable SCO administrative policy and information security standards, and the terms, conditions, and requirements stated on this agreement. The intent of this agreement is to comply with California State Administration Manual (SAM) requirements (Ref. SAM § 5305.8 (2) e (1) et.al) and statute.

General Terms and Conditions:

1. SCO information assets shall only be accessed or utilized for SCO authorized business purposes;

2. All SCO authorized organization employees or agents shall sign an SCO provided “Confidentiality and Non-Disclosure Acknowledgement” prior to being granted access to, or use of, SCO information assets;

Contractor / Consultant Organization Responsibilities The Contractor / Consultant organization listed in Section I of this agreement agrees to comply with, implement, enforce, and monitor compliance with the following requirements:

3. The organization shall ensure that only SCO authorized organization employees or agents utilize SCO information assets. The organization is solely responsible for ensuring that authorized employees or agents are not security risks, and upon the SCO’s request, the organization will provide the SCO with any information reasonably necessary for SCO to evaluate security issues relating to any authorized employee or agent;

4. The organization shall ensure that all authorized organization employees or agents understand and adhere to SCO administrative policy and information security standards;

5. The organization shall immediately notify the SCO of any changes or withdrawals of their employees or agents authorized by the SCO to access or utilize SCO information assets;

6. The organization shall ensure that SCO authorized organization employees or agents take all reasonable and appropriate measures to protect the confidentiality, integrity, and availability of SCO information classified as confidential or sensitive, or as requiring protection by state or federal statute;

7. The organization shall ensure that SCO authorized organization employees or agents take all reasonable and appropriate measures to protect the confidentiality, integrity and availability of SCO data processing resources, specifically;

a. The organization and its employees or agents shall only access the SCO’s information, network, and network resources through SCO managed data processing resources and network connections;

b. The organization and its employees or agents shall not change, modify, delete, or circumvent the configuration of any provided SCO owned or leased data processing equipment without written approval of SCO Information Systems Division management and the SCO Chief Information Security Officer (CISO) or CISO designee;

c. The organization and its employees or agents shall not change, modify, delete, or circumvent any SCO required authentication and authorization process without the approval of authorized SCO personnel. All authentication credentials are classified as confidential and must be protected as such;

d. The organization and its employees or agents shall not change, modify, remove, or circumvent any SCO required network security controls or protocols without written approval of SCO Information Systems Division management and the SCO Chief Information Security Officer (CISO) or CISO designee;

e. The organization and its employees or agents shall only utilize and access SCO managed electronic mail and Internet access services while utilizing SCO provided data processing resources or networks. No organization employee or agent shall connect to, or access, any non-SCO managed resource or service from within the SCO network or via any SCO data processing resource without the approval of SCO Information Systems Division management and the SCO Chief Information Security Officer (CISO) or CISO designee; and,

f. All organization data processing resources (e.g., PCs, notebooks, laptops, servers, USB and flash drives, etc.) and other equipment (e.g., cellular phones, personal digital assistants [PDAs], audio or image recorders, etc.) brought into SCO owned or leased facilities by the organization and its employees or agents must be approved by SCO Information Systems Division management and/or the SCO Chief Information Security Officer (CISO) or CISO designee. All organization data processing resources and other equipment must meet SCO information technology and information security acceptable use standards.