EE133F18RQ0196_SF1449_Amendment_03.pdf

RFQ IFB RFP

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODEFACILITY

CODE

CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF.

DATE . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

OFFER

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

17a CONTRACTOR/

OFFEROR.

CODE

8 (A)

SIZE STANDARD:

NAICS:

% FOR:SET ASIDE:UNRESTRICTED OR

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

10. THIS ACQUISITION IS

EDWOSB

SMALL BUSINESS PROGRAM

STANDARD FORM 1449 (REV. 2/2012) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

SCHEDULE Continued

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 BASE YEAR

SERVICE PERIOD: April 1, 2018 through October 31, Applicable and Current Department of Labor Wage Determination applies.

Services Non-Personal: Provide all plant, supervision, labor, equipment, materials and quality control to provide landscape and grounds maintenance services for the National Marine Fisheries Service, located at 166 Water Street, Woods Hole, MA.

All work is required to be performed in accordance with the incorporated Statement of Work.

DELIVERY DATE: 04/01/2018

SHIP TO:

NMFS/NE FISHER SCI

CTR/F/NECX2,PRCH OFF

166 WATER ST

WOODS HOLE MA 02543

FOB : Destination Period of Performance: 04/01/2018 to 03/31/2019

7.00 MO

OPT

0002 OPTION YEAR ONE

SERVICE PERIOD: April 1, 2019 through October 31, Applicable and Current Department of Labor Wage Determination applies.

Services Non-Personal: Provide all plant, supervision, labor, equipment, materials and quality control to provide landscape and grounds maintenance services for the National Marine Fisheries Service, located at 166 Water Street, Woods Hole, MA.

DELIVERY DATE: 04/01/2019

NMFS/NE FISHER SCI

CTR/F/NECX2,PRCH OFF

166 WATER ST

WOODS HOLE MA 02543

FOB : Destination Period of Performance: 04/01/2019 to 03/31/2020

7.00 MO

OPT

0003 OPTION YEAR TWO

SERVICE PERIOD: April 1, 2020 through October 31,

7.00 MO

PAGE 3 OF 68 EE133F18RQ0196

Applicable and Current Department of Labor Wage Determination applies.

Services Non-Personal: Provide all plant, supervison, labor, equipment, materials and quality control to provide landscape and grounds maintenance services for the National Marine Fisheries Service, located at 166 Water Street, Woods Hole, MA.

DELIVERY DATE: 04/01/2020

NMFS/NE FISHER SCI

CTR/F/NECX2,PRCH OFF

166 WATER ST

WOODS HOLE MA 02543

FOB : Destination Period of Performance: 04/01/2020 to 03/31/2021

OPT

0004 OPTION YEAR THREE

SERVICE PERIOD: April 1, 2021 through October 31, Applicable and Current Department of Labor Wage Determination applies.

Services Non-Personal: Provide all plant, supervision, labor, equipment, materials and quality control to provide landscape and grounds maintenance services for the National Marine Fisheries Service, located at 166 Water Street, Woods Hole, MA.

DELIVERY DATE: 04/01/2021

NMFS/NE FISHER SCI

CTR/F/NECX2,PRCH OFF

166 WATER ST

WOODS HOLE MA 02543

FOB : Destination Period of Performance: 04/01/2021 to 03/31/2022

7.00 MO

OPT

0005 OPTION YEAR FOUR

SERVICE PERIOD: April 1, 2022 through October 31, Applicable and Current Department of Labor Wage Determination applies.

7.00 MO

PAGE 4 OF 68 EE133F18RQ0196

Services Non-Personal: Provide all plant, supervision, labor, equipment, materials and quality control to provide landscape and grounds maintenance services for the National Marine Fisheries Service, located at 166 Water Street, Woods Hole, MA.

DELIVERY DATE: 04/01/2022

NMFS/NE FISHER SCI

CTR/F/NECX2,PRCH OFF

166 WATER ST

WOODS HOLE MA 02543

FOB : Destination Period of Performance: 04/01/2022 to 03/31/2023

PAGE 5 OF 68 EE133F18RQ0196

Table of Contents

PERFORMANCE WORK STATEMENT

LANDSCAPE AREA MEASUREMENTS

INVOICING INSTRUCTIONS

Wage Determination

INSTRUCTIONS TO OFFERORS

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2016)

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MANAGEMENT (JUL 2016)

52.203-19 PROHIBITION ON REQUIRING CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS OR STATEMENTS (JAN 2017) 49

52.212-4 CONTRACT TERMS AND CONDITIONS--COMMERCIAL ITEMS (JAN 2017)

52.223-3 HAZARDOUS MATERIAL IDENTIFICATION AND MATERIAL SAFETY DATA (JAN 1997)

52.223-3 I HAZARDOUS MATERIAL IDENTIFICATION AND MATERIAL SAFETY DATA (JAN 1997)-- ALTERNATE I (JUL

1995)

52.223-5 POLLUTION PREVENTION AND RIGHT-TO-KNOW INFORMATION (MAY 2011)

52.232-8 DISCOUNTS FOR PROMPT PAYMENT (FEB 2002)

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (DEC 2013)

52.237-2 PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT, AND VEGETATION (APR 1984)

52.246-1 CONTRACTOR INSPECTION REQUIREMENTS (APR 1984)

52.247-34 F.O.B. DESTINATION (NOV 1991)

1352.201-70 CONTRACTING OFFICER´s AUTHORITY (APR 2010)

1352.209-73 COMPLIANCE WITH THE LAWS (APR 2010)

1352.209-74 ORGANIZATIONAL CONFLICT OF INTEREST (APR 2010)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL

ITEMS (NOV 2017)

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY 2014)

1352.237-75 KEY PERSONNEL (APR 2010)

1352.246-70 PLACE OF ACCEPTANCE (APR 2010)

1352.270-70 PERIOD OF PERFORMANCE (APR 2010)

1330-52.237-70CONTRACTOR COMMUNICATIONS

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

52.204-7 SYSTEM FOR AWARD MANAGEMENT (OCT 2016)

52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING (JUL 2016)

52.203-18 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY

AGREEMENTS OR STATEMENTS--REPRESENTATION (JAN 2017)

52.204-22 ALTERNATIVE LINE ITEM PROPOSAL (JAN 2017)

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JAN 2017)

52.217-5 EVALUATION OF OPTIONS (JUL 1990)

52.237-1 SITE VISIT (APR 1984)

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

52.225-4 BUY AMERICAN--FREE TRADE AGREEMENTS--ISRAELI TRADE ACT CERTIFICATE (MAY 2014)

52.225-4 I BUY AMERICAN--FREE TRADE AGREEMENTS--ISRAELI TRADE ACT CERTIFICATE (MAY 2014))--ALTERNATE

I (MAY 2014)

1352.233-71 GAO AND COURT OF FEDERAL CLAIMS PROTESTS (APR 2010)

1352.233-70 AGENCY PROTESTS (APR 2010)

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (NOV 2017)

PAGE 6 OF 68 EE133F18RQ0196

CLAUSES

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

FOR

GROUNDS MAINTENANCE SERVICES FOR NORTHEAST

FISHERIES SCIENCE CENTER, WOODS HOLE, MASSACHUSETTS

14 FEB 2018

1.0 Background. The National Oceanic and Atmospheric Administration (NOAA), National Marine Fisheries Service (NMFS), Northeast Fisheries Science Center (NEFSC), is located at 166 Water Street, Woods Hole Massachusetts 02543-1026. The Northeast Fisheries Science Center is the research arm of NOAA Fisheries in the region. The Center plans, develops, and manages a multidisciplinary program of basic and applied research.

2.0 General Requirements

2.1 Scope of Work. Non-Personal Service. Contractor shall provide all plant, trained labor, equipment, materials, supervision, transportation, permits, insurance, and quality control necessary to provide ground maintenance for the NMFS/NEFSC Woods Hole Massachusetts properties, herein known as the “Work”. Contractor shall be fully knowledgeable of all contract requirements and shall make themselves aware of job site conditions that will affect performance under the contract. Contractor shall at all times provide adequate supervision of employees ensuring Work is accomplished in accordance with the terms and conditions of the contract in a manner that will promote and maintain healthy grass, shrubs and plants in a safe, satisfactory condition (clean, neat and professional).

“Tasks, Frequency and Performance Requirements Summary”, Appendix D details the required tasks and frequency at which the services are to be performed and the minimum acceptable quality level (AQL) for executing the requirements of this contract in a satisfactory manner.

2.1.1 Place of Performance. The NMFS/NEFSC 166 Water Street, Woods Hole Massachusetts 02543-1026.

Areas to be maintained under this performance include the main Laboratory Building #166, the Aquarium Building #16, the Cottage Building #22, and all Parking Lots and Access Roads. Refer to “Site and Performance Location”, Appendix B.

2.1.2 Period of Performance. Performance is for one (1) base year and four (4) option years.

Period of Performance Service Period CLIN 0001 – Base Year April 1, 2018 – March 31, 2019 April 1, 2018 – October 31, 2019 CLIN 0002 – Option Year 1 April 1, 2019 – March 31, 2020 April 1, 2019 – October 31, 2020 CLIN 0003 – Option Year 2 April 1, 2020 – March 31, 2021 April 1, 2020 – October 31, 2021 CLIN 0004 – Option Year 3 April 1, 2021 – March 31, 2022 April 1, 2021 – October 31, 2022 CLIN 0005 – Option Year 4 April 1, 2022 – March 31, 2023 April 1, 2022 - October 31, 2023

2.1.3 Hours of Operation. Contractor shall perform the Work between the hours of 7:00AM – 3:00PM Eastern Standard Time (EST) Monday through Friday, with the exception of recognized United States (U.S) Federal Holidays, or when the Government facility/installation is closed due to local or national emergencies, adverse weather, administrative closings, or similar Government directed facility/installation closings. The Federal Holiday home page can be found at www.opm.gov/fedhol.

2.1.3.1 Contracting Officer’s Representative (TPOC) will notify the Contractor of Government facility/installation closures on an event-by-event basis. Contractor shall maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons.

PAGE 7 OF 68 EE133F18RQ0196

http://www.opm.gov/fedhol

2.1.4 Contractor shall accomplish all Work in accordance with all interstate, federal, state, and local laws and regulations utilizing the latest technology, products, equipment, industry practices, and specifications in order to achieve the quality and performance standards required.

2.1.4.1 Written and verbal communications concerning this contract shall be conducted between the Contractor and the authorized government team (Contracting Officer’s Representative, Contracting Specialist, and Contracting Officer) only.

2.1.4.2 Contractor shall handle corrective action(s) without dependence upon Government direction.

Contractor shall resolve all discrepancies noted (by government team) within 24hrs of identification.

Contractor shall ensure Contractor’s employees and all associated Subcontractor(s) performing under this contract, are notified of all deficiencies in their area of responsibility to ensure that deficiencies do not reoccur.

2.1.4.3 Contractor shall be available on site within 2 hours of notification as required by the government for issues that cannot be resolved by telephone to the governments satisfaction.

2.2 Specific required tasks, frequency of required tasks, performance standard requirements and inspection procedures are defined in the “Tasks, Frequency and Performance Requirements Summary”, Appendix D of this PWS. Contractor is responsible for understanding the complexity and volume of services required. Overview of the Woods Hole Facility Grounds to be maintained are identified in “Site and Performance Location”, Appendix B of this PWS.

2.2.1 Contractor shall provide all plant, labor, supervision, oversight, equipment, materials, transportation, permits, insurance, and quality control necessary to provide ground maintenance for the NMFS/NEFSC Woods Hole Massachusetts properties.

3.0 Contractor shall be responsible for Quality Control. The Government is responsible for Quality Assurance. The Government will evaluate the Contractor’s performance under this contract in accordance with the “Tasks, Frequency and Performance Requirements Summary”, Appendix D. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)), it will also be used by the Government to document contractor performance under this contract.

This document is used to evaluate contractor performance against invoices submitted, as well as performance.

4.0 Security Requirements. Security Clearances are not required. The Government reserves the right to deny access to

Government facilities/property at any time, for any reason. The Government will not be held liable for any delays or breach of contract caused by refusal to allow entry.

4.1 Contractor employees and associated subcontractors performing under this contract MUST be U.S. citizens or MUST have established and maintain legal residence in the U.S., and be authorized by the US Government to work in the United States (i.e. Green card, worker authorization, etc.). All Contractor employees and all associated subcontractors performing under this contract MUST have at least one form of US Government issued photo identification (driver’s license, US passport, US work visa, etc.) for entry to the Government facility/property.

4.1.1 Contractor shall provide a list of all personnel performing under this contract to the CO and TPOC no later than five (5) days of contract award prior to the commencement of work. Contractor shall maintain this list throughout the life of the contract to keep it current and up to date reflecting all terminations and additions of personnel performing under this contract.

PAGE 8 OF 68 EE133F18RQ0196

4.1.2 National Agency Check with Inquires (NACI). Not required. This is a low risk non IT service contract of 180 days or more which require a NACI for Contractor employees, or associated subcontractor(s) when access to a DOC owned, leased, or controlled facility is required for performance. This service does not require access of Contractor employees or associated subcontractor(s) into DOC owned, leased, or control facilities. Due to the TPOC establishing preset schedule where government employees will be present on site during the actual performance of Work, it has been determined that NACI for personnel performing under this contract will not be required.

4.1.3 Contractor employees and associated subcontractor personnel, vehicles, and property under their control are subject to search upon entering or exiting the installation, or at any point while on the installation.

Any vehicles or personnel found in possession of prohibited items will be removed, and/or barred, from the installation and released to the appropriate civil authorities.

4.1.4 Government reserves the right to exclude or remove from the site any Contractor employee of the Contractor or associated subcontractor whom the Government deems incompetent, careless, insubordinate, or otherwise objectionable, or whose continued employment on the contract is deemed by the Government to be contrary to the public interest.

4.1.5 Government reserves the right to close down the job site and order Contractor employees and associated subcontractors off the premises in the event of a national emergency or a shut-down, for as long as security problems persist. A written notification will be provided as soon as possible. Contractor may only return to the site with written approval from the TPOC/CO.

5.0 Special Qualifications and Permits. Contractor shall ensure all required skill sets, and permits are obtained and maintained for performance under this contract.

6.0 Safety, Security, Fire Protection, Environmental Controls, Conservation of Utilities, and Compliance with Laws and Regulations.

6.1 Safety Requirements. Contractor shall produce proper OSHA and other industry certificates/licenses upon request of the CO. Contractor shall be responsible for safety. Contractor shall take all necessary precautions to meet proper safety standards, training, and regulations of all local, state and federal codes and regulations.

6.1.1 Contractor shall ensure compliance with the requirements of 29 CFR, Part 1910: Occupational Safety and Health Administration (OSHA) General Industry, Health Standards. National Electric Code (NEC), National Fire Protection Associations (NFPA), Environmental Protection Agency (EPA) 40 CFR Part 745, local state and federal requirements and other regulatory agencies during the course of this contract.

Contractor shall implement a suitable safety program for employees performing work under this contract.

Contractor shall promptly correct any non-complying work or conditions. Contractor shall be responsible to ensure its work does not affect the safety of the public or employees of the Government. Neither the Government nor its representatives will bear any responsibility for safety precautions at the project work site.

If, however, in the opinion of the TPOC, a life-threatening condition exists, the TPOC will orally (to be confirmed in writing) require the Contractor to immediately suspend work in the affected area until the condition is corrected. Whenever Contractor’s operations may create a hazardous condition, Contractor shall at its sole expense, furnish, install, and maintain such guards, fences, barricades, railing, light, signs, or other devices necessary to prevent accident, injury or damage to people or equipment.

6.1.2 Contractor shall provide daily safety briefing to all contractor employees and associated sub-contractor(s) performing under this contract. Contractor safety briefing shall include instruction to be mindful of the requirement to maintain a safe environment for the facility’s occupants including staff, visitors, and customers and the occurrence of the general public on or near the site.

PAGE 9 OF 68 EE133F18RQ0196

6.1.3 Contractor shall conform to any additional restrictions outlined by the Government Safety and Environmental Compliance Officer during the course of the contract to insure the safety Contractor employees, associated subcontractors, Government employees and the general public.

6.1.4 Contractor shall record and report promptly (as soon as possible but no later than, one hour of incident) to the CO and TPOC, all available facts relating to each instance of damage to Government property or injury to either Contractor or Government personnel.

6.1.5 In the event of an accident/mishap, Contractor shall take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the authorized Government representative (i.e. TPOC, CO).

6.1.6 If the Government elects to conduct an investigation of the accident/mishap, the Contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

6.1.7 While on Government property, Contractor shall not use a cell phone while operating a vehicle or other motorized equipment unless the operator is utilizing a hands-free device as such is prohibited by Federal regulations. Motor vehicle regulations are strictly enforced and excessive violations may result in the loss of driving privileges on the Government facility.

6.2 Security. There are no specific security requirements for performance under this contract.

6.3 Fire Protection Requirements. The emergency telephone number for NEFSC, Woods Hole, Massachusetts is

911. Contractor shall report within one (1) hour of all incidents to TPOC.

6.4 Environmental Controls. This section covers the responsibility of the Contractor while performing under this contract.

6.4.1 Contractor shall immediately inform the TPOC/CO of any environmentally hazardous situations that may arise as well as contact required regulatory agencies.

6.4.2 Contractor shall be knowledgeable of and comply with all applicable interstate, federal, state and local laws, regulations, and requirements regarding environmental protection as it pertains to the Work under this

6.4.3 Conservation of Utilities. Not applicable.

7.0 Government Roles.

7.1 The Contracting Officer (CO) is the only individual with the authority to authorize changes within this contract that will have an effect on the scope, and monetary values (increase or decrease) of contract.

7.2 The Technical Point of Contact (TPOC) is the individual designated and authorized in writing by the CO at contract award to perform specific technical or administrative functions on the contract. The key role of the TPOC is to observe, document, and communicate Contractor performance to both the CO and Contractor. All coordination and correspondence should be forwarded through the TPOC to the CO. TPOC and alternate TPOC (if applicable) will be responsible for the inspection and acceptance of performance and any deliverables under the contract. The TPOC does NOT have authority to change the terms and conditions of the contract.

PAGE 10 OF 68 EE133F18RQ0196

7.2.1 All contracting actions and/or correspondence should be forwarded through the TPOC. The TPOC will address all technical matters, providing technical direction and discussion as necessary with respect to the specifications, or PWS, The TPOC is responsible for monitoring the progress and quality of the Contractor’s performance in accordance with the PRS and QASP. The TPOC does not have authority to take any action, either directly or indirectly, that would change the pricing, quantity, quality, place of performance, Work, delivery schedule, or any other term and condition of the contract. When, in the opinion of the Contractor, the TPOC requests efforts outside the existing scope of the contract, the Contractor shall promptly notify the CO in writing. Contractor under such direction shall take no action until the CO has resolved the issue or has otherwise issued a modification to the contract.

7.2.2 In the absence of the TPOC (due to reasons such as leave, illness, and official travel), all responsibilities and functions assigned to the TPOC shall be the responsibility of the CO until an alternate TPOC is assigned.

8.0 Government Responsibilities:

8.1 Government shall inspect the Work performed under this contract. Any corrective action required as a result of the inspection will be accomplished prior to final monthly billing.

8.1 Contractor may be notified of deficiencies in performance in writing by the TPOC/CO. Oral deficiency notifications will be confirmed in writing by the TPOC/CO. Contractor shall take prompt corrective action upon notice of deficiency. Prompt is defined as within 24 hours of notification.

8.1 Government personnel other than COs and the authorized TPOC, may, with CO coordination, observe Contractor operations. However, these personnel may not interfere with Contractor performance or make any changes to the contract.

8.1 Government Furnished Property, Materials, Equipment and Services (GFP/M/E/S). There is no government furnished property as part of this requirement. Government dumpsters shall not be used by the Contractor.

8.1 Government is not responsible for damage to Contractor’s equipment due to trash, debris or uneven terrain.

9.0 Contractor Key Roles. Contract Manager and On-On-Site Superintendent at the discretion of the Contractor can be identified as the same individual who then assumes all applicable duties and responsibilities.

9.1 Contractor shall provide a Contract Manager. Contract Manager shall be legally authorized to bind the Contractor (Company). Contract Manager shall conduct overall management of Contractor employees and associated subcontractor(s) on site. Contract Manager shall be the central point of contact with the Government for performance of all work under this contract. The Contract Manager shall be authorized to receive any notices of deficiency in contract performance. The notices may include but not be limited to the following: Non-performance of work, Deficiencies in work performed, and Notices of proposed payment deductions due to the above. The Contract Manager shall be available (telephone and email) weekdays between the hours of 8:00 a.m. and 3:00 p.m. to discuss and resolve contractual matters with the Government. Contract Manager shall be available on site within 2 hours of notification by the Government for resolution of urgent matters.

9.2 Contractor shall provide an On-Site Superintendent. A trained and experienced On-Site Superintendent shall be physically on site at all times when Work is in progress. On-Site Superintendent shall oversee all Contractor and associated subcontractor(s) performance under the contract.

10.0 Contractor Responsibilities.

PAGE 11 OF 68 EE133F18RQ0196

10.1 Contractor Furnished Property, Materials, Equipment and Services (GFP/M/E/S).

Contractor shall provide all plant, trained labor, equipment, materials, supervision, transportation, permits, insurance, and quality control necessary to achieve the quality performance standards of the Work in this contract.

10.1.1 Contractor shall immediately notify the TPOC/CO if discrepancies are discovered between the existing property conditions and those noted on the PWS or Appendix’.

10.1.2. Within five (5) work days of the contract start date, the Contractor shall submit, in writing, the name of the Contract Manager and On-Site Superintendent (with identification of any alternates) to the TPOC.

Contractor shall supply telephone, cell phone and /or pager numbers of the Contract Manager and On-Site Superintendent to the TPOC.

10.1.3 Within five (5) work days of the contract starting date, and annually thereafter for renewal periods, the Contractor shall submit to the TPOC for approval, schedules to accomplish required services throughout the year. If changes need to be made to reduce conflicts with Government operations, special events, or other occurrences, the Contractor shall meet with the TPOC and revise the schedule as necessary. The TPOC can request changes to the monthly work schedule so spacing of services is distributed to meet the needs of the Government. Contractor shall not deviate from this schedule without prior approval from the TPOC.

10.1.4 Within ten (10) days of the contract start date, the Contractor shall submit all Material Safety Sheets (MSS) for any materials used under this contract containing "dangerous" or "warning" labels to the TPOC.

10.1.5 If services cannot be completed as scheduled due to inclement weather, Contractor shall perform any and all scheduled services the following work day with no degradation to existing scheduled services.

10.1.6 Contractor shall conduct operations in such a manner as to minimize any inconvenience in the use of the facilities to the occupants and visitors. Contractor shall instruct their employees daily to be mindful of the full time requirement to maintain a safe environment for the facility’s occupants including staff, visitors, customers and the occurrence of the general public on or near the site.

10.1.7 Contractor shall provide all vehicles, containers, etc., that are necessary to safely remove and dispose of debris.

10.1.8 Contractor shall ensure trees, shrubs, plants are not damaged by their mowing and trimming services.

10.2 Specific Tasks.

10.2.1 Mowing and Trimming Operations. Contractor shall be responsible for monitoring the growth of the grass and schedule cutting / mowing operations as required. Grass shall be cut on a weekly basis and maintained between 3” and 4.5” in height. The frequency of mowing may vary depending on weather conditions, but will not be altered without prior approval of the TPOC. Contractor shall prevent scalping, uneven mowing, rutting by the equipment, damage to trees and shrubs during Contractor operations. Contractor shall liable to replace shrubs and trees damaged by mowing operations. Precautions shall include removal or repair of equipment causing unnecessary damage or procedures causing unsatisfactory mowing. Contractor shall maintain all open drainage systems, open culverts under driveways and roads free of debris, trash, limbs, leaves and grass clippings. Grass shall be trimmed around trees, shrubs, buildings, fences, poles, posts, fire hydrants, parking lot curbs and bumper blocks, and other fixed obstacles. Grass clippings shall be removed or mulched to provide a uniform appearance after mowing. All improved grounds shall look well-manicured at all times. All areas shall be trimmed concurrent with mowing. Damage to trees and shrubs caused by the

PAGE 12 OF 68 EE133F18RQ0196

Contractor shall be repaired by the Contractor at no additional cost to the Government. Trees, shrubs, and plants that become unhealthy or die due to damages caused by the Contractor, shall be replaced by the Contractor with same species and size at no additional cost to the Government. Tree, shrub, or tree replacement or repair shall occur within 15 days of noticed damage.

10.2.2 Edging. Contractor shall cut grass back from all edges 0.5” to 1.5” and not cut deeper than 1.5” to 2”.

Edging shall include removal of vegetation from cracks and expansion joints in sidewalks, driveways, and curbs.

Grass shall not extend over the edge of parking lots, concrete pads, walkways, sidewalks, driveways, paved areas and curbs in all areas. Task shall be concurrent with mowing (as needed).

10.2.3 Shrubs and Hedge Maintenance. Contractor shall accomplish in accordance with established arboricultural and landscape maintenance practices, all work necessary to maintain shrubs and hedges in all grounds areas. Shrubs shall be pruned to maintain their natural growth characteristics except when clearance of a facility is required. Privet hedges shall be pruned before shoots exceed 3 inches long. Taxus hedge located on the water front side of cottage shall be cut to a height of 5' and maintained at a height of 5' and width not to protrude beyond the lawn edge. Task shall be concurrent with mowing (as needed).

10.2.4 Debris Removal and Policing Grounds. Contractor shall collect and legally discard off site all debris and trash such as paper, plastic, bottles, cans, and deciduous debris, etc., that accumulates within the confines of all NMFS grounds. Contractor shall collect and legally discard off site all debris such as grass clippings, limbs, branches and other matter resulting from mowing, trimming, edging, pruning, etc. Task shall be concurrent with mowing.

10.2.5 Weed Control. Contractor shall remove or eradicate all weeds that may grow within shrubs, plant beds, grounds and non-landscaping areas such as around buildings, fences, sidewalks, street gutters and all paved areas. Task shall be concurrent with mowing.

10.2.6 Pesticides. Contractor shall apply pesticides as appropriate, for weather conditions and type of pests to be controlled. Apply pesticides to all grass, trees, shrubs, plants, etc., to prevent insects and disease from damaging the greenery.

10.2.7 Bed Maintenance. Contractor shall apply pine bark mulch 2 to 3 inches thick around all privet and Taxus hedges and flowering plants located at the NMFS. Pine bark mulch shall also be applied around three planter areas located around the south patio/flag pole area on back side of Main Laboratory building 166 and planter areas located in front of the Maintenance/Aquarium building facing the road; to include the area by the handicap access ramp. Contractor shall apply at the beginning of each year performance (spring).

10.2.7 Spring and Fall Cleanup. Contractor shall perform grounds cleanup and removal of leaves, sticks, branches and other debris during the first week of the Service Period (spring) and at the last week of the Service Period (fall)..

10.3 General Conditions:

10.3.1 Contractor shall be fully knowledgeable of all requirements of the contract documents and shall make themselves aware of all job site conditions that will affect their performance.

10.3.2 Contractor shall maintain and adequate workforce trained to safely and satisfactorily perform under this contract.

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10.3.3 Contractor shall ensure all employees and subcontractors are fully trained and have a full understanding of the statement of work task requirements; government will not provide instruction or oversight.

10.3.4 Contractor shall ensure all Contractor employees, and all associated subcontractor(s) are experienced in the type of work involved and familiar with the specifications of this contract. Contractor is responsible for damage to any Government equipment, supplies, or facilities caused by Contractor personnel.

10.3.5 Contractor shall comply with all applicable local, state, and federal codes and laws as well as other government published instructions per the contract documents.

10.3.6 Contractor shall perform in accordance with professional industry standards.

10.3.7 Contractor shall be responsible for all contractor security arrangements including subcontractor’s materials, tools, equipment, and personnel.

10.3.8 Contractor shall accomplish all tasks to meet the requirements of the PWS inclusive of its Appendix’.

10.3.9 Contractor Equipment. The Government may inspect Contractor’s equipment at any time.

Contractor’s equipment shall be subject to approval by the TPOC. Contractor shall service or replace at no cost to the Government any equipment found to be defective, unsafe, or unsuitable.

10.3.10 Contractor Liability: Except as otherwise provided by law, the Government will not be responsible for the loss of, or damage to, the Contractor’s equipment, property, or death of or injury to the Contractor’s employees or associated subcontractors performing under this contract, resulting from the Contractor’s negligent performance under this contract. Contractor shall be responsible for all damages to persons or property that occurs as a result of Contractor’s faulty equipment, fault or negligence of Contractor personnel/employees or associated subcontractors performing Work on this contract.

10.3.11 Contractor Insurance Requirements. Contractor shall at its sole expense insure its activities in connection with the Work under this contract and shall obtain, keep in force, and maintain insurance in accordance with FAR clause 52.228-5, Insurance—Work on a Government Installation. Contractor shall provide a copy of the Insurance Certificate to the CO and TPOC prior to the commencement of work on this

10.3.12 Job Site Protection. Contractor shall protect the property of others as well as his/her own property.

Contractor shall repair or replace any property damaged by the Contractor during performance under this contract. Contractor shall take precautions to prevent the spread of dust, moisture and debris. Contractor shall keep the area clean and upon completion of the project, the Contractor shall clean up the work area and remove all debris from the job site in a timely and legally acceptable manner so as to not detract from the aesthetics or the functions of the building.

11.0 IT Security. Not applicable. Requirements of 48 CFR 1352.239-73 do not apply and a Security Accreditation Package is not required.

12.0 Invoicing. Contractor shall prepare and submit a “proper” invoice to the TPOC for approval [with a copy to the contracting officer for information]. All invoices shall be submitted by the 10th day of the subsequent month.in accordance with the Prompt Payment Act. Proper invoices must include as a minimum:

a) Name and address of the Contractor.

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b) Name (where applicable), title, phone number, and mailing address of person to notify in the event of a defective invoice.

c) Invoice date and invoice number (Contractors should date invoices as close as possible to the date of mailing or transmission). Electronic submission of invoices is preferred.

d) Contract Number

e) Contract Line Item Number being billed, with description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed

12.1 The Government will return improper invoices to the Contractor and payment will not be made until receipt of a proper invoice. Contractor shall send invoices in accordance with the terms and conditions of this contract to the following address (electronic submission of invoices is preferred):

TPOC (to be determined at time of award) with a copy to the Contracting Officer.

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APPENDIX A

Useful Websites

Publication / Website Mandatory or Advisory Website Federal Acquisition Regulation (FAR)

Mandatory http://www.farsite.hill.af.mil

Federal Holiday Home Page

Mandatory www.opm.gov/fedhol.

Occupational Safety and Health Administration

(OSHA)

Mandatory https://www.osha.gov/

PAGE 16 OF 68 EE133F18RQ0196

http://www.farsite.hill.af.mil/ http://www.farsite.hill.af.mil/ http://www.farsite.hill.af.mil/ http://www.opm.gov/fedhol http://www.opm.gov/fedhol http://www.opm.gov/fedhol http://www.opm.gov/fedhol https://www.osha.gov/ https://www.osha.gov/ https://www.osha.gov/

APPENDIX B

Site and Performance Location with Photographs of Sample Debris Areas

PAGE 17 OF 68 EE133F18RQ0196

APPENDIX C

Deliverables Schedule

The Delivery Schedule identifies required documentation and actions required by the Contract to maintain satisfactory performance under this contract. It is an expectation that both Contractor and Government personnel will utilize this list to ensure compliance with the contract terms and conditions.

PWS

REFERENCE

DELIVERABLE NUMBER OF

COPIES

MEDIUM/FORMAT SUBMIT TO

4.1.1 List of Contractor

Personnel

Contractor shall provide a list of all personnel performing under this contract to the CO and TPOC within five (5) days of contract award and prior to the commencement of work.

Contractor shall maintain this list throughout the life of the contract reflecting all terminations and additions of personnel performing under this

1 Electronic (Email) TPOC and CO

6.2 Safety

Requirements

Contractor shall produce evidence of proper OSHA and other industry Certificates and licenses upon request of the CO.

1 Electronic (email) CO

6.2.4 Record and Report

Incidents (accidents, mishaps)

Contractor shall report no later than one (1) hour of incident

1 Electronic (email) TPOC and CO

6.4 Record and Report

Incidents (fire) incident

1 Electronic (email) TPOC and CO

PAGE 18 OF 68 EE133F18RQ0196

DELIVERABLE NUMBER OF

COPIES

MEDIUM/FORMAT SUBMIT TO

6.5 Record and Report

Incidents (Environmentally

Hazardous Situations)

Contractor shall immediately inform the TPOC/CO of any environmentally hazardous situations that may arise as well as contact required regulatory agencies.

1 Electronic (email) TPOC and CO as well as required regulatory agencies

10.1.1 Identification of

Work Site Discrepancies

Contractor shall immediately notify the TPOC/CO if discrepancies are discovered between the existing conditions and those noted on the PWS or Appendix’

10.1.2 Identification of

Contract Manager and

On-Site Superintendent

Within five (5) work days of the contract start date, the Contractor shall submit, in writing, the name of the Contract Manager and On-Site Superintendent (with identification of any alternates) to the TPOC.

Contractor shall supply telephone, cell phone and /or pager numbers of the Contract Manager and On- Site Superintendent to the

TPOC.

10.1.3 Performance

Schedules

Within five (5) work days of the contract starting date, and annually thereafter for renewal periods, the Contractor shall submit to the TPOC for approval, schedules to accomplish required services throughout the year.

PAGE 19 OF 68 EE133F18RQ0196

DELIVERABLE NUMBER OF

COPIES

MEDIUM/FORMAT SUBMIT TO

10.1.4 Material Safety Sheets (MSS)

Within ten (10) days of the contract start date, the Contractor shall submit all Material Safety Sheets (MSS) for any materials used under this contract containing "dangerous" or "warning" labels to the

TPOC.

10.3.10 Insurance

Requirements

Contractor shall submit a copy insurance certificate prior to the commencement of work under this contract.

This applies to all updated certificates throughout the life of the contract

1 Electronic Submission via email

TPOC and CO

12.0 Invoices

Contractor shall prepare and submit a “proper” invoice to the TPOC and CO. All invoices shall be submitted by the 10th day of the subsequent month.in accordance with the Prompt Payment Act.

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Appendix D

Task, Frequency and Performance Requirements Summary

The Performance Requirements Summary identifies required contractor tasks, performance standards, and minimum acceptable quality levels (AQL) and surveillance information to maintain satisfactory performance under this contract.

All aspects of the Contractor performance are subject to Government surveillance, and absence of any contract requirement from the Performance Objectives are identified below shall not detract from its enforceability nor limit the rights or remedies of the Government under contract clauses.

The preferred method of resolving deficiencies is to allow re-performance to correct the deficiencies. Contractor shall be provided with the opportunity to correct substandard performance (on the spot) or within one business day. When substandard performance is not corrected within the specified timeframe or the Contractor refuses to re-perform the service, the unsatisfactory service is logged as a deficiency. TPOC will document all instances of deficiencies and their corrective action for incorporation into the contract file for possible future actions and past performance information.

It is an expectation that both Contractor and Government personnel will utilize this list to ensure Quality Assurance (paragraph 3.0 of PWS). The Government will use these standards to determine Contractor performance and shall compare Contractor performance to the minimum Acceptable Quality Level (AQL).

TASK – PWS

PERFORMANCE STANDARD FREQUENCY ACCEPTABLE

QUALITY LEVELS

(AQL)

SURVEILLANCE

METHOD -

CONDUCTED BY

Qualified personnel of Work and job site conditions.

Ref: 2.1; 10.3.1

Be fully knowledgeable of all requirements of the contract documents and shall make themselves aware of all job site conditions that will affect their performance.

Throughout the period(s) of performance.

100% On-the-Spot identification By TPOC/CO

Contractor supervision of employees performing under this contract.

Ref: 2.1

Contractor shall at all times provide adequate supervision of employees ensuring Work is accomplished in accordance with the terms and conditions of the contract in a manner that will promote and maintain healthy grass, shrubs and plants in a safe, satisfactory condition (clean, neat and professional).

performance.

100% On-the-Spot identification By TPOC/CO

PAGE 21 OF 68 EE133F18RQ0196

PERFORMANCE STANDARD FREQUENCY ACCEPTABLE

QUALITY LEVELS

(AQL)

SURVEILLANCE

METHOD -

CONDUCTED BY

Period of Performance

Ref: 2.1.2

Contractor shall start performance five (5) days after contract award (Base Year) and for Option Years on the date identified on the resulting modification that exercises the option.

N/A 100% Identification by

TPOC/CO

Performance in accordance with all interstate, federal, state, and local laws.

Ref: 2.1.4; 10.3.4

Contractor shall accomplish all Work in accordance with all interstate, federal, state, and local laws and regulations utilizing the latest technology, products, equipment, industry practices, and specifications in order to achieve the quality and performance standards required.

N/A 100% Identification by TPOC/CO or other law officials.

Safety

Ref: 6.2

Contractor shall ensure all employees are appropriately and adequately trained and certified by OSHA and any other governing agency to operate as assigned to perform under this contract.

As regulations and directives mandate.

Contractor shall product evidence of proper OSHA and other industry certificates/licenses upon request of the

CO.

No more than one (1) incident or violation of this requirement.

On-the-Spot

By TPOC/CO

Record and Report Incidents (accidents, mishaps)

Ref: 6.2.5 incident

Per incident. No more than one (1)

By TPOC/CO

Record and Report Incidents (fire)

Ref: 6.4 incident

Per incident. No more than one (1)

PAGE 22 OF 68 EE133F18RQ0196

PERFORMANCE STANDARD FREQUENCY ACCEPTABLE

QUALITY LEVELS

(AQL)

SURVEILLANCE

METHOD -

CONDUCTED BY

Record and Report Incidents (Environmentally Hazardous Situations)

Ref: 6.5

Contractor shall report no later than one (1) hour of incident

Per incident. No more than one (1)

By TPOC/CO

Contractor Corrective Action

Ref: 8.1.2

Contractor shall take prompt corrective action upon notice of deficiency.

Prompt is defined as within 24 hours of notification.

Per incident No more than two

(2) failures to correct within 24 hours of notification.

On-the-Spot identification By TPOC/CO

Site Superintendent

Ref: 9.2

On-Site Superintendent shall be on the premise at all times when Work is in progress.

Throughout the period(s) of performance.

100% On-the-Spot identification By TPOC/CO

Services interrupted due to inclement weather.

Ref: 10.1.5

If services cannot be completed as scheduled due to inclement weather, Contractor shall perform any and all scheduled services the following work day with no degradation to existing scheduled services.

performance.

No more than two (2) failures to perform as required.

On-the-Spot identification By TPOC/CO

Mowing and Trimming Operations

Ref: 10.2.1

Various requirements for frequency, care and maintenance. Included is Contractor requirement to repair and replace damaged trees, shrubs, and plants.

Weekly throughout the period(s) of performance

100% On-the-Spot

PAGE 23 OF 68 EE133F18RQ0196

PERFORMANCE STANDARD FREQUENCY ACCEPTABLE

QUALITY LEVELS

(AQL)

SURVEILLANCE

METHOD -

CONDUCTED BY

Edging

Ref: 10.2.2

Various requirements for frequency, care and maintenance.

Throughout the period(s) of performance in concurrence with mowing (as needed).

No more than two

(2) failures to perform as required.

On-the-Spot identification By TPOC/CO

Shrubs and Hedge Maintenance

Ref: 10.2.3

Various requirements for frequency, care and maintenance.

Throughout the period(s) of performance in concurrence with mowing (as needed).

No more than two

(2) failures to perform as required.

On-the-Spot identification By TPOC/CO

Debris Removal and Policing Grounds

Ref: 10.2.4

Various requirements for frequency, care and maintenance.

Throughout the period(s) of performance in mowing.

perform as required.

On-the-Spot identification By TPOC/CO

Weed Control

Ref: 10.2.5

Various requirements for frequency, care and maintenance.

Throughout the period(s) of performance in mowing.

perform as required.

On-the-Spot identification By TPOC/CO

Pesticides

Ref: 10.2.6

Various requirements for frequency, care and maintenance.

Throughout the period(s) of performance

100% On-the-Spot identification By TPOC/CO

Bed Maintenance

Ref: 10.2.7

Contractor shall apply pine bark mulch 2-3 inches thick at various locations throughout the property at the beginning of each year performance (spring).

performance.

100% On-the-Spot identification By TPOC/CO

Spring and Fall Cleanup.

Ref: 10.2.8

Contractor shall perform ground cleanup and removal of leaves, sticks, branches, and other materials in the spring before the first cut and at the end of the growing season during the fall.

performance

100% On-the-Spot identification

PAGE 24 OF 68 EE133F18RQ0196

PERFORMANCE STANDARD FREQUENCY ACCEPTABLE

QUALITY LEVELS

(AQL)

SURVEILLANCE

METHOD -

CONDUCTED BY

Job Site Protection

Ref: 10.3.22

Various requirements for job site protection. Included is Contractor requirement to repair and replace damaged property.

performance

100% On-the-Spot identification By TPOC/CO

Invoices

Ref: 12.0

Contractor shall prepare and submit a “proper” invoice to the TPOC and CO.