Educational_Stipend_Program_-_Masters_of_Social_Work.pdf

Office of Statewide Health Planning and Development RFA No. 15-6337

REQUEST FOR APPLICATION

Educational Stipend Program - Masters of Social Work

RFA # 15-6337

Notice to Prospective Applicants

December 31, 2015

You are invited to review and respond to this Request for Application (RFA), entitled Educational Stipend Program- Masters of Social Work. In submitting your application, you must comply with these instructions. Failure to comply with any of the requirements may result in rejection of your application. By submitting a bid, your firm agrees to the terms and conditions stated in this RFA and your proposed Grant Agreement.

This solicitation is published online in the California State Contracts Register at http://www.eprocure.dgs.ca.gov/CSCRAds.htm . To ensure receipt of any addenda that may be issued, and answers to questions posed, interested parties must register online at http://www.bidsync.com/.

The Office of Statewide Health Planning and Development (OSHPD) deadline for receipt of application submission is March 7, 2016 , no later than 3:30 p.m. All late, faxed, and/or emailed bids will be rejected and returned to the bidder. Applications must be received on or before the date and time specified herein (See Section E. Application Requirements and Information for application submission details).

In the opinion of OSHPD, this RFA is complete and without need of explanation. However, if you have questions, notice any discrepancies or inconsistencies, or need any clarifying information, you must submit your questions via e-mail at OSHPD.MHSAWET@oshpd.ca.gov or can be submitted directly to the BidSync website, no later than the date stated in Section E, item 1 “Key Action Dates”. Please note that no verbal information given will be binding upon the State unless such information is issued in writing as an official addendum, or as answers to questions at the BidSync site.

This solicitation may result in multiple awards of agreements. See Section E, Item 4 “Evaluation Process”, for the evaluation criteria.

Agreements entered into with non-State of California entities will be completed as Grant Agreements.

Agreements entered into with State of California agencies will be completed as interagency agreements and shall be governed by Terms and Conditions, Appendix 1.

Negotiation of either version of the State of California Terms and Conditions will not be allowed.

http://www.eprocure.dgs.ca.gov/CSCRAds.htm http://www.bidsync.com/help/bidsync/freebids.html http://www.bidsync.com/help/bidsync/freebids.html mailto:OSHPD.MHSAWET@oshpd.ca.gov

TABLE OF CONTENTS

SECTION PAGE

A. Background 3

B. Purpose and Description of Services 3-4

C. Minimum Qualifications for Applicants 4

D. Developing an Application 4-6

E. Application Requirements and Information 7

1. Key Action Dates 7

2. Mandatory Pre-Application Conference 7

3. Submission of Application 8-9

4. Evaluation Process 9-11

5. Award and Protest 12

6. Disposition of Applications 12

7. Agreement Execution and Performance 13

F. Required Attachments 13

1. Required Attachment Check List 14

2. Application/Applicant Certification Sheet 15

3. Applicant References 16-17

4. Required Application Components as defined in Section D, “Developing An

Application”

5. Sample Rate Proposal Worksheet 19

6. Payee Data Record (STD 204) 20-21

7. Sample Grant Agreement 22

Section A. Definitions 23-24 Section B. Term of the Agreement 24 Section C. Scope of Work 24-27 Section D. Program Reports 27-28 Section E. Invoicing 28 Section F. Budget Detail 29-30 Section G. Budget Contingency Clause 31 Section H. Budget Adjustments 31 Section I. Terms and Conditions 31-34 Section J. Project Representatives 35 Appendix 1. Terms and Conditions For Interagency Agreements 36-37

Appendix 2. Progress Report Template 38-41 Appendix 3. Demographic Survey 42-43

A. Background

In November 2004, California voters approved Proposition 63, the Mental Health Services Act (MHSA). Sections 2 and 3 of the MHSA provide increased funding, personnel and other resources to support county mental health programs and monitor progress toward statewide goals for children, transition age youth, adults, older adults and families. The Workforce, Education and Training (WET) Program is one of the components of MHSA and is administered by the Office of Statewide Health Planning and Development (OSHPD).

The WET Program is funded through appropriations in the State Budget and promotes educational stipend programs modeled after the federal Title IV-E Social Work Training Program which: 1) supports students who are committed to working in the public mental health system (PMHS); 2) prepares professionals to deliver public mental health services that promote wellness, recovery, and resiliency; 3) encourages the enrollment and support of individuals with consumer and family experience in the PMHS; 4) recruits individuals who are culturally competent and/or have life experience with the PMHS; and 5) promotes the distribution of stipend recipients throughout California.

B. Purpose and Description of Services

The WET Five-Year Plan appropriated up to $7,300,000 pending budget allocations for the Educational Stipend Program- Masters of Social Work (MSW) for Fiscal Year (FY) 2016-17 and FY 2017-18. OSHPD is issuing this RFA with total funding available of up to $7,300,000 pending budget allocations to fund an organization or organizations that desire to enter into a Grant Agreement, or Grant Agreements to administer the Educational Stipend Program- Masters of Social Work. The goal of this RFA is to enter into a Grant Agreement that will engage the Grantee in activities that include:

1. Establish and manage a graduate-level educational stipend program to support students who are in a MSW program studying to become MSW clinicians and who commit to working in California’s PMHS.

2. Ensure stipend recipients receive clinical supervision in the PMHS.

3. Develop and/or implement a curriculum that reflects the values and principles of the MHSA as defined in Title 9, California Code of Regulations, section 3320, which are the following:

a. Community collaboration;

b. Cultural competence;

c. Consumer and family-member driven; and

d. Wellness, recovery, and resiliency focused.

4. Track and report on program outcomes which includes evaluation of the stipend program.

5. Administratively monitor the employment of stipend recipients to ensure completion of the employment service obligation.

6. Collect stipend funds during the length of the contract in the event stipend recipients do not meet their obligation.

The Grantee(s) shall use the progress report template in Appendix 2 of this RFA when reporting their outcome data on a quarterly/bi-annual basis.

The Grantee shall administer a demographic survey to individuals receiving stipend awards by the Grantee. The demographic survey shall be administered using the form at Appendix 3 of this RFA, with responses to be voluntary. The results of this demographic survey shall be reported in the progress report.

Subject to the availability of funds, the period of this Grant Agreement will be from July 1, 2016 through June 30, 2021.

Carefully review and consider the Scope of Work located in Attachment 7, Sample Grant Agreement of this RFA, in order to complete your application.

C. Minimum Qualifications for Applicants

Applications are requested from any California school or consortia of California schools that train graduate-level clinicians who are MSWs and demonstrate they have the capacity to address all elements described in Section B, “Purpose and Description of Services” and in the Scope of Work located in Attachment 7, Sample Grant Agreement. The capacity and all other required elements shall be demonstrated in the work plan and schedule for task completion.

California-based educational institutions administering distance learning programs that can demonstrate the above are eligible to apply.

D. Developing an Application

In order to develop a successful application, applicants will be required to be responsive to this RFA in its entirety; however, emphasis should be placed on providing the following:

1. Executive Summary: Provide an overview of your ability to provide the services detailed above in Section B “Purpose and Description of Services”. Additionally, provide a brief description of your MSW program’s goals and objectives and how those align with the values and principles of the MHSA.

2. Detailed Work Plan: As a part of Attachment 4 of this RFA, the detailed work plan and schedule for task completion should include a description of how all the elements below will be addressed. In the work plan, the applicant shall in the following order:

a. Provide a description of their ability to establish and manage a graduate-level educational stipend program to support students across the state who are studying to become clinicians who are MSWs and who commit to working in California’s PMHS.

b. Identify how recruitment and outreach will be conducted to individuals who reflect the diverse populations served by the PMHS, individuals who are consumers and their families, and individuals who will serve in communities with a demonstrated shortage of licensed staff.

c. Identify a curriculum that is currently used or will be implemented that reflects the values and principles of the MHSA as defined in Title 9, California Code of Regulations, and section 3320, which are the following.

i. Community collaboration

ii. Cultural competence

iii. Consumer and family-member driven

iv. Wellness, recovery, and resiliency focused

d. Identify how the educational stipend program will create and/or strengthen educational partnerships, community support, and workforce preparation between the applicant and the county(ies) throughout the state with special emphasis on counties with historical lack of representation in past educational stipend programs.

e. Demonstrate how the Applicant plans to collaborate with the local PMHS (such as counties, community based organizations, and Regional Partnerships) to ensure workforce and geographic needs are met and make a good faith effort to place and support stipend recipients employment in counties with historical lack of representation in past educational stipend programs. Counties with historical lack of representation in past educational stipend programs are defined as the following: counties with two or less stipend recipients conducting their field placement/internship in FY 2014-15. For the purposes of this RFA, the following counties are: Alpine, Amador, Calaveras, Colusa, Del Norte, El Dorado, Fresno, Imperial, Inyo, Kings, Lassen, Madera, Marin, Mariposa, Mendocino, Merced, Modoc, Mono, Napa, Nevada, Placer, Plumas, San Benito, San Joaquin, San Luis Obispo, San Mateo, Santa Barbara, Santa Cruz, Shasta, Sierra, Siskiyou, Solano, Sonoma, Sutter-Yuba, Tehama, Trinity, Tulare, Tuolumne, Ventura, and Yolo.

f. Using the table below, identify specific information about your current MSW program clinical hours.

# of clinical hours required for MSW students to complete program

Average # of clinical hours spent by MSW students in PMHS sites

g. Using the table below, identify specific information on your MSW programs students’ field placement from the last three years.

Field Placement Site

County Number of Students Placed at Site

Counties with historical lack of representation in past educational stipend programs (yes or no)

h. Using the table below, identify specific information about your MSW program’s student’s employment site from the last three years.

Employment Site County Number of Students Employed at Site

Counties with historical lack of representation in past educational stipend programs (yes or no)

3. Project Personnel: The prospective Grantee will submit the titles, job descriptions, and roles of all personnel proposed to work on this project with particular attention to providing outreach to potential stipend recipients, supervising stipend recipients, and helping ensure that stipend recipients are employed with qualifying employers upon graduation and:

Identify any sub-contractors that are planned to assist in accomplishing the services described in Section B “Purpose and Description of Services” of the RFA including their roles, abilities to provide services, and applicable qualifications. The Grantee will clearly state the projected number of hours the sub-contractors will spend on the project and the geographic location, if applicable.

4. Cost Detail Format and Requirements:

a. The total cost of all tasks through the duration of the Grant Agreement for FY 2016-17, FY 2017-18, FY 2018-19, FY 2019-2020 and FY 2020-21, shall not exceed up to $7,300,000. A prospective Grantee may, consistent with its work plan and Sample Rate Proposal Worksheet, request the distribution of grant funding under this RFA, but in no event shall total funding for a Grantee under this RFA exceed up to $7,300,000.

b. Applicants shall use Attachment 5 (Sample Rate Proposal Worksheet) to prepare the cost detail for submission. The Sample Rate Proposal Worksheet shall be consistent with the rate structure in Attachment 5.

c. The major budget categories under this RFA shall be: (i) Stipend Costs, (ii) Coordination Costs, and (iii) Administrative Costs.

d. Budget category details under this RFA are defined as follows:

i. “Stipend Costs” are defined as funds paid either directly to a student who signed a

Service Agreement as specified Attachment 7, Sample Grant Agreement of this RFA or funds that are applied towards that student’s tuition. Each educational stipend shall not exceed $18,500 per student. The total stipend cost shall be no less than 72.5 percent of the total agreement amount. Proposals that are less than this stipend cost may be rejected. (Example: If the total agreement amount is up to $7,300,000 then the stipend cost can be no less than $5,292,500.00.)

ii. “Coordination Costs” are defined as costs that can be more directly attributed to the coordination of the MSW educational stipend program activities which can include but not be limited to, salaries for program staff, consultant costs, sub-agreements, travel and incentives for placing individuals in counties with historical lack of representation in past educational stipend programs. “Coordination Costs” shall not exceed 27.5 percent of the Agreement.

iii. “Administrative Costs” are defined as costs that are indirectly attributed to the completion of the program services which can include, but not be limited to, utilities, rent, equipment, administrative service/payroll staff etc. “Administrative Costs” shall not exceed 25 percent of the Agreement.

iv. The applicant has the option to allocate funding to both “Coordination Costs” and “Administrative Costs”, however the total of the combined “Coordination Costs” and/or “Administrative Costs” shall not exceed 27.5 percent of the total Agreement amount and of that combination, Administrative Costs cannot exceed 25 percent (e.g., if the total agreement amount is up to $7,300,000; then the Administrative Cost + Coordination Cost maximum is up to $2,007,500.00). Proposals exceeding this total may be rejected. The Applicant may choose how to best allocate the anticipated costs between “Coordination Costs” and “Administrative Costs” as long as it does not exceed 27.5 percent of the total Agreement amount.

e. Budget categories shall not be co-mingled in any FY of this Agreement. If any funds are unexpended in a FY, the Grantee must request approval from OSHPD to roll over funds from one FY to another. If funds are requested for roll-over, the amount in each major budget category must be proportional in accordance with the Rate Proposal Worksheet.

f. Applicants shall use the Rate Proposal Worksheet (Attachment 5) to prepare their cost detail.

E. Application Requirements and Information

1. Key Action Dates

Event

Date

Time

RFA available to prospective Applicants December 31, 2015

4:00 PM PDT

Written Question Submittal Deadline January 11, 2016

Written responses, if any, to be posted January 19, 2016

5:00 PM PDT

Mandatory Pre-Application Conference Date January 22, 2016

9:00 AM PDT

Questions & Answers from Mandatory Pre- Application Conference Posted February 2, 2016

Final Date for Application Submission March 7, 2016

3:30 PM PDT

Notice of Intent to Award March 22, 2016

Proposed Grant Agreement Award Date July 1, 2016

NA

2. Mandatory Pre-Application Conference

a. A mandatory pre-application conference is scheduled on January 22, 2016 at 9:00 AM, PDT for the purpose of clarifying the content of this RFA. The mandatory pre-application conference will be available through conference call: (888) 278-0296, Code 233068 or in the OSHPD Sacramento, California office:

OSHPD Offices

400 R Street, Suite 330 Sacramento, California 95811

b. Only one authorized representative from each potential Applicant is required to attend the mandatory pre-application conference. In the event a potential Applicant is unable to attend the mandatory pre-application conference, an authorized representative may attend on their behalf. Subcontractors may not represent a potential Applicant at a mandatory pre-application conference. No application will be accepted unless the Applicant or his/her authorized representative is in attendance. The representative may only sign in for one potential Applicant. It is recommended that a potential Applicant’s legal and/or contract’s office participate in the pre-application conference.

c. Assistance for Applicants requiring reasonable accommodation due to a physical, mental or emotional impairment for the mandatory pre-application conference will be provided by OSHPD upon request. The Applicant(s) must call OSHPD at (916) 326-3635 no later than the fifth working day prior to the scheduled date and time of the mandatory pre-application conference to arrange for reasonable accommodation.

3. Submission of Application:

a. Applications should provide straightforward and concise descriptions of the applicant’s ability to satisfy the requirements of this RFA. The application must be complete and accurate. Omissions, inaccuracies or misstatements may be cause for rejection of an application.

b. All applications must be submitted under sealed cover and received by OSHPD by the date and time shown in Section E. Application Requirements and Information, Item 1. Key Action Dates of this RFA. Applications received after this date and time will not be considered.

c. A minimum of one (1) original copy of the application must be submitted. The original proposal must be marked "ORIGINAL COPY". All documents contained in the original application package must have original signatures and must be signed by a person who is authorized to bind the applying entity. In addition, applicant MUST submit an electronic copy of the application either by e-mail to OSHPD.MHSAWET@OSHPD.CA.GOV or include a CD of the application with the submission of the application package.

d. Due to limited storage space, the application package should be prepared in the least expensive method (i.e., cover page with staple in upper left-hand corner, no fancy bindings:

spiral binding, 3-hole punch, etc.).

e. The application envelopes must be plainly marked with the RFA number and title, your firm name and address, and must be marked with "DO NOT OPEN", as shown in the following example:

Attn: Brent Houser, Healthcare Workforce Development Division

400 R Street, Suite 330 Sacramento, CA 95811

RFA #15-6337

Educational Stipend Program- Masters of Social Work

DO NOT OPEN

f. You are advised that you are responsible for ensuring that your application is received by the above listed contact person by the time and date required. Any application reaching the contact person after the deadline date and time will be returned unopened.

g. If the application is made under a fictitious name or business title, the actual legal name of applicant must be provided.

h. Applications not submitted under sealed cover and marked as indicated may be rejected.

i. All applications shall include the documents identified in Attachment 1, Required

Attachment Checklist of this RFA. Applications not including the proper required attachments shall be deemed non-responsive. A non-responsive application is one that does not meet the basic application requirements.

j. Applications must be submitted for the performance of all the services described herein.

Any deviation from the work specifications will not be considered and may cause an application to be rejected.

k. An application may be rejected if it is conditional or incomplete, or if it contains any alterations of form or other irregularities of any kind. The State may reject any or all applications and may waive an immaterial deviation in an application. The State's waiver of an immaterial deviation shall in no way modify the RFA document or excuse the applicant from full compliance with all requirements if awarded the Agreement.

l. Costs incurred for developing applications and in anticipation of award of the Agreement are entirely the responsibility of the applicant and shall not be charged to the State of California.

m. An individual who is authorized to bind the applying firm contractually shall sign the Application/Applicant Certification Sheet, Attachment 2 of this RFA. The signature must mailto:OSHPD.MHSAWET@OSHPD.CA.GOV

n. indicate the title or position that the individual holds in the firm. An unsigned application may be rejected.

o. An applicant may modify an application after its submission by withdrawing its original application and resubmitting a new application prior to the final date for application submission as set forth in the Key Action Dates. Application modifications offered in any other manner, oral or written, will not be considered.

p. An applicant may withdraw its application by submitting a written withdrawal request to the State, signed by the applicant or an authorized agent in accordance with (c) above. An applicant may thereafter submit a new application prior to the application submission deadline. Applications may not be withdrawn without cause subsequent to application submission deadline.

q. OSHPD may modify the RFA prior to the date fixed for submission of application by the issuance of an addendum to all parties who received an application package.

r. OSHPD reserves the right to reject all applications. OSHPD is not required to award an Agreement and will not award an Agreement if budget authority is not granted.

s. Before submitting a response to this solicitation, bidders should review, correct all errors and comply with the RFA requirements.

t. Where applicable, the applicant should carefully examine work sites and specifications. No additions or increases to the Agreement amount will be made due to a lack of careful examination of work sites and specifications.

u. The State does not accept alternate Agreement language from a prospective Grantee. An application with such language will be considered a counter offer and will be rejected. The Terms and Conditions outlined in Attachment 7, Sample Grant Agreement of this RFA are not negotiable.

v. No oral understanding or agreement shall be binding on either party.

4. Evaluation Process

Multiple grants may be awarded under this RFA. Final award by OSHPD will include consideration of the following elements:

a. At the time of application opening, each application will be checked for the presence or absence of required information in conformance with the submission requirements of this

RFA.

b. Applications that contain false or misleading statements, or which provide references which do not support an attribute or condition claimed by the applicant may be rejected.

c. The final award will be given to the highest scored application. OSHPD intends for this RFA to support students across California by providing a distribution of awards that will support students across the state. Applications seeking to support geographic regions, which are not addressed by other similarly scored applications, may receive preference.

d. OSHPD, at its discretion, may select up to the top five proposers that have scored the highest overall in the RFA Technical Merit Scoring Criteria, for interviews. Final points will be assigned upon completion of any optional interviews. In conducting interviews, there shall be no disclosure of any information derived from proposals submitted by competing entities. Applicants shall be responsible for all costs associated with the interview.

e. The evaluation tool on the following page will be used to score applications:

Evaluation Tool

Technical Merit Scoring Criterion

Maximum Points

Work Plan and Schedule for Task Completion (Maximum 60 points) Poor 0-3 points

Satisfactory 4-7 points

Excellent 8-10 points 60

Applicant identifies their ability to establish and manage a graduate-level educational stipend program to support students who are studying to become clinicians who are MSWs and who commit to working in California’s PMHS.

Applicant identifies how recruitment and outreach will be conducted to individuals who reflect the diverse populations served by the PMHS such as consumers and family members and individuals who will serve in communities with a demonstrated shortage of licensed staff.

Demonstrates ability to develop and/or implement a curriculum that reflects the values and principles of the MHSA.

Applicant identifies how they plan to collaborate with the PMHS (such as counties, community based organizations, and Regional Partnerships) to ensure workforce and geographic needs are met and make a good faith effort to place and support stipend recipients employment in counties with historical lack of representation in past educational stipend programs.

Applicant identifies programs ability to provide sufficient clinical hours for MSW students in PMHS sites.

Applicant identifies programs success in clinical placement and employment placement of students in PMHS across multiple counties.

Project Personnel (Maximum 10 points) Poor 0 points

Satisfactory 1-3 points

Excellent 4-5 points

Provides proposed project team and staffing plan including a list of all proposed team members/personnel, their titles, and a brief description of their current jobs. Staffing plan may include each person’s proposed role on the team.

Proposed Project Personnel demonstrates applicable experience in program administration and evaluation.

References (Maximum 10 points) Poor 0-3 points

Satisfactory 4-7 points

Excellent 8-10 points

References demonstrates applicant’s capacity to engage in services as described in Section B “ Purpose and Description of Services”

Total Possible Technical Merit Points 80

Interview Points Scoring Criteria (If Requested by OSHPD) Maximum Points

Interview (If Requested by OSHPD) (Maximum 15 points)

This oral interview will allow finalists to demonstrate their understanding of the project objectives, ability to integrate their ideas into the OSHPD’s overall objectives, and to articulate their capability to meet or exceed the requirements of this RFA. The following traits are considered especially important for the interview:

• Quality and completeness of answers to questions regarding the proposal.

• Professionalism of personnel assigned to the Contract.

• Ability to integrate its ideas into the OSHPD’s overall objectives.

• Quality of proposed strategies and work samples.

Poor 0-6 points

Satisfactory 7-13 points

Excellent 14-20 points

Total Possible Interview Points 20

Total Possible Overall Points (Technical Merit + Interview (if applicable)) 100

5. Award and Protest

a. A total of up to $7,300,000 shall be available for the Educational Stipend Program- Masters of Social Work for FYs 2016-17, 2017-18, 2018-19, 2019-20 and 2020-21.

b. The total cost of all tasks and milestones for the Educational Stipend Program- Masters of Social Work cannot exceed up to $7,300,000 and not be longer than five years in length, ending June 30, 2021.

c. OSHPD reserves the right to determine the number of Grant Agreement(s) to be awarded and to modify the amount awarded to each Grantee.

d. In accordance with Government Code Section 11256, OSHPD reserves the right to enter into an Interagency Agreement with a Grantee if the Grantee is a State agency.

e. Notice of the proposed award shall be posted in a public place in the offices of OSHPD, 400 R Street, Room 359, for five (5) working days prior to awarding the agreement.

f. Protest Procedures:

i. A Letter of Protest must be received at the following address not later than five (5) working days (excluding the first day and including the last day) from the date of the posting of Notice of Intent to Award:

RFA # 15-6337

Educational Stipend Program- Masters of Social Work Office of Statewide Health Planning and Development

400 R Street, Suite 330 Sacramento, CA 95811

Attn: Brent Houser

ii. The only acceptable delivery method for the Letter of Protest is by a postal service (United States Post Office, Federal Express, etc.). The Letter of Protest cannot be hand delivered by the Applicant, faxed, or sent by electronic mail. Any letter received without an original signature and/or by a delivery method other than a postal service will not be considered.

iii. The Letter of Protest must describe the factors which caused the Applicant to conclude that the Evaluation Committee did not follow the prescribed rating standards, explain why the score is in conflict with the rating standards or the Grant Agreement award process described in the RFA, and identify specific information in the application that the Applicant believes was overlooked or misinterpreted. The Letter of Protest may not provide any additional information that should have been included in the original application.

iv. If any Applicant files a Letter of Protest, the Grant Agreement shall not be awarded until OSHPD has reviewed the protest.

v. OSHPD’s decision will be rendered within five (5) working days of the receipt of the Letter of Protest and will be considered final.

6. Disposition of Applications

Upon application opening, all documents submitted in response to this RFA will become the property of the State of California, and will be regarded as public records under the California Public Records Act (Government Code Section 6250 et seq.) and subject to review by the public.

7. Agreement Execution and Performance

a. It is anticipated that the agreement will begin on July 1, 2016. No work shall begin until all approvals have been obtained.

b. Should the Grantee fail to commence work at the agreed upon time, OSHPD, upon five (5) days written notice to the Grantee, reserves the right to terminate the agreement.

c. All performance under the agreement shall be completed on or before the termination date of the agreement.

d. By August 15 of each Fiscal Year, Grantee(s) will provide to OSHPD an evaluation summarizing the information required in Appendix 2, Progress Report Template.

e. OSHPD will evaluate the Grantee(s)’ performance to determine whether and to what extent they are meeting the deliverables.

f. OSHPD reserves the right to cancel the Grant Agreement should the deliverables not meet

OSHPD’s expectations.

F. Required Attachments

The following pages contain additional Attachments that are a part of this RFA.

Attachment 1 Required Attachment Check List

Attachment 2 Application/Applicant Certification Sheet

Attachment 3 Applicant References

Attachment 4 Executive Summary, Work Plan and Schedule for Task Completion

Attachment 5 Sample Rate Proposal Worksheet

Attachment 6 Payee Data Record (STD 204)

Attachment 7 Sample Grant Agreement has been included for your reference only. Only the successful applicant(s) will submit these documents, after the award is made.

ATTACHMENT 1

REQUIRED ATTACHMENT CHECK LIST

Applicant Name:

A complete application or application package will include the items identified below. Complete this checklist to confirm the items in your application. Place a check mark or “” next to each item that you are submitting to the State. For your application to be responsive, all required attachments must be returned. This checklist must be returned with your application package also.

Attachment # Attachment Name/Description

Attachment 1 Required Attachment Check List

Attachment

2 Application/Applicant Certification Sheet

3 Applicant References

Attachment 4 Executive Summary, Work Plan and Schedule for Task Completion

5 Sample Rate Application Worksheet

Attachment 6 Payee Data Record (STD 204)

ATTACHMENT 2

APPLICATION/APPLICANT CERTIFICATION SHEET

This Application/Applicant Certification Sheet must be signed and returned in duplicate with original signatures.

Do not return Section E “Application Requirements and Information” or the "Sample Grant Agreement" at the end of this RFA.

The signature affixed hereon and dated certifies compliance with all the requirements of this application document. The signature below authorizes the verification of this certification.

An Unsigned Application/Applicant Certification Sheet May Be Cause for Rejection

Organization Name Telephone Number

Address Email Address

Name Title

Signature Date

ATTACHMENT 3

APPLICANT REFERENCES

Submission of this Attachment is mandatory. Failure to complete and return this Attachment with your application will cause your application to be rejected and deemed nonresponsive.

List below two (2) references of similar types of services performed for other entities within the last four (4) years. If two references cannot be provided, please explain why on an attached sheet of paper.

REFERENCE 1

Name of Firm Street Address City State Zip Code

Contact Person Telephone Number

Email Address Dates of Service Value or Cost of Service Narrative of Service Provided (include timeline and outcomes)

What is the role of the reference/firm?

REFERENCE 2

Name of Firm Street Address City State Zip Code

Contact Person Telephone Number Email Address Dates of Service Value or Cost of Service Narrative of Service Provided (include timeline and outcomes)

What is the role of the reference/firm?

ATTACHMENT 4

REQUIRED APPLICATION COMPONENTS AS DEFINED IN SECTION D

“DEVELOPING AN APPLICATION”

(Attachment 4 should include the Executive Summary, Detailed Work Plan and a Schedule for Task Completion)

ATTACHMENT 5

SAMPLE RATE PROPOSAL WORKSHEET

Applicant Name:

The Applicant hereby proposes to furnish all services and to perform all work required in accordance with the “Purpose and Description of Services” and the Scope of Work. If awarded, the rates and budget line items outlined in this proposal worksheet shall be contractually binding and used when invoicing OSHPD for services provided under the Agreement.

Total Proposal Budget: $ (The total budget for all tasks through the duration of the Grant Agreement for FY 2016-17 through FY 2020-21 cannot exceed up to $7,300,000.)

Total Number of Stipends Proposed: _______ Coordination Costs: $_______ Administrative Costs: $ _______ Total Cost of Stipends: $_______

Each stipend award shall not exceed $18,500 and the total costs of stipends shall not be less than 72.5 percent of the total award amount. The combination of Coordination and Administrative Costs cannot exceed 27.5 percent of the total award amount.

Year 1

FY 2016-17

Year 2

FY 2017-18

Year 3

FY 2018-19

Year 4

FY 2019-20

Year 5 FY 2020-2021 Subtotals

Number of Stipends

Proposed

- 0 -

Total Number of

Stipends Proposed

Cost of Stipends (# of stipends x $18,500)

Total Stipend Costs

Yearly Coordination

Costs

Total Coordination

Yearly Administration

Total Administration

Yearly Totals

Grand Total

ATTACHMENT 6

PAYEE DATA RECORD (STD 204)

ATTACHMENT 7

SAMPLE GRANT AGREEMENT

GRANT AGREEMENT BETWEEN THE

OFFICE OF STATEWIDE HEALTH PLANNING AND DEVELOPMENT AND

«Grantee Name» For The

EDUCATIONAL STIPEND PROGRAM- MASTERS OF SOCIAL WORK

GRANT AGREEMENT NUMBER «Grant Number»

THIS GRANT AGREEMENT (“Agreement”) is entered into on «Term Start Date» (“Effective Date”) by and between the State of California, Office of Statewide Health Planning and Development (hereinafter “OSHPD”) and «Grantee Name», (the “Grantee”).

WHEREAS, Welfare and Institutions Code Section 5822(c) statutorily authorizes OSHPD to engage in the creation of a stipend program modeled after the federal Title IV-E program for persons enrolled in educational institutions who want to be employed in the California Public Mental Health System (PMHS).

WHEREAS, the Healthcare Workforce Development Division (“HWDD”) supports healthcare accessibility through the promotion of a diverse and competent workforce while providing analysis of California's healthcare infrastructure and coordinating healthcare workforce issues.

WHEREAS, counties and community stakeholders have identified the need to provide educational stipends to students who are committed to completing their field placements and gaining employment in the PMHS.

WHEREAS, encouraging, supporting and incentivizing individuals to work in the PMHS via providing stipends is included as a priority strategy under the Mental Health Services Act (MHSA) Workforce Education and Training (WET) Five-Year Plan 2014-2019 which was approved by the California Mental Health Planning Council.

WHEREAS, the Grantee applied to participate in the Educational Stipend Program- Masters of Social Work, by submitting an application in response to the Educational Stipend Program- Masters of Social Work Request for Application, dated December 31, 2015 (“RFA #15-6337”).

WHEREAS, the Educational Stipend Program- Masters of Social Work (MSW) will provide funding for educational stipends to graduate students and is intended to 1) support students who are committed to working in the PMHS; 2) prepare professionals to deliver public mental health services that promote wellness, recovery, and resiliency; 3) encourage the enrollment and support of individuals with consumer and family experience in the PMHS; 4) recruit individuals who are culturally competent and/or have life experience with the PMHS; and 5) promote the distribution of stipend recipients throughout the State.

WHEREAS, the Grantee was selected by OSHPD to receive grant funds through procedures duly adopted by OSHPD for the purpose of administering such grants.

NOW THEREFORE, OSHPD and the Grantee, for the consideration and under the conditions hereinafter set forth, agree as follows:

A. Definitions:

1. “Administrative Costs” are defined as costs that are indirectly attributed to the completion of the program services which can include, but not be limited to, utilities, rent, equipment, administrative service/payroll staff etc.

2. “Application” means the grant application/proposal submitted by Grantee in response to RFA #15-6337.

3. “Community Based Organization (CBO)” means a public or private nonprofit that is representative of a community or a significant segment of a community and is engaged in providing PMHS services.

4. “Coordination Costs” are defined as costs that can be more directly attributed to the coordination of the MSW educational stipend program activities which can include but not be limited to, salaries for program staff, consultant costs, sub-agreements, travel and incentives for placing individuals in counties with historical lack of representation in past educational stipend programs.

5. “Consumer” means as referred to as Client in Title 9, CCR, Section 3200.040, is an individual of any age who is receiving or has received mental health services. The term “client” includes those who refer to themselves as clients, consumers, survivors, patients or ex-patients.

6. “Counties with Historical Lack of Representation in Stipends” means counties with two or less stipend recipients conducting their field placement/internship in Fiscal Year

(FY) 2014-15.

7. “Director” means the Director of the Office of Statewide Health Planning and

Development or his designee.

8. “Family Member” means siblings, and their partners, kinship caregivers, friends, and others as defined by the family who is now or was in the past the primary caregiver for a child, youth, adolescent, or adult with a mental health challenge who accessed mental health services.

9. “Grant Agreement Number” means Grant Number «Grant Number» awarded to

Grantee.

10. “Grantee” means the fiscally responsible entity in charge of administering the Grant

Funds and includes the program identified on the grant application.

11. “Grant Funds” means the money provided by OSHPD for the project described by

Grantee in its application and Scope of Work.

12. “Other Sources of Funds” means all cash, donations, or in-kind contributions that are required or used to complete the Project beyond in addition to the grant funds provided by this Agreement.

13. “Public Mental Health System (PMHS)” means publicly-funded mental health programs/services and entities that are administered, in whole or in part, by the State departments or county. It does not include programs and/or services administered, in whole or in part by federal, state, county or private correctional entities. Title 9, CCR, 3200.253

14. “Public Mental Health System Workforce” means current and prospective department and/or county personnel, county contractors, volunteers, and staff in community-based organizations, who work or will work in the Public Mental Health System. Title

9, CCR, 3200.254

15. “Program” means the Grantee’s training program(s) listed on the grant application.

16. “Program Representative” means the representative of the Grantee for which

Agreement funds are being awarded

17. “Project” means the activity described in the Grantee’s application and Scope of Work to be accomplished with the Grant Funds.

18. “State” means the State of California and includes all its departments, agencies, committees and commissions.

19. “Stipend Costs” are defined as funds paid either directly to a student who signed a

Service Agreement as specified in Section C “Scope of Work” of this Agreement or funds that are applied towards that student’s tuition. Each educational stipend shall not exceed $18,500 per student.

B. Term of the Agreement:

This Agreement shall take effect on the «Effective Date» and shall terminate on «Term End».

C. Scope of Work:

1. The Grantee agrees to provide to the OSHPD an educational stipend program that shall fund at a minimum _____ graduate students at a maximum of $18,500 per student as described herein. The MSW educational stipend program is intended to 1) support students who are committed to working in the PMHS; 2) prepare professionals to deliver public mental health services that promote wellness, recovery, and resiliency; 3) encourage the enrollment and support of individuals with consumer and family experience in the PMHS; 4) recruit individuals who are culturally competent and/or have life experience with the PMHS; and 5) promote the distribution of stipend recipients throughout the State.

The Grantee shall abide by the following requirements described below:

a. The Grantee(s) shall dedicate Year 1 (FY 2016-17) and Year 2 (FY 2017-18) of the

Grant Agreement to recruitment and outreach and developing/implementing MHSA related curriculum.

i. The Grantee shall ensure that individuals who reflect the diverse populations served by public mental health, applicants who are consumers and their families, and applicants who will serve in communities with a demonstrated shortage of licensed staff are encouraged to apply to the MSW Educational Stipend Program.

ii. The Grantee(s) will ensure that each school will have an awards committee with equal representation from the school and from the public mental health agencies that hire clinicians who provide MSW services. The Grantee(s) will make a good-faith effort to include representatives from counties with historical lack of representation in past educational stipend programs on its awards committee.

iii. The Grantee(s) will notify OSHPD of program outcomes and of the number of students receiving stipends and will provide reports and tables by school contained in the Appendix 2, Progress Report. The Grantee shall submit a Year-End Summary Report of which will be provided by OSHPD within forty-five (45) days of the end of each year.

b. The Grantee(s) will implement and disseminate a curriculum for graduate-level MSWs to prepare them to work in public mental health. It will include the areas specified in Title 9, California Code of Regulations, Section 3320 which is are summarized below.

i. Community collaboration

ii. Cultural competence

iii. Consumer and family-member driven

iv. Wellness, recovery, and resiliency focused

c. The Grantee shall dedicate Year 1 (FY 2016-17) and Year 2 (FY 2017-18) of the Grant Agreement to identifying/selecting stipend recipients; distributing stipend funds;

implementing curriculum; providing student support and oversight; and ensuring student placement in qualifying PMHS sites.

i. Grantee shall make a good faith effort to ensure student field placement/internship and employment includes counties with historical lack of participation in past educational stipend programs. Counties with historical lack of representation in past educational stipend programs are defined as the following: counties with two or less stipend recipients conducting their field placement/internship in FY 2014-15. For the purposes of this Agreement, the following counties are: Alpine, Amador, Calaveras, Colusa, Del Norte, El Dorado, Fresno, Imperial, Inyo, Kings, Lassen, Madera, Marin, Mariposa, Mendocino, Merced, Modoc, Mono, Napa, Nevada, Placer, Plumas, San Benito, San Joaquin, San Luis Obispo, San Mateo, Santa Barbara, Santa Cruz, Shasta, Sierra, Siskiyou, Solano, Sonoma, Sutter-Yuba, Tehama, Trinity, Tulare, Tuolumne, Ventura, and Yolo.

ii. Grantee shall provide a written justification if 15 percent of the stipend recipients do not conduct their field placement/internship and employment in counties with historical lack of participation in past educational stipend programs.

iii. Grantee shall ensure that stipend recipients complete their MSW degree by June 30, 2019 (Year 3).

d. The Grantee(s) shall dedicate Year 3 (FY 2018-19), Year 4 (FY 2019-20) and Year 5 (FY 2020-21) of the Agreement to assisting students in securing qualifying employment and ensuring that each student that received a stipend secures employment. The Grantee(s) shall report to OSHPD on stipend recipients’ completion of their degrees, qualifying field placement site(s) and the completion of each stipend employment commitment.

i. The Grantee(s) shall ensure that students provide evidence of qualifying employment to the Grantee(s) within one hundred and eighty (180) days after conferral of their MSW degree.

ii. The Grantee(s) will mentor graduate-level MSWs during their coursework as they seek employment in the PMHS, and will support MSW stipend recipients in their job search by working with public mental health agencies.

iii. The Grantee(s) is responsible for monitoring the employment status of graduates of the MSW stipend program subsequent to completion of the MSW degree, and for determining, and reporting to OSHPD, the completion of each stipend employment commitment.

iv. The service-agreed employment shall be as follows: 12-months in a qualifying PMHS site for full-time students that received the full $18,500 award; 12-months in a qualifying PMHS site for part-time students that received the full $18,500 award over a 2 year period; and 6-months in a qualifying PMHS site for part-time students that received half of the award $9,250 over a 1 year period. Employment can be paid or unpaid service equivalent to full-time employment (not less than 1,500 hours a year or 750 hours for six months) providing services for which a MSW is required.

v. The Grantee(s) shall institute a mechanism to evaluate a student’s effort to secure qualifying employment. If the student has not secured employment, and if it is determined that a good faith effort to secure employment has been made, the Grantee(s) may modify the time frame by which qualifying employment must be obtained. Such modified agreements must be specific, and shall require a showing of good faith effort by the student to find qualifying employment. Requests for agreement modification shall be reported to OSHPD along with progress reports.

The service obligation for the students who receive stipends under this Grant Agreement shall be completed no later than June 30, 2021.

vi. The Grantee(s) will demonstrate the ability to educate and place students in the State of California with special emphasis on counties with historical lack of representation in past educational stipend programs.

e. The Grantee(s) will ensure that only eligible graduate students may participate in the stipend program. Students participating in the stipend program shall complete mental health coursework that is consistent with the principles and values of the MHSA and a select field placement in the PMHS. The Grantee(s) shall ensure that students receiving awards meet general requirements for employment in a county mental health department, or with a Contractor of a public mental health agency.

f. The Grantee(s) will identify and provide to OSHPD information pertaining to the successes and challenges regarding the recruitment, retention, training, and employment of culturally diverse students from unserved and underserved communities as well as students who are consumers and/or family members of consumers.

g. The Grantee(s) is responsible for assuring that all students in the MSW stipend program sign a Service Agreement requiring them to work in the PMHS. The Service Agreement shall require the student to immediately repay stipend funds on a pro-rata basis to the extent that the student does not (or cannot) fulfill the employment commitment provisions within two years from receiving the MSW and prior to June 29, 2021. The Grantee(s) shall draft, obtain execution of, and manage the Service Agreements during the term of this Agreement. The Service Agreement must be signed in advance of the student receiving stipend funds, and the Grantee’s rights under the Service Agreement shall be assignable to OSHPD.

h. The Grantee may provide financial payback waivers for students that, after entering into the Service…