Educational_Course_Registration_System_RFQ.pdf

REQUEST FOR

QUOTATION

OF

1. REQUEST NO. MPT 004-2019

Educational Thinkport

2. DATE ISSUED

October 7, 2020

3. DESCRIPTION

Educational Course Registration System2

4a. ISSUED BY:

Maryland Public Television 11767 Owings Mills Boulevard Owings Mills, MD 21117

5. DELIVER BY (Date) October 21, 2025, 2:00PM

6. DELIVERY

__X__ FOB DESTINATION ____ FOB ORIGIN

7. FOR INFORMATION CALL (NO COLLECT CALLS) 8. DESTINATION

a. NAME

Debra Simms

b. TELEPHONE NUMBER:

410 581 4240

a. NAME OF CONSIGNEE

Maryland Public Television/ Education Division

c. FAX NUMBER:

410 581 4151

d. EMAIL ADDRESS:

dsimms@mpt.org

b. STREET ADDRESS 11767 Owings Mills Boulevard

9. TO:

a. NAME

b. COMPANY

c. FAX NUMBER / EMAIL ADDRESS

c. CITY Owings Mills

d. CITY

e. STATE

f. ZIP CODE

d. STATE

MD

e. ZIP CODE 21117

10. PLEASE FURNISH QUOTATIONS VIA

EMMA ON OR BEFORE CLOSE OF

BUSINESS

Tuesday, October 21, 2025 2:00 PM Month, Day, Year – All quotes are to be valid for 90 days from date of receipt

IMPORTANT: This is a request for quotations. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit MPT to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

One time implementation fee for API builds, training, and system set-up/deployment (email, custom URL domain, ecommerce gateway, upload of current student data)

Year One -Annual fee of registration system with five (5) admin users and unlimited registrations

Year Two -Annual fee of registration system with five (5)

Year Three -Annual fee of registration system with five (5)

Year Four -Annual fee of registration system with five (5)

Year Five -Annual fee of registration system with five (5)

EA

. Items No 1 + 2 + 3 + 4 + 5 + 6= Total TOTAL $___________________________________

13. NAME AND ADDRESS OF QUOTER 14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15. DATE OF

QUOTATION

a. COMPANY NAME OF QUOTER

b. STREET ADDRESS

16. SIGNER

a. NAME (Type or print) b. TELEPHONE

c. COUNTY

AREA CODE

d. CITY

e. STATE

f. ZIP CODE

c. TITLE (Type or print)

NUMBER

1. Incorporation by Reference - All terms and conditions of the solicitation, and any changes thereto, are made a part of this contract.

2. Tax Exemption - The State of Maryland is generally exempt from Federal excise taxes, Maryland sales and use taxes, District of Columbia sales taxes, and transportation taxes.

Exemption certificates shall be completed upon request. Where a contractor is required to furnish and install material in the construction or improvement of real property in performance of a contract, the Contractor shall pay the Maryland Sales Tax and the exemption does not apply.

3. Specifications - All materials, equipment, supplies or services shall conform to federal and State laws and regulations and to the specifications contained in the solicitation.

4. Delivery and Acceptance - Delivery shall be made in accordance with the solicitation specifications. MPT at its sole discretion may extend the term of performance for excusable delays due to unforeseeable causes beyond the Contractor’s control. MPT unilaterally may order in writing the suspension, delay, or interruption of performance hereunder. MPT reserves the right to test any materials, equipment, supplies, or services delivered to determine if the specifications have been met.

The material listed in the quote/bid or proposal shall be delivered FOB the point or points specified prior to or on the date specified in the bid or proposal. Any material that is defective or fails to meet the terms of the solicitation specifications shall be rejected.

Rejected materials shall be promptly replaced. MPT reserves the right to purchase replacement materials in the open market. Contractors failing to promptly replace materials lawfully rejected shall be liable for any excess price paid for the replacement, plus applicable expenses, if any.

5. Non-Hiring of Employees - No employee of the State of Maryland or any unit thereof, whose duties as such employee include matters relating to or affecting the subject matter of this contract shall, while so employed, become or be an employee of the party or parties hereby contracting with the State of Maryland or any unit thereof.

6. Nondiscrimination in Employment - The Contractor agrees not to discriminate in any manner against an employee or applicant for employment because of race, color, religion, creed, age, sex, marital status, national origin, ancestry, or physical or mental handicap unrelated in nature and extent so as reasonably to preclude the performance of such employment and to post and to cause subcontractors to post in conspicuous places available to employees and applicants for employment, notices setting forth the substance of this clause.

7. Commercial Nondiscrimination Clause - Contractor represents and warrants that, as a condition of entering this Agreement, it will comply with the State’s Commercial Nondiscrimination Policy, as described under Title 19 of the State Finance and Procurement Article of the Annotated Code of Maryland. Contractor understands that a material violation of this clause shall be considered a material breach of this Agreement and may result in termination of this Agreement, disqualification of Contractor from participating in State contracts, or other sanctions. This clause is not enforceable by or for the benefit of, and creates no obligation to, any third party.

8. Financial Disclosure - The Contractor shall comply with the provisions of Section 13- 221 of the State Finance and Procurement Article of the Annotated Code of Maryland, which requires that every business that enters into contracts, leases, or other agreements with the State of Maryland or its agencies during a calendar year in which the aggregate $100,000 or more, shall, within 30 days of the time when the aggregate value of these contracts, leases or other agreements reaches $100,000 file with the Secretary of State of Maryland certain specified information to include disclosure of beneficial ownership of the business.

9. Political Contribution Disclosure - The Contractor shall comply with the provisions of Section 14-101 et seq. of the Election Law Article of the Annotated Code of Maryland, which requires that every person that enters into contracts, leases, or other agreements with the State of Maryland or a political subdivision of the State, including its agencies, during a calendar year in which the person receives in the aggregate $100,000 or more, shall file with the State

14. Changes – This Contract may be amended, in writing, with the consent of both parties.

Amendments may not change significantly the scope of the Contract.

15. Occupational Safety and Health Act (O.S.H.A.) – All materials, supplies, equipment, or services supplied as a result of this contract shall comply with the applicable U.S. and Maryland Occupational Safety and Health Act standards.

16. Termination for Convenience – Upon written notice to the Contractor, MPT may terminate this contract, in whole or in part, whenever MPT shall determine that such terminations is in the best interest of MPT or the State of Maryland. MPT shall pay all reasonable costs incurred up to the date of termination and all reasonable costs associated with termination of the contract. However, the Contractor may not be reimbursed for anticipatory profits. Termination hereunder, including the determination of the rights and obligations of the parties, shall be governed by the provisions of COMAR 21.07.01.12A(2).

17. Termination for Default – When the Contractor has not performed or has unsatisfactorily performed the contract; payment shall be withheld at the discretion of MPT.

Failure on the part of a Contractor to fulfill contractual obligations shall be considered just cause for termination of the contract and the Contractor is not entitled to recover any costs incurred by the Contractor up to the date of termination. Termination hereunder, including the determination of the rights and obligations of the parties, shall be governed by the provisions of COMAR 21.07.01.11(B).

18. Disputes – Except as otherwise may be provided by law, all disputes arising under or as a result of a breach of this contract that are not disposed of by mutual agreement shall be resolved in accordance with COMAR 21.10.04, Contract Claims and Disputes. Pending resolution of a claim, the Contractor shall proceed diligently with the performance of the contract in accordance with the procurement officer’s decision.

19. Multi-Year Contracts – If funds are not appropriated or otherwise made available to support continuation in any fiscal year succeeding the first fiscal year, this contract shall terminate automatically as of the beginning of the fiscal year for which funds are not available. The Contractor may not recover anticipatory profits or costs incurred after termination.

20. Intellectual Property – Contractor agrees to indemnify and save harmless MPT, its officers, agents and employees with respect to any claim, action, cost or judgment for patent infringement, or trademark or copyright violation arising out of purchase or use of materials, supplies, equipment or services covered by this contract.

21. Maryland Law Prevails – The laws of Maryland shall govern the interpretation and enforcement of this Contract.

22. Contractor Invoices – Invoices are to be emailed to the following address:

accountspayable@mpt.org. Questions may be addressed to: 410-581-4112.

Contractor agrees to include on the face of all invoices billed to MPT, its Taxpayer Identification Number, which is the Social Security Number of individuals and sole proprietors and the Federal Employer Identification Number for all other types of organizations. If a Blanket/Purchase Order document is issued, the Blanket/Purchase Order Number must be included. Payments to the Contractor pursuant this Blanket/Purchase Order shall be made no later than 30 days after the State’s receipt of a proper invoice from the Contractor. Charges for late payment of invoices, other than as prescribed by Title 15, Subtitle 1, of the State Finance and Procurement Article, Annotated Code of Maryland, or by the Public Service Commission of Maryland with respect to regulated public utilities, as applicable, are prohibited.

23. Reserved.

24. Indemnification – MPT shall not assume any obligation to indemnify, hold harmless, or pay attorneys’ fee that may arise from or in any way be associated with the performance or operation of this agreement.

25. Conflicting Terms – Any proposal for terms in addition to or different from those set mailto:accountspayable@mpt.org

Administration Board of Election Laws a statement disclosing certain campaign or political contributions in excess of $500.

10. Anti-Bribery - The Contractor warrants that neither it nor any of its officers, directors, or partners nor any of its employees who are directly involved in obtaining or performing contracts with any public body has been convicted of bribery, attempted bribery, or conspiracy to bribe under the laws of any state or of the federal government or has engaged in conduct since July 1, 1977, which constitute bribery, attempted bribery, or conspiracy to bribe under the laws of any state or the federal government.

11. Registration – Pursuant to § 7-201 et seq. of the Corporations and Associations Article of the Annotated Code of Maryland, corporations and other legal entities not incorporated or formed in the State shall be registered with the State Department of Assessments and Taxation, 301 West Preston St., Baltimore, Maryland 21201, before doing any interstate or foreign business in this State. Before doing any intrastate business in this state, a foreign corporation or legal entity shall qualify with the Department of Assessments and Taxation.

12. Contingent Fees – The contractor warrants that it has not employed or retained any person, partnership, corporation, or other entity, other than a bona fide employee or agent working for the Contractor, to solicit or secure this agreement, and that it has not paid or agreed to pay any person, partnership, corporation, or other entity, other than a bona fide employee or agent, any fee or any other consideration contingent on the making of this agreement.

13. EPA Compliance – Materials, supplies, equipment, or services shall comply in all respects with the Federal Noise Control Act of 1972, where applicable.

forth in this blanket/purchase order or any attempt by the Contractor to vary any of the terms of this offer by Contractor’s acceptance shall not operate as a rejection of this offer, unless such variance is in the terms of the description, quantity, price or delivery schedule, but shall be deemed a material alteration thereof, and this offer shall be deemed acceptable by the Contractor without the additional or different terms. If this purchase order is an acceptance of a prior offer by the Contractor, the acceptance is expressly conditioned upon Contractor’s assent to any additional or different terms contained herein. The Contractor understands and agrees that the terms and conditions of this purchase order may not be waived.

26. Drug and Alcohol Free Workplace – The Contractor warrants that the contractor shall comply with COMAR 21.11.08 Drug and Alcohol Free Workplace, and that the Contractor shall remain in compliance throughout the term of this purchase order.

27. Retention of Records – the Contractor shall retain and maintain all records and documents relating to this Contract for three years after final payment by the State hereunder or any applicable statute of limitations, whichever is longer, and shall make them available for inspection and audit by authorized representatives of the State, including the procurement officer or designee, at all reasonable times.

MARYLAND PUBLIC TELEVISION TERMS AND CONDITIONS TAKE

PRECEDENCE OVER ANY OTHER TERMS AND CONDITIONS.

State of Maryland

MARYLAND PUBLIC TELEVISION (MPT)

11767 Owings Mills Boulevard Owings Mills, MD 21117-1499

Request for Quote for

Educational Course Registration System 2

October 7, 2025

Certified Small Businesses and Minority Business Enterprises are encouraged to submit a bid.

Educational Course Registration System 2

1. Background and Purpose

Background: MPT is a leader in the public television community. It is a statewide station and one of the 340 Corporation for Public Broadcasting member stations. The mission of MPT is to educate, entertain, and engage the people of Maryland. To fulfill its education agenda MPT develops online content and delivery systems. One of the online delivery systems is Thinkport.org. Thinkport is a web based learning portal that has an array of educational resources including high quality professional development courses targeted to Maryland’s early childhood education (ECE) and K-12 education community.

MPT’s professional development courses are divided into two (2) categories: Early Childhood and K-12 courses. Links to the two categories are displayed on the Thinkport course enrollment page: https://thinkport.org/online-courses-overview.html. MPT maintains agreements with providers to offer and/or link to their professional development courses on Thinkport. The providers may have separate registration systems. Historical enrollment for standard course offerings is 1000 – 1500 registrants per year. On occasion MPT accommodates requests to enroll special cohorts of learners above the standard number of registrants. Numbers of learners and frequency varies.

Purpose: MPT, as a leading provider of educator professional development courses in the State of Maryland, is seeking an online software platform to register students for its online courses. The system shall be innovative and cost effective to manage course enrollments, streamline data management and decrease administrative time by automating the data transfer between the Moodle and the registration system. The system shall have a number of features including waitlist capabilities, analytical reports, customizable fields and a responsive design, allowing phone, tablet or desktop display.

2. Data

a. Data collected, manipulated, or directly purchased shall become the property of the State; therefore, MPT is considered the custodian of the data and shall determine the use, access, distribution and other conditions based on appropriate State statutes and regulations.

b. Licensed and/or copyrighted data shall be governed by the terms and conditions identified in the Contract or the license.

3. Thinkport Display/Scope of Work

a. The Contractor shall provide a 24-hour online course registration system (CRS);

https://thinkport.org/online-courses-overview.html

b. Thinkport headers shall be displayed on the registration system pages. All open and upcoming courses shall be embedded into Thinkport by a calendar or list.

c. Courses shall be classified and displayed in multiple lists/calendars shall link to a separate web page: https://www.thinkport.org/online-courses-overview.html

d. Enrollees shall have the ability to sort each list/calendar by a customizable dropdown list that includes the number of credits for K-12 courses, number of clock hours for ECE courses or other items.

e. Each course in list or calendar shall link to an individual course page that opens in a new window.

f. There may be specific grants or cohort-based programs that necessitate the creation of a secondary instance of the education registration system. This separate instance would require distinct branding to clearly differentiate it from the primary system. While the underlying databases must remain independent, the API integration can utilize the same framework to connect to the Moodle server. This additional cost is project specific and may not be needed every year.

4. Course Details in Registration System

a. System shall have the ability to create custom financial and registration fields with details specific to each course.

b. System shall have the ability to query on custom field.

c. System shall have the ability to create multiple sections of a course in one session or in multiple sessions without reentering data.

d. System shall have the ability to individually price courses. The course price varies by type, provider and number of credits.

e. System shall have the flexibility to set up individual or group course discount offers, such as automatic discounts by date (for discounts and refunds-set rules), discounts with promo codes and multiple course discounts.

f. System shall automatically open/close registration by date. System shall also have an option to close or pause registration on demand by an administrator.

5. Registration Checkout and E-Commerce

a. System shall allow enrollees to browse and select courses without creating an account.

b. System shall interface with PayPal to collect course fees.

c. System shall allow refunds in full or partial amounts set by an administrator.

d. System shall send a payment received notification email with an attached receipt to the enrollee and administrator that confirms name of enrollee, course title, course cost, amount paid and information about course next steps.

e. System shall provide a wait list for a section of the course that is closed.

f. System shall have customizable registration questions based on course type.

https://www.thinkport.org/online-courses-overview.html

6. Communication

a. System shall provide course customizable emails for each course or course type for confirmation, reminders, and login information.

b. System shall provide the ability to opt out of marketing of future courses or programs of MPT. (MPT does not sell names to third party vendors.)

7. Reporting

a. System shall collect and aggregate short-term and longitudinal data on a daily basis for fiscal and enrollment analysis by administrators.

b. System shall provide a standard and custom individual and cross course reports.

The standard reports shall be customizable by custom fields.

c. System shall be able to export reports into Excel.

d. System shall be able to track an enrollee’s course enrollment across terms by custom fields.

8. Data Integration

a. System shall provide an API that can transfer data from the registration system to Moodle.

b. Data from previous systems shall be uploaded to provide trend enrollment reports within 60 days from award.

9. User Accounts

At minimum the Contractor shall provide five (5) administrator accounts.

10. Customer Service

a. System shall provide notification to all administrators within two hours that there was an outage or problem with the system.

b. Contractor shall provide an account representative available during normal business hours (8:00 AM to 5:00 PM).

c. Contractor shall provide responsive and courteous/professional customer services from 7:00AM to 11:00PM EST seven (7) days a week.

d. Contractor shall provide a draft problem escalation plan with their bid and update it within 30 days from date of award, and on an annual basis as required.

11. Additional Scope of Work

a. The bidder shall identify the location from which it proposes to provide the services.

b. The bidder shall provide a draft escalation plan (see Item 12. above) with its offer and a detailed plan 30 days after award.

c. The bidder shall provide a minimum of two references wherein the services have been provided within the last five years capable of documenting the bidder’s ability to provide the products/services specified in this RFQ. The references shall include name of organization, point-of-contact at the organization, phone number and email address of the point-of-contact and the dollar amount of the contract.

d. The bidder shall provide the web page URL. Information provided on the webpage will demonstrate how its proposed products/services, including the products/services of any proposed subcontractor(s) will meet or exceed the requirement(s).

e. The bidder shall be prepared to provide at MPT’s discretion, a Webinar for MPT to view the system and all its capabilities and functionalities.

12. Invoicing and Payment

a. Invoicing

1. The successful Contractor shall invoice Maryland Public Television in one (1) annual payment for services rendered. Invoices shall contain the following:

a. Invoice number

b. Invoice Date

c. Purchase Order Number

d. Date of Service

e. Description of Services rendered

f. Location of Service

2. All invoices shall be sent to the following email address:

accountspayable@mpt.org

b. Payment

Payments to the Contractor shall be made no later than 30 days after MPT’s receipt of a proper invoice from the Contractor. Charges for late payment of invoices, other than as prescribed by Title 15, Subtitle 1, of the State Finance and Procurement Article, Annotated Code of Maryland, or by the Public Service Commission of Maryland with respect to regulated public utilities, as applicable, are prohibited.

13. Problem Escalation Plan

a. The Contractor shall provide and maintain a Problem Escalation Procedure (PEP) for both routine and emergency situations. The PEP must state how the Contractor will address problem situations as they occur during the performance of the Contract, especially problems that are not resolved to the satisfaction of the State within appropriate timeframes.

b. The Contractor shall provide contact information to the Contract Manager, as well as to other State personnel, as directed should the Contract Manager not be available.

c. The Contractor shall provide the PEP no later than ten (10) Business Days after notice of recommended award. The PEP, including any revisions thereto, must also be provided within ten (10) Business Days after the start of each Contract year and within ten (10) Business Days after any change in circumstance which changes the PEP. The PEP shall detail how problems with work under the Contract will be escalated in order to resolve any issues in a timely manner. The PEP shall include:

A. The process for establishing the existence of a problem;

B. The maximum duration that a problem may remain unresolved at each level in the Contractor’s organization before automatically escalating the problem to a higher level for resolution;

C. Circumstances in which the escalation will occur in less than the normal timeframe;

D. The nature of feedback on resolution progress, including the frequency of feedback to be provided to the State;

E. Identification of, and contact information for, progressively higher levels of personnel in the Contractor’s organization who would become involved in resolving a problem;

F. Contact information for persons responsible for resolving issues after normal business hours (e.g., evenings, weekends, holidays) and on an emergency basis; and

G. A process for updating and notifying the Contract Manager of any changes to the PEP.

d. Nothing in this section shall be construed to limit any rights of the Contract Manager or the State which may be allowed by the Contract or applicable law.

14. Security

The Contractor, including any relevant Subcontractors, agrees to abide by all applicable federal, State and local laws concerning information security and comply with current State’s Maryland Department of Information Technology Security Policy:

https://doit.maryland.gov/policies/ci/Pages/IT-Security-Policy.aspx https://doit.maryland.gov/policies/ci/Pages/IT-Security-Policy.aspx

The State IT Security Policy may be revised from time to time. The Contractor and/or Subcontractor shall comply with all such revisions. Updated and revised versions of the State IT Policy and Standards are available online at www.doit.maryland.gov – keyword:

Security Policy.

15. Term of Contract

5 year base term with no renewal options.

16. Basis of Award

This is a single award. The Bids will be evaluated based on the Total Bid Price, as per COMAR 21.05.02.13. All Bids will be ranked from the lowest (most favorable) to the highest (least favorable) price based on the Total Bid Price as submitted in its Bid.

A Contract shall be awarded to the responsible Bidder(s) submitting a responsive Bid with the most favorable Bid Price or most favorable evaluated Bid Price for providing the goods and services as specified in this RFQ.

17. RFQ Due Date

All bids are due by:

Tuesday, October 21, 2025, by 2:00 PM. All quotes must be submitted via eMMA.

18. Question Due Date

Any questions should be submitted via email to: dsimms@mpt.org no later than:

Tuesday, October 14, 2025, by 2:00pm.

An addendum including all questions and the response will be issued to all firms via eMMA.

19. Attachments and Documents Required with Bid Submission

Attachment A – Bid/Proposal Affidavit https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-A.-Bid- Proposal-Affidavit.pdf Attachment B – Bid Price Form Attachment F – Bidder Information Sheet https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-F.- Bidder-Offeror-Information-Sheet.pdf Attachment L – Reference Checks http://www.doit.maryland.gov/ mailto:dsimms@mpt.org https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-A.-Bid-Proposal-Affidavit.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-A.-Bid-Proposal-Affidavit.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-F.-Bidder-Offeror-Information-Sheet.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-F.-Bidder-Offeror-Information-Sheet.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-L.- Reference-Checks.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-L.-Reference-Checks.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-L.-Reference-Checks.pdf