Education Color Copier Rental 2008[1].doc
DOC document 26 KB Posted
- Attached to
- See Attachment
- Solicitation number
- RFQ - 18P - 08040900000000000698
- Issued by
- Kennebec County, Maine
About this file
This is a pricing quote document for the State of Maine's Education Color Copier Rental program, soliciting proposals for a 36-month rental of new digital color copiers with a rental start date of May 5, 2008. The request is for one unconnected new digital color copier unit that must meet specific performance and operational requirements, including a minimum of 25 copies per minute in both color and black/white, auto duplex capability, a paper capacity of at least 1,500 sheets, an automatic document feeder, and a stapler/finisher with offset capability. The copier must accommodate paper sizes of 8 x 11, 8 x 14, and 11 x 17, handle original documents up to 11 x 17 in size, and be capable of operating on standard office electrical outlets. The unit must be a new current model in excellent working condition with no discontinued, reconditioned, or remanufactured equipment acceptable. No specific contract award date or bidder conference is referenced in this quote request.
The pricing structure must include a base rental charge and separate per-copy charges for both color and black/white copies, with pricing to remain firm for the entire 36-month rental term. The contractor is responsible for all associated costs including delivery, removal, installation, breakdown, service, training, supplies, toner, staples, cleaners, and any optional accessories or hardware/software connections, with no additional charges to the State except for paper. The contractor must provide ADA compliance, furnish Material Safety Data Sheets, maintain a four-hour maximum response time for service calls via an 1-800 number with certified technicians, and ensure all equipment meets Energy Star standards and environmental compliance requirements. The State assumes no responsibility for damage from lightning strikes or power surges, with the vendor required to supply appropriate surge protection devices. Vendors quoting equipment that does not meet specifications must clearly identify the deviations.
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| File | Type | Posted |
|---|---|---|
| Conditions and Instructions to Bidders.doc | DOC document |
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Text version
Quote for 36 months rental of New Digital Color Copiers Rental would begin on May 5, 2008
One (1) UnConnected new digital color copier must have the following features:
Minimum 25 copies per minute in color.
Minimum 25 copies black/white.
Auto duplex Paper capacity of a 1500 sheets minimum with bypass.
Able to copy on 20lb bond to 110lb index.
Automatic document feeder.
Stapler/finisher (must offset copies on finisher with unstapled sets).
Paper cassette must handle paper sizes of 8 ½ x 11, 8 ½ x 14 and 11 x 17.
Able to handle a maximum original size of 11x17.
Copier must be user friendly and easy to operate.
Copier must produce high image quality consistently without special adjustments.
Unit must be capable of utilizing standard office electrical outlet without a dedicated power line.
Contractor will be required to make necessary provisions to insure copier is ADA compliant. No State standard has been developed for the hardware.
The standard for the software is attached. Contractor will be responsible to either make equipment reasonably ADA accessible or furnish a replacement unit which is reasonably ADA accessible within 14 calendar days of notification.
Contractor will be responsible for furnishing Material Safety Data Sheets (MSDS) upon installation of machine on all supplied items or items needed to operate machine. Contractor will be responsible to incorporate into regular equipment training, safety training on all the items needed to operate equipment to both key operators and casual users.
Energy efficient devices are to be included in the product line offered. The State is committed to saving energy and the contractor shall be responsible for emphasizing the energy efficient devices. Specifically:
1) The equipment meets Energy Star lower energy consumption standards.
2) The screen and monitor do not emit electrostatic and electromagnetic radiation.
3) The vendor does not provide equipment or components that may contain unfriendly components (chlorinated solvents, Freon, cadmium in parts of the CRT or electronic components, mercury batteries, etc.) which causes an unfriendly environment and more costly to dispose of.
4) Vendor must ship the product with the Energy Star low-power feature activated or enabled.
5) If the product is shipped without the Energy Star seal, it must include the manufacturer’s certification specifying the machine is Energy Star compliant.
Maintenance will have four (4) hours or less response time for a service call (a phone call will not be considered a response). There will be a 1-800 number to call for service. Servicing technicians must be certified on that equipment.
Vendor must furnish all stands, bases, parts, supplies, toners, staples, cleaners and any other items (except paper) needed to operate copiers at no additional cost to the State. Any option/accessory that are included or can be added to the copier will be set up and operational at no additional charge. Additional hardware & software f/connections MUST also be included as part of the copier.
The pricing includes delivery/removal, installation/breakdown, service, and training. The rental will be broken down with a base rental charge and per copy charge (no copies to be included – will need a separate price for color copies and black & white copies).
Price to remain firm for the entire term of the rental.
All units must be sheet-fed plain paper copiers capable of performing to the State's satisfaction by using recycled paper purchased for general use by the Division of Purchases.
All units shall be new current models and in excellent working condition (No discontinued, reconditioned, or re-manufactured models).
The State will not be responsible to pay for replacement or repairs from lighting strikes, power surges, etc. that could damage equipment. It will be the responsibility of the vendor to supply the proper surge protecting/power filtering device for this unit that will meet their current manufacturer’s specifications for protection if needed.
IF UNIT QUOTING DOES NOT MEET THE SPECIFICATIONS OR REQUIREMENTS – YOU MUST CLEARLY STATE WHAT THEY ARE.
This is only a Quote; this request for pricing may or may not be filled.
File details come from the government source that posted it. Updated .