Education and Training NOFO 2022.pdf

Notice of Funding Opportunity

Funding Opportunity Title:

Preservation and Access Education and Training

Funding Opportunity Number: 20220517-PE

Funding Opportunity Type: New

Federal Assistance Listing Number: 45.149

Application Deadline:

May 17, 2022

Ensure your SAM.gov and Grants.gov registrations and passwords are current.

It may take up to one month to register with SAM.gov and Grants.gov.

NEH will not grant deadline extensions for lack of registration.

Division of Preservation and Access Telephone: 202-606-8570 Email: preservation@neh.gov

TTY: 800-877-8399

OMB control number 3136-0134, expiration date October 31, 2024

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Executive Summary The National Endowment for the Humanities (NEH) Division of Preservation and Access is accepting applications for the Preservation and Access Education and Training program. The purpose of this program is to support the development of knowledge and skills among professionals responsible for preserving and establishing access to humanities collections.

Awards will be made to organizations that offer national, regional, or statewide education and training programs that provide the staff of cultural institutions with the knowledge and skills needed to serve as effective stewards of humanities collections.

Funding Opportunity Title Preservation and Access Education and Training Funding Opportunity Number 20220517-PE Federal Assistance Listing Number 45.149 Optional Draft Deadline April 12, 2022, 11:59 p.m. Eastern Time Application Deadline May 17, 2022, 11:59 p.m. Eastern Time

Anticipated Announcement December 2022 Anticipated FY 2023 Funding Approximately $2,200,000 Estimated Number and Type of Awards Approximately 12 grants Award Amounts Up to $350,000 Cost Sharing/Match Required See B2. Summary of Funding and C2. Cost Sharing.

Period of Performance Three to five years for programs that grant graduate degrees in art conservation.

Up to three years for all other applicants.

Projects must start between March 1 and September 1, 2023.

Eligible Applicants U.S. nonprofit organizations with 501(c)(3) tax-exempt status, public and 501(c)(3) accredited institutions of higher education, state and local governmental agencies, and federally recognized Native American tribal governments.

See C. Eligibility Information.

Program Resource Page https://www.neh.gov/grants/preservation/preservation-and-access-education-and-training

Pre-Application Webinar A prerecorded webinar will be posted to the program resource page by March 4, 2022.

Published February 17, 2022 https://www.neh.gov/grants/preservation/preservation-and-access-education-and-training

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Table of Contents

A. Program Description

1. Purpose

2. Background

B. Federal Award Information

1. Type of Application and Award

2. Summary of Funding

C. Eligibility Information

1. Eligible Applicants

2. Cost Sharing

3. Other Eligibility Information

D. Application and Submission Information

1. Application Package

2. Content and Form of Application Submission

3. Unique Entity Identifier and System for Award Management

4. Submission Dates and Times

5. Intergovernmental Review

6. Funding Restrictions

E. Application Review Information

1. Review Criteria

2. Review and Selection Process

3. Assessment of Risk and Other Pre-Award Activities

4. Anticipated Announcement and Award Dates

F. Federal Award Administration Information

1. Federal Award Notices

2. Administrative and National Policy Requirements

3. Reporting

G. Agency Contacts

H. Other Information

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A. Program Description

1. Purpose This notice solicits applications for the Preservation and Access Education and Training program from the NEH Division of Preservation and Access.

The Preservation and Access Education and Training program supports the development of knowledge and skills among professionals responsible for preserving and establishing access to humanities collections. Thousands of libraries, archives, museums, and historical organizations across the country maintain important collections of books and manuscripts, photographs, sound recordings and moving images, archaeological and ethnographic artifacts, art and material culture, electronic records, and digital objects. Preserving and making accessible such large and diverse holdings is an enormous challenge, making the need for knowledgeable staff significant and ongoing.

NEH makes Preservation and Access Education and Training awards to organizations that offer national, regional, or statewide education and training programs across the pedagogical landscape. Projects may be at any stage of development, from early curriculum development to advanced implementation. Awards help the staff of cultural institutions, large and small, obtain the knowledge and skills they need to serve as effective stewards of humanities collections.

Awards support projects that prepare the next generation of preservation professionals, as well as projects that introduce heritage practitioners to new information and advances in preservation and access practices.

The Preservation and Access Education and Training program supports activities such as:

• Training offered by preservation field services, networks, and consortia, especially programs and activities targeting the needs of preservation and access practitioners at smaller libraries, museums, archives, and other cultural organizations.

• In-person and online continuing education opportunities that provide specialized or extended training in current preservation or access topics for staff responsible for the care of humanities collections. These may be workshops, webinars, technical training, instructional series, postgraduate fellowships, apprenticeships, mentorships, and/or residencies.

• Preservation and access-related educational initiatives that might include partnerships between academic and non-academic institutions for students at the undergraduate, post-baccalaureate, or master’s level; student financial support beyond tuition;

curriculum development; speaker series; travel; and fellowships, internships, apprenticeships, mentorships, and/or residencies leading toward a master’s degree or admission to a master’s degree program, such as library science, museum studies, or archival administration.

• Educational initiatives for programs that grant graduate degrees in art conservation;

student financial support beyond tuition; curriculum development; speaker series;

travel; and fellowships, internships, apprenticeships, mentorships, and/or residencies toward a master’s degree in art conservation

Projects may address any topic, fundamental or advanced, associated with the work of preserving and providing access to humanities collections. Applicants should identify needs

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within a localized network of institutions at a state or regional level or more broadly at a national level. Projects may, but are not required to, address topics of special interest such as:

• emergency preparedness, response, mitigation, and recovery

• culturally appropriate practices and technologies for collections from communities that have been historically underserved and marginalized, including but not limited to, Native American, First Nations, and Indigenous communities

• activities that create more equitable and inclusive approaches to collections care

• activities that support the educational needs of preservation and access practitioners in diverse institutional, geographic, educational, and demographic settings

• training in new or recently updated preservation and/or access-related standards, methodologies, tools and equipment, or workflows

• preventive conservation and environmentally sustainable preservation strategies

• preservation techniques and access solutions for audiovisual, digital, and time-based media

Applicants for any of the programmatic activities listed above may apply for funds to provide a one-year fellowship, apprenticeship, or residency for emerging preservation professionals.

These opportunities aim to bridge the gap between graduate education and full-time employment by offering specialized training in preservation and access topics and must be undertaken as part of one of the programmatic activities listed above. Applicants may request funding for one fellowship, apprenticeship, or residency for each year of the period of performance. The maximum stipend for a one-year fellowship is $50,000; the total award may not exceed $350,000.

See D6. Funding Restrictions for unallowable costs and activities.

See E1. Review Criteria for the criteria used to evaluate your proposal.

2. Background This program is authorized by 20 U.S.C. § 956. Awards are subject to 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, and the General Terms and Conditions for Awards to Organizations (for grants and cooperative agreements issued January 1, 2022 or later).

According to the National Foundation on the Arts and the Humanities Act of 1965, “The term ‘humanities’ includes, but is not limited to, the study of the following: language, both modern and classical; linguistics; literature; history; jurisprudence; philosophy; archaeology;

comparative religion; ethics; the history, criticism and theory of the arts; those aspects of the social sciences which have humanistic content and employ humanistic methods; and the study and application of the humanities to the human environment with particular attention to reflecting our diverse heritage, traditions, and history and to the relevance of the humanities to the current conditions of national life.”

Use the Funded Projects Query Form to find examples of NEH-supported projects.

Learn more about NEH.

https://uscode.house.gov/view.xhtml?hl=false&edition=prelim&req=granuleid%3AUSC-prelim-title20-section956&num=0&saved=%7CKHRpdGxlOjIwIHNlY3Rpb246OTU2YSBlZGl0aW9uOnByZWxpbSk%3D%7C%7C%7C0%7Cfalse%7Cprelim https://www.ecfr.gov/cgi-bin/text-idx?SID=236bb02f01d2e050f7a5b60c88a67066&mc=true&node=pt2.1.200&rgn=div5 https://www.ecfr.gov/cgi-bin/text-idx?SID=236bb02f01d2e050f7a5b60c88a67066&mc=true&node=pt2.1.200&rgn=div5 https://www.neh.gov/general-terms-and-conditions-awards-organizations-grants-and-cooperative-agreements-issued-january-2022 https://www.neh.gov/general-terms-and-conditions-awards-organizations-grants-and-cooperative-agreements-issued-january-2022 https://www.neh.gov/about/history/national-foundation-arts-and-humanities-act-1965-pl-89-209 https://securegrants.neh.gov/publicquery/main.aspx https://www.neh.gov/about

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NEH Initiatives NEH seeks to support projects that respond to the following initiatives. NEH will give all applications equal consideration in accordance with the program’s review criteria.

In addition to the special initiatives listed below, NEH encourages projects that include Native American organizations and communities as lead applicants and project partners.

A More Perfect Union: Exploring America's Story and Commemorating its 250th Anniversary The task of building a more perfect Union rooted in the ideal of human equality falls to every generation of Americans, ours no less than our predecessors. The basic goals of life, liberty, and the pursuit of happiness endure over time, even as the challenges change: from founding a nation out of colonies; to dismantling the institution of slavery; to prevailing through times of economic depression and war; to advancing civil rights for all; to strengthening our democratic institutions; to building a more inclusive and sustainable society.

NEH’s A More Perfect Union initiative encourages projects that explore, reflect on, and tell the stories of our quest for a more just, inclusive, and sustainable society throughout our history.

NEH especially welcomes projects that bring the perspective of the humanities to questions of racial justice, gender equality, the evolution of the American landscape, as well as America’s place in the world. Projects that strengthen Americans’ knowledge of our principles of constitutional governance and democracy are strongly encouraged, as are projects that address the experiences of Native Americans and other under-represented communities. In addition, NEH welcomes projects that develop innovative approaches to sustaining the nation’s humanities infrastructure and preserving its historical record.

Standing Together: The Humanities and the Experience of War In recognition of the importance of the humanities both in helping Americans to understand the experiences of service members and in assisting veterans as they return to civilian life, this special initiative draws on the power of the humanities to support advanced research in the humanities that explores war and its aftermath; to promote discussion and deepen understanding of the experiences of those Americans affiliated with the armed services, whether active duty or veterans; and to support returning veterans and their families. Learn more about Standing Together.

Protecting our Cultural Heritage In response to the destruction of cultural heritage materials worldwide, NEH encourages applications for projects that study, document, or create digital representations of lost or imperiled cultural heritage materials. Proposed projects should be based on scholarly work and follow standards and best practices. Projects must demonstrate the capacity to be sustained and must be widely accessible to the public. Learn more about Protecting our Cultural Heritage.

Special encouragement for applicants in federally declared disaster areas Mindful of the importance of preserving cultural heritage threatened by natural disasters, and recognizing the importance of planning, mitigation, and long-term recovery efforts, NEH encourages applications from, and projects that support, cultural institutions in federally designated disaster areas. Project activities may include training sessions related to recovery efforts, development of regional mutual aid consortia, and workshops focused on emergency planning and response.

https://www.neh.gov/250 https://www.neh.gov/grants/standing-together https://www.neh.gov/grants/protecting-our-cultural-heritage https://www.fema.gov/disasters/year https://www.fema.gov/disasters/year

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B. Federal Award Information

1. Type of Application and Award NEH seeks new applications in response to this notice.

NEH will provide funding in the form of grants.

2. Summary of Funding

Award Amounts NEH anticipates approximately $2,200,000 to fund an estimated twelve recipients.

Programs that grant graduate degrees in art conservation may apply for up to $250,000 in outright funds and up to $100,000 in federal matching funds for a period of performance of at least three years and up to five years. Programs that grant graduate degrees in art conservation requesting the full $350,000 must submit a budget reflecting total project costs of at least $450,000 ($250,000 in outright, $100,000 in federal matching funds, and $100,000 in required cost share for the federal matching funds). See C2. Cost Sharing.

All other applicants may apply for up to $350,000 in outright funds, or a combination of outright and matching funds, not to exceed $350,000 for a period of performance of up to three years.

Applicant Outright Funds

Federal Matching Funds

Total

NEH

Award

Total Project Costs

Period of Performance

Graduate degrees in art conservation

Up to $250,000

Up to $100,000

Up to $350,000

$450,000 3 to 5 years

All other applicants

Up to $350,000

Optional Up to $350,000

$350,000 Up to 3 years

NEH will not determine the amount available until Congress enacts the final FY 2023 budget.

This notice is subject to the availability of appropriated funds, and is a contingency action taken to ensure that, should funds become available for this purpose, applications can be processed and funds awarded in a timely manner.

Period of Performance You may request a period of performance of three to five years for programs that grant graduate degrees in art conservation. All other applicants may request up to three years.

Projects must start between March 1 and September 1, 2023.

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C. Eligibility Information

1. Eligible Applicants Eligible applicants must be established in the United States or its jurisdictions and be one of the following:

• a nonprofit organization with 501(c)(3) tax-exempt status

• an accredited institution of higher education (public or 501(c)(3))

• a unit of state or local government

• a federally recognized Native American tribal government

An eligible entity may apply on behalf of a consortium of collaborating organizations. The lead applicant would be programmatically, legally, and fiscally responsible for the award.

Eligible applicants acting solely as fiscal agents or fiscal sponsors may not apply on behalf of ineligible applicants.

Individuals and other organizations, including foreign and for-profit entities, are ineligible.

2. Cost Sharing Cost sharing is not required in this program, unless federal matching funds are requested.

Graduate degrees in art conservation requesting the full $350,000 must provide $100,000 in cost share. Applicants may use voluntary cost sharing for projects in which the total costs exceed the amount awarded by NEH.

Cost sharing or matching is the portion of the project costs not paid by NEH funds. NEH will not consider an applicant's cost share in the evaluation its application.

Required cost sharing includes third-party non-federal gift money that must be raised to release federal matching funds. Applicants requesting federal matching funds must raise dollar-for-dollar cash contributions from nonfederal third parties and have them certified by NEH before the funds are released (see the NEH Federal Matching Funds Guidelines). Federal matching funds are typically distributed on an annual basis over the life of the award.

Applicants may contribute voluntary cost share to projects in which the total costs exceed the amount awarded by NEH. Voluntary cost share includes:

• cash contributions made to the project by the applicant

• unrecovered indirect costs

• third party cash contributions made to the project

• third-party in-kind contributions (non-cash contributions, such as property or services, that benefit the project and are contributed by non-federal third parties, without charge, to the recipient)

Recipients must maintain auditable records of the source and use of contributed cost share. See

2 CFR § 200.306.

Learn about types of funding offered by NEH.

https://www.irs.gov/charities-non-profits/search-for-tax-exempt-organizations https://ope.ed.gov/dapip/#/home https://www.federalregister.gov/documents/2020/01/30/2020-01707/indian-entities-recognized-by-and-eligible-to-receive-services-from-the-united-states-bureau-of https://www.neh.gov/grants/manage/federal-matching-funds-guidelines https://www.ecfr.gov/cgi-bin/text-idx?SID=3aeab4e3a836f5b6807999701e518c94&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1306 https://www.neh.gov/grants/manage/types-funding

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3. Other Eligibility Information Eligible applicants may submit multiple applications for separate and distinct projects under this notice.

Applicants may revise and resubmit previously rejected applications, which NEH will assess by the same criteria as others in the current competition.

Per 2 CFR § 200.403(f), overlapping project costs across multiple applications for federal funding and/or approved federal award budgets are not allowed. However, applicants may seek funding for complementary aspects of the same overall project. NEH may disallow costs or reject applications with overlapping project costs. An individual’s level of effort cannot exceed 100% across all active federally funded awards.

NEH does not make awards to other federal entities or to applicants whose projects are so closely intertwined with a federal entity that the project takes on characteristics of the federal entity’s own authorized activities. Applicants may use funds from, or sites and materials controlled by, other federal entities in their projects. Such resources may not be used as gifts to release NEH matching funds.

NEH does not provide financial assistance to foreign institutions or organizations. Nevertheless, otherwise eligible American institutions may apply for collaborative projects involving U.S. and foreign organizations provided they do not use NEH funds for the purpose of issuing subawards to any foreign organization, as defined in 2 CFR §§ 200.1 and .331(a). Eligible applicants may obtain the services of foreign individuals and consultants to carry out various programmatic activities on a fee-for-service basis, as specified in 2 CFR § 200.459 and secure vendor contracts such as in-country transportation services. If you are interested in submitting an application for a project involving international collaboration, consult with program staff.

Except for the rare cases covered by NEH’s late submission policy, applications must be received by the deadline. Incomplete, nonresponsive, or ineligible applications will not be considered for funding under this notice. Applications must adhere to specified page limits and formatting requirements or they will not be reviewed. See the Application Components Table.

D. Application and Submission Information

1. Application Package You must apply using Grants.gov Workspace or a Grants.gov system-to-system solution. You can find this funding opportunity in Grants.gov under number 20220517-PE. There is also a link on the program resource page.

Once you have located the funding opportunity in Grants.gov, the application package can be found under the “Package” tab. It includes a series of required and conditionally required forms, for this funding opportunity under the “Package” tab. You will upload additional application components into the Attachments Form.

You must complete a multistep registration process to submit your application. See D3. Unique Entity Identifier and System for Award Management.

https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-E/subject-group-ECFRea20080eff2ea53/section-200.403 https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_11 https://www.ecfr.gov/cgi-bin/text-idx?SID=b76712a585433486e57dafcd521c952e&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1331 https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1459 https://www.neh.gov/grants/policy-on-late-submissions

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Contact preservation@neh.gov to request a paper copy of this notice.

If you are deaf or hard of hearing you can contact NEH using Federal Relay at 800-877-8399.

2. Content and Form of Application Submission Your application will include a narrative, budget, and other forms and attachments. You will complete the forms within Grants.gov Workspace and upload other components into the Attachments Form. See the Application Component Table.

NEH has assigned each application components one of the following designations:

• Required: All applicants must submit this component.

• Conditionally Required: Applicants must submit this component if they meet the specified conditions.

• Recommended: NEH encourages, but does not require, applicants to submit this component.

You must submit all required and relevant conditionally required components. Applications missing any required or relevant conditionally required components will be considered incomplete and rejected from further consideration.

In addition, NEH has established page limits for some application components:

• Mandatory: Applicants must not exceed the page limit.

• Suggested: NEH encourages, but does not require, applicants to abide by the page limit.

You must abide by the page limits and formatting instructions in this notice. Applications that exceed page limits or violate formatting instructions will be considered nonresponsive and rejected from further consideration.

Your application components must conform to the following formatting requirements, unless otherwise indicated:

• paper no larger than standard letter (8 ½" x 11”)

• at least one-inch margins on all sides for all pages

• a font no smaller than 11-point

In addition, you are encouraged to format your components consistent with the following:

• single-spacing

• a readable font such as Arial, Georgia, Helvetica, or Times New Roman

• any standard citation style (citations are included in page counts) mailto:preservation@neh.gov

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Application Components Table Application Component File Name Designation Page limits Grants.gov forms SF-424 Application for Federal Assistance - Short Organizational

Required

Supplementary Cover Sheet for NEH Grant Programs

Required

Project/Performance Site(s) Location Form

Required

Research and Related Budget Required Attachments Form Required Certification Regarding Lobbying Conditionally required

Standard Form-LLL “Disclosure of Lobbying Activities”

Conditionally

Attachments 1: Narrative narrative.pdf Required 12

(mandatory) 2: List of project personnel personnel.pdf Required 3: Résumés and job descriptions resumes.pdf Required 2 pages per person (suggested)

4: Work plan workplan.pdf Required 5: Letters of commitment commitment.pdf Conditionally

6: Letters of support support.pdf Recommended 7: History of support history.pdf Recommended 8: Additional supporting documentation documentation.pdf Recommended 40 (suggested)

9:Federally negotiated indirect cost rate agreement agreement.pdf Conditionally

10: Explanation of delinquent federal debt delinquentdebt.pdf Conditionally

Narrative Compose a narrative that provides a comprehensive description of your proposed project. Your narrative should be succinct, well organized, and free of technical terms and jargon so that peer reviewers can understand the proposed project.

You must limit the narrative to twelve single-spaced pages with one-inch margins and a font size of at least eleven point. Do not include an executive summary or a table of contents. You may include images, charts, diagrams, footnotes, and endnotes if they fit within the page limit.

NEH has aligned each section of the narrative with a corresponding review criterion. Refer to E1. Review Criteria for full descriptions.

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1. Project impact and the significance of the humanities collections to be served (aligns with review criterion a)

Discuss how the proposed project will support efforts to preserve or improve access to humanities collections. Describe how it will address specific national, regional, or statewide needs, and the breadth of its impact on preservation and access practices. Identify the kinds of institutions and communities that will benefit from the proposed activities. In addition, describe the significance of the humanities collections that will benefit. Explain how this project relates to others of a similar nature, past or present, and clarify the degree to which this project will build on past work or break new ground. Estimate how many practitioners would benefit from the proposed education and training programs and services. If your proposal includes a combination of different types of activities, explain how each activity, either on its own or in tandem, contributes to meeting broader needs in the field.

2. Methodology and work plan (aligns with review criteria b and f) Describe the educational activities that the project would support. Discuss which pedagogical method(s) you plan to employ and why. Explain how you would adopt recognized curricular and accepted professional training approaches, unless you are developing new curricula. Describe your plan of work for each educational activity that you are proposing.

Include the following, as appropriate.

Projects to support emergency planning, response, mitigation, and recovery Explain the proposed methodologies and topics and how the proposed project would support recovery and mitigation efforts. Describe the nature of the damage to cultural heritage, existing preparedness and response activities, and ongoing needs in the area. Describe how the proposed project would work with public and private partners in relief efforts.

Projects to support training programs and services offered by preservation field services, networks, and consortia Explain how the service or network would promote the care of humanities collections or improve the knowledge, skills, and abilities of staff in cultural heritage organizations. Detail each type of activity that will be implemented during the period of performance, including information about staffing, procedures, fees, and number of institutions or participants who would benefit.

Projects to support one-year postgraduate fellowships, apprenticeships, or residencies Demonstrate institutional commitment to the postgraduate fellowship, apprenticeship, or residency. Describe how the fellow/apprentice/resident will be mentored and outline the proposed activities they would undertake.

Projects to satisfy educational needs and to support activities of master’s degree programs Explain how the proposed project would meet evolving needs in the field by supporting the education of the next generation of cultural heritage professionals who will care for humanities collections. Include the proposed curriculum, learning outcomes, and the structure and duration of the program. Justify the chosen methods and program structure, and describe the number of students who would benefit, and the level of funding that would support the students. Outline strategies for monitoring and evaluating project outcomes.

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Provide course outlines and the structure of the program in Attachment 8: Additional supporting documentation.

Projects to offer continuing education opportunities Describe the importance of the topic, the content of the curriculum, the intended audience (including prerequisites for attending and the cost of attending), the time and location of the program, and the program’s expected outcomes. Explain how the program’s structure is appropriate for the topics in question and the educational needs or level of the participants.

Describe outputs or outcomes, including specialized training materials. Explain strategies to monitor and evaluate project outcomes and impact. Provide detailed outlines and the program curriculum in Attachment 8: Additional supporting documentation.

3. Participant recruitment and outreach (aligns with review criterion c) Describe the process for selecting participants or students for educational activities supported under your project. Discuss the outreach you would conduct to attract new participants and how your recruitment strategy addresses needs in the field. Explain the selection criteria you would apply to ensure that participation in your project matches the needs you have identified.Projects planning to recruit from minority or traditionally underserved communities should address how outreach strategies will be customized to reach those communities.

4. Evaluation (aligns with review criterion d) Discuss how the recipient and participants will evaluate programs. Describe how the evaluation will measure the longer-term impacts of training on collection care and access and the professional expertise of participants. You may include detailed descriptions of assessment strategies, including sample survey instruments or other tools in Attachment 8: Additional supporting documentation. If your project has previously received support, describe the outcomes and impact of the previously funded activities. NEH encourages thorough assessment strategies that seek to measure the outcomes of education and training efforts on preservation and access practices.

5. Staff, faculty, and consultants (aligns with review criteria e and f) Provide a short biography for each person responsible for creating and conducting the programs, courses, symposia, workshops, or events (one paragraph is adequate). Include names, relevant professional expertise, and a brief description of responsibilities for this project.

Narrative Guidance Each section of the narrative aligns with corresponding review criteria. Use the crosswalk to ensure you address all criteria.

1. Project impact and the significance of the humanities collections to be served

a) The national, regional, or statewide impact of the proposed activities for improving preservation and access practices for humanities collections, along with the significance of the humanities collections that would be served.

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2. Methodology and work plan b) The soundness of the methodology and the program’s structure and activities.

f) The reasonableness of the project’s budget in relation to the objectives and anticipated results.

The extent to which costs, as outlined in the budget, are reasonable given the scope of work.

The extent to which key personnel will devote an adequate amount of time to the project to achieve project objectives.

3. Participant recruitment and outreach

c) the proposed plan for reaching, recruiting, and selecting participants for educational activities

4. Evaluation d) the proposed plans to evaluate project activities and outcomes in relation to anticipated project impact

5. Staff, faculty, and consultants e) the training and experience of the staff in relation to the activity for which support is requested

f) the reasonableness of the project’s budget in relation to anticipated results

Research and Related Budget You must submit a project budget using the Research and Related Budget form included in the Grants.gov application package and attach a budget justification.

Complete a single detailed budget for the proposed period of performance. The form will generate a cumulative budget.

Required fields are indicated in yellow. Round to the nearest whole dollar amount in all dollar fields. The inclusion of a cost category on the Research and Related Budget does not automatically indicate that an expense is allowable. See D6. Funding Restrictions to ensure that costs are not disallowed.

If you are exclusively requesting outright funds, your budget should include only funding requested from NEH. If you are requesting federal matching funds, your budget must equal total funding requested from NEH (outright and federal matching funds) and the one-to-one required third party cost share for the federal matching funds. Refer to the NEH Federal Matching Funds Guidelines regarding the eligibility of gifts for matching purposes. Total federal matching funds and cost share should equal the amounts indicated on the Supplementary Cover Sheet for NEH Grant Programs in the “Federal Matching” and “Cost Sharing” fields. Learn about types of funds offered by NEH.

Do not include voluntary cost sharing on the Research and Related Budget form, but describe it in your budget justification.

All costs, whether supported by NEH funds or required cost sharing contributions (if applicable), must be reasonable, necessary to accomplish project objectives, allowable in terms of 2 CFR 200 Subpart E - Cost Principles, auditable, and incurred during the period of https://www.neh.gov/grants/manage/federal-matching-funds-guidelines https://www.neh.gov/grants/manage/federal-matching-funds-guidelines https://www.neh.gov/grants/manage/types-funding https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-E https://www.ecfr.gov/cgi-bin/text-idx?SID=236bb02f01d2e050f7a5b60c88a67066&mc=true&node=pt2.1.200&rgn=div5#sp2.1.200.e

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performance. All costs are subject to audit, record retention, and other requirements set forth in 2 CFR 200 Subpart F - Audit Requirements.

Team members who are playing a leadership role in the project should be included under A.

Senior/Key Person. Additional team members should be included under B. Other Personnel.

Only personnel employed by the applicant institution should be included in A. and B. Depending on their role on the project, costs for other team members may be included under F3.

Consultant Services or F5. Subawards/Consortium/Contractual Costs.

If you charge indirect costs to the project, ensure that expenses charged to the project as direct costs are not included in your organization's indirect cost. See H. Indirect Costs.

Introductory Fields If not pre-populated, indicate your organization’s Unique Entity Identifier, name, and the period of performance. This should be the same as the information provided on your SF-424 Application for Federal Assistance - Short Organizational. Your period of performance must start on the first day of the month and end on the last day of the month. Check “project” for budget type.

A. Senior/Key Person Include personnel who are employed by the applicant institution who will play a leadership role on the project. Do not include collaborators at other institutions or consultants, as they will be included in F. Other Direct Costs.

Enter the base salary (annual compensation) and identify the number of months each senior/key person will devote to the project. If you do not include base salaries, your award may be delayed.

Many non-academic institutions organize their budgets using calendar months. If your organization does not differentiate between academic and summer months, use only the calendar months column.

If your organization follows an academic calendar, you may differentiate levels of effort by using the academic and summer months columns. If effort remains constant, but your institutional business process requires noting academic and summer months separately, you may use both columns. If your institution does not use a nine-month academic year or a three-month summer period, include your institution's definition of these terms in your budget justification.

Enter the requested salary and fringe benefits for each person. Per 2 CFR § 200.431, fringe benefits are allowances and services provided by employers to their employees as compensation in addition to regular salaries and wages. Fringe benefits include, but are not limited to, the costs of leave (vacation, family-related, sick, or military), employee insurance, pensions, and unemployment benefit plans.

You must claim salaries and wages in compliance with 2 CFR §§ 200.430 and .466 and fringe benefits in compliance with 2 CFR § 200.431.

The form will calculate the requested salary and fringe benefits for each person.

The form has space for up to eight people. If you request funds for additional key personnel, list them in a separate document using the same format as the Research and Related Budget. Save https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200#subpart-F https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1431 https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1430 https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1466 https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1431

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the document as a PDF named additionalpersonnel.pdf and attach it under “Additional/Senior Key Persons.” If applicable, enter the total funds requested for personnel listed in the attachment in the "Total Funds requested for all Senior/Key Persons in the attached file" field.

B. Other Personnel Include personnel employed by the applicant institution who will play a supporting role on the project. For each project role, identify the number of personnel proposed, the total number of months, total salary, and total fringe benefits requested as described in A. Senior/Key Person.

The form will calculate the requested salary and fringe benefits for each group.

Post-doctoral associates, graduate students, and undergraduate students For all post-doctoral associates, graduate students, and undergraduate students, individually list names, roles, associated months, and requested salary and fringe benefits in L. Budget Justification.

As a matter of programmatic policy, tuition remission is not allowed in this program.

Secretarial/Clerical In most circumstances, the salaries of administrative, secretarial, or clerical staff are included as indirect costs (see H. Indirect Costs). Per 2 CFR § 200.413(c), you may charge salaries for administrative or clerical staff as direct costs only if the following conditions are met:

• Administrative or clerical services are integral to a project or activity.

• Individuals involved can be specifically identified with the project or activity.

• Such costs are explicitly included in the budget or have prior written approval of the federal awarding agency.

• The costs are not also recovered as indirect costs.

Document how direct charging for secretarial/clerical personnel meets all four conditions in your budget justification. NEH may request additional information to assess allowability.

Additional Other Personnel List additional project roles, if applicable. The form has space for six named roles. If you have more, combine project roles on the form and explain in your budget justification.

You must claim salaries and wages in compliance with 2 CFR §§ 200.430 and .466 and fringe benefits in compliance with 2 CFR § 200.431.

Do not list collaborators at other institutions or consultants here, as they will be included in F.

Other Direct Costs.

C. Equipment Description Equipment is defined as nonexpendable personal property costing $5,000 or more per item and having a service life of more than one year (unless your organization has established a lower level). See 2 CFR §§ 200.313 and .439.

You may purchase equipment if analysis demonstrates that it is more economical and practical than leasing (equipment rental/user fees should be included in F. Other Direct Costs). You may charge depreciation in compliance with 2 CFR § 200.436.

https://www.ecfr.gov/cgi-bin/text-idx?SID=b76712a585433486e57dafcd521c952e&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1413 https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1430 https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1466 https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1431 https://www.ecfr.gov/cgi-bin/text-idx?SID=5fbdd231f8b8033a7620f7101a79f2d7&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1313 https://www.ecfr.gov/cgi-bin/text-idx?SID=5fbdd231f8b8033a7620f7101a79f2d7&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1439 https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1436

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Per 2 CFR § 200.322, you should preference goods, products, and materials produced in the United States purchased or acquired under a federal award. The requirements of this section must be included in all subawards, contracts, and purchase orders for work or products under this award.

List each item of equipment you propose to purchase and its estimated cost, including shipping and maintenance. Include supporting information, such as a price quote, in your budget justification.

The form has space for ten items. If you request funds for additional equipment, list them in a separate document. Save the document as a PDF named additionalequipment.pdf and attach it under “Additional Equipment.” Enter the total funds requested for the additional equipment in the “Total funds requested for all equipment listed in the attached file” field.

The form will calculate total equipment costs.

D. Travel Enter the total funds requested for both domestic (local and long-distance) and foreign travel (travel to Canada and Mexico is considered foreign travel). In your budget justification, include the purpose, destination, travel dates (if known), and traveler names (if known) for each trip. If dates are not known, specify the estimated length of trip (e.g., 3 days). If travelers are unknown, provide a count. All trips—both foreign and domestic—must be justified individually.

For local travel, outline the mileage rate, number of miles, reason for travel, and staff member/consumers completing the travel. For long-distance travel, calculate per diem amounts for meals and lodging consistent with written institutional policy. You must use the lowest available commercial fares for coach or equivalent accommodations. Arrangements made on a non-refundable basis are at the risk of the recipient if the services must be cancelled for any reason.

Travel costs must comply with 2 CFR § 200.475 and foreign travel must comply with the General Terms and Conditions for Awards to Organizations (for grants and cooperative agreements issued January 1, 2022 or later). NEH uses the General Services Administration's published per diem rates to assess if proposed travel costs are reasonable.

You may not use NEH funds to support attendance at regularly occurring professional meetings unless the purpose of attending is to disseminate project-related findings.

Include travel costs for participants in E3 and travel costs for consultants in F3.

The form will calculate total travel costs.

E. Participant/Trainee Support Costs Participants are the beneficiaries, not the providers, of a service or training opportunity (such as a workshop, conference, seminar, or symposium) funded by a federal award.

As defined in 2 CFR § 200.1, participant support costs are direct costs for expenses such as stipends, travel allowances, subsistence allowances, and registration fees paid to or on behalf of participants in connection with conferences or training projects.

https://www.ecfr.gov/cgi-bin/text-idx?SID=b76712a585433486e57dafcd521c952e&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1322 https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1475 https://www.neh.gov/general-terms-and-conditions-awards-organizations-grants-and-cooperative-agreements-issued-january-2022 https://www.neh.gov/general-terms-and-conditions-awards-organizations-grants-and-cooperative-agreements-issued-january-2022 https://www.gsa.gov/travel/plan-book/per-diem-rates https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_11

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Per 2 CFR § 200.432, a conference is defined as a meeting, retreat, seminar, symposium, workshop, or event, the primary purpose of which is the dissemination of technical information beyond the non-federal entity, that is necessary and reasonable for successful performance under the federal award.

Include supporting information in your budget justification. Arrangements made on a non-refundable basis are at the risk of the recipient or participant if the services must be cancelled for any reason.

The form will calculate total participant support costs.

1. Tuition/Fees/Health Insurance Leave this field blank.

2. Stipends Enter the total funds requested for participant stipends.

3. Travel Enter the total funds requested for participant travel. In your budget justification, name the travelers (if known) and itemize their travel expenses (e.g., roundtrip airfare, mileage or public transportation, related parking, etc.).

4. Subsistence Enter the total funds requested for participant subsistence. Subsistence expenses include lodging and service charges; meals, including taxes and tips; and incidental expenses (e.g., fees and tips).

5. Other Describe other participant support costs (e.g., local ground transportation to venues, admission fees, bottled water, etc.) and enter the total funds requested for the costs described.

Number of Participants/Trainees Enter the total number of participants. This field cannot exceed 999.

F. Other Direct Costs The form will calculate total other direct costs.

1. Materials and Supplies Enter the total funds requested for materials and supplies costing the lesser of the capitalization level established by the applicant or $5,000 per item, regardless of the length of its useful life.

See 2 CFR §§ 200.314 and .453.

2. Publication Costs Enter the total funds requested for publication costs. You may request funds for the costs of documenting, preparing, publishing, or otherwise making available to others the findings and products of the work conducted under the award. Include supporting information in your budget justification.

https://www.ecfr.gov/cgi-bin/text-idx?SID=b76712a585433486e57dafcd521c952e&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1432 https://www.ecfr.gov/cgi-bin/text-idx?SID=69589b313a9c3cdeb5db82386820796f&mc=true&node=se2.1.200_1314&rgn=div8 https://www.ecfr.gov/cgi-bin/text-idx?SID=eefa8a82f165dbb9f6351146c9e5f1e3&mc=true&node=se2.1.200_1453&rgn=div8

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3. Consultant Services Enter the total funds requested for consultant services. If your project includes an external advisory committee, include associated costs here.

Consultant fees must comply with 2 CFR § 200.459.

4. Automated Data Processing (ADP)/Computer Services Enter the total funds requested for ADP/computer services, including computer-based retrieval of scientific, technical, and education information. Include personal computers and accessories under Materials and Supplies.

If such services are provided by a third-party, include them in Subawards/Consortium/Contractual Costs.

5. Subawards/Consortium/Contractual Costs Enter the total funds requested (both direct and indirect costs) for activities to be performed by third-parties. Itemize the costs associated with the subaward or contract in your budget justification, using the same categories on the Research and Related Budget. Justify each subrecipient individually. NEH may request additional information in order to assess reasonableness and allowability. See 2 CFR §§ 200.331 and .332.

Per 2 CFR §§ 200.1 and .331(a), a subaward is an award provided by a pass-through entity to a subrecipient to carry out part of a federal award.