Education & Training 2025 NOFO.pdf

Notice of Funding Opportunity

Preservation and Access Education and Training

Funding Opportunity Number: 20250520-PE

Funding Opportunity Type(s): New

Federal Assistance Listing Number: 45.149

Application Deadline: June 17, 2025

Ensure your SAM.gov and Grants.gov registrations and passwords are current.

It may take several weeks to register with SAM.gov and Grants.gov.

NEH will not grant deadline extensions for lack of registration.

Division of Preservation & Access Email: preservation@neh.gov Telephone: 202-606-8570 Telecommunications Relay Service: 7-1-1

OMB control number 3136-0134, expiration date October 31, 2027 mailto:preservation@neh.gov

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Executive Summary The National Endowment for the Humanities (NEH) Division of Preservation and Access is accepting applications for the Preservation and Access Education and Training program. This program supports training that develops knowledge and skills among professionals responsible for preserving and establishing access to humanities collections. NEH will issue awards to organizations that offer national, regional, or statewide education and training programs that provide staff of cultural institutions with the knowledge and skills they need to serve as effective stewards of humanities collections.

Funding Opportunity Title Preservation and Access Education and Training Funding Opportunity Number 20250520-PE Federal Assistance Listing Number 45.149 Application Deadline June 17, 2025, 11:59 p.m. Eastern Time Anticipated Award Announcement December 2025 Anticipated FY 2025 Funding Approximately $2,700,000 Estimated Number and Type of Awards Approximately 10 grants Award Amounts Up to $350,000 Cost Sharing/Match Required See B2. Summary of Funding and C2. Cost Sharing.

Period of Performance Three to five years for programs that grant graduate degrees in art conservation.

Up to three years for all other applicants.

Projects must start between March 1, 2026, and September 1, 2026.

Eligible Applicants • nonprofit organizations recognized as tax-exempt under section 501(c)(3) of the Internal Revenue Code

• accredited institutions of higher education (public or nonprofit)

• state and local governments and their agencies

• federally recognized Native American Tribal governments

See C. Eligibility Information for additional information.

Program Resource Page https://www.neh.gov/grants/preservation/preservation-and-access-education-and-training

Pre-Application Webinar See the resource page for webinar information.

Published April 29, 2025 https://www.neh.gov/grants/preservation/preservation-and-access-education-and-training https://www.neh.gov/grants/preservation/preservation-and-access-education-and-training

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Table of Contents

A. Program Description

1. Purpose

2. Background

B. Federal Award Information

1. Type of Application and Award

2. Summary of Funding

C. Eligibility Information

1. Eligible Applicants

2. Cost Sharing

3. Other Eligibility Information

D. Application and Submission Information

1. Application Package

2. Content and Form of Application Submission

3. Unique Entity Identifier and System for Award Management

4. Submission Dates and Times

5. Intergovernmental Review

6. Funding Restrictions

E. Application Review Information

1. Review Criteria

2. Review and Selection Process

3. Assessment of Risk and Other Pre-Award Activities

4. Anticipated Announcement and Award Dates

F. Federal Award Administration Information

1. Federal Award Notices

2. Administrative and National Policy Requirements

3. Reporting

G. Agency Contacts H. Other Information

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A. Program Description

1. Purpose This notice solicits applications for the Preservation and Access Education and Training program.

This program supports projects that develop and implement educational programs for professionals who preserve and provide access to humanities collections. Such materials include but are not limited to moving image and sound recordings, archaeological artifacts, born-digital and digitized collections, rare books and manuscripts, archival records, material culture, and art. Advancing long-term access to these materials for scholars, students, and the public requires skilled professionals from varied backgrounds and communities working in organizations large and small.

NEH makes awards in this program to organizations that offer national, regional, or statewide education and training programs for established or emerging professionals. Programs may be at any stage, from early curriculum development to advanced implementation, and projects may include partnerships with academic or non-academic institutions.

Project activities must support one or more of the following programmatic areas:

• Field services, networks, or consortia that offer training and educational resources and services to professionals.

• Continuing education opportunities that provide professionals with extended or specialized training in new or current preservation and access topics.

• Student and early career programs focused on building skills in preservation and access for cultural heritage collections. Programs may occur at either academic or non-academic institutions.

Topics and programs must be associated with the work of preserving and providing access to humanities collections, and topics may be introductory or advanced.

Encouraged Subjects:

Applicants are encouraged, but not required, to address one or more of the following subjects:

• Audiovisual and Digital Heritage: Addressing preservation or access challenges faced by materials at risk of obsolescence.

• Emergency Preparedness: Preparing practitioners to mitigate potential hazards and respond to and recover from disasters.

• Emerging Practices and New Technologies: New or recently updated preservation or access-related standards, methodologies, tools and equipment, or workflows.

See D6. Funding Restrictions for unallowable activities. Applications unrelated to the purpose of this program or that include unallowable costs or activities may be judged nonresponsive and returned without review.

See E1. Review Criteria for the standards NEH will use to evaluate applications under this notice.

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Program Outputs and Outcomes The outputs of a successful Preservation and Access Education and Training award may include, but are not limited to:

• Curricula, either new or revised, for academic or practitioner programs.

• Educational opportunities designed as placements or hired positions such as residencies, apprenticeships, internships, and mentorships.

• Educational programs, series, and sessions such as webinars, workshops, seminars, classes, speaker series, and other online and in-person trainings.

• Field services such as assessments, consultations, or on-demand assistance.

• Financial support for students and participants, including stipends and travel costs but not tuition remission.

• Networks and consortia, which provide opportunities for sharing knowledge and resources.

• Open educational resources such as handbooks, websites, leaflets, and other publications shared with the field.

The outcomes of a successful Preservation and Access Education and Training award may include, but are not limited to:

• Capable organizations of every size, including smaller organizations, that can steward their collections using core preservation and access skills.

• Skilled professionals who can apply established and emerging practices to preserve diverse humanities collections.

You will describe your project outputs and outcomes, and how they would support the overall purpose of the Preservation and Access Education and Training program, in Attachment 1:

Narrative. If you receive an award, NEH will assess your performance based on the outputs you identify in the proposal against what you describe in your performance report. See F3.

Reporting.

2. Background NEH offers this funding opportunity under the authority of 20 U.S.C. § 956. Awards are subject to 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, and the General Terms and Conditions for Awards to Organizations.

Under Section 3(a) of the National Foundation on the Arts and the Humanities Act of 1965, as amended, “The term ‘humanities’ includes, but is not limited to, the study of the following:

language, both modern and classical; linguistics; literature; history; jurisprudence; philosophy;

archaeology; comparative religion; ethics; the history, criticism and theory of the arts; those aspects of the social sciences which have humanistic content and employ humanistic methods;

and the study and application of the humanities to the human environment with particular attention to reflecting our diverse heritage, traditions, and history and to the relevance of the humanities to the current conditions of national life.”

Use the Funded Projects Query Form to find examples of NEH-supported projects.

Learn more about NEH.

https://uscode.house.gov/view.xhtml?hl=false&edition=prelim&req=granuleid%3AUSC-prelim-title20-section956 https://www.ecfr.gov/cgi-bin/text-idx?SID=236bb02f01d2e050f7a5b60c88a67066&mc=true&node=pt2.1.200&rgn=div5 https://www.ecfr.gov/cgi-bin/text-idx?SID=236bb02f01d2e050f7a5b60c88a67066&mc=true&node=pt2.1.200&rgn=div5 https://www.neh.gov/general-terms-and-conditions-grants-after-oct-2024 https://www.neh.gov/general-terms-and-conditions-grants-after-oct-2024 https://www.govinfo.gov/content/pkg/USCODE-1998-title20/pdf/USCODE-1998-title20-chap26-subchapI-sec952.pdf https://securegrants.neh.gov/publicquery/main.aspx https://www.neh.gov/about

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B. Federal Award Information

1. Type of Application and Award NEH seeks new applications in response to this notice.

NEH will provide funding in the form of grants.

2. Summary of Funding Award amounts You may request up to $350,000.

NEH anticipates awarding approximately $2,700,000 among an estimated 10 recipients.

If your program grants graduate degrees in art conservation, you may request a maximum of $250,000 in outright funds. You may request an additional $100,000 in matching funds for a total award of $350,000 and a total project cost of $450,000. Federal matching funds must be matched by third-party, nonfederal gifts at a ratio of 1:1. See C2. Cost Sharing to learn more about federal matching funds.

NEH will not determine the exact amount available for funding until Congress makes official appropriations for FY 2026. NEH will issue awards subject to the availability of appropriated funds and is publishing this notice as a contingency action to ensure that NEH can process applications and issue awards in a timely manner, should sufficient funds become available.

Period of performance You may request a period of performance of up to three years. If your program grants graduate degrees in art conservation, you may request a period of performance of three to five years.

Your period of performance must start between March 1, 2026, and September 1, 2026.

The period of performance is the time during which you may incur expenses to carry out the work under the award. It must start on the first day of the month and end on the last day of a month.

Project/Program Outright Funds

Federal Matching

Funds

Total

NEH

Award

Total Project Costs

Period of Performance

Graduate degrees in art conservation

Up to $250,000

Up to $100,000

Up to $350,000

$450,000 3 to 5 years

All other projects/programs

Up to $350,000

Optional Up to $350,000

$350,000 Up to 3 years

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C. Eligibility Information

1. Eligible Applicants To be eligible to apply, your organization must be established in the United States or its jurisdictions as one of the following:

• a nonprofit organization recognized as tax-exempt under section 501(c)(3) of the Internal Revenue Code

• an accredited institution of higher education (public or nonprofit)

• a state or local government or one of their agencies

• a federally recognized Native American Tribal government

Individuals and other organizations, including foreign and for-profit entities, are ineligible.

If your organization is eligible, you may apply on behalf of a consortium of collaborating organizations. If NEH selects your proposal for funding, you will be programmatically, legally, and fiscally responsible for the award.

The recipient may not function solely as a fiscal agent but should make substantive contributions to the success of the project.

2. Cost Sharing NEH does not require cost sharing in this program unless you request federal matching funds.

Cost sharing refers to project costs that are covered with non-NEH funds. NEH distinguishes between two types of cost sharing: voluntary cost sharing and federal matching funds.

Voluntary cost sharing You may contribute voluntary cost share if the total project costs exceed the amount awarded by NEH. Voluntary cost share includes:

• cash contributions made to the project by you or a third party

• your unrecovered indirect costs

• in-kind contributions (non-cash contributions, such as property or services, that benefit the project and are contributed without charge) by you or a third party

While you may describe voluntary cost share in your budget justification, you should not include it on your Research and Related Budget. The Research and Related Budget should include only funds you are requesting from NEH.

Peer reviewers will not consider any voluntary cost share in their evaluation of applications.

Federal matching funds If your program grants graduate degrees in art conservation, you may request up to $100,000 in federal matching funds to leverage third party funding. Funds to satisfy a matching requirement must be from sources outside of the applicant institution (a third party) consistent with the NEH Federal Matching Funds Guidelines. If you request federal matching funds, you must raise third-party non-federal gifts dollar-for-dollar.

https://www.irs.gov/charities-non-profits/search-for-tax-exempt-organizations https://www.irs.gov/charities-non-profits/search-for-tax-exempt-organizations https://ope.ed.gov/dapip/#/home https://www.federalregister.gov/documents/2022/01/28/2022-01789/indian-entities-recognized-by-and-eligible-to-receive-services-from-the-united-states-bureau-of https://www.neh.gov/grants/manage/federal-matching-funds-guidelines

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Include third-party non-federal gifts on your Research and Related Budget and identify what project activities they will support in the budget justification.

Successful applicants will receive an offer of federal matching funds, subject to specific regulatory and other conditions. NEH will certify the allowability of these gifts and will issue the award only when you have met the conditions of the offer. The full amount of federal matching funds may not be available for release in the first year of a multi-year period of performance.

Typically, NEH distributes federal matching funds on an annual basis over the period of performance.

If NEH selects your project for funding, you must raise and certify all eligible gifts and pledges by six months prior to the end of your period of performance. NEH advises applicants who are requesting matching funds to consider a period of performance that allows adequate time to raise and certify funds. If you fail to certify required gifts by the deadline and do not request an extension by the end of the offer period, the matching funds offer may be withdrawn. See NEH Federal Matching Funds Guidelines.

NEH will not release federal matching funds until you raise and certify eligible gifts. In-kind gifts and funds derived from the recipient organization are not eligible sources of certified gifts in this program.

You must maintain auditable records of the source and use of cost share. See 2 CFR § 200.306.

Learn about types of funds NEH offers.

3. Other Eligibility Information You may submit multiple applications for separate and distinct projects under this notice.

You may revise and resubmit previously rejected applications. Submissions are subject to the application requirements and review criteria of the current competition.

Per 2 CFR § 200.403(f), NEH does not permit overlapping costs on two or more awards for federal funding and/or approved federal award budgets. If you are submitting complementary proposals to other NEH programs or government agencies, specify when and to whom in the Supplementary Cover Sheet for NEH Grant Programs. NEH may disallow overlapping project costs

NEH does not issue awards to other federal entities. If your project is so closely intertwined with a federal entity that the project takes on characteristics of the federal entity’s own authorized activities, it is ineligible. You may use funds from, or sites and materials controlled by, other federal entities in your project.

NEH does not provide financial assistance to foreign institutions or organizations. If you are an eligible domestic entity, you may apply for collaborative projects involving foreign organizations provided you do not use NEH funds for the purpose of issuing subawards to any foreign organization, as defined in 2 CFR §§ 200.1 and .331(a). You may obtain the services of foreign individuals and consultants to carry out programmatic activities on a fee-for-service basis, as specified in 2 CFR § 200.459. You may obtain goods and services from foreign vendors, such as in-country transportation services, in accordance with 2 CFR § 200.331(b). If you plan to https://www.neh.gov/grants/manage/federal-matching-funds-guidelines https://www.neh.gov/grants/manage/federal-matching-funds-guidelines https://www.ecfr.gov/cgi-bin/text-idx?SID=3aeab4e3a836f5b6807999701e518c94&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1306 https://www.ecfr.gov/cgi-bin/text-idx?SID=3aeab4e3a836f5b6807999701e518c94&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1306 https://www.neh.gov/grants/manage/types-funding https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-E/subject-group-ECFRea20080eff2ea53/section-200.403 https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_11 https://www.ecfr.gov/cgi-bin/text-idx?SID=b76712a585433486e57dafcd521c952e&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1331 https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1459 https://www.ecfr.gov/cgi-bin/text-idx?SID=b76712a585433486e57dafcd521c952e&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1331

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submit an application involving international collaboration, contact program staff at preservation@neh.gov.

Except for the rare cases covered by its late submission policy, NEH will not consider applications submitted after the deadline.

NEH will not consider incomplete, nonresponsive, or ineligible applications for funding.

NEH will not consider applications that exceed mandatory page limits or deviate from formatting instructions. See the Application Components Table.

D. Application and Submission Information

1. Application Package You must apply using Grants.gov Workspace or a Grants.gov system-to-system solution. You can find this funding opportunity in Grants.gov under number 20250520-PE. There is also a link on the program resource page.

Once you have located the funding opportunity in Grants.gov, you will find the application package under the “Package” tab. It includes a series of required and conditionally required forms. You will upload additional application components using the Attachments Form.

Each package includes a series of required and conditionally required forms. You will upload additional application components using the Attachments Form.

You must complete a multistep registration process prior to submitting your application. See D3.

Unique Entity Identifier and System for Award Management.

Contact preservation@neh.gov to request a paper copy of this notice.

2. Content and Form of Application Submission Your application will include a narrative, budget, and other forms and attachments. You will complete the forms within Grants.gov Workspace and upload other components into the Attachments Form. See the Application Component Table.

Application formatting Your application attachments must be PDFs and conform to the following formatting requirements, unless otherwise indicated:

• pages no larger than standard letter (8 ½" x 11”)

• at least one-inch margins on all sides for all pages

• a font no smaller than 11 points

In addition, NEH encourages you to format your attachments consistent with the following:

• single-spacing

• a readable font such as Arial, Georgia, Helvetica, or Times New Roman

• any standard citation style (include citations in page counts) mailto:preservation@neh.gov https://www.neh.gov/grants/policy-on-late-submissions https://www.neh.gov/grants/preservation/preservation-and-access-education-and-training bookmark://_Attachments_Form_1/ mailto:preservation@neh.gov

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Application Component Table NEH has assigned each application component one of the following designations:

• Required: You must submit this component.

• Conditionally required: You must submit this component if your proposal meets the specified conditions.

• Recommended: NEH encourages, but does not require, you to submit this component.

• Conditionally required for recipients: You are encouraged but not required to submit this component when you apply. You must submit it if you receive an award if your proposal meets the specified conditions.

NEH will not review applications missing any required documents or relevant conditionally required documents.

Do not include attachments other than those listed in the table in this notice. If you do, NEH will reject your application.

In addition, NEH has established page limits for some application components:

• Mandatory: You must not exceed the page limit.

• Suggested: NEH encourages, but does not require, you to abide by the page limit.

Note page limits and formatting instructions in this notice. NEH will not review applications that exceed mandatory page limits or deviate from formatting instructions.

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Application Component File Name Designation Page limit Attachments 1: Narrative narrative.pdf Required 12 (mandatory) 2: List of project personnel personnel.pdf Required 3: Résumés resumes.pdf Required 2 pages per person (suggested)

4. Work plan workplan.pdf Required 5: Letters of commitment and job descriptions commitment.pdf Recommended

6. Letters of support support.pdf Recommended

7. History of third-party support history.pdf Recommended

8. Additional supporting documentation documentation.pdf Recommended 40 (suggested)

9: Subrecipient budget(s) subrecipient.pdf Conditionally required

10: Federally negotiated indirect cost rate agreement agreement.pdf Conditionally required

11: Explanation of delinquent federal debt delinquentdebt.pdf Conditionally required for recipients

Grants.gov forms SF-424 Application for Federal Assistance - Short Organizational

Required

Supplementary Cover Sheet for NEH Grant Programs

Required

Project/Performance Site(s) Location Form

Required

Research and Related Budget and Budget Justification

Required

Attachments Form Required Certification Regarding Lobbying Conditionally

Standard Form-LLL “Disclosure of Lobbying Activities”

Conditionally

Application Components: Attachments Each attachment must be a single PDF file. See the Attachments Form instructions for further guidance about file requirements. Read those instructions carefully, as Grants.gov will not accept files that do not meet the requirements.

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Attachment 1: Narrative (required) Compose a comprehensive description of your proposed project. Your narrative should be succinct, well organized, and free of technical terms and jargon so that peer reviewers can understand the proposed project.

You must limit the narrative to 12 single-spaced pages. Do not include an executive summary, cover page, or table of contents. You may include images, charts, diagrams, footnotes, or endnotes if they fit within the page limit. Name the file narrative.pdf.

Organize your narrative using the following headings. Each section aligns with one or more review criteria NEH will use to evaluate your proposal.

A. Project impact and the significance of the humanities collections to be served (aligns with review criterion 1) Discuss the anticipated outcomes of your proposed project and how the proposed project will enhance practitioners’ abilities to preserve or improve access to humanities collections.

Describe how each activity or output of your project will address specific national, regional, or statewide needs. Describe the significance of the humanities collections that will benefit. Identify the kinds of institutions and audiences that will benefit from the proposed activities and estimate how many practitioners you would impact. Explain how this project relates to others of a similar nature, past or present, and clarify the extent to which it builds on past work or breaks new ground.

B. Methodology and work plan (aligns with review criteria 2 and 6) Describe the educational activities or outputs that the project would support, including their content, structure, duration, and location. Discuss the pedagogical method(s) you plan to employ. Explain how your program uses or improves upon accepted professional training and educational approaches. Explain why the educational activities or outputs of your project are appropriate for your audience.

If your project includes partner organizations, describe their involvement, and demonstrate their commitment.

Detail any participant fees, as well as any financial support offered to participants, including stipends and travel costs but not tuition remission. You may discount or waive fees for continuing education, field services, networks, or consortia programs. For hired positions designed as educational opportunities, describe how the salary and benefits package is appropriate and mindful of local cost of living in the region that the positions are offered.

Briefly describe your work plan for each proposed educational activity. You will include a detailed work plan in Attachment 4.

You may provide detailed outlines of curricula and examples of training materials in Attachment 8: Additional supporting documentation.

C. Participant recruitment (aligns with review criterion 3) Describe how you will raise awareness of your educational opportunities, attract new participants, and reach interested audiences. Discuss how you will select participants for your project.

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For hired positions designed as educational opportunities, such as residencies, apprenticeships, internships, and mentorships, applicants must use fair hiring practices in compliance with all federal equal employment opportunity and anti-discrimination laws.

D. Evaluation (aligns with review criterion 4) Discuss how you and participants will evaluate project activities. Describe how the evaluation will measure the longer-term impacts of training on collection care and access and the professional expertise of participants. You may include detailed descriptions of assessment strategies, including sample survey instruments or other tools in Attachment 8: Additional supporting documentation. If your project has previously received NEH support, describe how you have evaluated your experiences from the previous award to inform your project. NEH encourages thorough assessment strategies that seek to measure the outcomes of education and training efforts on preservation and access practices.

E. Staff, faculty, and consultants (aligns with review criteria 5 and 6) Provide a short biography for each person responsible for creating and conducting the programs, courses, symposia, workshops, or events (one paragraph is adequate). Include names, relevant professional expertise, and a brief description of responsibilities for this project.

You must limit the narrative to 12 single spaced pages. Name the file narrative.pdf.

Attachment 2: List of project personnel (required) List in alphabetical order, surnames first, all project personnel and collaborators and their institutional affiliations. This list should include advisory board members and authors of letters of support, if applicable.

Name the file personnel.pdf.

Attachment 3: Résumés (required) Include résumés for persons occupying the key positions described in the budget.

This attachment has a suggested page limit of two pages per résumé. Merge all materials into a single document and name the file resumes.pdf.

Attachment 4: Work plan (required) Your work plan should reflect major activities described in your narrative and the project dates identified on the SF-424 Application for Federal Assistance - Short Organizational and the Research and Related Budget.

Describe the activities or steps that you will use during the period of performance to achieve each proposed objective. Use a timeline that includes each activity and identifies responsible staff. Explain how outcomes from one activity will carry over into the next. For multi-institutional collaborative projects, discuss the distribution of responsibilities across each institution. As appropriate, identify meaningful support and collaboration with key stakeholders in planning, designing, and implementing all activities.

Name the file workplan.pdf.

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Attachment 5: Letters of commitment and job descriptions (recommended) If your project involves partners, service providers, or staff you have identified but not yet hired, you are strongly encouraged to provide letters of commitment outlining the scope of work and anticipated costs. If you are hiring additional staff to work on the project whom you have not yet identified, include a job description.

Name the file commitment.pdf.

Attachment 6: Letters of support (recommended) You may include letters of support that address the project’s significance and the program’s review criteria, written by experts in the project’s subject area. Authors of letters of support will not participate in the NEH review process.

Elected government officials, NEH staff, and current members of the National Council on the Humanities may not serve as authors of letters of support.

Name the file support.pdf.

Attachment 7: History of third-party support (recommended) If the project has received third-party support from any federal or nonfederal sources, including NEH, list on one page the sources, dates, and amounts of these awards. If the project has a long history of support, the sources and contributions may be grouped and summarized.

Name the file history.pdf.

Attachment 8: Additional supporting documentation (recommended) Include other relevant material to support your application.

You may provide documents such as:

• course syllabi or outlines

• a profile or brief history of the applicant organization

• detailed descriptions of evaluation strategies and samples of assessment tools

• sample application forms for continuing education training or workshop participants

• relevant excerpts from strategic planning documents

• a list of the expected knowledge, skills, and abilities required for a prospective one-year postgraduate fellow and the selection criteria for choosing the fellow

This attachment has a suggested limit of 40 pages. Merge all materials into a single document and name the file documentation.pdf.

Attachment 9: Subrecipient budget(s) (conditionally required) If your project includes subawards, you must provide a separate Research and Related Budget and budget justification for each subrecipient.

Download a fillable PDF of the Research and Related Budget form from the NEH website for each subrecipient. You must open and complete this form in Adobe Reader 8.0 or higher rather than in your web browser.

https://www.neh.gov/about/national-council-on-the-humanities https://www.neh.gov/about/national-council-on-the-humanities https://www.neh.gov/sites/default/files/inline-files/RR_Budget10_3_0-V3.0.pdf

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Prepare a budget and budget justification for each subrecipient using the same instructions in this notice, with a few exceptions:

• Enter the subrecipient’s Unique Entity Identifier, organization name, and period of performance start and end date (these fields will not prepopulate).

• For “budget type,” check “Subaward/Consortium.”

If your subrecipients have a federally negotiated indirect cost rate, you must honor it. If they do not have a federally negotiated indirect cost rate, they may negotiate a rate with you consistent with 2 CFR § 200.414 or use the de minimis rate.

Rather than attaching related documents (budget justification, additional personnel, additional equipment) to the form itself, you will separately convert each document into a PDF and combine all subrecipients’ budget forms and related documents into a single document. Do not attach portfolios containing multiple PDFs.

NEH cannot accept security-enhanced PDFs (e.g., XFA files, PDFs that include password-protection, encryption, digital signatures). Remove these features (or “flatten” these files) before merging them into a single PDF and uploading it to the Attachments Form.

Name the file subrecipient.pdf.

Attachment 10: Federally negotiated indirect cost rate agreement (conditionally required) If your organization is claiming indirect costs and has a current federally negotiated indirect cost rate agreement, provide a copy of the agreement. If applicable, provide the indirect cost rate agreements for subrecipients claiming indirect costs. If you and your subrecipients are requesting the de minimis rate, you do not need to submit this attachment.

Name the file agreement.pdf.

Attachment 11: Explanation of delinquent federal debt (conditionally required for recipients) If your organization is delinquent in the repayment of any federal debt, explain why. Provide evidence that you have entered into a repayment agreement with the Internal Revenue Service, if applicable, and that you are current on all payments due. Examples of relevant debt include delinquent payroll or other taxes, audit disallowances, and benefit overpayments. See OMB Circular A-129.

Name the file delinquentdebt.pdf.

Application Components: Grants.gov Forms

SF-424 Application for Federal Assistance – Short Organizational (Grants.gov form) This form requests basic information about your institution, the proposed project, and key contacts. Items 1, 2, and 4 will be automatically filled in; leave item 3 blank.

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5. Applicant Information a-d. Provide your organization’s legal name, address, and web address. Select the applicant type that best describes your organization from the drop-down menu.

e-f. Provide your organization’s employer/taxpayer identification number (EIN/TIN), and Unique Entity Identifier assigned by the System for Award Management. If you do not know your identifier, contact your grant administrator or chief financial officer. See D3. Unique Entity Identifier and System for Award Management.

g. Provide your congressional district with your two-character state abbreviation followed by your three-character district number. For example, if your institution is located in the 5th congressional district of Alabama, enter “AL-005.” If your institution is in a state or U.S.

jurisdiction that does not have districts, enter “000” in place of the district number. If your institution is outside the U.S., enter “00-000.”

6. Project Information

a. Provide your project’s title. It should be brief (no more than 125 characters, including spaces), descriptive of the project, and easily understood by the general public. If NEH funds your project, the agency may retitle your project for clarity in internal and external communications, including the public announcement of awards. Regardless, you may use your preferred title when carrying out the project.

b. Provide a brief description of your project (no more than 1,000 characters, including spaces).

You should write the description for a nonspecialist audience, clearly stating the importance of the proposed work and its relation to larger issues in the humanities. This description will appear on the cover sheet of your application and will serve as a project abstract during the review process. If funded, this description will also appear in NEH’s database of funded projects.

c. State your project’s period of performance start and end dates. Your project must start on the first day of the month and end on the last day of the month. See B2. Summary of Funding for allowable periods of performance.

7. Project Director Provide the project director’s name, title, and contact information. The project director is responsible for the programmatic aspects and day-to-day management of the proposed project.

If the project director is not employed by the applicant organization, you must have a formal written agreement with the project director that specifies an official relationship between the parties even if the relationship does not involve a salary or other form of remuneration.

8. Primary Contact/Grant Administrator Provide the name, title, and contact information for the official responsible for the administration of the award (e.g., negotiating the budget and ensuring compliance with the terms and conditions of the award).

As a matter of NEH policy, the project director and primary contact/grant administrator must not be the same person.

The grant administrator (also called the “institutional grant administrator”) functions as the representative of the recipient organization. This individual should have authority to act on the https://www.house.gov/representatives/find-your-representative

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organization’s behalf in matters related to the administration of the award. The institutional grant administrator must sign or countersign financial reports and prior approval requests such as budget revisions, extensions to the period of performance, and changes in key personnel.

NEH will address official correspondence (for example, the offer letter or Notice of Action) to the institutional grant administrator and copy the project director.

9. Authorized Representative Provide the name, title, and contact information for the authorized organization representative (AOR) who is submitting the application on behalf of the institution. This person, often called an “authorizing official,” is typically someone from the Office of Sponsored Projects, or the institution’s president, vice president, executive director, or board chair. The institution’s Grants.gov E-Business Point of Contact must designate the AOR. The AOR’s signature must match the contact’s name. See the Grants.gov Online User Guide.

Supplementary Cover Sheet for NEH Grant Programs (Grants.gov form)

1. Project Director Select the project director’s major field of study from the drop-down menu.

2. Institutional Information Select your institution type from the drop-down menu.

3. Project Funding

• Under “Outright Funds,” enter the amount of outright funds you are requesting.

• Under “Federal Match,” enter the amount of federal matching funds you are requesting.

• Under “Cost Sharing,” enter the required cost share you will provide to release the federal matching funds (dollar-for-dollar). Do not include voluntary cost share.

Learn more about the types of funding NEH offers.

4. Application Information Indicate whether you or others will submit complementary proposals to other NEH programs, government agencies, or private entities. If so, specify when and to whom. NEH will not consider this information when evaluating the merits of your proposal. See C3. Other Eligibility Information for restrictions regarding overlapping costs.

For type of application, check “new.”

Select the project’s primary discipline from the drop-down menu. If applicable, select the project’s secondary and tertiary disciplines.

Project/Performance Site Location(s) Form (Grants.gov form) Provide the primary location and any other locations where you will conduct project activities during the period of performance.

Enter congressional districts using the two-letter state abbreviation followed by your three-character district number. For example, if your institution is in the 5th congressional district of Alabama, enter “AL-005.” If your institution is in a state or U.S. jurisdiction that does not have https://apply07.grants.gov/help/html/help/index.htm?callingApp=custom#t=GetStarted%2FGetStarted.htm https://www.neh.gov/grants/manage/types-funding https://www.house.gov/representatives/find-your-representative

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districts, enter “000” in place of the district number. If your institution is outside the U.S., enter “00-000.”

The form has space for 300 sites. If your project includes additional locations, list them in a separate document. Save the document as a PDF named additionallocations.pdf and attach it under “Additional Locations.”

Research and Related Budget (Grants.gov form) You must submit a project budget using the Research and Related Budget form included in the Grants.gov application package and attach a budget justification. Complete the SF-424 Application for Federal Assistance - Short Organizational form prior to completing your Research and Related Budget.

Complete a separate detailed budget for each 12-month span of the period of performance. The form will generate a cumulative budget.

The form indicates required fields in yellow. Round all costs to the nearest whole dollar. The inclusion of a cost category on the Research and Related Budget form does not automatically indicate that an expense is allowable in this program. See D6. Funding Restrictions to ensure that proposed costs are allowable.

If you request only outright funds, your budget should include only the funding you are requesting from NEH. If you request federal matching funds, your budget must equal the total funding requested from NEH (outright and federal matching funds) and the one-to-one required third party cost share for the federal matching funds. Refer to the NEH Federal Matching Funds Guidelines regarding the allowability of gifts for matching purposes.

The total federal matching funds and cost share should equal the amounts indicated on the Supplementary Cover Sheet for NEH Grant Programs in the “Federal Matching” and “Cost Sharing” fields. Learn about types of funds NEH offers.

If you provide voluntary cost share, do not include it on the Research and Related Budget form.

You may describe it in your budget justification.

All costs, whether supported by NEH funds or required cost sharing contributions (if applicable), must be reasonable, necessary to accomplish project objectives, allowable in terms of 2 CFR 200 Subpart E - Cost Principles, auditable, and incurred during the period of performance.

Costs are subject to audit, record retention, and other requirements set forth in 2 CFR 200 Subpart F - Audit Requirements.

Include only your own employees under A. Senior/Key Person and B. Other Personnel. Include team members in leadership roles in the project under A. Senior/Key Person. Include other team members under B. Other Personnel. Include costs for non-employees under F3.

Consultant Services or F5. Subawards/Consortium/Contractual Costs, as appropriate.

If you charge indirect costs to the project, you must not charge the same costs to the project as direct costs. See H. Indirect Costs.

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Introductory Fields Your SF-424 Application for Federal Assistance - Short Organizational form should pre-populate introductory fields. If not pre-populated, indicate your organization’s Unique Entity Identifier, name, and the period of performance. This should match the information you provide on your SF-424 Application for Federal Assistance - Short Organizational. Your period of performance must start on the first day of the month and end on the last day of the month. For budget type, check “project.”

A. Senior/Key Person Include personnel who are employed by the applicant institution in leadership roles on the project. Do not include collaborators at other institutions or consultants, as you will include them in F. Other Direct Costs.

Enter the base salary (annual compensation) for each senior/key person and identify the number of months they will devote to the project. If you do not include base salaries, your award may be delayed.

Many non-academic institutions organize their budgets using calendar months. If your organization does not differentiate between academic and summer months, use only the calendar months column.

If your organization follows an academic calendar, you may differentiate levels of effort by using the academic and summer months columns. You may use both columns if your institutional policy requires separate accounting for academic and summer months. If your institution does not use a nine-month academic year and a three-month summer period, include your institution's definition of these terms in your budget justification.

Enter the requested salary and fringe benefits for each senior/key person. Per 2 CFR § 200.431, fringe benefits are allowances and services you provide in addition to salaries and wages. Fringe benefits may include the costs of leave (e.g., vacation, family-related, sick, or military), employee insurance, pensions, and unemployment benefit plans.

Requested salaries and wages must comply with 2 CFR §§ 200.430 and .466 and fringe benefits must comply with 2 CFR § 200.431.

The form will calculate the requested salary and fringe benefits for each key person.

The form has space for up to eight people. If you request funds for additional key personnel, list them in a separate document using the same format as the Research and Related Budget.

Save the document as a PDF named additionalpersonnel.pdf and attach it under “Additional/Senior Key Persons.” If applicable, enter the total funds requested for additional senior/key persons in the "Total Funds requested for all Senior/Key Persons in the attached file" field.

B. Other Personnel Include personnel employed by the applicant institution who will play a supporting role on the project. For each project role, identify the number of personnel proposed, the total number of months, total salary, and total fringe benefits requested as described in A. Senior/Key Person.

The form will calculate the requested salary and fringe benefits for each group.

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Post-doctoral associates, graduate students, and undergraduate students For all post-doctoral associates, graduate students, and undergraduate students, individually list names, roles, associated months, and requested salary and fringe benefits in L. Budget Justification.

As a matter of programmatic policy, tuition remission is not allowed in this program.

Administrative/Clerical In most circumstances, you should include the salaries of administrative, secretarial, or clerical staff as indirect costs (see H. Indirect Costs). Per 2 CFR § 200.413(c), you may charge salaries for administrative or clerical staff as direct costs only if they meet the following conditions:

• The administrative or clerical services are integral to a project or activity.

• The individuals can be specifically identified with the project or activity.

• You explicitly include these costs in your budget or have prior written approval from

NEH.

• You do not recover the costs as indirect costs.

If you include administrative or clerical salaries in your budget as direct costs, describe how direct charging meets all four conditions in your budget justification. NEH may request additional information to assess if proposed costs are allowable.

Additional Other Personnel List additional project roles, if applicable. The form has space for six named roles. If you have more, combine project roles on the form and explain in your budget justification.

Requested salaries and wages must comply with 2 CFR §§ 200.430 and .466 and fringe benefits must comply with 2 CFR § 200.431.

Do not list collaborators at other institutions or consultants here, as you will include them in F.

Other Direct Costs.

C. Equipment Description Equipment is nonexpendable personal property costing $10,000 or more per item and having a service life of more than one year (unless your organization has established a lower level). See 2 CFR §§ 200.313 and .439.

You may purchase equipment if analysis demonstrates that it is more economical and practical than leasing. You may charge depreciation in compliance with 2 CFR § 200.436. If you lease equipment, include equipment rental/user fees in F. Other Direct Costs.

Per 2 CFR § 200.322, you should preference goods, products, and materials produced in the United States purchased or acquired under a federal award.