EDM Wire SOW Draft for RFI.pdf

STATEMENT OF WORK (SOW)

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Wire EDM Machine

13 March 2020

1.0 BACKGROUND:

The Bureau of Engraving and Printing (BEP) is a component of the Department of the Treasury that designs, engraves, and prints U.S. banknote currency and other U.S. security products.

Banknote currency manufacturing occurs at BEP’s Washington, DC Currency Facility (DCF) and the Western Currency Facility (WCF) located in Fort Worth, TX. BEP’s primary customer is the Federal Reserve Board (FRB).

BEP Office of Engraving, Division of Plate Manufacturing has a need to purchase a new Wire

EDM Machine for making steel blanks for the subsequent Die Sinking operations of making surface pieces in the Plate Making Operation. The Wire EDM Machine will have the capability of producing surface piece blanks that have fine surface finishes and critical dimensional tolerances.

2.0 OBJECTIVE

To acquire one (1) new Wire EDM Machine for the Office of Engraving’s Plate Making Branch.

The Office of Engraving’s Plate Making Branch is in search of a higher end machine that can produce parts at a reasonable production rate while maintaining the stringent surface finish and dimensional tolerances required for its surface piece production. It is also important that the machine be engineered to be as energy efficient as possible and be able to run the hard brass wire to reduce production costs.

3.0 SCOPE

The Contractor shall provide one (1) new Wire EDM Machine. The contractor shall provide all parts, materials, equipment, tools, and supplies necessary to supply and deliver and install the Wire EDM Machine.

4.0 EDM WIRE MACHINE MINIMUM REQUIREMENTS

The following represent the minimum requirements for the new Wire EDM Machine. The Wire

EDM Machine shall meet or exceed all of the following minimum functions and specifications:

Will have standard electrical service connections 230/400 V - 60 Hz 3 phase

Will have chill water connections, air chillers are not acceptable

Will have standard air connections (house air available <= 90psig)

Will provide a power conditioner

Will run 0.01” diameter wire

Will run Hard Brass wires

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Maximum workpiece dimensions will be (L x W x H) (12.5” x 2.0” x 3.0”)

Must be able to produce fine surface finishes (4 – 8 microinches)

Will provide an option to have a “chopper” unit at the end of the wire path

5.0 PERIOD OF PERFORMANCE

The delivery of the Wire EDM Machine shall be made to the BEP Washington, D.C.

Facility no later than 270 days after date of award. The period of performance for the preventative and corrective maintenance services shall be one (1), Base plus Four (4), One (1) year Option Periods.

6.0 PLACE OF PERFORMANCE

Deliverables as required during the performance of this contract shall be delivered F.O.B.

destination. The equipment, supplies and services as required herein shall be delivered and installed through the life of the contract to the following address:

Bureau of Engraving and Printing

Washington, DC Currency Facility th and C Streets, SW

Washington, DC 20228

Delivery restrictions:

i. The machine and crating must be able to the machine must be able to be brought into the BEP and transported on a freight elevator which has the dimensions: 76

1/2” wide, 83 ½” high, 97” deep and a weight capacity of 15,000 pounds.

7.0 BUREAU ACCEPTANCE TEST (BAT)

7.1 Responsibility for Inspection and Testing: The BEP reserves the right to perform any inspections and tests set forth for this equipment, to ensure the Wire EDM Machine meets or exceeds the minimum the technical requirement as required herein.

7.1.1 Visual Inspection: The new Wire EDM Machine shall be visually inspected by BEP personnel at a minimum for possible damage as well as to ensure that all parts have been provided and properly installed.

7.1.2 Operation Inspection: The new Wire EDM Machine shall at a minimum be inspected for operational soundness and functions meeting or exceeding the specification herein, Section 4.0.

7.1.3 Verification of program cuts - 2 blanks of each seal type (District Bank, LEPE, Universal and Treasury Seal) programs will be cut to ensure machine is capable of holding tolerances and achieve surface finish requirements. (approximately 12 hours of performance)

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8.0 WARRANTY

Contractor shall provide information or documentation regarding the warranty of the new

Wire EDM Machine. This deliverable shall be provided to the COR within fifteen (15) business days after delivery. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this SOW.

The Contractor shall also warrant all equipment, materials and workmanship delivered under any resulting contract to be free from defects, damage or failure. The contractors warranty shall include parts, labor, and associated transportation and shipping costs.

Warranty shall include materials and labor for the repair or replacement of defective parts and service at the installation site after the BEP's final acceptance of the Wire EDM

Machine.

Final acceptance of the EDM Wire Machine shall be made via a written notification on a

BEP Letterhead, signed by the Contracting Officer Representative, Steven Olszowy.

This warranty shall be for a minimum of a 12 calendar months after the completion of a successful performance test and full acceptance of the system by the COR and shall be at no additional cost to the Government.

9.0 DOCUMENTATION/DELIVERABLES

Deliverables: The contractor shall provide the following:

9.1.1 Operation and Maintenance manuals: One (1) copy of manuals detailing

Operation and Maintenance requirements are to be delivered to the COR by date of installation of the new Wire EDM Machine. This manual should provide at a minimum a discussion and description of the operation and preventative maintenance tasks required to operate and maintain the new Wire EDM Machine.

9.1.2 Annual Preventative Maintenance Schedule: The Contractor shall provide recommended Preventative Maintenance Schedule that provides proposed dates for two

(2) visits per year

10.0 SAFETY

General Safety Requirement: All contractors must comply with the requirements and procedures established through the BEP Office of Environmental, Health, and Safety

(OEHS). The COR will coordinate all BEP EHS requirements during the life of the contract. Contracted services must be performed in a manner consistent with the applicable sections of the Bureau of Engraving and Printing (BEP) 75B Environmental, Health, and Safety Policy - BEP Document Control number 75D-07.0-04 EHS Contractor

Requirements at the DCF, Attachment D and 75D-07.0-06 EHS Requirements for Large

Equipment Purchases at the DCF, Attachment E.

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Regulations/Publications/Codes: The Contractor shall comply with and perform all services associated with this effort in accordance with any and all applicable

Regulations/Publications/Codes. Regulations/Publications/Codes means any and all applicable Federal, State, City, Local and Organizational laws, regulations, codes, ordinances standards, and conditions (e.g. Department of Transportation (DOT), Environmental Protection Agency (EPA), and NFPA 70), public and occupational health, safety, and environmental, etc.), original equipment manufacturer specifications, requirements and standards as well as any and all BEP policies, procedures, guidelines and requirements that govern the performance of the services as prescribed by the contract. The Contractor is solely responsible for ensuring it is complying with and performing in accordance with any such amendments, supplements to such

Regulations/Publications/Codes as well as any and all superseding documents issued or enacted during the period of performance of the work. The Government reserves the right to request copies of the company license(s) and other certification documentation that demonstrates their company and personnel have the ability to perform the services at any time during performance. The Contractor shall provide the requested information within five (5) business days of the request.

11.0 ACCESS TO GOVERNMENT FACILITIES

The BEP is a secure facility and all instruction of the BEP Police must be obeyed.

Weapons, cameras, and alcohol or illegal drugs are not allowed on site and are subject to seizure. During the life of the contract, access to the Government facility for the

Contractor, its subcontractors, and suppliers shall be made available as required. During all operations on Government premises, personnel for whom the Contractor is responsible shall comply with the rules and regulations governing the conduct of personnel and the operation of the facility. The Government reserves the right to require the Contractor's employees to sign in and/or sign out of the Government facility.

The BEP will not provide parking for the BEP Washington D.C. Facility.

12.0 GOVERNMENT RESPONSIBILITIES:

BEP will be responsible for the following:

Access: The Government will provide access to areas necessary for maintenance to be performed by the Contractor.

Service Connections: The BEP will provide normal service connections.

a. Electrical 230/400V 3 phase.

b. House Air @ 90 psig

13.0 ON-SITE WORK RESTRICTIONS

When performing services at the place of installation such work must be performed without:

a. Interfering with Government business;

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b. Unduly restricting traffic;

c. Causing unsafe conditions for employees and visitors; and

d. Adversely affecting the operation of BEP Facility;

Failure to adhere to this requirement can be considered grounds for termination.

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