17R0017_Instruction_to_Offerors_Beyond_the_Call.pdf

INSTRUCTIONS TO OFFERORS

Beyond The Call Awards

Please follow the Instructions below in preparing your response:

INDIVIDUAL QUOTE:

The Offeror shall submit a quote that must, at a minimum:

1. Provide a description/specification of the products.

2. Submit a photo of the products being proposed; the vendor who ultimately receives the award may be required to provide samples of the actual product.

PRICE QUOTE:

Offerors should provide a price quote for a firm-fixed price, GSA Schedule delivery order award which details any possible discounted prices included.

EVALUATION CRITERIA:

The following constitutes the evaluation factors on which an Offeror will be selected at a minimum should discuss in the submitted quote.

Quotes will be evaluated for merit based on the following factors:

1. SMALL BUSINESS- Requirement is set-aside for HubZone small business.

2. TECHNICAL QUOTE - The Government will evaluate the Offeror’s quote submitted for the items requested from this solicitation on meeting or exceeding the acceptability standards for non-cost factors. The following factors will be used to evaluate offers:

Technical Requirements and Price.

3. PRICE The offeror shall submit a firm-fixed price quote detailing each product and its specification

Price Discounts - Offerors are encouraged to offer price reductions off their GSA schedule pricing. If reductions are offered, it must be clearly shown where the discounts are offered.

EVALUATION

The Government will award a purchase order from this RFQ on the basis of the lowest evaluated price quote meeting or exceeding the specifications standards of the requirement and Price.

PERIOD OF ACCEPTANCE OF QUOTES

The offeror agrees to hold firm their proposed prices in their quote for Sixty (60) calendar days from the date specified for the receipt of offers.

SUBMISSION OF QUOTES:

Quotes will be submitted using the following method only:

Electronic mail (e-mail): E-mail should be sent to Tracy Pope, Contracting Officer at tracy.pope@ed.gov. All offers should be included as attachments formatted using PDF format with a duplicate copy compatible with Microsoft Word.

QUESTIONS/CLARIFICATIONS:

All questions regarding this project must be directed to Tracy Pope, Contracting Officer, at tracy.pope@ed.gov via email. All questions must include:

• Firm’s name and address

• Reference to the specific project requirement needing clarification

• Contact person’s name, telephone number and fax number

FSA will share questions received and answers provided with all firms.

Sincerely, Tracy Pope Contracting Officer Address: Union Center Plaza, 830 First Street NE, 91E1, Washington, DC 20202 Phone: 202-377-3325 Email: Tracy.Pope@ed.gov

Enclosures:

17R0017 - Instruction to Offerors_Beyond the Call mailto:tracy.pope@ed.gov mailto:tracy.pope@ed.gov mailto:Tracy.Pope@ed.gov

17R0017 - Additional Terms and Conditions Attachment A – Beyond the Call Award Supply List Attachment B – Department of Education Logo #1 Black & White Attachment C - Department of Education Logo #2 Color Attachment D – Artwork Sample 1, 2 & 3