Eddie_Vickers_Kayak_Launch_Construction.pdf

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/staugustine

City of St. Augustine, FL

26033

EDDIE VICKERS KAYAK LAUNCH CONSTRUCTION

RELEASE DATE: September 28, 2026

RESPONSE DEADLINE: October 29, 2026, 2:00 pm

Please refer to the project timeline in this document for all important deadlines.

undefined #26033 Title: Eddie Vickers Kayak Launch Construction

Table Of Contents

1. INTRODUCTION

1.1. INTRODUCTION

1.2. PROCUREMENT CONTACT

1.3. TIMELINE

1.4. SCOPE OF WORK

2. EVALUATION AND AWARD

2.1. MINIMUM QUALIFICATIONS

2.2. EVALUATION AND AWARD PROCEDURES

2.3. EVALUATION CRITERIA

3. SUBMITTAL INSTRUCTIONS AND FORMAT

3.1. SUBMITTAL OF RESPONSES

3.2. PREPARATION AND ORGANIZATION OF RESPONSE DOCUMENTS

3.3. GUARANTY

3.4. VENDOR SUBMISSIONS

3.5. COST SCHEDULE

4. GENERAL TERMS AND CONDITIONS

4.1. INSTRUCTIONS TO RESPONDENTS

4.2. EXECUTION OF AGREEMENT

Attachments:

A - Color_Coded_Project_Map

B - Vickers LA-2C & Structural Drawings

C - Vickers LA-2B

D - Vickers EL-2B

E - Vickers IR-2B

F - Vickers CIVIL-2B

G - Geotechnical Report

H - Vickers FDEP Dock Permit 55-0343756-004-EI

I - Vickers ACOE Dock Permit SAJ-2016-01691

J - SJ-SA-25-226 Eddie Vickers Park Kayak Launch Ph II FIND Grant Agreement

K - DRAFT Construction Agreement

1. INTRODUCTION

1.1. INTRODUCTION

The City of St. Augustine (“City”) requests that interested parties respond to the solicitation below by Thursday, October 29, 2026. Further information is available through OpenGov, the City’s website, or by contacting the

City of St. Augustine's Procurement Contact, Jacob Webber at jwebber@citystaug.com or (904) 209-4302.

Eddie Vickers Kayak Launch Construction

Request for Proposals Number 26033

Request for Proposals Opening: Thursday, October 29, 2026, 2:00 pm

Please refer to the TIMELINE for location and/or teleconference information.

In accordance with the Americans with Disabilities Act, persons needing a special accommodation to participate in this proceeding should contact the individual or agency sending notice not later than seven (7) days prior to the proceeding at the address given on notice. Jacob Webber, Telephone: (904) 209-4302, or 1-800-955-8771

(TDD) or 1-800-955-8770 (V), via Florida Relay Service.

https://procurement.opengov.com/portal/staugustine https://www.citystaug.com/ https://procurement.opengov.com/portal/staugustine/projects/298016/document?section=undefined

1.2. PROCUREMENT CONTACT

Jacob Webber

(904) 209-4302 jwebber@citystaug.com

The City prefers ALL inquiries related to this solicitation to be submitted through the Question and Answer section of the Project through the Procurement Portal, no later than 5:00 pm on Tuesday, October 20, 2026.

City adopts a restriction on communications, a/k/a Cone of Silence, for all formal solicitations. This prohibits communication by potential vendors, vendors and vendor representatives, City employees, officials and any potential evaluation/selection committee participants specific to the solicitation. To ensure the integrity of the evaluation process, Evaluation Committee members are not permitted to have any form of communication with any potential vendors, vendors, and vendor representatives regarding the solicitation. Any inquiry should be directed to the Procurement Contact. Cone of Silence is terminated at the time the City issues a Notice of

Intended Decision or all Responses are rejected.

City staff are not authorized to orally interpret the meaning of the specifications or other Agreement documents, or correct any apparent ambiguity, inconsistency, or error therein. In order to be binding upon the City, the interpretation or correction must be given by the Procurement Contact and must be in writing. The Procurement

Contact may orally explain the City’s procedures and assist Respondents in referring to any applicable provision in the Solicitation documents, but the Respondent is ultimately responsible for submitting the bid in the appropriate form and in accordance with written procedures.

1.3. TIMELINE

Release Project Date: September 28, 2026

Pre-Proposal Meeting (Non-Mandatory): October 12, 2026, 10:00am

399 Riberia St.

St. Augustine, FL 32084

Question Submission Deadline: October 20, 2026, 5:00pm

Question Response Deadline: October 23, 2026, 5:00pm

Response Submission Deadline: October 29, 2026, 2:00pm

Microsoft Teams meeting

Join:

https://teams.microsoft.com/meet/232604 911674305?p=K7UDudKgriHkt5yDev

Meeting ID: 232 604 911 674 305

Passcode: B2xy2h9C

Dial in by phone

+1904-677-8587,,283629913# United States, Jacksonville

Phone conference ID:

283 629 913#

City's Evaluation Committee Meeting: November 9, 2026, 2:00pm

City's Evaluation Committee

Meeting/Presentations/Negotiations:

November 16, 2026, 2:00pm https://teams.microsoft.com/meet/232604911674305?p=K7UDudKgriHkt5yDev https://teams.microsoft.com/meet/232604911674305?p=K7UDudKgriHkt5yDev

City's Evaluation Committee

Meeting/Negotiations:

December 2, 2026, 2:00pm

1.4. SCOPE OF WORK

1.4.1. Scope of Work

The Scope of Work consists of construction of the Eddie Vickers Park kayak launch and associated park improvements in accordance with the Contract Documents and construction drawings, Exhibits B-F.

1.1.1. Bid Structure

The Work is divided into a Base Bid and two Add Alternates. Offers will be evaluated based on the Base Bid, as further described in the solicitation and cost schedule. Add Alternates shall be priced separately and may be awarded by the City subject to available funding. Costs shall not be duplicated between the Base Bid and Add

Alternates.

1.1.2. Base Bid – Phase 2C Kayak Launch Improvements

The Base Bid consists of selected improvements from Phase 2C as identified in the Contract Documents. The

Base Bid includes construction of the Phase 2C kayak launch improvements, including the kayak pier extending from the planned sidewalk to the launch, as shown on Drawing No. L-2.11. The Base Bid work is identified in green on the color-coded project map included as Exhibit A.

1.1.3. Add Alternate No. 1 – ADA-Accessible Kayak Launch

Add Alternate No. 1 shall include construction of the ADA-accessible kayak launch, as identified on Drawing No.

L-2.11.

1.1.4. Add Alternate No. 2 – Selected Phase 2B Improvements

Add Alternate No. 2 shall include construction of selected improvements from Phase 2B as identified in the

Contract Documents.

• Phase 2B overflow parking area, kayak launch plaza, including the pedestrian crosswalks, as shown on

Drawing No. L-2.10. As highlighted in blue color-coded project map.

• Construction of the Phase 2B kayak launch sidewalks and kayak storage as shown on Drawing No. L-

2.11. As highlighted in orange on color-coded project map.

• Site furnishings for Phase 2B line items above, as indicated in construction drawings.

• Landscaping and Irrigation for Phase 2B line items above, as indicated in constructions drawings.

1.1.5. General Work Requirements

The Contractor shall furnish all labor, materials, equipment, and incidentals necessary to complete the work, including the hardscape elements and site furnishings identified on Drawing No. L-2.11. Additional details on hardscape and site furniture can be found on L-2.12. City logo will not be used on any site furnishing.

The dog park improvements shown as part of Phase 2B are specifically excluded from the scope of this solicitation.

1.1.6. Geotechnical Report

The Geotechnical Report is provided as Exhibit G for the Contractor's information and reference.

1.1.7. Grant Funding and Completion Deadline

The Base Bid portion of this project is funded by the Florida Inland Navigation District. Exhibit J.

The Contractor shall prioritize the Base Bid Work and achieve Final Completion, submit a complete and correct invoice, and provide all required closeout documentation no later than August 13, 2027 This date shall allow the

City sufficient time to complete grant closeout and reimbursement requirements before the September 30, 2027 grant deadline.

1.1.8. Permit Compliance

The Contractor shall comply with all applicable permits issued for the project, including their approved drawings, attachments, general and special conditions, incorporated environmental protection measures, and applicable JAXBO project design criteria.

The permits are included as Exhibits H-I for the Base Bid kayak pier and launch.

The Contract Price shall include all labor, materials, equipment, temporary controls, sequencing, documentation, and incidentals necessary for compliance with the permits, except for formal permittee submissions and other responsibilities expressly assigned to the City.

The Contractor shall not deviate from the permitted limits, materials, pile-installation methodology, or configuration without written direction from the City and any required agency approval or permit modification.

1.1.9. Permit-Required Base Bid Items

The Contractor shall furnish and install the following as part of the Base Bid, whether or not separately detailed on the structural drawings:

• Marine-grade reflectors at the waterward end of the dock in sufficient number to make the structure visible from the water at night by reflected light. Reflectors shall not be red or green.

• Pile-supported decking and associated components that satisfy the permit requirement to maximize light penetration while maintaining safety and practicality.

2. EVALUATION AND AWARD

2.1. MINIMUM QUALIFICATIONS

Respondents must meet the minimum qualifications stated below. Failure to include these forms with the Response may be considered non-responsive.

A. Respondent must have successfully completed at least two (2) projects of a similar nature (Pier or dock construction) and have successfully completed at least one (1) projects of a similar nature (parking lot with pedestrian crosswalk) in the past five (5) years.

B. Respondent must provide three (3) letters of reference.

1. Two (2) for pier or dock construction and one (1) for parking lot with pedestrian crosswalk construction.

2. At least one (1) of the letters of reference must arise out of the similar projects listed in response to sub-paragraph (a) above. No more than one (1) letter of reference may arise out of a project completed for the City of

St. Augustine.

C. Respondent must hold, or identify subcontractor(s) holding, a valid license or registration for each of the following scopes of work. A General Contractor license satisfies both requirements if the license holder will perform both scopes:

1. Marine Work: General Contractor, Certified Marine Contractor, or locally (St. Johns County) registered Marine Specialty Contractor (Class II).

2. Concrete/Paving Work: General Contractor, Certified Building Contractor, or locally (St. Johns

County) registered Concrete or Paving Specialty Contractor.

2.2. EVALUATION AND AWARD PROCEDURES

A. Proposals will be evaluated by a staff Evaluation Committee based upon the criteria and weighting set forth in “EVALUATION CRITERIA.” The committee members will meet at City Hall or other location as appropriate to discuss the Proposals and their individual evaluations. Each committee member completes an evaluation form, from which the overall ranking of Proposals is compiled. Evaluation forms may be submitted at or subsequent to the Evaluation Committee meeting. If it is determined that it will assist the committee’s evaluation for some or all Respondents to make an oral presentation, such presentations will be scheduled at City Hall other location as appropriate OR via teleconference or video conference. Following the evaluation process, contract negotiations will commence with the

Respondent submitting the highest-ranked Proposal. If negotiations fail with the highest-ranked

Respondent, negotiations will proceed with the next highest-ranked Respondent, and so forth.

B. All Respondents will be notified in writing of the committee’s intended recommendation to the City

Manager regarding award of the Agreement. Alternatively, the committee may elect to submit the final ranking to the City Manager for approval prior to commencement of negotiations and, upon approval of the ranking of Proposals, commence negotiations and execute an agreement without further action by the City Manager. All Respondents will then be notified in writing of the committee’s intended award of the Agreement.

C. The Agreement may be awarded to the Respondent having the highest ranked Proposal, which successfully concludes negotiations with the City (the “Successful Respondent”). The Agreement may be modified based on the City’s acceptance of any alternatives listed in the Proposal that the City deems in its best interest. The City also reserves the right to award the contract to the Respondent whose proposal is deemed by the City to most advance the public interest.

D. The Agreement may be awarded to multiple responsive, responsible Respondents, having the highest ranked Proposal, which successfully concludes negotiations with the City (the “Successful Respondent”).

The Agreement may be modified based on the City’s acceptance of any alternatives listed in the Proposal that the City deems in its best interest.

E. If two (2) or more Proposals are equal in all respects, the Agreement will be awarded as follows: (1) to the Respondent that certifies compliance with Section 287.087, F.S., via the Drug-Free Workplace

Question; or (2) by lot.

F. The City reserves the right to award the Agreement to the next highest ranked and available Respondent in the event the Successful Respondent fails to enter into the Agreement, or the Agreement with said

Respondent is terminated within ninety (90) days of the effective date.

G. All Respondents will be notified of the City's intent to award or decision to award the Agreement. For the purpose of filing a protest under Section 120.57(3), F.S., the time period will commence as provided in “NOTICES AND SERVICES THEREOF.”

2.3. EVALUATION CRITERIA

Responses shall include information or documentation regarding, and will be evaluated using the evaluation criteria set forth below. The evaluation rating scale is as follows:

No. Evaluation Criteria Scoring Method Weight (Points)

1. Firm Relevant Experience & Past Performance

A. Knowledge of subject and project area.

B. Understanding of problems, objectives and work.

C. Past performance of the firm in general and proposed key project personnel on performance of contracts of this type. Not limited to past work with the City.

1. The firm's experience performing marine construction, including construction of piers, docks, kayak launches, pile-supported structures, or comparable waterfront improvements.

2. The firm's experience performing site/civil improvements comparable to

Add Alternate No. 2, including parking areas, pedestrian crosswalks, sidewalks, concrete/paving, landscaping, irrigation, site furnishings, and related improvements.

D. Ability to meet City needs and perform work.

E. Equipment and other resources available or proposed for the Work, particularly equipment necessary for marine/pile-supported construction and site/civil improvements.

F. The firm's current workload and capacity to undertake the project within the required timeframe.

G. Provide documentation of the licenses and registrations required and applicable to the Work and

H. List whether each required scope will be performed by the Respondent or

0-10 Points 25 (25% of Total) an appropriately licensed subcontractor.

I. Provide a list of at least three references for completed/similar projects similar in structure, two (2) for pier or dock construction and one

(1) for parking lot with pedestrian crosswalk. At least one (1) of the letters of reference must arise out of the similar projects listed in response to past and/or present experience.

J. Any additional experience or capabilities demonstrating the firm's ability to successfully perform the complete potential project scope.

2. Project Team, Key Personnel &

Subcontractors

A. An organizational chart identifying the proposed Project Manager, Superintendent, and other key personnel and describing each individual's responsibilities.

1. Identification of the individual(s) responsible for field supervision, schedule management, quality control, safety, permit compliance, and coordination with the City.

2. Confirmation of the availability and commitment of key personnel for the duration of the project.

B. Special expertise of personnel.

1. Relevant experience of key personnel with marine construction, including pier, dock, kayak launch, pile-supported structure, or comparable waterfront projects.

2. Relevant experience of key personnel with parking, paving, concrete, pedestrian improvements, landscaping, irrigation, and other site improvements applicable to Add

Alternate No. 2.

C. Identification of major subcontractors anticipated for marine, concrete/paving, landscaping/irrigation, or other specialized portions of the Work.

D. Identification of which entity will hold the applicable license or registration for each regulated portion of the Work.

E. Resumes for key personnel demonstrating relevant qualifications and work history.

3. Similar Project Experience & Project Approach

A. Similar Project Experience

Provide information regarding the qualifying similar projects required by the Minimum

Qualifications, including:

• At least two (2) projects involving pier or dock construction completed within the past five (5) years; and

• At least one (1) project involving construction of a parking lot with pedestrian crosswalk completed within the past five (5) years.

For each project, provide:

A. Project name and location.

B. Owner and contact information.

C. Original and final contract amount.

D. Original and actual completion date.

E. Description of the work performed by the Respondent.

F. Identification of the proposed key personnel who participated in the project, if applicable.

G. Description of marine, pile-supported, paving, concrete, pedestrian, landscaping/irrigation, or other work relevant to this solicitation.

H. Description of significant permitting or environmental requirements, if applicable.

I. Explanation of significant schedule, site, permitting, coordination, or construction challenges and how they were addressed.

B. Project Approach

Provide a project-specific approach describing how the Respondent proposes to accomplish the Work. The approach should address, at a minimum:

A. Base Bid prioritization. The

Respondent's plan for prioritizing the grant-funded Base Bid and achieving

Final Completion, complete invoicing, and required closeout documentation by the City's required completion date.

B. Marine construction. Proposed sequencing and methodology for construction of the kayak pier/launch and pile-supported components.

C. Permit compliance. The

Respondent's approach to complying with applicable permits, approved drawings, environmental protection measures, permitted limits, materials, pile-installation methodology, and other permit requirements.

D. Add Alternates. How Add Alternate

Nos. 1 and 2 would be incorporated into the construction schedule if awarded without jeopardizing timely completion of the Base Bid.

E. Site/civil construction. Approach to the overflow parking area, crosswalks, sidewalks, kayak storage area, site furnishings, landscaping, irrigation, and related improvements if Add Alternate No. 2 is awarded.

F. Coordination and sequencing.

Coordination among marine, concrete/paving, landscaping/irrigation, and other subcontractors or trades.

G. Schedule and quality control.

Methods for maintaining schedule, controlling quality, resolving field conflicts, and minimizing delays.

H. Closeout. Approach to timely inspections, punch-list completion, documentation, invoicing, and project closeout.

4. Location of Respondent’s Management Office to City Hall or the project area

Location of managing firm relative to City Hall or the project area — higher consideration will be given to firms whose Managing

Firm/Project Manager is located nearest to City

Hall or the project area. The website maps.google.com (using the “Shortest” route type) should be utilized to determine mileage.

The City will award points as follows:

> 0 but ≤ 100 miles of the project area = 10 points

> 100 but ≤ 200 miles from of the project area = 7 points

> 200 but ≤ 300 miles from of the project area = 4 points

> 300 miles from of the project area = 0 points

0-10 Points 10 (10% of Total)

5. Cost Effectiveness

The Cost Effectiveness score will be based on a maximum of 10 points, distributed evenly across the total number of qualified responses.

• The point spread is determined by dividing 10 by the number of qualified responses. Scores will be rounded to two (2) decimal places.

o Example: If four (4) qualified responses are received, the spread is 2.5 points. The

Respondent with the lowest total cost will receive 10 points;

the next lowest will receive 7.5 points; the following will receive

5.0 points; and so on.

• The Respondent with the highest total cost will always receive a score of 0.

0-10 Points 15 (15% of Total) about:blank

3. SUBMITTAL INSTRUCTIONS AND FORMAT

3.1. SUBMITTAL OF RESPONSES

The City prefers ALL Responses be submitted through the Procurement Portal no later than 2:00 pm on

Thursday, October 29, 2026.

3.2. PREPARATION AND ORGANIZATION OF RESPONSE DOCUMENTS

Respondents must submit all requirements through the VENDOR SUBMISSIONS.

Respondent is encouraged to include as much pertinent data and information under each section as necessary to ensure proper evaluation of its qualifications. Each section shall be evaluated separately on its own merit.

In the event you decline to submit a Response, the City would appreciate submittal of a "No Bid" through the

Procurement Portal to describe the reason for not submitting a Response. BY SUBMITTING A RESPONSE, RESPONDENTS ACKNOWLEDGE THAT THE CITY’S STANDARD CONTRACT FORM WILL BE USED. ANY DELAYS

CAUSED DUE TO RESPONDENT’S FAILURE TO ACCEPT THE TERMS OF THE STANDARD CONTRACT FORM AFTER

THE SUCCESSFUL RESPONSE HAS BEEN AWARDED MAY RESULT IN REJECTION OF THE RESPONSE.

A DRAFT STANDARD CONTRACT, INCLUDING ALL OPTIONAL ARTICLES IN BLUE, IS PROVIDED IN THE

ATTACHMENTS. THE CONTRACT WILL BE REFINED PRIOR TO AWARD.

COMPLIANCE WITH F.S. 287.139- PROHIBITION ON USE OF DEI MATERIALS - BY SUBMITTING A RESPONSE TO

THIS SOLICITATION, THE RESPONDENT CERTIFIES COMPLIANCE WITH SECTION 287.139, FLORIDA STATUTES.

THE RESPONDENT CERTIFIES THAT IT DOES NOT AND WILL NOT USE CITY OR MUNICIPAL FUNDS, IF AWARDED, TO REQUIRE ITS EMPLOYEES, CONTRACTORS, VOLUNTEERS, VENDORS, OR AGENTS TO ASCRIBE TO, STUDY, OR

BE INSTRUCTED USING MATERIALS RELATING TO DIVERSITY, EQUITY, AND INCLUSION AS DEFINED IN SECTIONS

125.595(1) AND 166.04971(1), FLORIDA STATUTES. FAILURE TO COMPLY WITH THIS REQUIREMENT MAY RESULT

IN REJECTION OF THE RESPONSE, TERMINATION OF ANY RESULTING CONTRACT OR GRANT, AND OTHER

REMEDIES AVAILABLE UNDER LAW.

https://procurement.opengov.com/portal/staugustine/projects/298016/document?section=2862161 https://procurement.opengov.com/portal/staugustine/projects/298016/document?section=undefined

3.3. GUARANTY

For the purposes of this solicitation, a Proposal guaranty is required.

Each Response must be accompanied by a Proposal guaranty in the form of a Bid bond or cashier’s check, payable to the City, for five percent (5%) of the “Total Cost” indicated on the Solicitation. Cash or Company checks will not be accepted. If submitting a Proposal Bond, Respondent is encouraged to utilize the form provided in the solicitation package. The Proposal bond must be written through a licensed Florida agency with a company licensed to do business in the State of Florida and meeting the requirements of the Agreement. The guarantee must provide that the Response will remain firm for sixty (60) days after the designated date and hour of the Solicitation opening; that if the Response is accepted, Respondent must enter into a contract with the City in accordance with the Agreement; and that Respondent will provide any required performance and payment bonds and certificates of insurance.

When submitting electronically, a hard copy of the Proposal bond or cashier’s check must still be received in the Purchasing Office no later than two (2) business days after the due date and time per the terms above.

If Respondent withdraws its Response after receiving notice of acceptance thereof, Respondent will be liable to the City for the full amount of the Proposal guaranty as representing the City’s damages on account of

Respondent’s default.

Within ten (10) days after the Solicitation opening, the Proposal guaranty will be refunded to all Respondents, except the three lowest responsive and responsible Respondents. The remaining Bid guarantees will be refunded within thirty (30) days after the City and the Successful Respondent have executed the Agreement and all other necessary documents.

Attorneys-in-fact who sign Bid bonds and performance and payment bonds must file with such bonds a certified copy of their power of attorney to sign such bonds. All bonds must be countersigned by a Florida resident agent of the surety, with proof of agency attached, unless exempt per F.S. 624.426.

3.4. VENDOR SUBMISSIONS

1. RESPONDENT CONFIRMATION*

RESPONDENT:

The undersigned, as Respondent, hereby declares and certifies that the only person(s) or entities interested in this Solicitation as principal(s), or as persons or entities who are not principal(s) of the Respondent but are substantially involved in performance of the Work, is or are named herein, and that no person other than herein mentioned has any interest in this Solicitation Response or in the Agreement to be entered into; that this

Response is made without connection with any other person, company, or parties submitting a Solicitation

Response; and that this Response is in all respects fair and in good faith without collusion or fraud.

Respondent represents to the City that, except as may be disclosed in an addendum hereto, no officer, employee or agent of the City has any interest, either directly or indirectly, in the business of Respondent to be conducted under the Agreement, and that no such person shall have any such interest at any time during the term of the Agreement, should it be awarded to Respondent.

Respondent further declares that it has examined the Agreement and informed itself fully in regard to all conditions pertaining to this solicitation; it has examined the specifications for the Work and any other

Agreement documents relative thereto; it has read all of the addenda furnished prior to the Solicitation opening, as acknowledged below; and has otherwise satisfied itself that it is fully informed relative to the Work to be performed.

Respondent agrees that if its Response is accepted and an Agreement negotiated, if applicable, with the City, Respondent shall contract with the City in the form of the attached Agreement and shall furnish everything necessary to complete the Work in accordance with the time for completion specified in the Agreement and shall furnish the required evidence of the specified insurance.

☐ Please confirm

*Response required

2. Do you intend to use Subconsultants/Subcontractors on this project? *

☐ Yes

☐ No

*Response required

When equals "Yes"

2.1. Proposed Subcontractors / Subconsultants*

Please provide the following for each Subcontractors / Subconsultants (Excluding Debris Removal Services) :

A. Name

B. Address

C. Description of Work

*Response required

3. Do you intend to use Debris Removal Services?*

If self performing, please answer yes.

☐ Yes

☐ No

*Response required

When equals "Yes"

3.1. Please list name of City Authorized Franchise Hauler to be used.*

Please also list if self-performing the task.

List of authorized franchise haulers can be found on the City's website.

*Response required

4. Are you registered to perform Business in the State of Florida?*

The City requires Respondents to be registered with, or have applied for registration with, the Florida

Department of State in accordance with Chapter 607, Florida Statutes. Additional information regarding requirements is available from the Division of Corporations of the Florida Department of State. Respondent is to upload documentation of an Active SunBiz registration or application.

☐ Yes

☐ No

*Response required

When equals "Yes"

4.1. Copy of Certificate to do Business in the State of Florida*

Attach a copy of a certificate to do Business in the State of Florida (Print Out from SunBiz). An active certification must be maintained throughout the life of the contract.

*Response required

When equals "No"

4.2. Current Authorized State to perform Business and SunBiz application*

The City requires Respondents to be authorized to perform buisness in the State of Florida. Please attach the out-of-state documentation along with the copy of the application and status through SunBiz.

5. Affidavit of Non-Collusion*

A. I am the owner or duly authorized officer, representative, or agent of the Respondent that has submitted the Solicitation Response.

B. The attached Solicitation Response is genuine. It is not a collusive or sham Solicitation Response.

C. I am fully informed respecting the preparation and contents of, and knowledgeable of all pertinent circumstances respecting the attached Solicitation Response.

D. Neither Respondent nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest, including this affiant, has in any way colluded, conspired, connived, or agreed, directly or indirectly, with any other Respondent, firm, or person to submit a collusive or sham Solicitation

Response in connection with the Agreement for which the attached Solicitation Response has been submitted, or to refrain from bidding in connection with such Agreement, or has in any manner, directly or indirectly, sought by agreement, collusion, communication, or conference with any other Respondent, firm, or person to fix the price or prices in the attached Solicitation Response of any other Respondent, or to fix any overhead, profit, or cost element of the Solicitation Response prices or the Letter of Interest price of any other Respondent, or to secure through collusion, conspiracy, connivance, or unlawful agreement any advantage against the City or any other person interested in the proposed Agreement.

E. No official or other officer or employee of the City, whose salary or compensation is payable in whole or in part by the City, is directly or indirectly interested in this Solicitation Response, or in the supplies, materials, equipment, work, or labor to which it relates, or in any of the profits therefrom.

Please indicate yes to confirm or no to not confirm.

☐ Yes

☐ No

*Response required

When equals "Yes"

5.1. Owner or duly authorized officer, representative, or agent of Respondent*

Please supply the full name and title of the owner or duly authorized officer, representative, or agent completing the Solicitation Response.

*Response required

6. Drug-Free Workplace*

The Respondent in accordance with Section 287.087, F.S., hereby certifies that Respondent satisfies the following requirements:

A. Publishes a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

B. Notifies employees, via the statement specified in paragraph 1, above, that, as a condition of working on the contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893, F.S., or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction.

C. Gives each employee engaged in providing the contractual services that are under bid a copy of the statement specified in paragraph 1, above.

D. Informs employees about the dangers of drug abuse in the workplace, the business’s policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations

E. Imposes a sanction on, or requires the satisfactory participation in, a drug abuse assistance or rehabilitation program, if such is available in the employee’s community, by any employee who is so convicted.

F. Makes a good faith effort to continue to maintain a drug-free workplace through implementation of Section

287.087, F.S.

As the person authorized to confirm this statement, I certify that this firm complies fully with the above requirements.

☐ Please confirm

*Response required

7. Qualifications - General*

Please provide the following information:

A. Respondent's tax identification number

B. Year company was organized/formed

C. Number of years the Respondent has been engaged in business under the present firm or trade name

D. Number of years Respondent has experience in similar work described in the Scope of Work of this solicitation

*Response required

8. Additional Firm / Trade names*

Has Respondent previously been engaged in the same or similar business under another firm or trade name?

☐ Yes

☐ No

*Response required

When equals "Yes"

8.1. Additional Firm / Trade names*

Please describe each such instance.

*Response required

9. Bankruptcy*

Has Respondent ever been adjudicated bankrupt, initiated bankruptcy, or been the subject of bankruptcy proceedings on behalf of the current entity submitting this Letter of Interest or a prior entity that Respondent substantially operated or controlled?

☐ Yes

☐ No

*Response required

When equals "Yes"

9.1. Please Describe*

Please describe the nature and result of those proceedings and the entity involved.

*Response required

10. Resumes*

Upload resumes to describe the background/experience of the person or persons who will be primarily responsible for directing the Work that will be performed pursuant to this Solicitation. This inquiry is intended to encompass the project manager and/or superintendent who will be engaged on a daily basis in directing performance of the Work.

*Response required

11. Qualifications - Similar Projects*

Provide information regarding the qualifying similar projects required by the Minimum Qualifications, including:

• At least two (2) projects involving pier or dock construction completed within the past five (5) years;

and

• At least one (1) project involving construction of a parking lot with pedestrian crosswalk completed within the past five (5) years.

For each project, provide:

A. Project name and location.

B. Owner and contact information.

C. Original and final contract amount.

D. Original and actual completion date.

E. Description of the work performed by the Respondent.

F. Identification of the proposed key personnel who participated in the project, if applicable.

G. Description of marine, pile-supported, paving, concrete, pedestrian, landscaping/irrigation, or other work relevant to this solicitation.

H. Description of significant permitting or environmental requirements, if applicable.

I. Explanation of significant schedule, site, permitting, coordination, or construction challenges and how they were addressed.

*Response required

12. Certification Regarding Prohibition Against Use of Diversity *

Please download the below documents, complete, and upload.

• CERTIFICATION_REGARDING_PRO...

*Response required

13. Certificate of Compliance with Florida Trench Safety Act*

Please download the below documents, complete, and upload.

• CERTIFICATE_OF_COMPLIANCE_W...

*Response required

14. Letters of Reference*

Respondent must provide three (3) letters of reference.

• Two (2) for pier or dock construction and one (1) for parking lot with pedestrian crosswalk construction.

• At least one (1) of the letters of reference must arise out of the similar projects listed in response to sub-paragraph (a) above.

• No more than one (1) letter of reference may arise out of a project completed for the City of St.

Augustine.

https://government-project.s3.us-west-2.amazonaws.com/155369/eb46ae6f-5a3f-4dc6-b698-484e2080c6b4_CERTIFICATION_REGARDING_PROHIBITION_AGAINST_USE_OF_DIVERSITY.pdf https://government-project.s3.us-west-2.amazonaws.com/155369/2e8d643b-466c-4f8d-8285-f87cfed5d248_CERTIFICATE_OF_COMPLIANCE_WITH_FLORIDA_TRENCH_SAFETY_ACT.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4E32RHZOO%2F20260928%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260928T040011Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEGMaCXVzLXdlc3QtMiJIMEYCIQDNSRA4fE2UlPqgfMQrAOW7cGXjwt3vi%2BFoFopN0Uu7EgIhAI7vI0Nspjyd%2Bpf3Ri9jRDRKPlt3KE8Qfnc5uuM4OFcUKowFCCwQAhoMODkyMzY0Njg3NjcyIgy7OsQ2AQE83LYIcBcq6QRspQdlKKSKeq4NpGmkloNCbHXb8GuNg5a4Fd5qvBlg8dDak%2BwIfCRJsg%2BMzk66OwWp6VblbUuWUDdUNpVzsZhJ4iO1D9t9RV%2BbZ8ES6eljI04YeuzcO6zXt75q%2FOQQzCwL3T%2FdJ9ukSJ6gPOgFRzoxfPkeJlYpi8vI%2B4QzlVSJxgCkSJdVpUgC1DNtaw7%2BfEW%2BFK33f18GCnJRDYfJJnsu5nY6q7FGeDNkcHWeUODdKLNdvPr%2Bf7%2BCDTBNDKoAP0fyi12suej5tqfBAQ8phKSIl0jM7F8pTPNtj2DCe4plljmkDJsif0oTwYqOc3VvVvLYSPEhURK4Kg4YrHszPI%2BG9kX0SRGvCotNOy00UajSdRwaVhGRDbbCHaC2z%2Fce%2Ft7dNqvovSVEgBjg1tltq%2Bxim71maHAk7fl4EW48TE6sxBcdTv8LhsHuFJqVBi31h%2FbBzmHVoQnSRZhjA44O%2BJVrFU12TDqo8qBrExugofwU38cqrWkqVl1AzpG6iX9%2B8Or4UW%2BaLHpl%2FJ5h2YcORx1AcJwZ9FGwAp5Fcf7rUXK1FgGwTfOtqxbpUHg342M%2FYI4Kk6V3nBcSnaYgfCIfL1U%2BF1o%2FOvh%2F75JIuAExgWoIxZvbzOY9k4RZV8m2sEx3rpoAo5qR8TEIG717vBGH3xnyI%2BjnabzYDANu6CF8wFzW1TqUINkQJWpacgCqX5ZgNXw6zL2mqihJ7EUqz44gSLXGGzx2MbhP3Dsrmhk8dvu1DOyrISP9biubx4HSvovPHT4SnxeUCEd0Zy5GE9TOt6Q4S76yCw0gLCS0DzMvruAqDzGDBz9SWyMeFzCAp%2BfVBjqYAZNC%2BIsDrCdq2zWSt7U1cIUHb%2FogP36cnaHPn%2FrDvEpc8dfxjTpnfCT%2BNG%2BpeJcWu1W%2FT3TmRy0F6Qp5xw5qd7c4OqH5DWjJg3aOedUVJ1bwyET6lVwnSra5%2B3JRlKT8zrFoYvIjA46yXyTdzecQV0WxDW4M7u%2FkQet%2FsCn4UzAPrvTdfs4l%2FGqa7rdkWty4eEOOwz9CJZ%2BL&X-Amz-Signature=e3d465bc5a564256e25dce3101af70097d986b2a1f05da54cb46125c2d9bec8c&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22CERTIFICATE_OF_COMPLIANCE_WITH_FLORIDA_TRENCH_SAFETY_ACT.pdf%22&x-id=GetObject

15. Marine and Concrete/Paving Work Licenses*

Respondent must submit copies of the license(s) or registration(s) required for the applicable scope of work or copies of the appropriately licensed subcontractor(s) license(s) or registration(s), as follows:

A. Marine Work: Licensed General Contractor, Certified Marine Contractor, or Locally (St. Johns County) registered Marine Specialty Contractor (Class II).

B. Concrete/Paving Work: Licensed General Contractor, Certified Building Contractor, or Locally (St. Johns

County) registered Concrete or Paving Specialty Contractor.

*Response required

16. Map*

Location of Respondent’s Management Office to City Hall

Location of managing firm relative to City Hall — higher consideration will be given to firms whose Managing

Firm/Project Manager is located nearest to City Hall. The website maps.google.com (using the “Shortest” route type) should be utilized to determine mileage.

*Response required

17. Bond Form*

Respondent can download the below document, complete, and upload or may use Bid Bond form supplied by surety company.

When submitting electronically, a hard copy of the Bid bond or cashier’s check must still be received in the

Purchasing Office no later than two (2) business days after the due date and time per the terms above.

• BOND_FORM.pdf

*Response required about:blank https://government-project.s3.us-west-2.amazonaws.com/155369/0d0a395b-6b9d-4dc7-9532-3939180f046f_BOND_FORM.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4E32RHZOO%2F20260928%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260928T040011Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEGMaCXVzLXdlc3QtMiJIMEYCIQDNSRA4fE2UlPqgfMQrAOW7cGXjwt3vi%2BFoFopN0Uu7EgIhAI7vI0Nspjyd%2Bpf3Ri9jRDRKPlt3KE8Qfnc5uuM4OFcUKowFCCwQAhoMODkyMzY0Njg3NjcyIgy7OsQ2AQE83LYIcBcq6QRspQdlKKSKeq4NpGmkloNCbHXb8GuNg5a4Fd5qvBlg8dDak%2BwIfCRJsg%2BMzk66OwWp6VblbUuWUDdUNpVzsZhJ4iO1D9t9RV%2BbZ8ES6eljI04YeuzcO6zXt75q%2FOQQzCwL3T%2FdJ9ukSJ6gPOgFRzoxfPkeJlYpi8vI%2B4QzlVSJxgCkSJdVpUgC1DNtaw7%2BfEW%2BFK33f18GCnJRDYfJJnsu5nY6q7FGeDNkcHWeUODdKLNdvPr%2Bf7%2BCDTBNDKoAP0fyi12suej5tqfBAQ8phKSIl0jM7F8pTPNtj2DCe4plljmkDJsif0oTwYqOc3VvVvLYSPEhURK4Kg4YrHszPI%2BG9kX0SRGvCotNOy00UajSdRwaVhGRDbbCHaC2z%2Fce%2Ft7dNqvovSVEgBjg1tltq%2Bxim71maHAk7fl4EW48TE6sxBcdTv8LhsHuFJqVBi31h%2FbBzmHVoQnSRZhjA44O%2BJVrFU12TDqo8qBrExugofwU38cqrWkqVl1AzpG6iX9%2B8Or4UW%2BaLHpl%2FJ5h2YcORx1AcJwZ9FGwAp5Fcf7rUXK1FgGwTfOtqxbpUHg342M%2FYI4Kk6V3nBcSnaYgfCIfL1U%2BF1o%2FOvh%2F75JIuAExgWoIxZvbzOY9k4RZV8m2sEx3rpoAo5qR8TEIG717vBGH3xnyI%2BjnabzYDANu6CF8wFzW1TqUINkQJWpacgCqX5ZgNXw6zL2mqihJ7EUqz44gSLXGGzx2MbhP3Dsrmhk8dvu1DOyrISP9biubx4HSvovPHT4SnxeUCEd0Zy5GE9TOt6Q4S76yCw0gLCS0DzMvruAqDzGDBz9SWyMeFzCAp%2BfVBjqYAZNC%2BIsDrCdq2zWSt7U1cIUHb%2FogP36cnaHPn%2FrDvEpc8dfxjTpnfCT%2BNG%2BpeJcWu1W%2FT3TmRy0F6Qp5xw5qd7c4OqH5DWjJg3aOedUVJ1bwyET6lVwnSra5%2B3JRlKT8zrFoYvIjA46yXyTdzecQV0WxDW4M7u%2FkQet%2FsCn4UzAPrvTdfs4l%2FGqa7rdkWty4eEOOwz9CJZ%2BL&X-Amz-Signature=a71ae66ee1afa538b104a624790c1f52aab26c2e8d950d5620f39334f10adcc1&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22BOND_FORM.pdf%22&x-id=GetObject

3.5. COST SCHEDULE

Respondents must provide a price for the Base Bid. For each Add Alternate line item, respondents may provide a price or indicate “No Bid.” Add Alternates are optional and are not guaranteed to be awarded. The

City may select individual priced line items within an Add Alternate without selecting the entire Add Alternate.

BASE BID – PHASE 2C KAYAK LAUNCH IMPROVEMENTS

Construction of the Phase 2C kayak launch improvements, including the kayak pier and launch

Line Item Description Unit of Measure Total Cost

1 Construction of the Eddie Vickers Park Base Bid improvements, including the Phase 2C kayak launch improvements, kayak pier, and launch, as shown on

Drawings No. L-2.11, S100 & S200. As highlighted in green on color-coded project map.

Lump Sum

ADD ALTERNATE NO. 1 - ADA-ACCESSIBLE KAYAK LAUNCH

Line Item Description Quantity Unit of

Measure Unit Cost Total No Bid

2 Construction of the

ADA-accessible kayak launch, as shown on

Drawing No. L-2.11.

1 Lump Sum

TOTAL

ADD ALTERNATE NO. 2 - SELECTED PHASE 2B IMPROVEMENTS

Phase 2B Overflow Parking, Sidewalks, Launch Plaza, Pedestrian Crosswalks, and Landscaping

Line Item Description Quantity Unit of

Measure Unit Cost Total No Bid

3 Construction of the

Phase 2B overflow parking area, kayak launch plaza, including the pedestrian crosswalks, as shown on Drawing No. L-2.10.

As highlighted in blue color-coded project map.

1 Lump Sum

4 Construction of the

Phase 2B kayak launch sidewalks and kayak storage as shown on

Drawing No. L-2.11. As highlighted in orange on color-coded project map.

1 Lump Sum

5 Site furnishings for

Phase 2B line items above, as indicated in construction drawings.

1 Lump Sum

6 Landscaping and

Irrigation for Phase 2B overflow parking, as indicated in constructions drawings.

1 Lump Sum

TOTAL

4. GENERAL TERMS AND CONDITIONS

4.1. INSTRUCTIONS TO RESPONDENTS

4.1.1. DEFINITIONS

The definitions of capitalized terms used in this solicitation that are not otherwise defined herein can be found in the sample contract document (“Agreement”) in ATTACHMENTS. The Agreement includes these Instructions to Respondents, any addenda published by the City, the response submitted by Respondent, and all required certifications and affidavits.

4.1.2. OPENING OF THE RESPONSES

Respondents or their authorized agents are invited to attend the opening and reading of the Responses. See

TIMELINE for event details.

The Florida Public Records Act, Section 119.071(1)(b), F.S., exempts sealed responses from inspection, examination, and duplication until such time as the City issues a notice of decision (Notice of Award) or intended decision (Notice of Intent to Award) pursuant to Section 120.57(3)(a), F.S., or within thirty (30) days after the

Response opening, or final replies, whichever comes first. This exemption is not waived by the public opening of the Responses.

Unless otherwise exempt, Respondent’s submittal is a public record that is subject to disclosure upon expiration of the above exemption. If any information submitted with the Letter of Interest is a trade secret as defined in

Section 812.081, F.S., and exempt from disclosure pursuant to Section 815.04, F.S, Respondent must clearly identify any such material as “CONFIDENTIAL TRADE SECRET” in its submittal and explain the basis for such exemption. The City reserves the right, in its sole judgment and discretion, to reject a submittal for excessive or unwarranted assertion of trade secret confidentiality and return the submittal to Respondent.

4.1.3. NOTICES AND SERVICES THEREOF

The City will publish notice of specifications and criteria, including addenda, intended agency decisions, or other matters pertinent to this solicitation through the Procurement Portal. The Procurement Portal may also be accessed through the City’s website at www.citystaug.com.

Notices that are posted through the Procurement Portal are deemed received at 8:00 a.m. on the next business day following the date posted. Notices will be posted for a minimum of 72 hours following the time at which they are deemed received. The time period for filing a Notice of Protest pursuant to Section 120.57(3), F.S., and

Rule 28-110.003, Fla. Admin. Code, commences at the time notices are deemed received.

As a courtesy to Respondents, the City may send copies of the notices of intended agency decisions via e-mail or facsimile to the address or phone number provided by Respondent. These courtesy communications neither constitute official notice nor vary the times of receipt set forth above.

4.1.4. INQUIRIES AND ADDENDA

https://procurement.opengov.com/portal/staugustine/projects/298016/document?section=undefined https://procurement.opengov.com/portal/staugustine/projects/298016/document?section=undefined https://procurement.opengov.com/portal/staugustine http://www.citystaug.com/

City staff are not authorized to orally interpret the meaning of the specifications or other Agreement documents, or correct any apparent ambiguity, inconsistency, or error therein. In order to be binding upon the City, the interpretation or correction must be given by the Procurement Contact and must be in writing. The Procurement

Contact may orally explain the City’s procedures and assist Respondents in referring to any applicable provision in the Solicitation documents, but the Respondent is ultimately responsible for submitting the Response in the appropriate form and in accordance with written procedures.

Every request for a written interpretation or correction must be received Tuesday, October 20, 2026 by 5:00

pm. Requests may be submitted through the Procurement Portal. Interpretations, corrections, and supplemental instructions will be communicated by written addenda to this solicitation posted through the

Procurement Portal not later Friday, October 23, 2026 by 5:00 pm.

Submission of a Response constitutes acknowledgment of receipt of all addenda. Responses will be construed as though all addenda had been received. Failure of the Respondent to receive any addenda does not relieve

Respondent from any and all obligations under the Response, as submitted. All addenda become part of the

Agreement.

4.1.5. SUBCONTRACTS

Respondent must identify all portions of the Work Respondent intends to perform through subcontractors for each portion of the Work exceeding ten percent (10%) of the Total Cost on the attached “Proposed

Subcontractors” form. Respondent must submit with its Response a list of all known subcontractors / subconsultants who will be paid more than ten percent (10%) of the Total Cost. Acceptance of the Response does not constitute approval of the subcontractors identified with the proposal.

4.1.6. FRANCHISE HAULERS

Per city ordinance all debris removal must utilize franchised haulers. Respondent must clearly identify the name of the City of St. Augustine franchised hauler for debris removal for this project.

4.1.7. SIGNATURE AND CERTIFICATION REQUIREMENTS

An individual submitting a response must sign his/her name on same and state his/her address and the name and address of every other person interested in the response as principal. If a firm or partnership submits the response, state the name and address of each member of the firm or partnership. If a corporation submits the response, an authorized officer or agent must sign the response, subscribing the name of the corporation with his or her own name and affixing the corporate seal. Such officer or agent must also provide the name of the state under which the corporation is chartered and the names and business addresses of the President, Secretary, and Treasurer. Corporations chartered in states other than Florida must submit evidence of registration with the Florida Secretary of State for doing business in the State of Florida. Respondent must certify that all persons or entities having an interest as principal in the submittal of the response or in substantial performance of the Work have been identified in the response forms.

4.1.8. LOCAL BUSINESS PURCHASING

A. Policy Statement

1. The City Commission hereby adopts a Local Business Purchasing Preference Policy as set forth herein.

B. Definitions

1. Construction services means all labor, services and materials provided in connection with the construction, alteration, repair, demolition, reconstruction or any other improvements to a City facility or real property.

2. General services means support services performed by an independent contractor requiring specialized knowledge, experience or expertise that includes, but is not limited to, pest control, janitorial services, laundry services, catering services, security services, lawn maintenance services and maintenance of equipment.

3. Goods means, but is not limited to, supplies, equipment, materials and printed matter.

4. Local business means the vendor holds a valid business tax receipt issued by the City of St.

Augustine or St. Johns County issued at least one (1) year prior to…