ECU Tents SAP Justification .pdf

SIMPLIFIED ACQUISITION PROCEDURES (SAP)

SOLICITATIONS MAY BE LIMITED TO ONE BRAND ONLY IF THE CONTRACTING OFFICER DETERMINES THAT ONLY ONE BRAND NAME IS REASONABLY AVAILABLE. THIS DETERMINATION MUST BE SUPPORTED WITH FULL JUSTIFICATION FOR BRAND NAME FROM THE CUSTOMER. WHEN THE CUSTOMER DESCRIBES AN ITEM WITH A PURCHASE DESCRIPTION WHICH LIMITS THE AVAILABILITY TO ONE BRAND NAME, THE JUSTIFICATION MUST EXPLAIN WHY THE ITEM IS THE ONLY ONE THAT WILL MEET THE GOVERNMENT’S REQUIREMENT. STATEMENTS SUCH AS "ONLY KNOWN BRAND NAME" OR "ONLY BRAND NAME WHICH CAN MEET THE REQUIRED DELIVERY DATE" ARE INADEQUATE TO SUPPORT A SOLE SOURCE BRAND NAME PURCHASE. THE CUSTOMER SHALL PROVIDE THE

FOLLOWING INFORMATION:

PURCHASE REQUEST OR REQUISITION NUMBER

93308PR240000033

PROJECT/TASK NUMBER

ESTIMATED AMOUNT (Over Micro-Purchase

$124,765.00

BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED, AND THE INTENDED USE :HDT Expeditionary Systems, Inc. (“HDT”) is the manufacturer of a fully integrated, deployable solutions such as shelters, generators, heaters, air filtration devices, Command and

Control (C2) equipment and other engineered solutions. HDT is the current sole source supplier of: • HDT Part Number 2002386 –

Utility Dist Box, 60

Provide 04 six ton environmental units

UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE BRAND NAME, WITH THE REASON NO OTHER BRAND NAMES OR

SOURCES CAN BE USED.

Authorization for sole source procurement can be found in Federal Acquisition Regulation (“FAR”) 6.302. HDT is eligible for sole source award in accordance with FAR 6.302-1 because it is the only responsible source of the above named products and no other supplies or services will satisfy agency requirements. Additionally, FAR 6.302-2 allows for sole source award in situations where the agency’s need for supplies is of an urgent or compelling nature.

These are the units that are specifically fitted to our tents

REASON THAT SUGGESTED BRAND NAME IS THE ONLY BRAND NAME WHICH CAN PROVIDE THE SUPPLIES OR SERVICES:

HDT is the inventor and patent owner of many of its expeditionary solution product offerings. Specifically, limited technical data rights exist with respect to these products, and HDT owns the proprietary manufacturing processes and know-how involved in the manufacture of these products. HDT’s proprietary processes include those relating to manufacturing design and engineering; production and technical inspections; refit, retrofit and repair; and quality control and inspection. The existence of limited technical data rights and proprietary processes justify this agency’s sole source award to HDT.

HDT expeditions is the manufacturer of our tents and the ECU’s

EXPLAIN WHY AN ADEQUATE PURCHASE DESCRIPTION OR OTHER INFORMATION SUITABLE TO SOLICIT BY FULL AND OPEN

COMPETITION HAS NOT BEEN DEVELOPED OR ARE NOT AVAILABLE.

These units are required for proper heating and cooling while on deployment and living in tents, The repair and retrofit services offered by HDT require unique expertise possessed only by qualified HDT representatives familiar with the HDT product and associated repair processes and methods. The time and expense associated with qualifying an alternate supplier to provide these same services would be significant.

PROVIDE A STATEMENT OF ACTIONS, IF ANY, THE GOVERNMENT MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS TO

COMPETITION BEFORE FUTURE ACQUISITIONS ARE REQUIRED

N/A

SIGNATURE AND TITLE OF CUSTOMER

MK1 Jesse D. Jarvis

CODE

TELEPHONE NUMBER

310-521-4248

DATE

18 June 2024

SIGNATURE OF CONTRACTING OFFICER

Leilani Sandle

CODE TELEPHONE NUMBER

571.613.2945

DATE

13 August 2024

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