eCMS Notes.docx

STATEMENT OF WORK (SOW)

GENERAL INFORMATION

Title of Project: SPS Renovation – SPS90487

Scope of Work: The Contractor will deinstall and install decontamination sinks, cart washer, washer disinfectors x3, and steam sterilizers x4, to include all brackets, connectors, drains, mounts, adaptors, rails and cabinets, interface Kits, and shelving (i.e. anything that will provide effective use of equipment). Requesting trade-in value/discount and disposal of all deinstalled equipment.

Background: The Contractor’s steam sterilizers and washers are an essential part of the decontamination and sterilization process at the BVAMC. The high demand of the Sterile Processing Service (SPS) at the BVAMC calls for efficient, compliant and high capacity washing and decontamination systems, to ensure that SPS operates as effectively as possible. The equipment and services provided by the Contractor help to support the efficiency needed for safe patient care.

Period of Performance: Start date: TBD. The Contractor will complete the work required under this SOW in 90 calendar days or less from date of award, unless otherwise directed by the Contracting Officer (CO). If the contractor proposes an earlier completion date, and the Government accepts the contractor’s proposal, the contractor’s proposed completion date shall prevail. The work shall begin within 30 calendar days of award, unless otherwise specified. Work at the Government site shall not take place on Federal holidays or weekends unless directed by the CO.

Type of Contract: Firm Fixed Price

A. CONTRACT AWARD MEETING

The contractor shall not commence performance on the tasks in this SOW until the CO has conducted a kick-off meeting or has advised the contractor that a kick-off meeting is waived.

B. GENERAL REQUIREMENTS

1. For every task, the contractor shall identify in writing all necessary subtasks (if any), associated costs by task, and along with associated sub-milestone dates. The contractor's subtask structure shall be reflected in the technical proposal and detailed work plan.

2. All written deliverables shall be phrased in layperson language. Statistical and other technical terminology shall not be used without providing a glossary of terms.

3. Where a written milestone deliverable is required in draft form, the VA will complete their review of the draft deliverable within 30 calendar days from the date of receipt. The contractor shall have 30 calendar days to deliver the final deliverable from date of receipt of the Government’s comments.

C. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES

3 Salient Characteristics SPS Renovation –

AMSCO 7052HP, Steam Heated Washer Features Must be brand name, Steris Corporation, equipment Type 460-480V, 3ph, 60Hz Auto docking TC adapter for washer 3 level manifold rack Auto docking transfer cart for standard chamber washer, adapter for washer or SCS required Connect Assure to export data to a tracking system Connect Assure site license enabling automatic collection of documentation from one department Condensate to return to drain

InnoWave Pro Sonic Irrigator (60 Lumens) Features Must be brand name, Steris Corporation, equipment IW Pro Xi basket and hose set for 6 standard Xi IW Pro Xi multi basket hose set for 4 standard 2 stapler Drying first stage filter Drying second stage filter Eliminizer combo – dryer and filter

InnoWave PCF Sonic Irrigator Thermal Disinfection & Robotic Program Features Must be brand name, Steris Corporation, equipment Elbow 6MM x 1/8” Flow IW PCF Xi multi basket hose set for 4 standard 2 stapler Detergent level sen assy

AMSCO 53 Reprocessing Sink 120” Triple Bay Features Must be brand name, Steris Corporation, equipment Chemistry Mount (Fits 1 & 2.5 gal containers) Backsplash bracket for AcuSinq dosing system Copper drain – triple bay

AMSCO 53 Reprocessing Sink 106” Triple Bay Features Must be brand name, Steris Corporation, equipment Chemistry mount (fits 1 & 2.5 gal containers) Backsplash bracket for AcuSinq dosing system Copper drain – triple bay

Vision 1327 Cart and Utensils Washer/Disinfector Features Must be brand name, Steris Corporation, equipment 480V, 60Hz, steam heated Double power doors, 316I chamber Cart washer container rack

AMSCO 600 Prevac Steam Sterilizer Features Must be brand name, Steris Corporation, equipment

26.5 X 26.5 X 63 Electric, double door, vertical slide

Rec 2 walls, 480V AMSCO 600 Sterilizer chamber rail (63in, 1590mm) Compressor air AMSCO 600 center & side trim kit for sterilizer without cabinet ConnectAssure data export options enables one Steris product to export data to a tracking system AMSCO Evolution interface kit for connectivity AMSCO 600 loading car with 2 shelves (63in, 1590mm) AMSCO 600 transfer carriage, fixed height (63in, 1590mm)

SCHEDULE FOR DELIVERABLES

1. The contractor shall complete the Delivery Date column in Attachment A for each deliverable specified.

2. Unless otherwise specified, the number of draft copies and the number of final copies shall be the same.

3. If for any reason any deliverable cannot be delivered within the scheduled time frame, the contractor is required to explain why in writing to the CO, including a firm commitment of when the work shall be completed.

This notice to the CO shall cite the reasons for the delay, and the impact on the overall project. The CO will then review the facts and issue a response, in accordance with applicable regulations.

D. CHANGES TO STATEMENT OF WORK

Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor.

E. REPORTING REQUIREMENTS

1. The contractor shall provide the Project Manager /Task Manager with monthly [frequency determined by project’s duration] written progress reports (original plus ___ copies). These are due to the PM/TM by the second workday following the end of each calendar month, throughout the project's duration. The PM/TM is required to provide monthly progress reports to the Contracting Officer Representative (COR) by the fifth workday of the new calendar month.

2. The progress report shall cover all work completed during the preceding month and shall present the work to be accomplished during the subsequent month. This report shall also identify any problems that arose, along with a statement explaining how the problem was resolved. This report shall also identify any problems that have arisen but have not been completely resolved, with an explanation.

F. CONTRACTOR EXPERIENCE REQUIREMENTS

The government will determine on a stated requirements (SR) basis what positions are considered key personnel. The contractor shall identify, by name, the key management and technical personnel who will work under this task order at the time the work is being negotiated.

If a key person becomes unavailable to complete the SR, the proposed Substitutions of key personnel shall be made only as approved directed by the Contracting Officer and the COR. The government will not dictate specific experience and education requirements of the employees initially proposed to perform the work stated herein. The contractor shall submit a resume of qualifications for the COR and all other direct employees proposed for the project. All Contractor employees will be approved by the COR prior to bringing on duty. If, at any time from date of award to the end of the contract, non-key personnel Contractor personnel are no longer available, HES/HIS reserves the right to review the qualifications of the proposed replacement personnel and to reject individuals who do not meet the qualifications set forth in the TLO. Team personnel proposed by the contractor should possess some of the following knowledge and/or skills:

The contractor must notify VHA in advance and we will approve or reject proposed contractor key personnel for the performance of this contract. The contractor shall submit a resume of qualifications to the COR for key personnel and all other direct employees proposed for the project. All Contractor employees will be approved by the COR prior to bringing on duty. If, at any time from date of award to the end of the contract, Contractor personnel are no longer available, the VHA will approve the qualifications of proposed replacement personnel and will reject individuals who do not meet qualifications set forth herein. The contractor must inform the VHA COR and Project Manager/Task Manager when personnel are removed from the contract for any reason. The Contractor shall remove any employee from the performance of this contract within five (5) workdays of receiving notice from the Contracting Officer that the employee's performance is unsatisfactory. All Contractor employees are subject to immediate removal from performance of this contract when they are involved in a violation of the law, VA security, confidentiality requirements and/or other disciplinary reasons.

The contractor must inform the VHA COR and Project Manager/Task Manager when personnel are removed from the contract for any reason.

If a key person becomes unavailable to complete the SR, proposed Substitutions of key personnel shall be made only if approved by the COR and Project Manager.

The contractor shall submit a resume of qualifications to the COR for all direct employees proposed for the project. All Contractor employees will be approved by the COR prior to bringing on duty.

CONFIDENTIALITY AND NONDISCLOSURE

It is agreed that:

1. The preliminary and final deliverables, and all associated working papers, application source code, and other material deemed relevant by VA which have been generated by the contractor in the performance of this task order, are the exclusive property of the U.S. Government and shall be submitted to the CO at the conclusion of the task order.

2. The CO will be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this task order. No information shall be released by the contractor. Any request for information relating to this task order, presented to the contractor, shall be submitted to the CO for response.

3. Press releases, marketing material, or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO.

Effective May 7, 2020 all individuals entering TVAMC (employees, patients, or visitors) will be required to wear a face covering.

All individuals entering TVAMC have the option to bring their own face covering. If individuals do not have a face covering, they will be provided one at the door to be used for the duration of their time on campus.

The face covering must cover the mouth and nose, fit snugly, and allow for breathing without restriction.

Individuals should wash their hands immediately after removing their face covering.

Information on face coverings from the CDC may be found here:

https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/diy-cloth-face-coverings.html