ECMHC_PT_RFP_Responder_s_Conference_PPT_3_27_24.pdf

Professional Technical (PT) RFP Responder’s Conference Request for Proposals for a Contractor to evaluate the Early Childhood Mental

Health Consultation system Teya Dahle| Behavioral Health Division

3/27/2024 Minnesota Department of Human Services | mn.gov/dhs 1

Items to Note

• Please add your name and email to the chat in order to receive the Q&As to your email.

• Recording of the Responder’s Conference

• The Responder’s Conference will be recorded for State note taking purposes, but it will not be distributed.

• Typo in original PT RFP

• All questions need to be emailed to teya.dahle@state.mn.us

3/27/2024 Minnesota Department of Human Services | mn.gov/dhs 2 mailto:teya.dahle@state.mn.us

Responder’s Conference Agenda

• PT RFP Review

• PT RFP Form Review and Instructions

• Proposal Requirement

• Attachment C: Cost Proposal

• Q & A

3/27/2024 Minnesota Department of Human Services | mn.gov/dhs 3

PT RFP Purpose and Scope of Work

Purpose: seeking proposals from qualified Responders to evaluate Minnesota’s Early Childhood Mental Health Consultation system.

Scope of Work: evaluation of Minnesota’s Early Childhood Mental Health Consultation system programs and trainings for:

• Child Care

• School-based

• Family Friend and Neighbor

• Follow Along (Public Health)

• Other early childhood providers

• Mental Health Consultants

3/27/2024 Minnesota Department of Human Services | mn.gov/dhs 4

PT RFP Funding

The term of any resulting contract is anticipated to be $300,000 over two years, from July 1, 2024, until June 30, 2026, with the possibility of extending the contract period up to five years for a total of $749,881, pending continued availability of federal funds.

The STATE intends to contract with one successful Responder through this solicitation.

• FY 25 $149,881

• FY 26 $150,000

3/27/2024 Minnesota Department of Human Services | mn.gov/dhs 5

Background

Mental Health Consultation is a mental health prevention service focused on building the adults’ capacity to support infant and young children’s emotional development and to prevent, identify, or reduce mental health challenges (Zero to Three, 2017). Mental Health Consultation promotes an early childhood provider’s capacity through:

• using a relational approach involving reflection and professional development;

• attuning to the provider’s needs and feelings;

• helping the provider remain curious about children, families and themselves; and

• supporting the care provider in relating to and regulating with children and families in healthy ways.

Mental Health Consultation thereby nurtures the social and emotional health and wellbeing of not only young children and their families but the providers themselves.

3/27/2024 Minnesota Department of Human Services | mn.gov/dhs 6

Early Childhood Mental Health Consultation in Minnesota

• Early Childhood Mental Health Consultation in Minnesota – YouTube https://www.youtube.com/watch?v=_pWhDiTk0AI

MN DHS Consultation Journey

2016 Pilot with MN Child Care Division to child care providers in QRIS.

Consultant training began.

2018 Formal Partnership & Funding from MN

Child Care Division for ongoing ECMHC to Child

Care

2019-2023 PDG added funding for ECMHC to FFN, to Trauma and Healing Groups. Focused on training racially, ethnically & linguistically diverse consultants

2023 Legislature allocated funding for a grant program to support FFN providers. ECMHC continues

2023 Legislature allocated funding for expansion of

ECMHC – EC School-Based

2024 Consultation to Public Health Follow

Along Program

3/27/2024 Optional Tagline Goes Here | mn.gov/websiteurl

The Consultative Stance

The Consultative Stance

1.The centrality of relationships 2.Parallel process as an organizing principle 3.Avoiding the position of the expert 4.Mutuality of endeavor 5.Understanding another’s subjective experience 6.Considering all levels of influence 7.Hearing and representing all voices 8.Wondering instead of knowing 9.Patience 10.Holding hope

Diversity-Informed Tenets

The Tenets are grounding, guiding and aspirations principles that guide our consultation. We aim to promote diverse, equitable and inclusive Infant and Early Childhood work.

Home - Diversity-Informed Tenets for Work with Infants, Children, and Families – Irving Harris Foundation (diversityinformedtenets.org)

Tenet #1

Self-Awareness leads to better services for families https://diversityinformedtenets.org/ https://diversityinformedtenets.org/

FAN

Impact Measurement

• MBI: Maslach Burnout Inventory for Educators

• PERM: Preschool Expulsion Risk Measure (Walter Gilliam)

• CHILD: Yale Climate of Healthy Interactions for Learning and Development tool

• A State-crafted consultation satisfaction survey.

Grantee Activities

A. Partner with STATE to design a methodology to evaluate the consultation system using existing and new (to our system) data and data collection and evaluation methods. Primary research questions and data collection methods will be developed collaboratively with the STATE and must address race-related disparities in early childhood systems.

B. Work with STATE to learn how to pull or receive data to be analyzed from the STATE.

C. Complete the requirements of the STATE’s Internal Review Board (IRB), including but not limited to completing applications, amendments, and annual reviews.

D. Pull and analyze qualitative and quantitative data.

E. Develop and implement data collection methods determined through the collaborative process

F. Produce reports of the data analyzed.

G. Attend Early Childhood Mental Health evaluation-related STATE identified meetings or trainings

3/27/2024 Minnesota Department of Human Services | mn.gov/dhs 13

Eligible Responders – Minimum Requirements

A. Has at least seven (7) years combined experience in evaluation and research in the areas below, and address this in the 3.2.3 Relevant Responder Experience:

1. Research design and implementation; and

2. Use of statistical programs to analyze data such as SPSS, data analysis, and data interpretation and report writing.

B. Has at least seven (7) years experience in utilizing data to make recommendations related to systems, for enhancement or changes to the system, and address this in the 3.2.3 Relevant Responder Experience.

C. Responder must have authored a report or publication which promotes social justice, racial equality, or other Diversity, Equity, and Inclusion priority. Address this requirement in the 3.2.4 Diversity, Equity and Inclusion section.

D. Has at least five (5) years of experience evaluating early childhood mental health consultation systems, as demonstrated by reports or publications.

3/27/2024 Minnesota Department of Human Services | mn.gov/dhs 14

Ideal Responders – Preferred Criteria

A. Have experience with Minnesota’s Early Childhood Mental Health Consultation System or other Early Childhood Mental Health consultation programs and familiarity with the following outcome measures:

1. The Climate of Healthy Interactions for Learning & Development (CHILD)- (Gilliam & Reyes, 2018);

2. The Maslach Burn-out Scale for Teachers: https://www.mindgarden.com/117-maslach-burnout-inventory; and

3. The Preschool Expulsion Risk Measure (Gilliam & Reyes, 2016).

B. Have published or have supported others in publishing research findings in reputable journals or through other professional respected information platforms.

C. Demonstrate in the proposal that the Responder is a not-for-profit or a public entity.

3/27/2024 Minnesota Department of Human Services | mn.gov/dhs 15

Required Proposal Content

• Technical Proposal Requirements

a. Statement of Understanding

b. Proposed Work Plan (Deliverables, work plan, and project management approach)

c. Relevant Responder Experience/Résumés of Lead Responder Staff (Qualifications/experience of personnel working on the project)

d. Diversity, Equity and Inclusion - responders should not include a separate section in their proposal. Just as a person’s identities are integrated in all aspects of life, Responders should integrate responses into requirements 3.2.1, 3.2.2, and 3.2.3

3/27/2024 Minnesota Department of Human Services | mn.gov/dhs 16

Required Proposal Content Continued

• Statements and Forms

a. Responder Information and Declarations

b. Exceptions to Terms and Conditions

c. Accessibility and VPAT

d. Information Security Questions Form

e. Minnesota Workforce Declaration Page (Affirmative Action) and Equal Pay Declaration

Page

• Attachment C – Cost Proposal (Submit as a separate document from the Technical

Proposal)

3/27/2024 Minnesota Department of Human Services | mn.gov/dhs 17

Proposal Evaluation Process

• Required Statements Review

• Evaluation of Proposal Requirements

• Selection of the Successful Responder(s)

3/27/2024 Minnesota Department of Human Services | mn.gov/dhs 18

Proposal Evaluation Process Continued

No Data No Data

1. Statement of Understanding 150 points

2. Work Plan for Deliverables 200 points

3. Qualifications and Experience beyond Mandatory Requirements 200 points

4. Diversity, Equity & Inclusion 150 points

5. Cost Detail 300 points

TOTAL 1000 Points

3/27/2024 Minnesota Department of Human Services | mn.gov/dhs 19

Responder’s Questions

• Questions must be submitted by March 29, 2024 Central Time.

• Questions must be submitted to the following e-mail address:

teya.dahle@state.mn.us

• We will attempt to address all questions by April 3, 2024 Central Time

• We will post Q&A on SWIFT.

3/27/2024 Minnesota Department of Human Services | mn.gov/dhs 20 mailto:teya.dahle@state.mn.us

Proposal Submission

All responses to this RFP (termed an “Event” within SWIFT) must be submitted through SWIFT using the Supplier portal (http://mn.gov/supplier).

Proposals are due on or before 11:59pm

CST, April 9th

3/27/2024 Minnesota Department of Human Services | mn.gov/dhs 21 http://mn.gov/supplier

Responder’s Questions (Q & A)

Q & A Disclaimer: Oral answers given at the Conference will be non-binding. Written responses to questions asked at the Conference will be publicized by sending written Q & A to all identified responders

3/27/2024 Minnesota Department of Human Services | mn.gov/dhs 22

Thank you!

Thank You (end of presentation)

Teya.dahle@state.mn.us

3/27/2024 Minnesota Department of Human Services | mn.gov/dhs 23