2-RFP25073 Specifications.pdf

Request for Proposal

RFP 25073

ADA COUNTY ARMORED CAR SERVICES

Ada County Procurement | 200 W. Front St. | Boise, ID 83702

Issued: August 12, 2025 By: Ada County Procurement 200 W. Front St. Boise, ID 83702 Phone: (208) 287-7140 www.adacounty.id.gov/bids

Rod Beck, Commissioner Ryan Davidson, Commissioner Thomas Dayley, Commissioner i

TABLE OF CONTENTS

INTRODUCTION

INTRODUCTION

BACKGROUND

BACKGROUND

INSTRUCTIONS TO PROPOSERS

I. RFP GENERAL INSTRUCTIONS

II. QUESTIONS AND ADDITIONAL INFORMATION

III. PROPOSAL SUBMISSION

IV. PREPARATION OF PROPOSAL

V. PROPOSAL INFORMATION

VI. QUALIFICATIONS OF PROPOSER

VII. CONFIDENTIALITY

VIII. PROCESS OF REVIEW AND AWARD

PROPOSAL CONTENT & EVALUATION CRITERIA

I. PROPOSAL CONTENT

II. PROPOSAL EVALUATION CRITERIA AND PROCESS

PROPSAL RESPONSE COVER SHEET

PROPOSAL RESPONSE COVER SHEET

ADDENDA ACKNOWLEDGEMENT

EXHIBIT A

SCOPE OF SERVICES

EXHIBIT B

SAMPLE AGREEMENT

EXHIBIT C

PROPOSAL SUBMISSION INSTRUCTIONS

CHECK-OFF LIST FOR PROPOSAL SUBMITTAL

RFP 25073 ADA COUNTY ARMORED CAR SERVICES – PAGE 1

REQUEST FOR PROPOSAL

OWNER: Ada County Treasurer’s Office

PROJECT: Ada County Armored Car Services

INTRODUCTION

As more specifically described below, Ada County (“County”) is seeking proposals from armored car service providers to provide secure and flexible pick-up and delivery of deposits for processing and recording, and related services, for various County offices and departments across numerous locations.

BACKGROUND

County carries out a wide variety of duties and provides various services to its citizens that require County to receive money, including cash and checks, and other documents that must be safely kept upon receipt at various locations and subsequently picked up therefrom and transported in a secure manner for timely deposit either with the Ada County Treasurer’s Office located at the Ada County Courthouse, 200 W. Front Street, Boise, ID 83702, or at financial institution(s) designated by County, which may vary among the different County offices and departments. Necessary levels of service also vary, as each office and department have different needs, and an individual County office or department’s needs can also fluctuate on a seasonal basis depending on its duties and services. Please see the Scope of Services attached hereto as Exhibit A, including location information and service times outlined in Attachment 1 thereto, for additional information.

INSTRUCTIONS TO PROPOSERS

I. RFP GENERAL INSTRUCTIONS

A. Interested parties may obtain RFP 25073 Ada County Armored Car Services Request for Proposal package from Ada County Procurement by downloading an electronic copy free of charge at https://adacounty.bonfirehub.com.

B. Submit sealed proposals online to Ada County Procurement at https://adacounty.bonfirehub.com no later than 4:00 p.m. local time on September 8, 2025. All proposals will be electronically date and time stamped as they are submitted. Proposals cannot be accepted if submitted by hard copy, mail, facsimile, or e-mail. Proposals will be publicly opened and the names of participating proposers read aloud on September 9, 2025, at or about 9:00 a.m. local time in the Board of Ada County Commissioners’ Conference Room, located on the third floor of the Ada County Courthouse and Administration Building, 200 W. Front Street, Boise, https://adacounty.bonfirehub.com/

RFP 25073 ADA COUNTY ARMORED CAR SERVICES – PAGE 2

ID 83702. The Board’s opening of the proposals may also be viewed via livestream at:

https://www.youtube.com/channel/UCmREyet73vxhBFCffWClEKA.

II. QUESTIONS AND ADDITIONAL INFORMATION

A. Neither County nor any County representative will give verbal answers to any inquiries regarding the meaning of RFP 25073 or provide verbal instructions prior to the submission of proposals. Any verbal statements regarding same by any person, prior to the submission of proposals, shall be unauthoritative.

B. Any explanation of RFP 25073, or requests for exceptions to same, must be requested of Ada County Procurement in writing. If explanations or exceptions to the requirements are deemed necessary, a reply will be made in the form of an addendum, a copy of which will be made available on the Ada County Procurement website at https://adacounty.bonfirehub.com. All questions and requests must be submitted in the Vendor Discussions section of the Bonfire project listing, and received no later than August 25, 2025, by 4:00 p.m. local time. An addendum will be issued on or about August 28, 2025.

C. All addenda issued to proposers, prior to date of receipt of proposals, shall become a part of this RFP 25073, and all proposals are to include the information described in all addenda issued. Each proposal submitted must specifically list all addenda issued.

III. PROPOSAL SUBMISSION

A. Please see Proposal Submission Instructions, Exhibit C, for instructions regarding the electronic submission of proposals. The Proposal Response Cover Sheet must be signed by a company representative authorized to submit a proposal. Note that your Cost Proposal (BT- 39FQ) is required to be completed and uploaded into Bonfire for submission of proposal amounts, in addition to the upload of the Proposal Response Cover Sheet in the RFP. A signed Proposal Response Cover Sheet must be uploaded electronically as set forth herein. Failure to do so will render a proposal non-responsive. Proposers are advised to allow ample time for the transmission of required documents to ensure a timely submission.

B. Submit all required information as outlined in the Proposal Content & Evaluation

Criteria Section.

C. Submit sealed proposals online to Ada County Procurement at https://adacounty.bonfirehub.com no later than 4:00 p.m. local time on September 8, 2025. All proposals will be electronically date and time stamped as they are submitted. Proposals cannot be accepted if submitted by hard copy, mail, facsimile, or e-mail. Proposals received after the due date and time will be deemed non-responsive and will not be considered.

D. Proposals received in compliance with RFP 25073 will be publicly opened and the names of participating contractors read aloud on September 9, 2025, at or about 9:00 a.m. local time in the Board of Ada County Commissioners’ Conference Room, located on the third floor of the Ada County Courthouse and Administration Building, 200 W. Front Street, Boise, ID 83702. The https://www.youtube.com/channel/UCmREyet73vxhBFCffWClEKA

RFP 25073 ADA COUNTY ARMORED CAR SERVICES – PAGE 3

Board’s opening of the proposals may also be viewed via livestream at:

E. Before being uploaded to the Bonfire platform, all proposal forms must be properly completed and signed in ink or contain an electronic signature as defined in Idaho Code § 28-50-

102. The completed forms shall be without interlineations, alterations, additions, or erasures. If a proposer takes exception to the proposal forms or the contents thereof, those exceptions must be made to Ada County Procurement in writing, in accordance with Section II of the Instructions to Proposers. Proposed amounts shall be entered electronically in Bonfire, stated in numerical figures, and shall take into account all services contemplated in Exhibit A, Scope of Services.

Proposers are responsible for ensuring that all figures are accurate.

F. Proposers shall:

1. Carefully examine: Instructions to Proposers, proposal forms, Proposal Submission Instructions, Scope of Services, and all attachments and any addenda issued subsequent thereto;

2. Include in the proposed costs all costs and expenses needed to cover all services contemplated by RFP 25073; and

3. Provide full responses to all proposal content requirements as detailed below.

G. The proposer awarded the agreement will not be allowed any extra compensation by reason of any matter or thing concerning that which it might have been fully informed prior to submitting a proposal.

IV. PREPARATION OF PROPOSAL

A. Proposers are responsible for reading RFP 25073 and complying with the instructions contained therein. Failure to follow the instructions may result in the proposal being non-responsive.

B. Cost of Developing Proposal. All costs related to the preparation of the proposal and any related activities are the sole responsibility of the proposer. County assumes no liability for any costs incurred by proposers throughout the entire submittal/selection process.

V. PROPOSAL INFORMATION

A. Equal Opportunity. County makes every effort to ensure that all proposers are treated fairly and equally throughout the entire advertisement, review, and selection process. The procedures established herein are designed to give all parties reasonable access to the same information.

B. Insurance and Bonding Requirements. Proposers should review the required insurance coverage and notice of policy cancellation requirements, as well as all bonding requirements as provided in Exhibit A to the sample agreement attached hereto as Exhibit B. The https://www.youtube.com/channel/UCmREyet73vxhBFCffWClEKA

RFP 25073 ADA COUNTY ARMORED CAR SERVICES – PAGE 4

selected proposer will be required to provide insurance certificates and endorsements meeting all requirements at the time of notification of award. Additionally, the successful proposer must furnish the required fidelity bond in a timely manner.

C. Taxes. Proposers shall include in their proposals all applicable taxes which are levied by federal, state, or municipal governments upon the goods and services, and the successful proposer shall pay all such taxes and must be able to show evidence of such payment.

D. Rejection of Proposals. The Board of Ada County Commissioners reserves the right to reject any or all proposals received. Furthermore, the Board shall have the right to waive any informality or technical defect in proposals received when in the best interest of County.

E. No proposal shall be accepted from, or agreement awarded to, any person, firm, or corporation that is in arrears to County upon a debt or agreement or that is in default, as surety or otherwise, upon any obligation to County.

F. Federal Funding. No federal funding will be used to pay for the services contemplated by this RFP 25073.

VI. QUALIFICATIONS OF PROPOSER

A. Proposers shall be responsible for complying with all applicable provisions of Idaho

Code as it relates to submittals for this Project and the provision of services prior to the execution of any agreement with County.

B. Proposers, prior to the execution of any agreement with County, shall be licensed to do business in the State of Idaho. If unsure if your company is licensed in Idaho, please refer to the Idaho Secretary of State.

C. Bonding. Before an agreement is awarded, the successful proposer must furnish a fidelity bond in the amount of $1,000,000. The bond shall be provided by a surety company or companies with AM Best rating(s) of A VIII or better. If the surety does not have a current AM Best rating it must be currently certified by the U.S. Department of Treasury as an approved surety with an underwriting limitation greater than the bond amount. All sureties must be authorized to do business in the State of Idaho. The bond shall name County as obligee with a copy of the bond provided to Ada County Procurement and Ada County Risk Management. The proposer shall include the premiums for such bond in the price proposed.

VII. CONFIDENTIALITY

Data contained in the proposal and all documentation provided therein becomes property of County and the data becomes public information. If the proposer wishes to have any confidential or proprietary information withheld from the public, such information must fall within the definition of “trade secret” contained within the Idaho Public Records Act, Idaho Code §§ 74-101 et seq. All “trade secret” information a proposer wishes County to withhold must be clearly marked “Trade Secret,” with each page of such information being clearly marked. Failure to mark such

RFP 25073 ADA COUNTY ARMORED CAR SERVICES – PAGE 5

information as “Trade Secret” shall deem such information open to public inspection. Should County be challenged in court by a third party for a decision to withhold or redact information so identified by the proposer, the proposer agrees, by submitting its proposal, to indemnify, defend, and hold County harmless for any judgments, attorney fees, and/or court costs associated with asserting the documents contain “trade secret” information. The proposer agrees and acknowledges that the Proposal Response Cover Sheet and Cost Proposal (BT-39FQ) are disclosable public records.

County reserves the right to make an independent discretionary decision whether or not the documents marked as “Trade Secret” qualify as such pursuant to the Idaho Public Records Act. All documents not marked as “Trade Secret” are subject to release in compliance with the Idaho Public Records Act.

VIII. PROCESS OF REVIEW AND AWARD

A. After the proposals are opened, Ada County Procurement will review the proposals for compliance with the RFP 25073 Instructions.

B. All proposals that meet the administrative requirements listed in RFP 25073 will be evaluated by the Evaluation Committee (“Committee”). The Committee will be comprised of representatives from departments or offices within County. County may use one or more subject-matter experts to assist the Committee in the evaluation process. Following the evaluation process, the Committee will rank the proposals using the established Evaluation Criteria listed in the Proposal Content & Evaluation Criteria Section of this RFP 25073. A ranked list of proposals and a written recommendation will be made to the Board. Proposers will be supplied with a copy of the recommendation on or about September 17, 2025.

C. Any proposer’s protest of the recommendation must be in writing and received by Ada County Procurement, procurement@adacounty.id.gov, no later than 4:00 p.m. local time on September 19, 2025.

D. The Board will consider the proposals for potential award on September 23, 2025, at or about 9:00 a.m. local time in the Board of Ada County Commissioners’ Conference Room, located on the third floor of the Ada County Courthouse and Administration Building, 200 W. Front Street, Boise, ID 83702. The award meeting may also be viewed via livestream at

PROPOSAL CONTENT & EVALUATION CRITERIA

Proposals to this RFP 25073 must be organized as outlined below. Proposals not organized as outlined below, not containing the information specified, or not containing sufficient detail or including unnecessary marketing materials, will receive a lower rating when evaluated. The proposal must address the following areas at a minimum:

I. PROPOSAL CONTENT

A. Proposal Response Cover Sheet. This is to be the first document of the proposal.

It must include the legal name of the proposer, the name and title of a contact person, and contact information. All addenda issued shall be acknowledged by checking the box of the addenda mailto:procurement@adacounty.id.gov https://www.youtube.com/channel/UCmREyet73vxhBFCffWClEKA

RFP 25073 ADA COUNTY ARMORED CAR SERVICES – PAGE 6

number and inserting the date it was issued. It must be signed by a person authorized to submit a proposal in response to this RFP 25073.

B. Subcontractors. Identify any and all outside vendors to be used by proposer to provide the services identified in the proposal.

C. Letter of Introduction. Please provide a letter of introduction as the second document of the proposal. Briefly introduce your company, provide the location of the office that will be primarily responsible for the work, and identify the contact person in your organization for correspondence with County. Also, include e-mail and phone numbers for the contact person.

Provide the name of the person legally authorized to sign an agreement for your company.

D. Company History. Provide a brief history of your company. Include the number of offices, location, total number of employees, and type of services that your company performs.

Also provide the number of employees that work in the office that will service the agreement contemplated herein, broken down into technical, clerical, and other. If applicable, please provide information regarding any arbitration and/or litigation in which your company is currently involved, as well as the dates and resolution of any reorganization or bankruptcy for which you or your company have filed within the past five (5) years.

E. Unique Qualifications. Please present information concerning your company’s unique qualifications for performing the services required in RFP 25073. Identify staff that is trained or exceptionally knowledgeable in the services required hereunder.

F. Comparable Experience. Please provide a summary of your company’s past relevant experience in providing the services required in this RFP 25073, in which your company was the prime service provider, within last three (3) years. Detail the locations, types of services performed, and examples or provide links to web-based products (limit the number of examples to between three (3) and five (5)). In particular, highlight previous experience with cities, counties, or other governmental entities.

G. References. Please provide, at a minimum, three (3) client references (including names, titles, phone numbers, and e-mail addresses) for similar services, as required in this RFP, that your company has provided in the last five (5) years. By providing such references you agree that neither County, nor the clients referenced, shall have any liability regarding the provision of such references or County’s use of such references in making selections under this RFP. Please see Section VII of the Instructions to Proposers regarding the submission of confidential or proprietary information with respect to information provided about references.

H. Costs. Provide pricing in Cost Proposal (BT-39FQ) to include pricing for armored car services, as well as optional pricing if you provide on-site safe services to avoid frequency of stops. Please include any additional information regarding any and all optional services within your proposal for consideration and evaluation with respect to your approach to the services and costs as set forth below.

RFP 25073 ADA COUNTY ARMORED CAR SERVICES – PAGE 7

I. Key Personnel. Provide a list of key personnel who have specialized experience and expertise relating to the services required in this RFP. List only those that are likely to actually perform the work described in this RFP. Provide curriculum vitae for each that details their education, experience, and special expertise. Also include the company name and key team members of any subcontractors you anticipate using for the services required in this RFP.

J. Proposed Approach to Services. Please explain your company’s overall approach to performing the services identified in the Scope of Services attached as Exhibit A and the coordination of activities necessary to provide the goods and services as required in this RFP 25073.

K. Additional Information. Please provide any other information you believe is applicable to the evaluation of the proposal or your qualifications for providing the proposed services, including any aspects of your services that may distinguish your company from others.

L. Affirm that your company is willing to enter into an agreement with County.

M. If your company is unable to provide details on any specific item, please state the reason.

II. PROPOSAL EVALUATION CRITERIA AND PROCESS

A. The Committee will review all proposals that meet the administrative requirements listed in RFP 25073. The review process may involve requesting clarification of portions of the proposal and/or requesting additional business financial records. From that review process, the Committee will rank the proposals in an order representing the Committee’s evaluation of the proposer’s ability to provide the services required in this RFP, using the established Evaluation Criteria listed below. A list of ranked proposals shall be submitted to the Board of Ada County Commissioners for approval and adoption.

B. The Board reserves the right to accept or reject any or all proposals.

C. Evaluation Criteria. The following criteria will be used to evaluate and rank all proposals. Evaluation scoring will be based on a one hundred-point (100-point) system as described below.

1. Compliance with the RFP proposal requirements. Ten (10) points possible.

2. Approach to the services. Twenty (20) points possible.

3. Experience in providing the services required, particularly for local governmental entities. Twenty (20) points possible.

4. References and the quality of service provided for similar services as required in RFP 25073. Twenty (20) points possible.

RFP 25073 ADA COUNTY ARMORED CAR SERVICES – PAGE 8

5. Anticipated costs for the services. Thirty (30) points possible.

Evaluation Criteria Rating Weight Score

1 Compliance with RFP Requirements 10% 2 2 Approach to Services 20% 4 3 Experience 20% 4 4 References 20% 4 5 Costs 30% 6 Total

Points

(Rating x Weight) = Score (one hundred (100) total points maximum)

Rating Points:

5.0 – Excellent

4.0 – Good

3.0 – Meets Minimum Expectations

2.0 – Unsatisfactory

1.0 – Poor

0.0 – No Information Provided

D. Presentation and Interview. (Optional and worth fifty (50) points). If deemed helpful, the Committee may request proposers to give a presentation of their proposal and answer questions. The Committee is not required to hold presentations or interviews but may request presentations and/or interviews of the top-ranked proposers from the initial evaluation. Proposers will be ranked on the quality of the presentation and/or interview up to a maximum of fifty (50) additional points. Any points awarded during the presentation and interview phase will be added to the proposer’s existing cumulative points as per the other evaluation criteria described above, increasing the maximum total points to one hundred and fifty (150).

RFP 25073 ADA COUNTY ARMORED CAR SERVICES – PAGE 9

First Document in Proposal Packet

PROPOSAL RESPONSE COVER SHEET

Name of Proposer:

Address:

Contact Name:

E-mail:

Phone:

TO: THE BOARD OF ADA COUNTY COMMISSIONERS

1. Scope of Services. The undersigned, having familiarized itself with the local conditions affecting the cost of the services, and with all criteria included within or referenced by RFP 25073 Ada County Armored Car Services, including the Instructions to Proposers, Proposal Response Cover Sheet, and any addenda and exhibits issued and attached thereto (“RFP 25073”), on file in the office of Ada County Procurement located at 200 W. Front Street, Boise, ID 83702, does hereby propose to perform everything required to be performed, and furnish all the labor, materials, equipment, coordination, testing, all necessary tools, expendable equipment, and all utility and transportation services necessary to provide and perform, in a professional manner, the goods and services required by RFP 25073, for the amount(s) provided online as part of the Bonfire proposal submittal process.

2. Addenda. Proposer hereby expressly acknowledges receipt of the following addendum (addenda) to RFP 25073:

# 1 Dated ____________ # 2 Dated ____________ # 3 Dated ____________

3. Right to Reject Proposals. In submitting this proposal, it is understood that the Board of Ada County Commissioners reserves the right to reject any or all proposals received, including any or all options.

RFP 25073 ADA COUNTY ARMORED CAR SERVICES – PAGE 10

4. Compliance with Instructions to Proposers. Proposer has read and understands the Instructions to Proposers and agrees that the proposal complies with the Instructions.

5. Certification and Signature. This response to RFP 25073 is submitted in accordance with all documents and provisions of RFP 25073. By my signature, I accept and agree to the terms, conditions, and requirements contained in this solicitation, including but not limited to, the stated agreement requirements and solicitation instructions. As the undersigned, I certify that I am authorized to sign and submit this proposal. I further acknowledge I am responsible for reviewing and acknowledging any addenda that have been issued in connection with RFP 25073.

The selected proposer may be requested to provide appropriate documentation that demonstrates the signatory to any agreement with County has authorization to bind the selected proposer.

Before being uploaded to the Bonfire platform, the proposal form must be properly completed and signed in ink or contain an electronic signature as defined in Idaho Code § 28-50-102.

Signature Date

Printed Name Title

E-mail Phone

RFP 25073 ADA COUNTY ARMORED CAR SERVICES – PAGE 11

SUBCONTRACTORS

Proposer certifies that the following subcontracting firms or businesses will be awarded subcontracts for the specified portions of the services in the event that proposer is awarded the agreement.

SUBCONTRACTORS

1.

Subcontractor Address Line 1

Discipline Address Line 2

2.

3.

RFP 25073 ADA COUNTY ARMORED CAR SERVICES – EXHIBIT A

EXHIBIT A

SCOPE OF SERVICES

Summary:

County carries out a wide variety of duties and provides various services to its citizens that require County to receive money, including cash and checks, and other documents that must be safely kept upon receipt at various locations and subsequently picked up therefrom and transported in a secure manner for timely deposit either with the Ada County Treasurer’s Office located at the Ada County Courthouse, 200 W. Front Street, Boise, ID 83702, or at financial institution(s) designated by County, which may vary among the different County offices and departments. Necessary levels of service also vary, as each office and department have different needs, and an individual County office or department’s needs can also fluctuate on a seasonal basis depending on its duties and services.

Service Locations:

• A list of participating County departments and their physical addresses are provided in Attachment A. Frequency and volume of deposits will vary by location. County will work with awarded vendor to map out a route within estimated times provided.

• Proposers shall describe any and all requirements that it would impose on County in the event that County seeks to add, remove, or modify pick-up locations to be serviced hereunder.

Armored Car Transportation Services:

• Proposers shall provide secure pick-up and delivery of deposits (cash, checks, money orders) from various County offices and departments listed in Attachment A hereto.

• Proposers shall transport deposits to County’s designated financial institution(s).

• Proposers shall adhere to a regular pick-up schedule (daily, weekly, or as needed) with flexibility to accommodate holidays or emergency requests.

• It is assumed that the cash, checks, and other documents are to be given to the selected proposer at each pick-up site in sealable, tamper-evident plastic bags.

o Proposers shall indicate whether they can provide such bags to County and whether there are any costs associated therewith and, if so, such costs shall be separately identified in the proposal.

o Proposers shall also indicate whether they require customers to use the bags they provide or whether customers can use bags obtained from other sources and, if so, whether there are any requirements that such bags must meet.

• Proposers shall indicate whether there are any limitations on their ability to provide on-call service during normal business days and hours, Mondays through Fridays, 8:00 a.m. to 5:00 p.m. local time.

• Proposers shall demonstrate their ability to make same-day deposits into County’s designated financial institution(s) prior to 4:00 p.m. local time for same-day credit and describe any limitations on such ability.

• Proposers shall describe how they handle pick-ups when running ahead of or behind schedule.

o For example, proposers shall indicate whether they will wait for deposits until the designated pick-up time if running ahead of schedule without penalty to County and, if so, for how long and what remedies, if any, are available to County if running behind schedule.

• Proposers shall indicate whether they provide cash-exchange services.

o If such services are offered, proposers shall indicate whether such services can be provided on regularly scheduled service days at the regularly scheduled times at the locations identified in Attachment 1 hereto.

Agreement:

• The successful proposer shall have valid access agreement(s) with County’s designated financial institution(s), currently with U.S. Bank, and shall enter into access agreement(s) if or when County changes its designated financial institution(s) or designates new financial institution(s) as may be necessary to allow it to deliver deposits to the same and shall further comply with any and all on-site security policies and procedures required by County and its designated financial institution(s).

• When County awards an agreement pursuant to a competitive solicitation such as this RFP 25073, it generally does not negotiate terms but understands there may be a need to add or modify certain terms for the services contemplated herein.

o Proposers shall indicate whether they would require any specific terms to be included or modified in the sample agreement attached to RFP 25073 as Exhibit B and, if so, they shall provide such proposed terms or modifications for County’s consideration and evaluation. County further reserves the right to modify the terms set forth in the sample agreement prior to or upon award to account for services that the successful proposer demonstrates that it has the ability to provide.

Optional On-Site Safe Services:

• Proposers shall identify whether they offer an on-site safe option that supports a reduction in the frequency of pick-ups to one (1) or two (2) times per week, depending on volume, from locations as outlined in Attachment 1 hereto, and enables daily deposits and provisional credit with County’s designated financial institution(s).

o If such an option is offered, proposers shall provide all associated pricing, cost-savings, specifications, and requirements for such option within their proposal and include pricing in Cost Proposal (BT-39FQ).

o Proposers shall identify whether their on-site safes have the ability to accept cash, coins, checks, etc.

o Proposers shall also indicate whether their on-site safe services include:

Secure, monitored vault storage for funds collected throughout the day;

End-of-day balancing, counting, and reconciliation of deposits;

Next-business-day armored transport to County’s designated banking institution;

Secure chain-of-custody and deposit verification process; and/or

Ability to integrate with County’s financial systems for reporting and reconciliation.

Minimum Requirements:

• Proposers shall be licensed and insured to operate armored car services in Idaho.

• Proposers shall describe their hiring, background check, and training processes and procedures and provide proof of employee background checks and training in secure-handling practices.

• Proposers shall confirm and ensure that all employees are dressed in uniforms that are consistent with armored car carrier standards and acceptable to County. Such uniforms shall be easily distinguished from the uniforms of any County private security contractors, Ada County Marshal’s Office, and the Ada County Sheriff’s Office.

o Proposers shall be responsible for the purchase and replacement of uniforms and equipment for their personnel.

• Proposers shall comply with all federal, state, and local regulations related to transportation of currency and financial instruments and confirm their ability to comply with the same.

• Proposers shall provide vehicles equipped with secure vault compartments, GPS tracking, and appropriate security measures and confirm their ability to provide the same.

• Proposers shall maintain appropriate liability, vehicle, and fidelity insurance coverage as set forth in Exhibit A to Exhibit B to RFP 25073.

Reporting and Communication:

• Proposers shall demonstrate their ability to provide real-time tracking and reporting of deliveries and pick-ups, including the ability to track and report discrepancies and delays.

• Proposers shall maintain logs of all pick-ups and deliveries, including time, location, staff involved, and bag-seal verification and demonstrate their ability to do so.

• Proposers shall demonstrate their ability to use an electronic method for documenting receipts of cash, checks, and other documents.

o Proposers shall indicate whether they use a four-sheet (4-sheet) bill of lading with sequential identifying numbering or some equivalent document and, if the latter, describe the same with specificity.

• Proposers shall affirm their understanding that the successful proposer will be required to submit itemized invoices by each County office and department on a monthly basis to County’s designated financial institution, which is currently U.S. Bank, with a copy to the Ada County Treasurer’s Office, to thereafter be paid by such financial institution for the services rendered.

• Proposers shall demonstrate their ability to provide incident reports for any delays, losses, or security breaches within twenty-four (24) hours of such incident.

• Proposers shall designate a primary point-of-contact for all communication with County.

RFP 25073 ADA COUNTY ARMORED CAR SERVICES – EXHIBIT A, ATTACHMENT 1

ATTACHMENT 1

PICK-UP AND DELIVERY LOCATIONS

County Office/Department Location Days Pick-Up Time Delivery

Location/Time Average Daily

Deposit

Expo Idaho* 5610 Glenwood Street 10 days

Fair 9:00 am - 12:00 pm Loomis Vault $40,000- $100,000 Boise, Idaho 83714

Motor Vehicles - Franklin

8655 W Franklin Road Mon-Fri 9:00 am - 12:00 pm Loomis Vault $5,923.85

Boise, Idaho 83709

Motor Vehicles - Chinden

9115 W Chinden Blvd Mon-Fri 9:00 am - 12:00 pm Loomis Vault $4,677.42

Boise, Idaho 83714

Motor Vehicles - Meridian

1769 N Lakes Place Mon-Fri 9:00 am - 12:00 pm Loomis Vault $5,933.27

Meridian, Idaho 83646

Motor Vehicles - Star 10769 W State Street

Mon-Fri 9:00 am - 12:00 pm Loomis Vault $1,250.70 Star, Idaho 83669

Assessor’s Office

DMV**

190 E Front Street Mon-Fri 9:00 am - 12:00 pm Loomis Vault $1,136.56

Boise, Idaho 83702

Treasurer’s Office** 200 W Front Street

Mon-Fri 1:30 pm - 2:30 pm Loomis Vault $19,224.88 Boise, Idaho 83702

Juvenile Services** 400 N Benjamin Lane

Mon-Fri 10:30 am - 11:00 am Treasurer’s Office, 12:30 $400

Boise, Idaho 83704

Ada County Landfill 10319 Seamans Gulch

Mon-Fri 9:00 am Treasurer’s Office, 12:30 $1,000

Boise, Idaho 83714

Parks and Waterways* 4049 S Eckert Road

Mon-Fri 9:00 am - 12:00 pm, Jun- Sept (through Labor Day, Treasurer’s

Office, 12:30 $400-$10,000 Boise, Idaho 83716 weekend only)

Juvenile Services** 6300 Denton Street

Mon-Fri 9:00 am - 12:00 pm Treasurer’s Office, 12:30 $200-$300

Boise, Idaho 83704

Paramedics Administration Building**

370 N Benjamin Lane Mon-Fri 9:00 am - 12:00 pm Treasurer’s

Office, 12:30 $45,000 Boise, Idaho 83704

Treasurer’s Office - Admin. Building* 182 N Cloverdale Rd

Mon -Fri 2nd Business Day in

December to December 20th

Treasurer’s Office, 12:30 $8,245.14 Boise, Idaho 83713

Mon -Fri 2nd Business Day in June to June 20th

Treasurer’s Office, 12:30

Juvenile Services - Denton**

6300 Denton Street Mon-Fri 9:00 am - 12:00 pm Courts $1,600

Boise, Idaho 83704

Misdemeanor Probation**

7200 Barrister Drive Mon-Fri 9:00 am - 12:00 pm Courts $5,188.36 Boise, Idaho 83704

RFP 25073 ADA COUNTY ARMORED CAR SERVICES – EXHIBIT A, ATTACHMENT 1

Juvenile Services - Benjamin**

400 N Benjamin Lane Mon-Fri 9:00 am - 12:00 pm Treasurer’s

Office $4,677.42 Boise, Idaho 83704

Bonds** 7200 Barrister Drive Mon-

Thurs 9:00 am - 12:00 pm Courts $5,000-10,000 Boise, Idaho 83704

*Seasonal or periodic pick-ups – Frequency may change during certain times of the year **Expectation for reduced rates when service provider stops at a location/address with more than one (1) pick-up, e.g. Courthouse pick-up/Front Street pick-up and Benjamin Campus pick-up

RFP 25073 ADA COUNTY ARMORED CAR SERVICES – EXHIBIT B

EXHIBIT B

SAMPLE AGREEMENT

AGREEMENT NO. ________

PERSONAL SERVICE AGREEMENT BETWEEN ADA COUNTY AND _____________

FOR ARMORED CAR SERVICES

THIS PERSONAL SERVICE AGREEMENT (“Agreement”) is entered into on

____________________ (“Effective Date”), by and between Ada County, a duly formed and existing county pursuant to the laws and Constitution of the State of Idaho (“County”), and

______________ (“Service Provider”), at times referred to herein individually as “Party” and collectively as “Parties.”

WITNESSETH

WHEREAS, County issued a competitive solicitation in the form of RFP 25073 seeking proposals from armored car service providers to provide secure and flexible pick-up and delivery of deposits for processing and recording, and related services, for various County offices and departments across numerous locations; and

WHEREAS, Service Provider was awarded this Agreement based on its proposal and the evaluation thereof; and

WHEREAS, Service Provider is willing and able to provide the services contemplated herein.

NOW, THEREFORE, it is mutually agreed by and between the Parties hereto:

I. TERM, RENEWAL, AND TERMINATION

A. Term. The term of this Agreement shall be from the Effective Date through

September 30, 2026, and may, by a mutually executed writing, be renewed for additional one-year

(1-year) terms commencing October 1 and extending through September 30 of the following calendar year.

B. Termination Without Cause. Either Party hereto may terminate this Agreement without cause upon giving thirty (30) days’ written notice to the other Party.

C. Termination for Cause. In the event that a Party substantially fails to perform its material obligations as set forth herein, the other Party may terminate this Agreement for cause upon giving seven (7) day’s written notice to the Party in breach of this Agreement.

II. SERVICE PROVIDER’S OBLIGATIONS

A. Deliverables. Service Provider shall meet the timeframes and deliverables at the cost outlined in Service Provider’s proposal in response to RFP 25073.

B. Receipt. Service Provider shall receive from County, and provide a written or electronic receipt therefor, valuable property consisting of monies, cash, checks, securities, instruments, and other valuable property properly sealed and tagged in one (1) or more sealable, tamper-evident plastic bags and Service Provider shall deliver same in sealed and untampered condition to the location or financial institution designated by County.

C. Invoicing. Service Provider shall submit itemized invoices by each County office and department for services rendered on a monthly basis to U.S. Bank, or such other financial institution as may be designated by County from time to time, and shall provide copies of such itemized invoices to the Ada County Treasurer’s Office.

D. Safe-Keeping and Responsibility. Service Provider shall be responsible for and liable to County for all cash, checks, and other assets of any kind whatsoever delivered by County to Service Provider in the course of performance of this Agreement. Service Provider’s responsibility for such safe-keeping shall commence immediately upon transfer to Service

Provider’s care, custody, and control and shall thereafter terminate when delivery has been completed as directed by County or, if delivery cannot be accomplished as so directed, then upon return to County’s care, custody, and control. Subject to any limitations otherwise provided herein, Service Provider shall be liable for the loss of or damage to property delivered into its possession and shall assume full responsibility for any such loss or damage, whether caused by Service

Provider’s employees, agents, or equipment or otherwise.

E. Insurance. Service Provider shall obtain and carry the insurance coverage and comply with all provisions related thereto as set forth in Exhibit A attached hereto and incorporated by reference herein.

F. Ownership of Information. Service Provider understands and agrees that all electronic data, documents, information, and other property of County that it may handle remain the property of County. Should this Agreement terminate, or at any time that County requests that its property be returned, Service Provider shall comply within thirty (30) days of termination or the date of request. In no event shall Service Provider maintain copies of County data, documents, information, or other property without the express, written permission of County.

G. Nondisclosure of Information. Service Provider acknowledges that much, if not all, of the information and property which has or will come into its knowledge or possession in connection with the performance of this Agreement, consists of confidential and proprietary information (“Confidential Information”). Service Provider agrees to hold such Confidential

Information in strictest confidence and shall not to release such information to any individual or entity without the express, written permission of County.

Service Provider further agrees not to make use of Confidential Information for its own benefit or for the benefit of any third parties, other than for the performance of this Agreement, shall not release or disclose such Confidential Information to any other party either during the term or after the termination of this Agreement. Service Provider is solely responsible for maintaining the security of such Confidential Information and for complying with all federal, state, and local laws, regulations, and other requirements governing such privacy and non-disclosure.

Notwithstanding the foregoing, the obligations set forth above shall not apply to any information which: (a) is or becomes known publicly through no fault of the receiving party; (b) is learned by the receiving party from a third party entitled to disclose it; (c) is already known to the receiving party before receipt from the disclosing party as shown by the receiving party’s written records; (d) is independently developed by the receiving party, as shown by the receiving party’s written records; or (e) must be disclosed by operation of law.

H. Licensing. Service Provider shall possess and keep in force all licenses, business permits, or other registrations that may be required under federal, state, or local law to perform the services contemplated herein.

I. Indemnification. Service Provider shall indemnify, defend, and hold County and its officers, employees, and agents harmless from and against all liability, actions, claims, losses, costs, fees, expenses, and judgments for damages or injuries to persons or property resulting from the negligent acts, omissions, or willful conduct of Service Provider or its officers, employees, and agents or otherwise arising out of or in connection with any activities of Service Provider or its officers, employees, and agents under this Agreement. In the event that County is alleged to be liable on account of negligent acts, omissions, or willful conduct of Service Provider or its officers, employees, or agents, Service Provider shall defend such allegations through counsel chosen by

County and Service shall bear all costs, fees, and expenses of such defense, including, but not limited to, all court costs, attorney fees and expenses, and expert witness fees and expenses.

J. Independent Contractor. Service Provider is, and shall perform this Agreement as, an independent contractor and, as such, shall have and maintain complete control over all its operations, officers, employees, and agents except as otherwise provided herein. Neither Service

Provider nor its officers, employees, or agents shall represent, act, purport to act, or be deemed to be the employee, representative, agent, or servant of County.

As an independent contractor, Service Provider shall be solely responsible for payment of wages, all federal and state withholding taxes, liability insurance, compensation insurance, and such other obligations as are the legal responsibility of an employer.

K. Anti-Boycott of Israel. Pursuant to Idaho Code § 67-2346, if this Agreement is

One Hundred Thousand Dollars ($100,000) or more and if Service Provider employs ten (10) or more persons, Service Provider certifies that it is not currently engaged in and will not, for the duration of this Agreement engage in, a boycott of goods or services from Israel or territories under its control.

L. Anti-Boycott of Certain Sectors. Pursuant to Idaho Code § 67-2347A, if this

Agreement is One Hundred Thousand Dollars ($100,000) or more and if Service Provider employs ten (10) or more persons full-time, Service Provider certifies that it is not currently engaged in and will not, for the duration of this Agreement engage in, a boycott of any individual or company because that individual or company: (1) engages in or supports the exploration, production, utilization, transportation, sale, or manufacture of fossil fuel-based energy, timber, minerals, hydroelectric power, nuclear energy, or agriculture; or (2) engages in or supports the manufacture, distribution, sale, or use of firearms.

M. Ownership. Pursuant to Idaho Code § 67-2359, Service Provider certifies that it is not currently owned or operated by the government of China and will not, for the duration of this

Agreement, be owned or operated by the government of China.

III. DUTIES OF COUNTY

A. Payment. As consideration for the services to be performed under this Agreement, County shall pay Service Provider as follows: ____________________________________. Upon

Service Provider’s compliance with Section II.C. above, it is understood and agreed that payment for services rendered will be made by U.S. Bank on behalf of County. .

IV. MUTUAL OBLIGATIONS

A. Entire Agreement. This Agreement embodies the whole agreement of the Parties.

There are no promises, terms, conditions, or obligations other than those contained in this

Agreement. All previous and contemporaneous communications, representations, and agreements, either verbal or written, between the Parties are superseded by this Agreement.

B. Modifications. Any proposed modifications or alterations to the terms of this

Agreement shall be ineffective and void unless agreed to in a writing duly executed by the

Parties. Further, any modifications or alterations of the terms of this Agreement shall be ineffective and void unless approved by the Board of Ada County Commissioners at a public meeting

C. Governing Law; Venue. This Agreement and its performance shall be construed in accordance with and be governed by the laws of the State of Idaho, with venue for any action brought pursuant to this Agreement to be in the Fourth Judicial District, State of Idaho.

D. Severability. In the event any provision of this Agreement conflicts with applicable law, or is otherwise held to be unenforceable, the remaining provisions shall nevertheless be enforceable and shall be carried into effect.

E. Assignment. Except with respect to Service Provider’s right to payment, this

Agreement may not be assigned in whole or part by either of the Parties hereto without the prior express written consent of the other Party. Subject to the provisions of the immediately preceding sentence, each Party hereto binds itself, its successors, assigns, and legal representatives to the other and to the successors, assigns, and legal representatives of such other Party.

F. No Third-Party Beneficiaries. Nothing contained herein shall create any relationship, contractual or otherwise, with, or any rights in favor of, any third party

G. Waiver. The failure of a Party hereto to insist upon strict performance or observance of the terms of this Agreement shall not be a waiver of any breach of any terms or conditions of this

Agreement by the other Party.

H. Section Headings. The section headings contained in this Agreement are for reference purposes only and shall not affect the meaning or interpretation of this Agreement.

I. Attorney Fees. In the event of any litigation between the Parties arising under or resulting from this Agreement, arising under or resulting from any of the acts to be performed hereunder, or relating to the alleged breach of this Agreement, the prevailing Party shall recover its reasonable attorney fees and costs.

J. Notice. Any notice under this Agreement shall be in writing and be delivered in person, by public or private courier services (including U.S. Postal Service Express Mail), or by certified mail with return receipt requested. All notices shall be addressed to the Parties at the following addresses or at such other addresses as the Parties may from time to time direct in writing:

County: Ada County Treasurer’s Office 200 W. Front Street, Room 1220 Boise, ID 83702

Service Provider: _______________________

Any notice shall be deemed to have been given on the earlier of: (a) actual delivery or refusal to accept delivery; or (b) the date of mailing by certified mail.

K. Authority. Each individual executing this Agreement on behalf of an entity represents and warrants that he or she is duly authorized to execute and deliver this Agreement on behalf of said entity in accordance with duly adopted organizational documents or agreements and, if appropriate, a resolution of the entity, and that this Agreement is binding upon said entity in accordance with its terms

IN WITNESS WHEREOF, the Parties have executed this Agreement on the date and year written above.

Board of Ada County Commissioners

By:

Rod Beck, Commissioner

Ryan Davidson, Commissioner

Thomas Dayley, Commissioner

ATTEST:

Trent Tripple, Ada County Clerk

Service Provider

Name:

Title:

EXHIBIT A

INSURANCE

A. Service Provider, at its sole expense, shall procure and maintain in full force and effect insurance written by an insurance company or companies with AM Best rating(s) of A VIII or better. All insurance companies must be authorized to do business in the State of Idaho.

By requiring insurance herein, County does not represent that coverage and limits are necessarily adequate to protect Service Provider, and such coverage and limits shall not be deemed as a limitation on Service Provider’s liability under the indemnities granted to County in this…