EC-07-2025 15_Jail Video Surveillance System and PLC Controls_7.16.25.pdf

version 11 – equipment 7.30.24

REQUEST FOR PROPOSALS

Jail Video Surveillance System and PLC Controls

RFP # EC-07-2025 #15

ESTIMATED TIMELINE –

RFP Released July 16, 2025 Deadline to Submit Written Questions July 30, 2025 @ 3:00 PM EST Response to Questions August 6, 2025 @ 3:00 PM EST Proposal Due Date & Public Bid Opening – BOC Conf. Room August 15, 2025 @ 3:00 PM EST Project Review and Award Date Pending BOC Approval September 8, 2025 (tentative)

*BOC = Board of Commissioners

OPTIONAL SITE VISIT – July 24th at 0900. All vendors must have their security credentials to the County prior to the visit.

RFP PROCUREMENT CONTACT – Sam Hunt, Jail Administrator, shunt@emmetcounty.org

Emmet County is soliciting proposals from prospective vendors to provide the County with the design, installation, service, training and maintenance of a Motorola Avigilon Unity Surveillance System (or equivalent) and upgrade the existing Wonderware InduSoft v8.0 control software to AVEVA Edge for a solution that integrates the control of various security and facility systems, including intercoms, lights, televisions, door locks and cameras for the Emmet County Correctional Facility to enhance safety, security and operational effectiveness.

A copy of this RFP and any subsequent addenda or communications may be obtained from the County’s Purchasing page as well as on the BidNet Direct website at https://www.bidnetdirect.com.

Emmet County Administration Office • 200 Division Street, Suite G70 • Petoskey, Michigan 49770 www.emmetcounty.org mailto:shunt@emmetcounty.org https://www.bidnetdirect.com/

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RFP# EC-07-2025 #15

A. PROJECT BACKGROUND

Safety and security is of great concern and Emmet County is motivated to install a new Motorola Avigilon Unity Video Surveillance System (or equivalent) consisting of approximately 93 IP cameras. Have a scalable system that will support future growth and expansion of additional cameras and integrate with the current Wonderware InduSoft v8.0 being upgraded to AVEVA Edge access control system.

B. SCOPE OF WORK

The purpose of this request for proposal is to invite prospective vendors to submit a proposal to supply Emmet County with a Motorola Avigilon Unity Video Surveillance System (or equivalent). The Motorola Avigilon Unity Video Surveillance System will replace the existing Video Surveillance System, add new cameras where warranted and replace storage hardware. Upgrade PLC Software controls to AVEVA Edge. Due to the sensitive nature of the correctional facility, all bidding vendors shall provide necessary certification. CJIS level 3B certifications shall be provided to Emmet County prior to entering the facility or submitting written questions. Once this certification has been verified, a diagram of the facility will be shared with the vendor.

The Vendor shall provide the following related to this particular RFP:

A fully integrated Motorola Avigilon Unity Video Surveillance system (or equivalent) consisting of the following:

Provide workstations with a simplified screen layout, intuitive controls, and customizable features that improve multi-person interactions, and include the following features:

• Avigilon video analytics and artificial intelligence (AI) capabilities, including Appearance Search, Facial Recognition, Focus of Attention, Next-Generation Video Analytics, Self-Learning Video Analytics, Unusual Activity Detection, Unusual Motion Detection and analytic event rule triggers.

o Appearance Search - a video analytics technology and sophisticated deep learning AI search engine for video that quickly sorts through hours of video to locate specific persons or vehicles of interest by entering physical descriptions, uploading photos, or by finding examples within recorded video. It improves incident response times and enhances forensic investigations by helping operators compile robust video evidence to reveal specific routes or last-known locations.

o Facial Recognition - AI-powered facial recognition technology helps operators accelerate response times by quickly identifying people of interest to enable users to respond to events proactively. People of interest are based on secure watch lists managed by the user which can generate alarms for watch list matches.

o Focus of Attention - the FoA interface uses artificial intelligence to detect and flag events that may require your attention, highlighting them visually in color-coded nodes to indicate different levels of importance:

Blue = motion detected; Teal = Unusual Motion Detection or analytic event; Yellow = Unusual Activity Detection, Face Watch List Match Event, or No Face Mask Detected; Red = Alarm. The FoA interface provides a clean and simple display to verify security event notifications. With just a simple mouse hover over the illuminated node, operators can preview the live video or click into the node to expand it for a closer review and replay of the event.

o Avigilon Next-Generation Video Analytics technology for improved speed detection and accuracy, expanded Object Classification, and improved analytic event generation and Appearance Search results.

o Avigilon Self-Learning Video Analytics that provide effective monitoring and enable proactive, real-time responses. These include Advanced Pattern-Based Analytics that recognize movements of people and vehicles while ignoring motion not relevant to a scene and Teach-By-Example technology with Object Classification that provides more accurate alarm events and decrease false-positive alarm rates.

o Unusual Activity Detection that provides new edge-based intelligence using advanced AI technology. UAD is designed to enable the detection of atypical activities such as people and vehicles traveling at faster speeds or that are found in unusual locations, which will alert operators and system users.

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o Forensic search capabilities with bookmarking, event, alarm and thumbnail search options.

o Easy integration with leading camera and hardware manufacturers.

o Allows monitoring of live and recorded video over wireless IP networks from Apple or Android mobile devices.

o Receives and acts on access control system door events, hardware input events, and access grants.

o Enables unlocking doors and activating digital outputs directly from a camera view.

o Identity search and identity verification using access control credentials to compare against recorded and live video respectively.

1. Surveillance Camera Installation o Provide and install a total of 93 surveillance cameras across the Emmet County Correctional

Facility.

o The proposed cameras and equipment shall meet or exceed the specifications listed in

Section III below.

o Provide and install all necessary mounting hardware, POE injectors, and IR accessories for cameras.

o Install new Cat6 cabling for all cameras, along with necessary conduit where needed and remove/dispose of all old camera cabling.

2. Network Video Recorders (NVRs) o Supply and configure 2 AINVR2-PRM-FORM-D-96TB-NA Network Video Recorders or equivalent.

o Implement a failover solution for NVRs, ensuring business continuity. This must include proper failover licenses.

3. Storage Solution o The proposed storage solution must be capable of handling the data from all installed cameras, with the following retention requirements:

45 days of retention for cameras monitoring areas where inmates are housed or moving.

30 days of retention for all other cameras.

o Retention should be configurable on a per-camera basis.

4. Cameras o The following camera models and quantities should be included in the solution (or their equivalent):

17 x 12MP H5A Fisheye IR Dome Camera 16 x 2MP H6A Outdoor Dome Camera with 2.8-12mm Lens 39 x 3.0C-H5A-CR1-IR-SS 4 x 4MP H6A Outdoor Dome Camera with 4.4-9.3mm Lens 1 x H5A Multisensor 15MP Camera Module 3.3-5.7mm 1 x 2MP H6A Outdoor IR Dome Camera with 2.8-12mm Lens 3 x 6MP H6A Outdoor IR Dome Camera with 4.4-9.3mm Lens 6 x 2x 3MP H6A Dual Head Outdoor Camera 1 x 2MP H6A Indoor IR Dome Camera with 2.8-12mm Lens 1 x 8MP H6A Bullet IR Camera with 31x Zoom 1 x H5A Multisensor 32MP Camera Module 3.3-5.7mm 3 x H5A Multisensor 24MP Camera Module 3.3-5.7mm

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5. Power Over Ethernet (PoE) and Switches o Provide 5 Avigilon CBS350-24FP-4G-NA (or equivalent) POE+ switches to power the cameras.

o Ensure proper configuration of switches for optimal camera performance and network reliability.

6. Audio Recording o Audio recording must be included at the camera level.

o Audio recording must be configurable at the software level for flexibility and compliance.

7. Integration with PLC Control Software o Provide necessary licenses and servers to accommodate PLC control software interface.

o The server must meet or exceed the specifications of a Dell PowerEdge R250 Rack Server running Windows with at least 1TB of storage and be rack-mounted.

o The camera vendor must ensure proper integration with the PLC system, including the installation of software to make camera views available for integration purposes.

8. Licensing Requirements

The following licenses (or equivalent) must be included with the system:

o 17 x Unity Video Analytics channel o 1 x Unity Face channel, 10 Ch.

o 103 x Unity Enterprise camera channel o 1 x Unity Point of Sale stream o 93 x Unity ENT failover channel o 10 x 12-Month S/W Assurance for VideoManager o 93 x Unity Enterprise Smart Plan, 1 year

9. Monitors and Workstations o 2 x Avigilon RM7-WKS-4MN or equivalent workstations should be included and configured to control 8 x Avigilon M4K32-G3-NA or equivalent 32” monitors.

o Mounting configuration and installation for the monitors shall be included.

10. Body Cameras (option for County to include) o 10 x Avigilon VB400 or equivalent body cameras, complete with Klick Fast back plate and quad molle mounts.

o A 14-bay docking station for the body cameras should be included along with 2 single charging units to be installed in transport vehicles.

o Provide VideoManager licenses, configuration, and training for body camera deployment.

o Body cameras should be configured to live stream to Avigilon Unity when activated, utilizing existing WiFi.

11. Training and Support o Training the trainers should be included as 3, 8-hour training sessions, to include a user level training, admin user training and a follow up training for Emmet County staff.

o Provide a 1-year support plan, which includes:

24/7 support for trouble shooting, software and maintenance.

Support must be available from a vendor within 100 miles to ensure timely service.

System Requirements

1. Cameras and Accessories

All cameras must support the following:

o High-resolution image capture (with various models ranging from 2MP to 32MP).

o IR (infrared) functionality for night vision and low-light environments.

o POE support for efficient power and data transmission.

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2. Network Video Recorders (NVRs) o Must support multi-camera streaming with proper storage management and failover capability.

o Must be compatible with the Avigilon Unity platform or equivalent.

3. Storage System o Adequate storage capacity to retain video data for the required periods (45 days for inmate-related cameras, 30 days for others).

o Scalable solution to handle high-resolution video data generated by multiple cameras.

4. PLC Integration o Full compatibility with AVEVA Edge PLC controls software.

o Ability to interface with other systems as required.

5. Audio Recording o Support for two-way audio or audio recording at the camera level, depending on the specifications for each camera type.

6. PLC Controls

The controls system will be compatible with the Motorola Avigilon Unity Video Surveillance system to achieve the desired outcome.

The controls integration shall include providing code and controls for at least 21 lights, 50 doors, 6 televisions, 91 intercoms, and 93 cameras. Controls integration shall utilize existing hardware.

Shall include the cost of a 1-year support plan. Support shall include 24x7 support and shall be offered from a vendor within 100 miles to ensure timely service.

The Vendor shall also provide the following as requested for all County RFPs:

A. If applicable, provide continual or annual costs such as warranties or service contracts.

B. Description of its invoicing process. Invoices should itemize the date of service, reason for the service, the amount, and the vendor Tax ID number.

C. An opportunity for Emmet County to complete a final inspection before acceptance of the work/ product.

The Vendor will arrange for the return of all damaged or miss-shipped items. There will be no restocking fee for the return of items damaged or shipped by the vendor in error. All items returned will be credited to invoice within 14 days of receipt.

D. Available financing options and terms.

E. If applicable, no less than three (3) days of training to ensure adequate education of all personnel at the expense of the company providing the equipment to Emmet County.

C. SUBMITTALS

In responding to this RFP, the vendor accepts full responsibility to understand the RFP in its entirety, and in detail, including making any inquiries to Emmet County as necessary to gain such understanding. The County reserves the right to disqualify any vendor who demonstrates less than such understanding. Further, Emmet County reserves the right to determine, at its sole discretion, whether the vendor has demonstrated such understanding. That right extends to cancellation of award, if award has been made. Such disqualification and/or cancellation shall be at no fault, cost, or liability whatsoever to Emmet County.

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All information provided by Emmet County in this RFP is offered in good faith. Individual items are subject to change at any time. Emmet County makes no certification that any item is without error. Emmet County is not responsible or liable for any use of the information or for any claims asserted there from.

The County intends to select a vendor in September 2025 but is not obligated to do so.

D. EVALUATION CRITERIA

Submittals will be evaluated and ranked to determine the best value to the County based on the following criteria:

A. Initial and Ongoing Costs for the Project B. Compatibility with Sheriff’s Office current video recording/storage systems C. Conformity with Specifications and Suitability to the Requirements of the County D. Past Performance of the Vendor E. Warranty, service contracts, industry standards and references

The purpose of this competitive RFP is to promote a fair, most efficient means to obtain the best value to Emmet County, i.e., the proposal offering the best value, which shall be assessed in accordance with the evaluation criteria set forth in this RFP. Proposals will be reviewed by an internal committee where quotes will be evaluated and ranked on a consensus basis. Proposing bidders may be asked to participate in an interview to further discuss qualifications and to answer questions from the committee.

Emmet County reserves the right in its sole discretion to accept or reject any or all proposals, in whole or in part, without incurring any cost of liability whatsoever, and to waive informalities and minor irregularities in bids received. The County shall retain the RFP, and all related terms and conditions, exhibits and other attachments, in original form in any archival copy. Any modification of these, in the vendor’s submission, is grounds for immediate disqualification. If the selected vendor and Emmet County are not able to finalize contract terms for the intended goods or services requested in this RFP, the County reserves the right to select another vendor to provide the goods or services.

E. REPRESENTATIONS AND CERTIFICATIONS

Full name and address of the business with a short description of the business.

Include a description of the following:

A. Business organization B. Year established C. Federal ID number D. Michigan tax ID number, if applicable.

E. The business’ legal formation (e.g. corporation, sole proprietor, etc.)

F. State of incorporation, if applicable.

G. List the location and address of the business’ office that will provide the equipment requested.

F. REFERENCES

RFP reviewers may solicit references from some or all client contacts provided with previous experience examples above. Please include at least three (3) references.

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G. COMPENSATION / FEES

Identify all costs including expenses to be charged for delivering and/or installing the equipment. The County is tax exempt for state and local taxes, personal property tax, and real property taxes. Prices shall not include taxes, unless the County is not tax-exempt for a specific service or deliverable. Exemption certificates for sales tax will be furnished upon request.

H. CONFLICT OF INTEREST

Disclose any conflicts or perceived conflicts of interest. Vendor shall to the extent practicable, disclose to the County the identity of vendor employees and relatives of vendor employees who are employed by the County as well as the identity of County employees who are employed by vendor.

Identify what procedures your firm utilizes to identify and resolve conflicts of interest.

I. INDEMNIFICATION

The selected vendor shall be required to indemnify, defend, and hold the County harmless for all claims, incurred by or asserted against the County, its elected and appointed officials, employees, agents and volunteers, by and person or entity, which are alleged to have been caused from the acts or omissions of vendor or vendor’s employees. The County’s right to indemnification is in excess and above any insurance required by the contract.

The vendor shall have no right against the County for indemnification, contribution or subrogation.

J. AMERICANS WITH DISABILITIES ACT (ADA) AND SECTION 508 COMPLIANCE

Vendors shall warrant that end users will be able to access the website in accordance with the accessibility requirements of the ADA and the Rehabilitation Act of 1973. The website will conform, where relevant to Web Content Accessibility Guidelines (WACG) 2.0.

K. NON-DISCRIMIATION

Vendor, and its subcontractors, shall not discriminate against an employee or an applicant for employment, in hiring, any terms and conditions of employment or matters of employment for any reason that is unrelated to the person’s ability to perform the duties of a particular job or position, in accordance with applicable federal and state law.

L. DEBARMENT AND GRANT REQUIREMENTS

If a bidder is presently debarred, suspended, proposed for debarment, declared ineligible, or otherwise excluded from doing business with any government agency, which prohibits the bidder from participating in any procurement, the bidder must provide County with that information as part of their response. Failure to provide this information may result in disqualification of the response from consideration or termination of a purchase order or contract, if awarded.

To the extent that an awarded contract is funded in whole or in part by any federal or state grant, vendor will be required to comply with all applicable requirements in the grant.

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M. TERMINATION OF CONTRACT:

When the vendor has not performed or has unsatisfactorily performed the contract or in the event, any of the provisions of the purchase order are violated, the County may serve written notice of its intention to terminate the contract and/or purchase order for default. Upon termination for default, payment will be withheld at the discretion of Emmet County. Failure on the part of a vendor to fulfill the contractual obligations shall be considered just cause for termination of the contract. The vendor will be paid for work satisfactorily performed prior to termination less any excess costs incurred by the County in procuring and completing the work. The County reserves the right to require termination of the contract for its convenience in the contract terms finalized with the selected vendor. If funds are not appropriated or otherwise made available to support continuation of performance, the County may terminate the agreement. Vendor shall be paid for work satisfactorily performed prior to termination.

N. RIGHTS AND REMEDIES OF COUNTY FOR DEFAULT:

If any item furnished by the vendor fails to conform to specifications, or to the sample submitted by the vendor, the County may reject it. Upon rejection, the vendor must promptly reclaim and remove such item without expense to the County, and shall immediately replace all such rejected items with others conforming to such specification and samples. If the vendor fails to do so, the County has the right to purchase in the open market a corresponding quantity of any such items and to deduct from any monies due the vendor the difference between the prices named in the purchase order and the actual cost to the County. If the vendor fails to make prompt delivery of any item, the County has the right to purchase such item in the open market and to deduct from any monies due the vendor the difference between the prices named in the purchase order and the actual replacement cost to the County. The rights and remedies of the County identified above are in addition to any other rights and remedies provided by law or under the purchase order.

O. INSTRUCTIONS FOR FIRMS:

For your bid to qualify, you must submit three (3) hard copies in your SEALED BID no later than 3:00 PM EST on August 15, 2025 to:

EMMET COUNTY FINANCE DEPARTMENT

ATTN: Priscilla Meyer, Administration Office

200 DIVISION STREET, SUITE G70

PETOSKEY, MI 49770

1. Response to this RFP MUST be clearly marked RFP# EC-07-2025 #15 – Jail Video Surveillance System – Emmet County.

2. Questions shall be submitted in writing to Jail Administrator Sam Hunt at shunt@emmetcounty.org no later than 3:00 PM EST on July 30, 2025.

3. This RFP, any addendums, and any potential questions and answers will be posted on the Emmet County website at https://www.emmetcounty.org/open-bids-rfps/.

4. The County reserves the right, in its sole discretion, to reject any and all proposals, or parts of any proposal, for any reason whatsoever and waive technicalities.

5. The County will only accept proposals that are responsive to the RFP and are prepared and submitted in compliance with the requirements set forth in this RFP.

6. Emmet County will not award any proposal to an individual or business having any outstanding amounts due from a prior Contract or business relationship with the County or who owes any amount(s) for delinquent Federal, State or Local taxes, fees and licenses.

No late submissions will be accepted.

https://www.emmetcounty.org/open-bids-rfps/

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IRAN LINKED BUSINESS CLAUSE

The Respondent who is selected as Consultant shall certify to the County that neither it nor any of its successors, parent companies, subsidiaries, or companies under common ownership or control of the Consultant, are an “Iran Linked Business” engaged in investment activities of $20,000,000.00 or more with the energy sector of Iran, within the meaning of Michigan Public Act 517 of 2012. It is expressly understood and agreed that the Consultant shall not become an “Iran linked business” during the term of this Agreement.

NOTE: IF A PERSON OR ENTITY FALSELY CERTIFIES THAT IT IS NOT AN IRAN LINKED BUSINESS AS DEFINED BY PUBLIC ACT 517 OF 2012, IT WILL BE RESPONSIBLE FOR CIVIL PENALTIES OF NOT MORE THAN $250,000.00 OR TWO TIMES THE AMOUNT OF THE CONTRACT FOR WHICH THE FALSE CERTIFICATION WAS MADE, WHICHEVER IS GREATER, PLUS COSTS OF INVESTIGATION AND REASONABLE ATTORNEY FEES INCURRED, AS MORE FULLY SET FORTH IN

SECTION 5 OF ACT NO. 517, PUBLIC ACTS OF 2012.

CERTIFICATION

I hereby state that I have read, have become thoroughly familiar with, understand, and accept the terms and scope of work contained in the RFP. I hereby state that all of the information I have provided is true, accurate and complete.

I hereby state that I have authority to submit this RFP, which will become the basis for a binding contract if accepted by the Emmet County. I hereby state that this quote will remain valid for sixty (60) days from this certification date.

Signature: _____________________________________________________________________________

Print Name: ___________________________________________________________________________

Title: _______________________________________________ Date: _____________________________

Company Name: _______________________________________________________________________

Address: ______________________________________________________________________________

Contact Name: _________________________________________________________________________

Phone: _____________________________________ Email: __________________________________

MINORITY VENDOR CERTIFICATIONS

Please check all that apply:

The vendor represents that it IS IS NOT a woman or women-owned business.

The vendor represents that it IS IS NOT a minority-owned business.

The vendor represents that it IS IS NOT a disadvantaged business enterprise.

The contractor represents and warrants that the company meets the above and can provide supportive documentation upon request. Any lines left unchecked will be considered as if the “IS NOT” box has been checked.

Authorized Agent Signature Date

Authorized Agent Printed Name

How did you learn of this RFP? BidNet County Website

(circle all that apply) County Employee Other ________________