EBF-RFP-26-1154-SG.pdf

ITS MAINT RFPSHELL. 8/29/2025

State of Florida Department of Transportation

REQUEST FOR PROPOSAL

Food & Beverage Vending Machine Services for District One Employee Benefit Fund

EBF-RFP-26-1154-SG

CONTACT FOR QUESTIONS:

Shawn George, Procurement Agent D1-Purchasing@dot.state.fl.us

Phone: (863) 519-2610 801 N. Broadway Ave.

Bartow, FL 33830

State of Florida Department of Transportation

District One Procurement Office 801 N. Broadway Ave.

Bartow, FL 33830

REQUEST FOR PROPOSAL REGISTRATION

PLEASE COMPLETE AND RETURN THIS FORM ASAP

E-MAIL TO Shawn George – D1-Purchasing@dot.state.fl.us

RFP Number: EBF-RFP-26-1154-SG

Title: Food & Beverage Vending Machine Services for District One Employee Benefit Fund

Proposal Due Date & Time (On or Before): April 23, 2026 @ 9:00AM

Potential proposers should notify our office by returning this Registration Form as soon as possible after downloading. Complete the information below and e-mail to Shawn George, D1-Purchasing@dot.state.fl.us

THE REQUEST FOR PROPOSAL DOCUMENT YOU RECEIVED IS SUBJECT TO

CHANGE. Notice of changes (Addenda), will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/, under this bid number, click on “Search Advertisements”, click on the drop-down arrow beside the box under Advertisement Type, select Request for Proposal, click on the drop-down arrow beside the box for Organization, select FLORIDA DEPARTMENT OF TRANSPORTATION, then go to the bottom of the same page and click on Advertisement Search. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting your bid.

Company Name:

Address:

City, State, Zip:

Telephone: ( )

Contact Person:

E-Mail Address: __________________________________________________

For further information on this process, you may e-mail or telephone:

Shawn George, D1-Purchasing@dot.state.fl.us, (863) 519-2610

EXHIBIT “B”

PRICE PROPOSAL

RFP TITLE: FOOD & BEVERAGE VENDING MACHINE SERVICES FOR THE

DISTRICT ONE EMPLOYEE BENEFIT FUND

ANTICIPATED BUT NOT LIMITED TO ITEM LISITNG

RFP NUMBER: EBF-RFP-26-1154-SG

ITEM: UNIT: TOTAL:

1. Dr. Pepper 12oz each $

2. Lipton Citrus Green Tea 20oz each $

3. Freshley's Pecan Twirls 3oz each $

4. Reese's Pieces Peg 6.0oz each $

5. Skittles Original 2.17oz each $

6. Starbucks Frappucino Vanilla

9.5oz each $

7. Gardettos Original Recipe 1.75oz each $

8. Cheese Stick each $

9. Sprite 20oz each $ 10.Aquafina Water 20oz each $

11. Anderson Peanut Butter Nuggets

2.5oz each $

12.Turkey & Cheese Wedge each $ 13.M&M Peanut 1.74 oz each $

14.5 Hour Energy Berry 2oz each $

15.Red Bull 3.4 oz - Original each $ 16.Riesen Peg Bag 5.5 oz each $ 17.Coke - Coke Zero 12oz each $

18. Kars Unsalted Original Trail Mix

2oz each $

19.Pop-Tart Smores each $ 20.Mountain Dew 12oz each $

21. Dentyne Ice Peppermint 16 PCS

Split each $

22.Pringles Original 2.36oz each $ 23.Twix Cookie Bar 2oz each $ 24.Milk Duds Concession Box 3 oz each $ 25.LSS Flavor Twist Honey BBQ 2oz each $

26. LSS Doritos Nacho Cheese

1.75oz each $

27. Monster Energy Green Original 16oz each $

B-1

53. Shamrock Whole Milk 12 oz each $

54. Hershey - Hershey Almond 1.45oz each $

55.Nestle - Nestle Crunch 1.55 oz each $ 56.Cheerios Honey Nut 1.8oz each $

57. Quaker Oatmeal Maple Brown

Sugar I each $

58. Frito Lay LSS Lays Salt & Vinegar 1.5oz each $

59. Wheat Thins Toasted Veggie Chips 1.7 each $

60.Mentos Mint Flavor 1.3oz each $ 61.Dentyne PURE Mint Gum each $

28.DIET Mountain Dew 12oz each $ 29.Kit-Kat Big Kat 1.5oz each $

30. Frito Lay LSS Fritos Corn Chips

LSS 2oz each $

31. Minute Maid Cranberry Grape Juice 1!

each $

32.Jack Links - Teriyaki 3.3oz each $

33. SEEDLESS GRAPES WITH

CHEESE

each $

34. Kelloggs Raisin Bran Crunch 2.8oz each $

35.Boston Creme Honey Bun 5oz each $ 36.LSS Lays Original 1.5 oz each $ 37.Jack Links - Original Jerky .9oz each $ 38.Freshley's Glazed Honey Bun 4oz each $ 39.Bugles Nacho Cheese LSS 1.5 oz each $ 40.DIET Pepsi 12oz each $ 41.Minute Maid Apple Juice 15.2oz each $ 42.belVita Biscuits - Blueberry each $ 43.Three Musketeers 1.92oz each $ 44.A & W Root Beer 20oz each $ 45.Naked Juice Blue Machine each $ 46.Goldfish Cheddar Cheese 1.5 oz each $

47. Knotts Raspberry Shortbread

Cookies each $

48.Lance Toastchee 1.5oz each $ 49.Freshley's Cheese Danish 4oz each $ 50.Kind Bar PLUS 1.4oz each $

51.7 Up 12 oz each $

52.Pork Cuban Mini Sub each $

B-2

62. ENERGY Bar Clif - Chocolate Chip 2.4o each $

63.Lance Nekot PB Cookies 1.3oz each $

64. Freshley's Cinnamon Swirl Bun

4.0oz each $

65. Bumble Bee Tuna Salad & Crackers 3.5 each $

66. LSS Quaker Baked Cheddar Mix 1.7502 each $

67.Rice Krispie Treats 2.13 oz each $ 68.Gatorade G Cool Blue 20oz each $ 69.Shamrock Farms 2% Milk 12oz each $ 70.Banana each $ 71.Kars Sweet N Salty Mix 2oz each $

72. Kars Unsalted Nut & Yogurt Trail

Mix 2 each $

73.Fig Newtons Fat Free 2.1 oz each $ 74.Italian Deli Sub each $

75. ENERGY Bar Clif - White Choc

Macadamia each $

76.Baby Ruth 2.1 oz each $ 77.Milky Way Bar 1.84oz each $

78. Otis Spunkmeyer Muffin

Blueberry 4 each $

79. Herr's Kettle Jalapeno LSS Potato Chip each $

80.Oven Baked Lays Original each $ 81.Combos Pizz Pretzel 6.3oz each $

82. Lance Cream Cheese and Chives

1.3oz each $

83.Monster Zero Ultra each $ 84.Red Bull 8.4oz- Sugar Free each $ 85.Egg, Sausage, Cheese Croissant each $ 86.DIET Dr. Pepper 12oz each $

87. Oven Baked Lay's Barbecue

Crisps each $

88.Kars Sunflower Kernels 2oz each $

89. Snackwells Vanilla Creme

Sandwich 1 each $

90.FP Classic Club on Multigrain each $ 91.Fresh Watermelon Slices each $ 92.Sunkist Orange 12 oz each $ 93.Gatorade G Lemon Lime 20oz each $

94. Powerade ZERO Fruit Punch

20oz

B-3

95. Dentyne Ice Arctic Chill Split Pack 16p each $

96.Frito Lay LSS Funyuns 1.25 oz each $ 97.Kars Sweet 'n SPICY Mix each $

98. Nature Valley Sweet & Salty

Almond B each $

99.Muscle Milk-Vanilla Creme 14oz each $

100. Kind Healthy Oats & Honey

1.2oz each $

101. Deli Pinwheels each $

102. Honest Tea - Half & Half each $

103. Trop Twist Strwbry Kiwi

Cyclone 20oz each $

104. Fanta Pineapple - 20oz each $

105. Mountain Dew Voltage 20oz each $

106. Cherry Coke 12oz each $

107. Cherry Coke ZERO 12 oz each $

108. Pringles Sour Cream &

Onion 2.36oz each $

109. Core Power Chocolate Light Shake 11 each $

110. FP Tuna Salad Cup each $

111. Big AZ Beef Charbroil

Cheese 8.9oz each $

112. Signature South Chick Brst w/Cheese each $

113. Stefano Rip-n-Dip Mini (All) each $

114. Snapple Peach Tea each $

115. V8 Splash Berry Blend

16oz each $

116. Kraft EasyMac Original Cups 2.05 oz each $

117. White Castle Cheesburger Twins 3.6oz each $

118. Lifesavers Fruit Flavors each $

119. Nature Valley Oats &

Honey Granola E each $

120. Austin Zoo Animal Crackers 2oz each $

121. Large Pork Cuban each $

122. V8 Vegetable Juice Can

11.5oz

B-4

123. Pop-Tart Hot Fudge Sundae 3.38oz each $

124. Raisinets Peg Bag 5.5oz each $

125. Gatorade G Fruit Punch

20oz each $

126. Gatorade G Orange 20oz each $

127. Burry Cinn Raisin Bagel w/

Cream Chef each $

128. Burry Plain Bagel w/Cream Cheese each $

129. Combos Chedd Cheese Cracker 6.3oz each $

130. Monster Energy Lo-Carb 16oz each $

131. Bumble Bee Chicken Salad & Crackers each $

132. LSS Doritos Cool Ranch

1.75 oz each $

133. Stacy's Parmesan Garlic & Herb Chip each $

134. Pepperidge Farm Milano Cookies 1.5oz each $

135. Almond Joy 1.61oz each $

136. Tylenol ES Caplets 4 ct each $

137. Yoohoo 11.5 oz each $

138. Oreo Cookies Big Pack

2.4oz each $

139. Jack Links - Turkey Jerky .9oz each $

140. Crystal Light Raspberry Ice Mix - Sugar each $

141. Snapple Lemon Tea each $

142. Snapple Raspberry Tea each $

143. Welch's Island Fruit

Snacks 2.25oz each $

144. Welch's Mixed Fruit Snacks 2.25oz each $

145. ENERGY Bar Clif - Peanut Butter 2.4oz each $

146. Chobani Greek Yogurt Flip each $

147. Apple each $

148. Powerade Mountain Berry

Blast 20oz each $

149. Kind Healthy Vanilla Blueberry 1.2oz

B-5

150. Fanta Strawberry 20oz each $

151. Mountain Dew Code Red

20oz each $

152. Stacy's Naked Pita Chips each $

153. Swiss Rolls Salted

Caramel each $

154. Yoplait Mtn Berry Yogurt each $

155. Smucker's Uncrustables

Strawberry/G each $

156. PopCorners - Kettle each $

GRAND TOTAL FOR BIDDING PURPOSES ONLY

*Estimated quantity is for bidding purposes only.

*All totals will be added together for a “Grand Total”. This total will be used to determine Price points.

RENEWAL: see Special Condition 33).

NOTE: Unit Rates must be stated specifically in dollars and cents, NOT a percentage increase.

The Unit Rates shall contain all costs to include (but not limited to) travel, labor, materials, equipment, overhead, general and administrative, incidental expenses, operating margin, and subcontractor cost, if any.

MFMP Transaction Fee: All payment(s) to the vendor resulting from this competitive solicitation WILL be subject to the MFMP Transaction Fee in accordance with the referenced Form PUR 1000 General Contract Condition #14.

NOTE: In submitting a response, the proposer acknowledges they have read and agree to the solicitation terms and conditions and their submission is made in conformance with those terms and conditions.

ACKNOWLEDGEMENT: I certify that I have read and agree to abide by all terms and conditions of this solicitation and that I am authorized to sign for the proposer. I certify that the response submitted is made in conformance with all requirements of the solicitation.

Proposer: FEID #

Address: City, State, Zip

Authorized Signature: Date:

Printed / Typed: Title:

B-6

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

DRUG-FREE WORKPLACE PROGRAM CERTIFICATION

375-040-18

PROCUREMENT

03/17

287.087 Preference to businesses with drug-free workplace programs. --Whenever two or more bids, proposals, or replies that are equal with respect to price, quality, and service are received by the state or by any political subdivision for the procurement of commodities or contractual services, a bid, proposal, or reply received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. In order to have a drug-free workplace program, a business shall:

(1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

(2) Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

(3) Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1).

(4) In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than 5 days after such conviction.

(5) Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community by, any employee who is so convicted.

(6) Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

Does the individual responding to this solicitation certify that their firm has implemented a drug-free workplace program in accordance with the provision of Section 287.087, Florida Statutes, as stated above?

YES

NO

NAME OF BUSINESS:

Florida Statutes:

287.135

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

VENDOR CERTIFICATION REGARDING

SCRUTINIZED COMPANIES LISTS

375-030-60

PROCUREMENT

OGC – 08/25

Respondent Vendor Name:

Vendor FEIN:

Vendor’s Authorized Representative Name and Title:

Address:

City: State: Zip:

Phone Number:

Email Address:

Section 287.135, Florida Statutes, prohibits a company or other entity from bidding on, submitting a proposal for, or entering into or renewing a contract for goods or services of: i) $100,000 or more if, at the time of bidding on, submitting a proposal for, or entering into or renewing such contract, the company or other entity is on the Scrutinized Companies or Other Entities that Boycott Israel List, created pursuant to Section 215.4725, Florida Statutes, or is engaged in a boycott of Israel; and, ii) $1,000,000 or more if, at the time of bidding on, submitting a proposal for, or entering into or renewing such contract, the company or other entity is on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List, created pursuant to Section 215.473, Florida Statutes, or is engaged in business operations in Cuba or Syria.

As the authorized representative of the company or other entity identified above in the section entitled “Respondent Vendor Name”, I hereby certify that the company or other entity is not listed on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List, or the Scrutinized Companies or Other Entities that Boycott Israel List. I further certify that the company or other entity is not engaged in a boycott of Israel and is not engaged in business operations in Cuba or Syria. I understand that pursuant to Section 287.135, Florida Statutes, the submission of a false certification may subject the company to civil penalties, attorney’s fees, costs, and/or ineligibility to bid on future contracts.

Certified By:

who is authorized to sign on behalf of the above referenced company.

Authorized Signature Print Name and Title:

Date:

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

E-VERIFY

375-031-06

PROCUREMENT

OGC – 10/21

Contract No:

Financial Project No(s):

Project Description:

In accordance with the contract, the Vendor/Consultant/Contractor hereby acknowledges and certifies compliance with Section 448.095, Florida Statutes. The Vendor/Consultant/Contractor shall register with and use the E-Verify system to verify the work authorization status of all newly hired employees. The Vendor/Consultant/Contractor shall utilize the U.S. Department of Homeland Security’s E-Verify system, in accordance with the terms governing use of the system. The Vendor/Consultant/Contractor shall comply with Section 448.095, Florida Statutes, for the duration of the contract term, including any extensions or renewal periods.

Company/Firm:

Authorized Signature:

Title:

Date:

I N T R O D U C T I O N S E C T I O N

1) INVITATION

The State of Florida Department of Transportation, hereinafter referred to as the “Department”, requests written proposals from qualified Proposers to provide Food & Beverage Vending Machine Services for District One Employee Benefit Fund. It is anticipated that the term of the contract will begin on July 6,2026 and be effective through July 5,2027.

The Department intends to award this contract to the responsive and responsible Proposer whose proposal is determined to be the most advantageous to the Department. After the award, said Proposer will be referred to as the “Vendor”. For the purpose of this document, the term "Proposer" means the prime vendor acting on its own behalf and those individuals, partnerships, firms, or corporations comprising the Proposer team. The term "proposal" means the complete response of the Proposer to the Request for Proposals (RFP), including properly completed forms and supporting documentation.

2) TIMELINE

Provided below is a list of critical dates and actions. These dates are subject to change. Notices of changes (Addenda) will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/ (click on “Search Advertisements”) under this RFP number. It is the responsibility of all potential proposers to monitor this site for any changing information prior to submitting your proposal.

ACTION / LOCATION DATE LOCAL TIME

PRE-PROPOSAL CONFERENCE (Site Visit) . . . . . . 04/07/2026 By Appointment D1 Headquarters 801 N. Broadway Ave.

Bartow, FL 33830

Bartow Operations Facility (Directly after Headquarters Site Visit) 2730 St. Rd. 60 E.

Bartow, FL 33830

DEADLINE FOR TECHNICAL QUESTIONS - . . . . . . . . . 04/14/2026 5:00 PM

(There is no deadline for administrative questions)

Questions and Answers Posted to VIP 04/16/2026 5:00 PM

PROPOSALS DUE, ON OR BEFORE - . . . . . . . . . . . 04/23/2026 9:00 AM

(Technical and Price Proposal) D1.Purch@dot.state.fl.us

PUBLIC OPENING (Technical Proposal) - . . . . . . . . . . . 04/23/2026 10:00 AM 801 N. Broadway Ave.

Bartow, FL 33843

PUBLIC OPENING / MEETING (Price Proposal) - . . . . . 05/07/2026 10:00 AM 801 N. Broadway Ave.

Bartow, FL 33843

Meeting to Summarize Evaluations and Select Intended Award 05/12/2026 10:00AM

POSTING OF INTENDED AWARD - . . . . . . . . . . . . . . . . 05/12/2026 2:00 PM

3) AGENDA FOR PUBLIC MEETINGS

Agenda – Public Opening (Technical Proposals) Agenda for Public Opening of Technical Proposals for EBF-RFP-26-1154-SG:

Starting Time: see “Timeline” in RFP solicitation

- Opening remarks of approx. 2 minutes by Department Procurement Office personnel.

- Public input period – To allow a maximum of 15 minutes total for public input related to the

RFP solicitation.

- At conclusion of public input or 15 minutes, whichever occurs first, the Technical Proposals received timely will be opened, with proposer’s name read aloud and tabulated. Price proposals will be kept secured and unopened until the Price Proposal Opening.

- Adjourn meeting.

Agenda – Price Proposal Opening & Intended Award Meeting Agenda for Price Proposal Opening and Intended Award meeting for EBF-RFP-26-1154-SG:

Starting Time: see “Timeline” in RFP solicitation

- Opening remarks of approx. 2 minutes by Department Procurement Office personnel.

- Public input period – To allow a maximum of 15 minutes total for public input related to the

RFP solicitation.

- At conclusion of public input or 15 minutes, whichever occurs first, the Technical evaluation scores will be summarized.

- Announce the firms that did not achieve the minimum technical score.

- Announce the firms that achieved the minimum technical score and their price(s) as price proposals are opened.

- Calculate price scores and add to technical scores to arrive at total scores.

- Announce Proposer with highest Total Score as Intended Award.

- Announce time and date the decision will be posted on the Vendor Information Portal (VIP).

- Adjourn.

Agenda – Meeting to Summarize Evaluations and Select Intended Award Agenda for Intended / Recommended Award meeting for EBF-RFP-26-1154-SG:

Starting Time: see “Timeline” in RFP solicitation

- Opening remarks of approx. 2 minutes by Department Procurement Office personnel.

- Public input period – To allow a maximum of 15 minutes total for public input related to the

RFP solicitation.

- At conclusion of public input or 15 minutes, whichever occurs first, the Total Scores

(technical scores plus price scores) will be summarized.

- Announce Intended Award decision.

- Announce time and date decision will be posted on the Vendor Information Portal (VIP).

- Adjourn

4) SPECIAL ACCOMMODATIONS

Any person with a qualified disability requiring special accommodations at a pre-proposal conference, public meeting, oral presentation and/or opening shall contact the contact person at the phone number, e-mail address provided on the title page at least five (5) working days prior to the event. If you are hearing or speech impaired, please contact this office by using the Florida Relay Services which can be reached at 1 (800) 955-

8771 (TDD).

S P E C I A L C O N D I T I O N S

1) MyFloridaMarketPlace

PROPOSERS MUST BE REGISTERED IN THE STATE OF FLORIDA’S MYFLORIDAMARKETPLACE SYSTEM BY THE TIME AND DATE OF THE TECHNICAL PROPOSAL OPENING OR THEY MAY BE CONSIDERED NON- RESPONSIVE (see Special Condition 20). All prospective proposers that are not registered should go to https://vendor.myfloridamarketplace.com/ to complete on-line registration, or call 1-866-352-3776 for assisted registration.

All payment(s) to the vendor resulting from this competitive solicitation WILL be subject to the MFMP Transaction Fee in accordance with the referenced Form PUR 1000 General Contract Condition #7d. The Transaction Fees imposed shall be based upon the date of issuance of the payment.

2) Florida Department of Financial Services (DFS) W-9 REQUIREMENT

The Florida Department of Financial Services (DFS) requires all vendors that do business with the state to submit an electronic Substitute Form W-9. Vendors must submit their W-9 forms electronically at https://flvendor.myfloridacfo.com to receive payments from the state. Contact the DFS Customer Service Desk at (850) 413-5519 or FLW9@myfloridacfo.com with any questions.

3) QUESTIONS & ANSWERS

In accordance with section 287.057(25), Florida Statutes, respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.

Any technical questions arising from this Request for Proposal must be forwarded, in writing, to the procurement agent identified below. Questions must be received no later than the time and date reflected on the Timeline. The Department’s written response to written inquiries submitted timely by proposers will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/ (click on “Search Advertisements”), under this RFP number. It is the responsibility of all potential proposers to monitor this site for any changing information prior to submitting their proposal.

WRITTEN TECHNICAL QUESTIONS should be submitted to:

Shawn George: D1-Purchasing@dot.state.fl.us

Questions regarding administrative aspects of the proposal process should be directed to the Procurement Agent in writing at the address above or by phone: (863) 519-2610

4) ORAL INSTRUCTIONS / CHANGES TO THE REQUEST FOR PROPOSAL (ADDENDA)

No negotiations, decisions, or actions will be initiated or executed by a proposer as a result of any oral discussions with a State employee. Only those communications which are in writing from the Department will be considered as a duly authorized expression on behalf of the Department.

Notices of changes (Addenda) will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/(click on “Search Advertisements”) under this RFP number. It is the responsibility of all potential proposers to monitor this site for any changing information prior to submitting your proposal. All Addenda will be acknowledged by signature and subsequent submission of Addenda with proposal when so stated in the Addenda.

5) SCOPE OF SERVICES

Details of the services, information and items to be furnished by the Vendor are described in Exhibit "A", Scope of Services, attached hereto and made a part hereof.

6) PRICES/DELIVERY

Prices shall be firm, net, delivered prices, F.O.B. destination, and shall include all charges for packing, handling, freight, distribution, and inside delivery as well as the costs of salaries, overhead, fringe benefits, operating margin, and any fees or administrative costs related to the items provided and/or the work performed.

Delivery shall be made as agreed to by the Department’s Project Manager and the Vendor and stated in the related Task Work Order (TWO) issued. The Vendor, within five (5) days after receiving a TWO, shall notify the Project Manager of any potential delivery delays. Evidence of inability or intentional delays may be cause for Contract cancellation and the Vendor being found in default.

7) INTENDED AWARD

The Department intends to award a contract to the responsive and responsible vendor with the highest cumulative total points for the evaluation criteria specified herein (See Section 30, Proposal Evaluation). The Intended Award decision will be announced after final evaluation and totaling of scores at the Price Proposal opening specified in the Timeline (See Introduction Section 2 Timeline).

In the event the Department receives identical pricing or scoring from multiple vendors that would tie the awarded vendor; the Department may, at its discretion, award to all responsive tied vendors or reject all.

The Department intends to award a contract to the responsive and responsible vendor with the highest cumulative total points for the evaluation criteria specified herein (See Section 30, Proposal Evaluation). The Intended Award decision will be announced at the Selection Committee meeting specified in the Timeline (See Introduction Section 2 Timeline).

In the event the Department receives identical pricing or scoring from multiple vendors that would tie the awarded vendor; the Department may, at its discretion, award to all responsive tied vendors or reject all.

8) PRE-PROPOSAL CONFERENCE: A PRE-PROPOSAL CONFERENCE WILL BE HELD.

D1 Headquarters 801 N. Broadway Ave.

Bartow, FL 33830

Bartow Operations Facility (Directly after Headquarters Site Visit) 2730 St. Rd. 60 E.

Bartow, FL 33830

9) QUALIFICATIONS

9.1 General

The Department will determine whether the Proposer is qualified to perform the services being contracted based upon their proposal demonstrating satisfactory experience and capability in the work area. The Proposer shall identify necessary experienced personnel and facilities to support the activities associated with this proposal.

9.2 Qualifications of Key Personnel

Those individuals who will be directly involved in the project should have demonstrated experience in the areas delineated in the scope of work. Individuals whose qualifications are presented will be committed to the project for its duration unless otherwise excepted by the Department's Project Manager. Where State of Florida registration or certification is deemed appropriate, a copy of the registration or certificate should be included in the proposal package.

9.3 Authorized to do Business in the State of Florida

In accordance with sections 607.1501, 605.0211(2)(b), and 620.9102, Florida Statutes, out-of-state corporations, out-of-state limited liability companies, and out-of-state limited partnerships must be authorized to do business in the State of Florida. Such authorization should be obtained by the proposal due date and time, but in any case, must be obtained prior to posting of the intended award of the contract. For authorization, contact:

Florida Department of State Tallahassee, Florida 32399

(850) 245-6051

9.4 Licensed to Conduct Business in the State of Florida

If the business being provided requires that individuals be licensed by the Department of Business and Professional Regulation, such licenses should be obtained by the proposal due date and time, but in any case, must be obtained prior to posting of the intended award of the contract. For licensing, contact:

Florida Department of Business and Professional Regulation Tallahassee, Florida 32399-0797

(850) 487-1395

10) LIABILITY INSURANCE

The Vendor shall not commence any work until they have obtained the following types of insurance, and certificates of such insurance have been received by the Department. Nor shall the Vendor allow any subcontractor to commence work on this project until all similar insurance required of the subcontractor has been so obtained. The Vendor shall submit the required Certificates of Insurance to the Florida Department of Transportation, Procurement Office, Shawn George – 801 North Broadway Ave. Bartow, FL 33830 within ten (10) days after the ending date of the period for posting the intended award decision.

(X) The Vendor must carry and keep in force during the period of this contract a general liability insurance policy or policies with a company authorized to do business in the state of Florida, affording public liability insurance with combined bodily injury limits of at least $ (200,000 minimum) per person and $ (300,000 minimum) each occurrence, and property damage insurance of at least $ (200,000 minimum) each occurrence, for the services to be rendered in accordance with this contract.

With respect to any general liability insurance policy required pursuant to this Agreement, all such policies shall be issued by companies licensed to do business in the State of Florida. The Vendor shall provide to the Department certificates showing the required coverage to be in effect with endorsements showing the Department to be an additional insured prior to commencing any work under this Contract. The certificates and policies shall provide that in the event of any material change in or cancellation of the policies reflecting the required coverage, thirty days advance notice shall be given to the Department or as provided in accordance with Florida law.

The Department shall be exempt from, and in no way liable for, any sums of money which may represent a deductible in any insurance policy. The payment of such deductible shall be the sole responsibility of the Vendor or subcontractor providing such insurance. Policies that include Self Insured Retention (SIR) will not be accepted.

11) PERFORMANCE BOND

(X) A Performance Bond is not required for this project.

12) CONTRACT DOCUMENT - STANDARD WRITTEN AGREEMENT

The Department’s “Standard Written Agreement” is attached hereto and made a part hereof. The terms and conditions contained therein will become an integral part of the contract resulting from this solicitation. In submitting a proposal, the proposer agrees to be legally bound by these terms and conditions.

13) ASSIGNMENT OF WORK AND METHOD OF COMPENSATION

The Department’s “Full-Service Vending Agreement” is attached hereto and made a part hereof. The terms and conditions contained therein will become an integral part of the contract, resulting from this solicitation. In submitting a reply, the vendor agrees to be legally bound by these terms and conditions.

14) REVIEW OF PROPOSER'S FACILITIES & QUALIFICATIONS

After the proposal due date and prior to contract execution, the Department reserves the right to perform or have performed an on-site review of the Proposer's facilities and qualifications. This review will serve to verify data and representations submitted by the Proposer and may be used to determine whether the Proposer has an adequate, qualified, and experienced staff, and can provide overall management facilities. The review may also serve to verify whether the Proposer has financial capability adequate to meet the contract requirements.

Should the Department determine that the proposal has material misrepresentations or that the size or nature of the Proposer's facilities or the number of experienced personnel (including technical staff) are not adequate to ensure satisfactory contract performance, the Department has the right to reject the proposal.

15) PROTEST OF REQUEST FOR PROPOSAL SPECIFICATIONS

Any person who is adversely affected by the contents of this Request for Proposal must file the following with the Department of Transportation, Clerk of Agency Proceedings, Office of the General Counsel, 605 Suwannee Street, Mail Station 58, Tallahassee, Florida 32399-0450:

1. A written notice of protest within seventy-two (72) hours after the posting of the solicitation, (the notice of protest may be Faxed to 850-414-5264), and

2. A formal written protest in compliance with Section 120.57(3), Florida Statutes, within ten (10) days of the date on which the written notice of protest is filed.

Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.

16) UNAUTHORIZED ALIENS

The employment of unauthorized aliens by any contractor is considered a violation of Section 274A(e) of the Immigration and Nationality Act. If the contractor knowingly employs unauthorized aliens, such violation shall be cause for unilateral cancellation of the contract.

17) SCRUTINIZED COMPANIES LISTS

All responses, regardless of dollar value, must include a completed Vendor Certification Regarding Scrutinized Companies Lists to certify the respondent is not on either of those lists. The Form should be submitted with the Price Proposal.

Section 287.135, Florida Statutes, prohibits a company or other entity from bidding on, submitting a proposal for, or entering into or renewing a contract for goods or services of: i) $100,000 or more if, at the time of bidding on, submitting a proposal for, or entering into or renewing such contract, the company or other entity is on the Scrutinized Companies or Other Entities that Boycott Israel List, created pursuant to Section 215.4725, Florida Statutes, or is engaged in a boycott of Israel; and, ii) $1,000,000 or more if, at the time of bidding on, submitting a proposal for, or entering into or renewing such contract, the company or other entity is on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List, created pursuant to Section 215.473, Florida Statutes, or is engaged in business operations in Cuba or Syria.

If the Department determines the Vendor submitted a false certification under Section 287.135,Florida Statutes, the Department shall either terminate the Contract after it has given the Vendor notice and an opportunity to demonstrate the Department’s determination of false certification was in error pursuant to Section 287.135,Florida Statutes, or maintain the Contract if the conditions of Section 287.135, Florida Statutes are met.

18) RESERVATIONS

The Department reserves the right to accept or reject any or all proposals received and reserves the right to make an award without further discussion of the proposals submitted. Therefore, the proposals should be submitted initially in the most favorable manner. It is understood that the proposal will become a part of the Department’s official file, without obligation to the Department.

19) ADDITIONAL TERMS & CONDITIONS

No conditions may be applied to any aspect of the RFP by the proposer. Any conditions placed on any aspect of the proposal documents by the proposer may result in the proposal being rejected as a conditional proposal (see “RESPONSIVENESS OF PROPOSALS”). DO NOT WRITE IN CHANGES ON ANY RFP SHEET. The only recognized changes to the RFP prior to proposal opening will be a written Addenda issued by the Department.

20) RESPONSIVENESS OF PROPOSALS

20.1 Responsiveness of Proposals

Proposals will not be considered if not received by the Department on or before the date and time specified as the due date for submission. All proposals must be typed or printed in ink. A responsive proposal is an offer to perform the scope of services called for in this Request for Proposal in accordance with all requirements of this Request for Proposal and receiving seventy (70) points or more on the Technical Proposal. Proposals found to be non-responsive shall not be considered. Proposals may be rejected if found to be irregular or not in conformance with the requirements and instructions herein contained. A proposal may be found to be irregular or non-responsive by reasons that include, but are not limited to, failure to utilize or complete prescribed forms, conditional proposals, incomplete proposals, indefinite or ambiguous proposals, and improper and/or undated signatures. ALL determinations of responsiveness will be made by the FDOT Procurement Office.

20.2 Multiple Proposals

Proposals may be rejected if more than one proposal is received from a Proposer. Such duplicate interest may cause the rejection of all proposals in which such Proposer has participated. Subcontractors may appear in more than one proposal.

20.3 Other Conditions

Other conditions which may cause rejection of proposals include, but are not limited to, evidence of collusion among Proposers, obvious lack of experience or expertise to perform the required work, failure to perform or meet financial obligations on previous contracts, or in the event an individual, firm, partnership, or corporation is on the General Services Administration Excluded Parties List. Proposers whose proposals, past performance, or current status do not reflect the capability, integrity, or reliability to fully and in good faith perform the requirements of the Contract may be rejected as non-responsible. The Department reserves the right to determine which proposals meet the requirements of this solicitation, and which Proposers are responsive and responsible.

21) PROPOSAL FORMAT INSTRUCTIONS

21.1 General Information

This section contains instructions that describe the required format for the proposal. All proposals submitted shall contain two parts and be marked as follows:

PART I TECHNICAL PROPOSAL NUMBER EBF-RFP-26-1154-SG

(One Separate Document for Technical)

PART II PRICE PROPOSAL NUMBER EBF-RFP-26-1154-SG

(One Separate Document for Prices)

THE SEPARATE DOCUMENTS MAY BE E-MAILED TOGETHER OR SEPARATELY.

21.2 Technical Proposal (Part I)

(Do not include price information in Part I)

The Proposer must submit one (1) original technical proposal which is to be divided into the sections described below. Since the Department will expect all technical proposals to be in this format, failure of the Proposer to follow this outline may result in the rejection of the proposal. The technical proposal must be submitted in a separate sealed package marked "TECHNICAL PROPOSAL NUMBER EBF-RFP-26-1154-

SG”

1. EXECUTIVE SUMMARY (10 pts)

The Proposer shall provide an Executive Summary to be written in nontechnical language to summarize the Proposer's overall capabilities and approaches for accomplishing the services specified herein. The executive summary shall be limited to no more than two (2) pages.

2. PROPOSER'S MANAGEMENT PLAN (20 pts)

The Proposer shall provide a management plan which describes administration, key personnel, and prior relevant experience. The Proposer’s management plan shall be limited to no more than three (3) pages, excluding resumes.

a. Administration The Proposer should include a description of the organizational structure and their methodology to control costs, provide services reliability and to maintain schedules; as well as the means of coordination and communication between the organization and the EBF Department.

b. Identification of Key Personnel The Proposer should provide the names of key personnel on the Proposer's team, and a description of the functions and responsibilities of each key person relative to the task to be performed.

c. Prior Relevant Experience The Proposer should provide a summary, with description, date, and location of the prior relevant experience they have acquired in providing/performing this work.

3. PROPOSER'S TECHNICAL PLAN (65 pts)

The Proposer shall provide a technical plan which explains their technical approach, and facility capabilities. The Proposer’s technical plans shall be limited to no more than six (6) pages.

a. Technical Approach The Proposer should explain the approach, capabilities, and means to be used in accomplishing the tasks in the Scope of Services. The Proposer should describe any current technology enhance the service for its customers. The Proposer should include types of food and beverages generally used, including but not limited to healthy, fresh food options. The Proposer should describe their approach to keeping food and beverage machines stocked with quality products on a consistent basis. The Proposer should include their preventative maintenance program as well as expected response times for unexpected equipment failure.

b. Facility Capabilities The Proposer should provide a description and location of the Proposer's facilities as they currently exist and as they will be employed for the purpose of this work.

4. ADDITIONAL SERVICES (5 pts)

The Proposer shall list any additional services they may provide (i.e. customer reward programs/promotions that would result in attaining increased sales volume as a benefit to the EBF).

Additional services proposed shall be limited to one (1) page.

21.3 Price Proposal (Part II)

The price proposal information is to be submitted in a separate sealed package marked "PRICE PROPOSAL NUMBER ” EBF-RFP-26-1154-SG ". The Price Proposal information shall be submitted on the forms provided in the Request for Proposal.

21.4 Presenting the Proposal

The proposal shall be limited to a page size of eight and one-half by eleven inches (8½" x 11"). Foldout pages may be used, where appropriate, but should not exceed five (5) percent of the total number of pages comprising the proposal. Type size shall not be less than 10 point font. The proposals should be indexed and all pages sequentially numbered. Bindings and covers will be at the Proposer's discretion.

Unnecessarily elaborate special brochures, art work, expensive paper and expensive visual and other presentation aids are neither necessary nor desired.

It is recognized that existing financial reports, documents, or brochures, such as those that delineate the Proposer's general capabilities and experience, may not comply with the prescribed format. It is not the intent to have these documents reformatted and they will be acceptable in their existing form.

22) COPYRIGHTED MATERIAL

Copyrighted material will be accepted as part of a technical proposal only if accompanied by a waiver that will allow the Department to make paper and electronic copies necessary for the use of Department staff and agents. It is noted that copyrighted material is not exempt from the Public Records Law, Chapter 119, Florida Statutes.

Therefore, such material will be subject to viewing by the public, but copies of the material will not be provided to the public.

23) ATTACHMENT TO RFP SUBMITTAL - CONFIDENTIAL MATERIAL

The Proposer must include any materials it asserts to be exempted from public disclosure under Chapter 119, Florida Statutes, in a separate document labeled "Attachment to Request for Proposals, Number EBF-RFP-26- 1154-SG - Confidential Material". The Proposer must identify the specific Statute that authorizes exemption from the Public Records Law. Any claim of confidentiality on materials the Proposer asserts to be exempt from public disclosure and placed elsewhere in the proposal will be considered waived by the Proposer upon submission, effective after opening.

24) COSTS INCURRED IN RESPONDING

This Request for Proposal does not commit the Department or any other public agency to pay any costs incurred by an individual firm, partnership, or corporation in the submission of a proposal or to make necessary studies or designs for the preparation thereof, nor to procure or contract for any articles or services.

25) ELECTRONIC SUBMISSION OF PROPOSALS:

Electronic Bid Submittals

Please follow the below instructions for the submittal of electronic bids, failure to do so, may result in your bid being found non-responsive. Non-responsive replies will not be evaluated.

a) Subject line must show: EBF-RFP-26-1154-SG

b) Email(s) shall contain file(s) marked in accordance with section 21.1 General Information.

c) Documents shall be submitted in portable document format (PDF) and have a size limit of 25MB.

d) The body of the email shall not contain any information

e) Bids shall be submitted to: D1.Purch@dot.state.fl.us

It is the bidder’s responsibility to assure that the bid is delivered to the proper place on or before the Bid Due date and time (See Introduction Section 2 Timeline). Bids which for any reason are not so delivered, will not be considered.

26) MODIFICATIONS, RESUBMITTAL AND WITHDRAWAL

Proposers may modify submitted proposals at any time prior to the proposal due date. Requests for modification of a submitted proposal shall be in writing and must be signed by an authorized signatory of the proposer. Upon receipt and acceptance of such a request, the entire proposal will be returned to the proposer and not considered unless resubmitted by the due date and time. Proposers may also send a change in a sealed envelope to be opened at the same time as the proposal. The RFP number, due date and time should appear on the envelope of the modified proposal.

27) PROPOSAL OPENING

All proposal openings are open to the public. Technical Proposals will be opened by the Department at the date, time and location in the Timeline (See Introduction Section 2 Timeline). Price Proposals, which have a corresponding responsive Technical Proposal, will be opened by the Department at the date, time and location in the Timeline (See Introduction Section 2 Timeline).

28) PROPOSAL EVALUATION

28.1 Technical Proposal:

A Technical Review Committee (TRC) will be established to review and evaluate each proposal submitted in response to this Request for Proposal (RFP). The TRC will be comprised of at least three persons with background, experience, and/or professional credentials in relative service areas.

The Procurement Office will distribute to each member of the TRC a copy of each technical proposal. The TRC members will independently evaluate the proposals on the criteria and point system established in the section below entitled "Criteria for Evaluation" in order to assure that proposals are uniformly rated. Due to the complexity of certain procurements, the TRC members are authorized to consult with subject matter experts for the purpose of gathering information, if needed. The independent evaluations will be sent to the Procurement Office and averaged for each vendor. Proposing firms must attain an average score of seventy (70) points or higher on the Technical Proposal to be considered responsive. Should a Proposer receive fewer than seventy (70) points for their average Technical Proposal score, the Price Proposal will not be opened.

During the process of evaluation, the Procurement Office will conduct examinations of proposals for responsiveness to requirements of the RFP. Those determined to be non-responsive will be automatically rejected.

28.2 Oral Presentations THERE ARE NO ORAL PRESENTATIONS FOR THIS PROJECT.

28.3 Price Proposal

The Proposer shall complete the Price Proposal form and submit as part of the Price Proposal Package. Any proposal in which this form is not used or in which the form is improperly executed may be considered non-responsive and the proposal will be subject to rejection. The vendor's completed form shall become a part of the contract upon award of the contract.

The Procurement Office will open Price Proposals in accordance with Section 28, Proposal Openings. The Procurement Office and/or the Project Manager/Technical Review Committee will review and evaluate the price proposals and prepare a summary of its price evaluation. The Procurement Office and/or the Project Manager/Technical Review Committee will assign points based on price evaluation criteria identified herein.

28.4 Criteria for Evaluation

Proposals will be evaluated and graded in accordance with the criteria detailed below.

a. Technical Proposal ( 100 Points)

The following point system is established for scoring the technical proposals:

Point Value

Technical evaluation is the process of reviewing the Proposer's response to evaluate the experience, qualifications, and capabilities of the proposers to provide the desired services and assure a quality product.

1. Executive Summary 10

2. Proposer’s Management Plan 20

3. Proposer’s Technical Plan 65

4. Additional Services 5

b. Price Proposal ( 10 Points)

The Department will determine “Scenarios” prior to receipts of bids. The District Procurement Office will compute cost for the “Scenarios” based on fees submitted by each bidder. The total dollar amount calculated on the “Scenarios” will be the dollar amount that is posted on the bid tab.

Price evaluation is the process of examining a prospective price without evaluation of the separate cost elements and proposed profit of the potential provider. Price analysis is conducted through the comparison of price quotations submitted.

The criteria for price evaluation shall be based upon the following formula:

(Low Grand Total Price / Proposer's Grand Total Price) x Price Points = Proposer’s Awarded Points

29) POSTING OF INTENDED DECISION/AWARD

29.1 The Department’s decision will be posted on the Florida Vendor Information Portal, at https://vendor.myfloridamarketplace.com/, on the date in the Timeline, and will remain posted for a period of seventy-two (72) hours. Any proposer who is adversely affected by the Department's recommended award or intended decision must file the following with the Department of Transportation, Clerk of Agency Proceedings, Office of the General Counsel, 605 Suwannee Street, Mail Station 58, Tallahassee, Florida 32399-0450:

1. A written notice of protest within seventy-two (72) hours after posting of the Intended Award, (the notice of protest may be Faxed to 850-414-5264), and

2. A formal written protest and protest bond in compliance with Section 120.57(3), Florida Statutes, within ten

(10) days of the date on which the written notice of protest is filed. At the time of filing the formal written protest, a bond (a cashier’s check or money order may be accepted) payable to the Department must also be submitted in an amount equal to one percent (1%) of the estimated contract amount based on the contract price submitted by the protestor.

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time…