HQ003417Q0023_Amendment_01.docx

HQ003417Q0023

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 14-Sep-2017 10:00 AM to 25-Sep-2017 10:00 AM.

The following have been modified:

52.212-2 -- ADDENDUM

52.212-2 – EVALUATION – COMMERCIAL ITEMS (OCT 2014) ADDENDUM

1. BASIS FOR CONTRACT AWARD

The Government intends to evaluate quotes and award a Firm Fixed Price – Labor, and Time & Materials – Travel contract, to the responsible Contractor whose quote, conforming to the solicitation, is determined to represent the overall best value to the Government using a best value trade-off evaluation process. Quotes will be evaluated on their proposed Performance Work Statement (PWS) and Quality Assurance Surveillance Plan (QASP) and how it demonstrates the Contractor’s ability to meet or exceed the performance objectives of the Statement of Objectives (SOO), on their price submission, and the administrative requirements of this solicitation, i.e.: completing the FAR and DFARS provisions & clauses requiring a response from the Contractor in this solicitation, and returning a signed block 30a, 30b, 30c - SF 1449.

The technical response shall include all information the Contractor wants the government to consider and evaluate regarding its company’s ability to perform all the objectives in the SOO and conform to all required terms and conditions. In order to be eligible for award, the Contractor’s quote must sufficiently address all aspects of the SOO. With regard to the best value analysis for the award decision, the below evaluation factors will be evaluated and considered in the Agency’s trade off analysis.

As the Government intends to award without discussions, Contractor’s should put forth their best effort on their initial submission. Quotes that are not rated at least “Green / Acceptable” in any area during source selection evaluation, may be deemed ineligible for award and excluded from further consideration. However, the Government reserves the right to conduct discussions or seek clarifications if the Contracting Officer determines they are necessary. In the event issues pertaining to a proposed task cannot be resolved to the Contracting Officer’s satisfaction, the Government reserves the right to withdraw and cancel the proposed contract. In such an event, Contractor’s will be notified in writing.

In response to this solicitation, no terms, conditions, or assumptions will be entertained. If terms, conditions, or assumptions are included in an quote, the quote may be excluded on grounds that it failed to comply with the solicitation’s instructions. By submission of a quote, Contractor’s accept all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements.

2. GENERAL INSTRUCTIONS

All questions related to this solicitation shall be submitted in writing no later than Wednesday, August 23, 2017 @ 10:00 AM (EASTERN). Questions related to this solicitation should be addressed in writing and submitted by email to the attention of the Contracting Officer, Earl E. Anderson, earl.e.anderson51.civ@mail.mil and Contract Specialist, Elaina L. Barker, elaina.l.barker.civ@mail.mil. Oral communications are not permissible. The Government reserves the right not to answer questions submitted after this time.

Quotes are due no later than Monday, September 25, 2017 @ 10:00 AM (EASTERN) and shall be submitted by email to the attention of the Contracting Officer, Earl E. Anderson, earl.e.anderson51.civ@mail.mil and Contract Specialist, Elaina L. Barker, elaina.l.barker.civ@mail.mil. Quotes shall include the RFQ number, date of submittal, Contractor’s name, address, CAGE code, Point of Contact Name, Phone, and Email, and business size under NAICS code # 541690 on the first page of each attachment. There is a 10 MB limit for all electronic submissions via e-mail. The 10 MB size limitation applies to a single e-mail. Contractor’s may submit multiple e-mails but all e-mails including their attachments must be explicitly marked as part of the quotation submission and received before the closing time for quotations.

Page limitations are identified below under each evaluation factor and will be treated as maximums. If exceeded, excess pages will not be read or considered in evaluation of the quote. The following items will not be considered when calculating page limits: Cover Page, Table of Contents, Glossary, and OCI mitigation plans (if applicable). The Technical Volume of a quote is limited to 25 pages. Resumes of proposed personnel are limited to 3 pages each and do not count towards the 25 page limit of the Technical Volume. Pricing information shall not be included in the Technical Volume of the quote.

The Technical Volume shall be submitted as a Microsoft (MS) Word or PDF document. The 8.5” x 11” page format shall have a 1-inch margin using no smaller than a 10-point Times New Roman font for all text, with the exception of text in tables or figures, which shall be no smaller than an 8-point Times New Roman font. The Price Volume shall be submitted in an MS Excel spreadsheet format and shall be separate from the Technical Volume an MS Word doc or .pdf may also be provided as part of a supporting pricing narrative. All formulas in the Price Volume shall remain present in the spreadsheet for verification. Submission of hard-numbered, file protected, or otherwise unworkable Excel documents; or, submission of .pdf files will be deemed non-responsive and may preclude a quote from further consideration. Page limitations shall not be circumvented by including inserted text boxes / pop-ups or internet links to additional information; such inclusions are not acceptable and will not be considered part of a quote. The Government reserves the right not to consider for award any quote that does not adhere to the administrative requirements of this solicitation.

A Contractor agrees that if its quote is accepted within 120 calendar days from the date of receipt, it will furnish the items and services identified in its quote, at the price quoted, to the designated point(s) within the time specified in the contract.

Volume I – Technical. The Contractor shall submit sufficient information for the Government to make a comprehensive evaluation of its technical capability and approach in successfully meeting the performance objectives. In particular, the PWS and QASP proposed must demonstrate the Contractor’s ability to meet or exceed the performance objectives, with particular attention to Sections 5.4 and 5.5 of the SOO. Additionally, the Contractor shall submit a response demonstrating expertise and execution in using project risk rating tool(s) and processes inclusive of inputs and outputs, to influence lending with major banks and financial institutions. The Contractor shall provide the number of energy infrastructure projects executed, the bank/financial lending which was influenced to provide the capital investment, and the description/dollar amount of the executed projects attributable to the firm’s risk rating tool(s) and processes. Lastly, the Contractor shall submit resumes of personnel with extensive knowledge, proficiency, and experience evaluating energy related financing.

Volume II – Price. The Contractor should ensure their price quotation includes detailed information regarding the resources required to accomplish the task (e.g., labor categories, labor hours, number of employees for each labor category, rates, etc.).

Due to the likely inability of the Contractor to accurately estimate travel associated with this requirement, the Government is providing a not to exceed amount that must be used by the Contractor for the travel CLIN. However, actual travel shall be authorized by the COR in writing prior to performance and will be paid in accordance with FAR Part 31.205-46. No profit or fee will be authorized for travel.

Travel: Up to 1 out of the area trip to the financial district in New York is anticipated.

Base Year: $8,000.00

The Contractor shall propose a fixed price payment plan commensurate with the value of the deliverables and / or significant milestones in the proposed PWS for the labor CLIN on this requirement. The payment plan shall be rounded to two (2) decimal places, the sum of which shall equal the associated fixed price task. The eventual awardee will be authorized to invoice monthly for all approved travel costs incurred and approved by the COR.

Volume III – Contract Administration. The Contractor shall submit a signed SF 1449, and the FAR and DFARS provisions and clauses which require the Contractor’s response, as a MS Word or PDF document.

2. EVALUATION CRITERIA

TECHNICAL FACTOR

The Technical Factors are more important than the Price Factor. The following 3 Technical Factors are of equal importance and will be evaluated in numerical order. In the event that a Contractor is rated Red / Unacceptable for any of the below Technical Factors, the Government will stop the evaluation at that point and the Contractor will be excluded from further evaluation and consideration for award. The color / adjectival ratings and definitions in Evaluation Table 1 will be used to assign a rating to each Technical Factor which includes consideration of risk (descriptions are outlined in Evaluation Table 3), in conjunction with the strengths, weaknesses, significant weaknesses, and deficiencies in determining the technical rating for each Technical Factor.

Technical Factor 1: The Government will evaluate the extent that the Contractor’s PWS meets agency’s needs. The Government will also evaluate the extent that the PWS and QASP proposed demonstrates the Contractor’s ability to meet or exceed the performance objectives, with particular attention to Sections 5.4 and 5.5 of the SOO.

Technical Factor 2: The Government will evaluate the extent that the Contractor’s quote demonstrates expertise and execution in using project risk rating tool(s) and processes inclusive of inputs and outputs, to influence lending with major banks and financial institutions.

Technical Factor 3: The Government will evaluate the extent that the Contractor’s quote provides personnel with extensive knowledge, proficiency, and experience evaluating energy related financing based on the professional & technical qualifications of the proposed personnel.

PRICE FACTOR

The Price Factor is less important than the Technical Factor. The price will not be scored or rated. The Contractor’s price quote’s will be evaluated using one or more of the techniques defined in FAR Part 15.404 in order to determine if it is fair and reasonable and complete. The Government reserves the right, but is not obligated, to conduct a realism analysis.

4. RATING METHODS

Each Technical Factor, through an assessment of risk, any strengths, weaknesses, significant weaknesses, and deficiencies, will receive one rating described in Evaluation Table 1.

EVALUATION TABLE 1:

COLOR SCHEME FOR THE COMBINED TECHNICAL AND RISK RATINGS

Blue

Outstanding Proposal/quotation indicates an exceptional approach and understanding of the requirements and contains multiple strengths, and risk of unsuccessful performance is low.

Purple

Good Proposal/quotation indicates a thorough approach and understanding of the requirements and contains at least one strength, and risk of unsuccessful performance is low to moderate.

Green

Acceptable Proposal/quotation meets requirements and indicates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate.

Yellow

Marginal Proposal/quotation has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high.

Red

Unacceptable Proposal/quotation does not meet requirements of the solicitation, and thus, contains one or more deficiencies, and/or risk of unsuccessful performance is unacceptable. Proposal is unawardable.

EVALUATION TABLE 2:

DEFINITIONS RELATING TO THE TECHNICAL EVALUATION RATING PROCESS

Deficiency is a material failure of a proposal/quotation to meet a Government requirement or a combination of significant weaknesses in a proposal/quotation that increases the risk of unsuccessful contract performance to an unacceptable level.

Risk, as it pertains to source selection, is the potential for unsuccessful contract performance. The consideration of risk assesses the degree to which an offeror’s proposed approach to achieving the technical factor or subfactor may involve risk of disruption of schedule, increased cost or degradation of performance, the need for increased Government oversight, and the likelihood of unsuccessful contract performance.

Significant Weakness in the proposal/quotation is a flaw that appreciably increases the risk of unsuccessful contract performance.

Strength is an aspect of an offeror's proposal/quotation that has merit or exceeds specified performance or capability requirements in a way that will be advantageous to the Government during contract performance.

Weakness means a flaw in the proposal/quotation that increases the risk of unsuccessful contract performance.

EVALUATION TABLE 3:

TECHNICAL RISK RATING METHOD

increased cost or degradation of performance. Special contractor emphasis and close Government monitoring will likely be able to overcome difficulties.

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