EatonRapids2018trackbid.docx

Invitation to Bid Eaton Rapids Public Schools March 6th, 2018

SYNTHETIC RUNNING TRACK REPAIRS AND RECONDITIONING

Eaton Rapids Public Schools is seeking bids to renovate the existing running track. The project documents are contained within this packet. It is expected that the project will be started in June of 2018 and completed no later than August 1st, 2018. All interested bidders are invited to inspect the site during the date listed in this document only.

INSTRUCTION TO BIDDERS

Eaton Rapids High School Eaton Rapids MI Track Repairs and Reconditioning

Sealed proposals for the renovation of the track will be received at the office of the Superintendent at Central Office 912 Greyhound Drive Eaton Rapids MI 48827. Bids will be opened in the Superintendent's office at 1:00 p.m. on April 10th 2018. No bids will be accepted after this date and time. The proposal should be labeled "TRACK PROJECT".

BIDDER RESPONSIBILITIES

Before submitting proposals, bidders shall carefully read all of the specifications in order to avoid omissions or duplications in order to ensure a complete job. Bidders should also visit the premises to verify conditions under which work must be conducted. Submission of proposal signifies that bidder has visited premises, has made examinations and verifications and is fully conversant with all conditions. No claims for additional compensation will be considered or paid to any contractor. The Contractor shall obtain and file with the owner, prior to commencement of any work, a current Certificate of Insurance compliant with the insurance requirements specified by the School District. The Contractor shall also complete and submit the Familial Disclosure Form with their proposal. The contractor shall pay all sales, consumer, and other taxes required by law. No proposal may be withdrawn for sixty days from the date of the opening. The owner reserves the right to accept or reject any or all proposals or to waive any irregularities. Negligence in preparations, improper preparations, errors in and/or omission from the proposals shall not relieve the bidder from fulfillment of any and all obligations and requirements of the contract documents. No responsibility shall attach to the School District, or its authorized representatives, for the premature opening of any proposal which is not properly addressed and identified.

PROPOSAL

EATON RAPIDS HIGH SCHOOL

EATON RAPIDS MI 48827

SYNTHETIC RUNNING TRACK REPAIRS AND RECONDITIONING

Having read the Specifications for the project, and having inspected the project site and verified the field conditions affecting and governing construction conditions, the undersigned hereby proposes to furnish all labor and materials to perform the specified work.

BIDDERS NAME: _______________________________________________________

LEGAL ADDRESS: ______________________________________________________

TELEPHONE: (_______) __________________

FAX NUMBER: (_______) __________________

Contact Person: _____________________________________

Bid Package No. 1: Seal-Flex LR-2 Reconditioning System . . . . . . . . . . . . . . . $______________

Approved Alternative: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $______________

Give a detailed explanation of the alternative here:

Signer below is an Officer or Director and is authorized to obligate the company in contractual agreements.

AUTHORIZED SIGNITURE______________________________________________________

PRINTED NAME AND TITLE________________________________________________________

DATE____________________________________

Familial Relationship Disclosure

I/We, the undersigned, HAVE NO FAMILIAL RELATIONSHIP with the Superintendent or any member of the Board of Education - Eaton Rapids Public Schools.

OR

I/We have included the following list disclosing any familial relationships that exist between the owners or any employee of the vendor and any member of the school board and/or superintendent.

I/We understand that NOT completing this sworn, signed, and notarized statement and including it with our proposal will make our proposal incomplete and void.

Vendor By Title Date

Subscribed and sworn to before me this ___________ day of _______________________

Notary Public, _______________________________ County, Michigan

My commission expires: ______________________________________

SCHEDULE

The track renovation and site work will begin on or about June 7th, 2018 and when the proper insurance certificates are submitted to the School District. The project shall be completed no later than August 1st, 2018 unless there are conditions beyond the control of the contractor causing delays as approved by the district. A $500 penalty per day past August 1st, 2018 will be charged/inforced to the contractor by the district for work not being completed, inspected, finalized by both parties. The District retains the right to wave this clause at its discretion.

The school is requesting a "Seal-Flex LR-2 Reconditioning System" to be used, identified, and bid accordingly. Products of other manufacturers will be considered for acceptance provided they are to equal or exceed the material requirements and functional qualities of the specified product. Requests for approval and complete technical data for evaluation must be received at least ten (10) days prior to bid due date. The owner reserves the right to reject any alternative.

INSURANCE

The successful bidder shall have all insurance listed below which shall be written for not less than any limits if liability specified here in or required by law.

or $1,000,000 Bodily Injury (including personal injury) and Property Damage Liability Combined Single Limit.

Contractual Liability (Hold Harmless Coverage)

If the General Liability policy includes a General Aggregate, such General Aggregate shall not by less than $1,000,000. Policy shall be endorsed to have General Aggregate apply to this project only.

Umbrella Excess Liability $1,000,000. over primary insurance.

Comprehensive Automobile Liability

or a $1,000,000. Bodily Injury and Property Damage Liability Combined Single Limit.

Worker's Compensation

GENERAL INSTRUCTIONS:

The Contractor shall apply a black latex 1/8 inch rubber running surface. This surface will be applied over the existing synthetic surface that is stable. The Contractor shall examine and repair defects in the existing synthetic surface prior to installation of the new running surface.

The application shall conform to the Seal-Flex Corporation’s recommendations. The Contractor shall be a licensed Seal-Flex representative, authorized by the Seal-Flex Corporation with a minimum of ten years of experience and references for a minimum of 15 similar installations. The Contractor shall furnish a one year warranty covering workmanship, materials and labor. The Contractor shall line the track as per specifications required for a high school track and as per the Michigan High School Athletic Association, and/or National High School Athletic Association-specifications and guidelines.

SPECIFICATIONS:

1. Black out all existing lines and markings with compatible acrylic latex paint.

2. Clean surface of all loose or foreign material.

3. Repair all worn areas.

4. Apply latex tack coat using carboxylated styrene butadiene SEAL-Flex latex binder having minimum resin solids of 50% applied at the rate of 0.10 gallons per square yard.

5. Apply the first course at approximately is 1.2 pounds per square yard of medium strand rubber, sprayed with SEAL-Flex latex binder at a rate of 0.1625 gallons per square yard.

6. Apply the second course at approximately 2 pounds per square yard of medium strand rubber, sprayed with SEAL-Flex latex binder at a rate of 0.1625 gallons per square yard. Binder to include UV inhibitor thoroughly mixed at approximately one-part dye to 200 parts latex.

7. Apply a sheen coat using SEAL-Flex latex binder with UV inhibitor at the rate of 0.10 gallons per square yard.

8. Paint lines and markings shall conform to the Michigan High School Athletic Association. The line paint material shall be water based acrylic latex, compatible with rubber and hereinbefore specified latex material.

9. Clean up and remove all project related debris from the job site.

Key Dates:

Start of Project: June 7th, 2018 Completion of project: August 1st, 2018 or before Open date of bid requests: March 6th, 2018 Walk through of track area: March 14th, 2018 at 11-Noon Opening of bids- April 10th, 2018 at 1pm.

· all dates and times may be changed or altered at the district's discretion.

END OF DOCUMENT