Eastview Fence ITB (002).docx

City of Newnan, Georgia

Invitation to Bid (ITB) for Eastview Cemetery Improvements

Issue Date: August 18, 2026

Issued By: City of Newnan Public Works 25 LaGrange Street Newnan, GA 30263

Inquiries: Ray Norton, Public Works Director City of Newnan Rnorton@newnanga.gov

Bids Due: Tuesday, September 15, 2026, by 2:00 PM, EST Bid Opening: Tuesday, September 15 2026, at 2:01 PM, EST

CITY OF NEWNAN, GEORGIA

[Eastview Cemetery Improvements]

A. PURPOSE

The City of Newnan, Georgia, located 35 miles southwest of downtown Atlanta, on Interstate 85 South, and county seat of Coweta County, Georgia, is seeking Competitive Sealed Proposals from qualified Contractors to construct a masonry fence at Eastview Cemetery. Work required under this Contract includes furnishing materials, labor, equipment, etc. for the scope of the project

B. GENERAL INFORMATION AND SCHEDULE

This ITB has been issued on August 18, 2026.

Basis of award will total Lump Sum Price after close evaluations by City Staff and from criteria listed herein. Interviews are not planned at this time.

T it l e of

IT

B Eastview Cemetery Improvements D a t e of

I s sue:

August 18, 2026 L ast day t o su b m i t q u e s ti ons:

September 4, at 5:00PM D a t e of f i nal a n s w e r s September 9, at 5:00PM B i d due d a t e:

September 15, be f ore

:00 PM

C opi e s o f bid req u i re d 1 or i g i n a l , 1 c opy p l u s 1 dig i t al copy B i d ope n i ng d a t e:

September 15, at

2:0

PM

B i d sub m i s s i on l o c a t i on:

N e w nan C it y

H a ll

O f f i ce of t h e Ci t y

Man a ger B i d ope n i ng l o ca t i o n N e w nan C it y

H a ll

O f f i ce of t h e Ci t y

Man a ger Proj e ct n a m e Eastview Cemetery Improvements Si t e l o c a t i on/ S i z e Eastview Cemetery (80 Milton Avenue) F u n d i ng so u rc e General Fund E s t i m a t ed

C on s t ru c ti on

B u d ge t $1,000,00 .00 Fi r m s e l e c t i on sc h edul e T arget d a t e

September 22, 2026 D e si r ed c o m p l e t i on s che d ul e

TBD

)FACT SHEET

P a ge Written responses to all written inquiries received by 2:00 PM ET, September 4, 2026, will be posted as an addendum on the City of Newnan’s Website. No City staff or other officials associated with the Project should be contacted regarding this ITB other than representative named below. Doing so may result in disqualification.

All inquiries regarding this ITB Must be in writing via email and addressed to:

Ray Norton, Public Works Director Email: Rnorton@newnanga.gov

An original, one (1) copies and one (1) digital copy of this ITB are to be submitted to:

Ray Norton, Public Works Director 25 Lagrange Street Newnan, Georgia 30263

Bids must be submitted no later than 2:00 PM, September 15, 2026. Bids must be received in a sealed envelope or container marked “Eastview Cemetery Improvements”.

Place the Project name and opening date on the submitting envelope or container.

No bid will be received or accepted after the above specified date and time of the bid opening. Bids submitted after the designated date and time will be deemed invalid and returned unopened to the proponent.

We appreciate your submittal and interest in assisting the City of Newnan with this endeavor.

Each Bid must be accompanied by a registered cashier’s check, bank certified check, or a bid bond prepared on an accepted form, duly executed by the Proposer, with good and sufficient surety or sureties for the faithful acceptance of the contract payable to, in favor of, and for the protection of the City of Newnan in the amount of five percent (5%) of the bid in U.S. dollars and immediately payable upon forfeiture of bid. All bid bonds shall be written by a surety company with an A.M. Best rating of A- (Excellent) or better, and is listed on the U.S. Treasury Circular 570, and also which is licensed to do business in the State of Georgia. Said bond (policy) shall contractually require the surety and guarantor to submit to jurisdiction and venue in Coweta County, Georgia for resolution of any disputes. The successful Proposer will be required to furnish a satisfactory performance bond, labor and materials payment bond, and maintenance bond as provided herein. The performance bond (PB) and labor and materials bond (LMB) shall each be in the amount of one hundred (100%) percent of the Contract Price upon approval of the Newnan City Council. Prior to approval of Contract Price by the Newnan City Council, the PB and LMB shall be in the amount set by the Owner’s Representative with concurrence from the City Manager, which shall be no less than one- hundred (100%) percent of the City of Newnan GA’s exposure under the contract; and thereafter, in an amount increased to cover Contract as provided above.

No Proposer may withdraw its bid and must honor its bid within 90 days after the actual date of the opening thereof.

C. BACKGROUND

The City of Newnan seeks to enhance the current entrance through hardscape and landscape improvements to Eastview Cemetery, located at 80 Milton Avenue, Newnan, Georgia 30263.

D. SCOPE OF SERVICES

This Project involves constructing a masonry fence along portions of Milton Avenue and Fairmount School Road, adjacent to Eastview Cemetery. Please find a copy of the plans and specifications attached herein. It is anticipated that the Agreement between the City of Newnan, GA and the selected contractor will contain the following scope of work.

· Demolition of current entrance wall and trees

· Grading/Excavating

· Erosion Control

· Concrete Footing Installation

· Wall construction and installation

· Landscaping

· Subgrade preparation and compaction

· Crack sealing and joint sealing

· Traffic control and pedestrian safety measures

· Site restoration, grading, and cleanup

The Contractor shall furnish all labor, materials, equipment, supervision, permits, fees, traffic control, mobilization and incidentals.

All Local, County, State, and Federal codes and regulations must be followed, with particular emphasis on Georgia Department of Transportation Specifications and the Americans with Disabilities Act.

E. BID PROPOSAL FORMAT

All proposers are to submit pricing using the Bid Forms and Attachment A provided within this ITB packet.

F. RESERVED RIGHTS

Issuance of this ITB does not constitute a commitment on the part of the City of Newnan to award a contract pursuant to this ITB. The City of Newnan reserves the right to reject any and all bid proposals submitted in response to this ITB, in whole or in part, and to award a contract pursuant to this ITB or cancel this ITB if it is considered to be in the best interests of the City of Newnan. The City of Newnan further reserves the right to make changes to this ITB at any time by issuance of written addendum/addenda, amendments(s) or clarification(s).

G. MINIMUM REQUIREMENTS

• Bonding capacity

• Insurance Requirements

• Licensed General Contractor

• Provide proof of completed projects of similar size, type and cost

H. EVALUATION OF BIDS

If minimum requirements are met, bids will be evaluated based on the following criteria, with price being the primary factor:

1. Price of bid.

2. Ability of the bidder to fulfill contract and specifications.

3. Responsiveness to the Invitation to Bid requirements and terms;

4. Equipment and personnel available for this project.

H. OWNER QUESTIONS

Any vendor that submits a bid may be requested to provide additional information to the City of Newnan. Such information is only for the purpose of clarification and in no way changes the vendor’s bid as originally submitted. The City of Newnan reserves the right to ask any or all vendors to clarify any portion of their proposals after submission.

I. COSTS OF BID PROPOSALS

The City of Newnan is not responsible or liable for any of the costs incurred by any vendor in preparing and/or submitting a bid proposal pursuant to this ITB.

J. EQUAL OPPORTUNITY

The City of Newnan prohibits discrimination on the basis of race, color, gender, religion, national origin, or disability in connection with employment of any person, or the award of any contract with the corporation. The City of Newnan will provide equal opportunities without regard to race, color, gender, religion, national origin, or disability, by requiring that any bank doing business with the corporation provide equal opportunity to persons and businesses employed by, or contracting with the supplier of products and services to the Corporation.

K. ACCESS TO PUBLIC RECORDS ACT NOTICE

Each vendor should give specific attention to the identification of those portions of its bid proposal that it considers confidential, proprietary commercial information or trade secrets, and provide justification as to why such materials, upon request, should not be disclosed.

L. GENERAL CONDITIONS

Upon submission of a bid, the bidder hereby certifies on behalf of his company or organization that:

1. This bid proposal is genuine and not made in the interest of, or on behalf of, an undisclosed person, firm or corporation.

2. This bid proposal is not submitted in conformity with any agreement or rules of any group, association, organization or corporation.

3. The Firm has not directly or indirectly induced or solicited any other bidder to submit a false or sham bid.

4. The Firm has not solicited or induced any person, firm or corporation to refrain from bidding.

5. The Firm has not sought by collusion to obtain for itself any advantages over any other bidder or over the City of Newnan.

M. GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT: E-VERIFY AND SAVE PROGRAM

The City of Newnan participates in the Georgia Security and Immigration Compliance Act with regard to Contractors and Subcontractors. The Act is explained in detail in this document. Additionally, there are four documents included that must be completed and returned to the City of Newnan with your bid package, as applicable. These are:

1. Georgia Security and Immigration Compliance Act of 2006

2. Contractor Affidavit and Agreement

3. Subcontractor Affidavit

4. Sub-subcontractor Affidavit

Failure to return the completed documents, if required, shall result in disqualification of the bid in its entirety

BID COVER SHEET

Eastview Cemetery Improvements

We/I have thoroughly examined the specifications and agree to furnish the City of Newnan with the construction of Eastview Cemetery Improvements according to the plans and specifications. Any deviation from the plans and specifications shall be listed as an exception on the bid sheet and explained.

Total Bid Price for construction complete as shown and specified:

(Lump Sum Bid)

Price good through:

ADDENDA: The bidder acknowledges the receipt of Addenda No. inclusively.

Date:

through

Company:

Address:

Phone: Fax:

Printed name of person completing proposal:

Signature:

Title:

Note: Please *attach BID BOND and ATTACHMENT A at the beginning of your submittal.

IMPORTANT!

This bid cover sheet is to be your proposal cover sheet for the convenience of the bid openers only. *Attach the required documents listed above.

Contractor Affidavit under O.C.G.A. § 13-10-91(b)(1)

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number Date of Authorization

Name of Contractor Name of Project

Name of Public Employer

Ci t y of

New n an

LaGr a n ge

S t r e e t N ewn an

Ge o rgia

P h o n e: 7 4- Fax:

4-w w w.

c i.ne w n a n.g a .us I hereby declare under penalty of perjury that the foregoing is true and correct.

P a ge

Executed on

, 20 in .

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE

, 20 .

DAY OF

NOTARY PUBLIC

My Commission Expires: .

Subcontractor Affidavit under O.C.G.A. § 13-10-91(b)(3)

By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract with

(Contractor) on behalf of (Public Employer) has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned subcontractor will continue to use the federal work authorization program throughout the contract period and the undersigned subcontractor will contract for the physical performance of services in satisfaction of such contract only with sub-subcontractors who present an affidavit to the subcontractor with the information required by O.C.G.A. § 13-10-91(b). Additionally, the undersigned subcontractor will forward notice of the receipt of an affidavit from a sub-subcontractor to the contractor within five business days of receipt. If the undersigned subcontractor receives notice of receipt of an affidavit from any sub-subcontractor that has contracted with a sub-contractor to forward, within five business days of receipt, a copy of such notice to the contractor. Subcontractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Name of Subcontractor Name of Project

I hereby declare under penalty of perjury that the foregoing is true and correct. Executed on , 20 in .

Signature of Authorized Officer or Agent Printed Name & Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE DAY OF ,

20 .

My Commission Expires: .

Sub-subcontractor Affidavit under O.C.G.A. § 13-10-91(b)(4)

By executing this affidavit, the undersigned sub-subcontractor verifies its compliance with O.C.G.A. § 13- 10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract with

(Subcontractor or Sub-subcontractor with whom subcontractor has privity of contract) and Contractor) on behalf of

(Public Employer) has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned sub-subcontractor will continue to use the federal work authorization program throughout the contract period and the undersigned sub-subcontractor will contract for the physical performance of services in satisfaction of such contract only with sub-subcontractors who present an affidavit to the sub-subcontractor with the information required by O.C.G.A. § 13-10-91(b). The undersigned sub-subcontractor shall submit, at the time of such contract, this affidavit to

(Subcontractor or Sub-subcontractor with whom subcontractor has privity of contract). Additionally, the undersigned sub-subcontractor will forward notice of the receipt of any affidavit from a sub-subcontractor to (Subcontractor or Sub-subcontractor with whom the subcontractor has privity of contract). Sub-subcontractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Name of Sub-subcontractor Name of Project

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on , 20 in .

Signature of Authorized Officer or Agent Printed Name & Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE DAY OF _,

20 .

My Commission Expires: .

Conflict of Interest Statement

As a duly authorized representative of the firm

I, with the title certify that to the best of my knowledge no circumstances exist that will cause a conflict of interest in performing services for The City of Newnan, GA Government, that no employee of The City of Newnan, GA, nor any public agency official or employee affected by this Request for Proposals has any pecuniary interest in the business of this firm, associates or consultants of this firm, or the firm's parent firm, subsidiary, or other legal entity of which this firm is a part, and that no person associated with or employed by this firm has any interest that would conflict in any way, manner or degree with the performance of services for The City of Newnan, GA Government.

Date:

Company Name:

Authorized Representative Name:

Title:

Signature:

P a ge Officer’s Oath

As a duly authorized representative of the firm involved in the bidding for or procuring the contract I, with the title certify that I did not prevent or attempt to prevent competition in such proposals by any means whatsoever. Nor did I prevent or endeavor to prevent anyone from making a proposal therefore by any means whatsoever, or induce another to withdraw a proposal for the work.

Date:

Company Name:

Authorized Representative Name:

Title:

Signature: ________________________________________________________

P a ge

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