East Side Elevated PS Pipeline - Stephenville RFQ - 2026_08-11.pdf

City of Stephenville, Texas – Department of Public Works - RFQ for Professional Engineering Services: Page 1 of 14 Design of 1MG EST, Pump Station, Transmission and Distribution Mains and Associated Improvements

CITY OF STEPHENVILLE, TEXAS

REQUEST FOR QUALIFICATIONS (RFQ)

FOR

PROFESSIONAL ENGINEERING SERVICES

FOR THE

DESIGN OF A 1.0 MILLION GALLON ELEVATED STORAGE TANK, PUMP STATION,

TRANSMISSION AND DISTRIBUTION WATER MAINS, AND ASSOCIATED WATER SYSTEM

IMPROVEMENTS

REQUEST FOR QUALIFICATIONS

Professional Engineering Services The City of Stephenville (City) is soliciting Statements of Qualifications (SOQs) from qualified Texas-licensed engineering firms for professional engineering services associated with the planning, design, permitting, bidding, and construction administration of a public water infrastructure project consisting of:

• One (1) 1.0 million gallon Elevated Storage Tank

• One (1) Potable Water Pump Station

• Approximately 4.0 miles of 12-inch Transmission Water Main

• Approximately 1.6 miles of 16-inch Distribution Water Main

• SCADA, Instrumentation, Mechanical, Electrical, Controls, Site Improvements, and related appurtenances

Professional engineering services shall be procured as Qualifications-Based in accordance with the Texas Professional Services Procurement Act (Texas Government Code Chapter 2254).

In accordance with Texas state law, Sec. 2254.003. SELECTION OF PROVIDER; FEES. (a) A governmental entity may not select a provider of professional services or a group or association of providers or award a contract for the services on the basis of competitive bids submitted for the contract or for the services, but shall make the selection and award:

(1) on the basis of demonstrated competence and qualifications to perform the services; and

(2) for a fair and reasonable price.

The City intends to select the most highly qualified and best value engineering firm and negotiate a fair and reasonable contract for services.

Addenda Receipt of any addenda to this RFQ must be acknowledged in the Statements of Qualifications (SOQ). Failure to provide acknowledgement may disqualify the submittal.

https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2254.htm#2254.003

City of Stephenville, Texas – Department of Public Works - RFQ for Professional Engineering Services: Page 2 of 14

TABLE OF CONTENTS

SECTION TITLE

1. Notice to Consultants

2. Introduction

3. Project Overview

4. Detailed Scope of Work

5. Deliverables

6. Selection Schedule

7. Submission Requirements

8. Evaluation Criteria

9. Consultant Selection Process

10. Negotiation Procedures

11. Reservation of Rights

12. Attachment(s)

City of Stephenville, Texas – Department of Public Works - RFQ for Professional Engineering Services: Page 3 of 14

SECTION 1

NOTICE TO CONSULTANTS

REQUEST FOR QUALIFICATIONS

The City of Stephenville, Texas (“City”), is requesting Statements of Qualifications from qualified engineering firms to provide professional engineering services for the design and construction administration of significant water system improvements.

The selected consultant shall provide complete engineering services necessary to develop plans, specifications, cost estimates, bidding documents, and construction phase services for improvements that include:

• New 1.0 MG Elevated Storage Tank

• New Pump Station

• Approximately 4.0 Miles of 12-Inch Transmission Water Main

• Approximately 1.6 Miles of 16-Inch Distribution Water Main

• Electrical Improvements

• Scada Integration

• Site Development

• Easement Support

• Surveying

• Geotechnical Investigation

• Environmental Permitting

• Construction Administration

Selection will be conducted using Qualifications-Based Selection (QBS) in accordance with Texas Government Code Chapter 2254.

The City reserves the right to:

• Reject Any Or All Submissions

• Waive Informalities

• Request Additional Information

• Conduct Interviews

• Negotiate With The Highest Ranked Consultant

• Cancel This Solicitation Without Award

SECTION 2

INTRODUCTION

The City of Stephenville owns and operates a public water distribution system that serves residential, commercial, industrial, and institutional customers throughout the community.

Continued population growth, commercial development, system redundancy objectives, and long-term water system planning have identified the need for additional elevated water storage capacity, increased transmission capability, improved pumping facilities, and associated distribution system improvements.

The City is initiating this project to enhance system reliability, improve operational flexibility, increase fire flow capacity, and support future development while maintaining compliance with applicable regulatory requirements.

Project Objectives The primary objectives include:

• Increase Elevated Storage Capacity.

• Improve Hydraulic Performance.

• Improve Pressure Management.

• Increase System Redundancy.

• Support Future Growth.

• Improve Operational Efficiency.

• Reduce Long-Term Maintenance Costs.

• Enhance Resiliency of The Public Water System.

Consultant Expectations The selected consultant will function as the City’s professional engineering representative throughout planning, design, bidding, and construction.

The consultant shall provide all professional services necessary to successfully complete the project from preliminary engineering through final acceptance.

The consultant shall coordinate with City staff, utility providers, regulatory agencies, property owners, contractors, and funding agencies, if applicable, as required.

City of Stephenville, Texas – Department of Public Works - RFQ for Professional Engineering Services: Page 4 of 14

SECTION 3

PROJECT OVERVIEW

General Description The project involves the design and installation of an elevated water tower, a pump station and associated water distribution and transmission mains. The draft conceptual alignment includes approximately four miles of 12-inch transmission main to the city-owned two-acre elevated storage tank site location, and 1.7 miles of 16-inch distribution main.

The City intends to construct a comprehensive water system improvement project consisting of, but not limited to:

A. Elevated Storage Tank Design a new one-million-gallon elevated potable water storage tank including:

• Foundation

• Tank structure

• Interior and exterior coatings

• Mixing system

• Access ladders

• Safety equipment

• Cathodic protection

• Overflow system

• Drain system

• Altitude valve

• Telemetry

• Site grading

• Security fencing

• Access roadway

• Yard piping

• Site drainage

B. Pump Station

Design a new potable water pump station including:

• Building

• Pumps

• Motors

• Variable frequency drives

• Electrical service

• Generator

• Transfer switch

• HVAC

• Plumbing

• Instrumentation

• Controls

• SCADA

• Yard piping

• Security systems

C. Transmission Main

Design approximately four (4.0) miles of new 12-inch transmission water main including:

• Valves

• Air release assemblies

• Blow-off assemblies

• Connections

• Utility crossings

• Road crossings

• Easement coordination

• Appurtenances

• Pavement restoration

D. Distribution Main

Design approximately 1.7 miles of new 16-inch distribution water main including:

• Isolation valves

• Fire hydrants

• Pressure regulating facilities

• Connections to existing system

E. System Integration

The consultant shall evaluate:

• Existing hydraulic conditions

• Pressure zones

• Existing storage

• Pump operation

• Future demand

• Emergency operation

• System redundancy

• Fire flow capability

Funding The City may utilize local funds, grants, loans, state assistance, or other available funding sources.

Accordingly, the consultant shall be capable of complying with applicable state and federal funding requirements if such funding is utilized.

City of Stephenville, Texas – Department of Public Works - RFQ for Professional Engineering Services: Page 5 of 14

SECTION 4

DETAILED SCOPE OF WORK

The consultant shall furnish all labor, personnel, equipment, software, transportation, and professional services necessary to complete the project.

The services shall include, but are not limited to, the following.

Task 1 – Project Management Provide overall project management including:

• Project kickoff meeting

• Monthly progress meetings

• Schedule updates

• Budget monitoring

• Coordinate with City staff

• Agency coordination

• Quality management

• Internal quality control

Task 2 – Data Collection

Collect and review available information including:

• Existing plans

• GIS information

• Utility records

• Previous studies

• Existing models

• Easements

• Property ownership

• Existing facilities

Task 3 – Surveying

Perform design survey and establish survey control points. Conduct Subsurface Utility Engineering (SUE) Quality Level C or better. Provide professional surveying services including:

• Topographic survey

• Right-of-way survey

• Utility location

• Easement exhibits

• Control points

• Benchmark establishment

Task 4 – Geotechnical Investigation

Provide geotechnical engineering including:

• Soil borings

• Laboratory testing

• Foundation recommendations

• Pavement recommendations

• Corrosion evaluation

• Groundwater evaluation

Task 5 – Hydraulic Analysis Perform hydraulic evaluations including:

• Existing system analysis

• Water demand projections

• Storage evaluation

• Pressure analysis

• Fire flow analysis

• Pump sizing

• Surge analysis

• Transmission capacity evaluation

Task 6 – Regulatory Coordination

Provide all necessary environmental and permitting reports and documentation services including:

• TCEQ coordination and approval

• Utility coordination

• Floodplain evaluation

• TxDOT coordination

• Environmental documentation

Task 7 – Easement Acquisition

Easement Acquisition (Optional task):

• Identify and secure the necessary legal permissions from property owners to allow the installation and maintenance of the water mains. This includes negotiating terms, preparing documentation, and ensuring compliance with local, state, and federal regulations.

City of Stephenville, Texas – Department of Public Works - RFQ for Professional Engineering Services: Page 6 of 14

Task 8 – Preliminary Engineering

Prepare preliminary engineering documents including:

• Conceptual Design

• Design Criteria

• Alternatives Evaluation

• Preliminary Layouts

• Preliminary Cost Estimates

• Value Engineering Recommendations

• Design memorandum

Task 9 – Final Design

Prepare complete construction documents including:

• Civil Plans

• Structural Plans

• Mechanical Plans

• Electrical Plans

• SCADA/Instrumentation

• Specifications

• Contract and Bid Documents

• Easement Legal Descriptions

• Engineer’s Opinion of Probable Construction Cost

Construction documents shall be suitable for public bidding in accordance with Texas law.

Task 10 – Bidding Phase Services

Provide typical Bid Phase Services such as preparing a bid schedule, facilitating the pre-bid meeting and bid opening meeting, and providing bid evaluation and recommendations. Provide:

• Responses To Questions

• Addenda

• Bid Tabulation

• Recommendation of award

Task 11 – Construction Administration Phase Services

Provide oversight and recommendations during construction to ensure work complies with design standards and project specifications.

Provide Construction Quality Control: Ensure the contractor adheres to the approved methods for installation and materials.

Provide Interpretation and Clarification of Contract Documents: Provide clarification and interpretation of design and contract documents during construction, responding to contractor queries as well as issuing and responding to Field Orders and Change Orders.

Provide professional construction administration including:

• Shop Drawing Review

• Submittal Review

• RFI Responses

• Site Visits

• Facilitation of Progress Meetings

• Change Order Evaluation

• Pay Application Review

• Substantial Completion Inspection

• Final Inspection

• Record drawings

• Warranty inspection

Consultant Responsibilities The consultant shall maintain adequate staffing and shall designate a Project Manager authorized to act on behalf of the consultant throughout the duration of the project. Any change to the Project Manager or Engineer or Record shall be pre-approved by the City.

All professional services shall be performed under the responsible charge of engineers licensed by the Texas Board of Professional Engineers and Land Surveyors.

The consultant shall maintain an internal quality assurance and quality control program to ensure that all deliverables meet accepted engineering standards, applicable codes, City requirements, and regulatory agency requirements.

City of Stephenville, Texas – Department of Public Works - RFQ for Professional Engineering Services: Page 7 of 14

SECTION 5

DELIVERABLES

The selected Consultant shall furnish all labor, equipment, software, professional services, and incidentals necessary to complete the Project. Deliverables shall become the property of the City of Stephenville upon acceptance and payment in accordance with a Professional Services Agreement.

All deliverables shall be sealed, signed, and dated by a Professional Engineer licensed in the State of Texas, where applicable.

5.1 Project Management Deliverables

The Consultant shall provide, at a minimum:

• Project Management Plan

• Project Schedule

• Monthly Progress Reports

• Budget Status Reports

• Meeting Agendas

• Meeting Minutes

• Action Item Logs

• Schedule Recovery Plan (if necessary)

5.2 Existing Conditions Documentation

The Consultant shall compile and evaluate existing information including:

• Existing Utility Mapping

• GIS Information

• Available Water System Record Drawings

• Existing Easements

• Existing Right-of-Way Information

• Existing Hydraulic Models

• Existing Operational Data

• Existing Facility Photographs

5.3 Survey Deliverables

Survey deliverables shall include:

• Topographic Survey

• Boundary Survey

• Utility Survey

• Horizontal and Vertical Control

• Easement Exhibits

• Metes and Bounds Descriptions (if required)

• Digital CAD Files

• Survey Control Report

5.4 Geotechnical Deliverables

The Consultant shall provide:

• Boring Logs

• Laboratory Testing Results

• Foundation Design Recommendations

• Corrosion Evaluation

• Groundwater Evaluation

• Earthwork Recommendations

• Pavement Recommendations

• Geotechnical Engineering Report

5.5 Hydraulic Analysis Deliverables

Deliverables shall include:

• Existing System Evaluation

• Hydraulic Modeling Files

• Fire Flow Analysis

• Pressure Zone Analysis

• Pump Curve Evaluation

• Storage Evaluation

• Surge Analysis

• Future Demand Projections

• Technical Memorandum

5.6 Preliminary Engineering Deliverables

The Consultant shall prepare:

• Design Criteria Memorandum

• Preliminary Layout Drawings

• Alternatives Evaluation

• Preliminary Construction Cost Estimate

• Value Engineering Recommendations

• Preliminary Engineering Report (if required)

City of Stephenville, Texas – Department of Public Works - RFQ for Professional Engineering Services: Page 8 of 14

5.7 Final Design Deliverables

Final design shall include complete construction documents consisting of:

Civil Plans

• Cover Sheet

• General Notes

• Project Layout

• Demolition Plans

• Utility Plans

• Water Main Plans

• Profiles

• Site Plans

• Drainage Plans

• Erosion Control Plans

• Traffic Control Plans

• Details

Structural Plans

• Foundation Design

• Tank Foundation

• Building Foundation

• Reinforcing Details

• Structural Details

Mechanical Plans

• Pump Station Layout

• Pump Details

• Piping

• Valves

• Equipment Schedules

Electrical Plans

• One-Line Diagrams

• Power Distribution

• Generator

• Motor Controls

• Lighting

• Grounding

• Panel Schedules

Instrumentation and Controls

• SCADA Architecture

• Instrument List

• Control Diagrams

• Communications

• PLC Programming Requirements

Specifications Provide complete technical specifications in CSI format, including:

• General Requirements

• Materials

• Equipment

• Construction Requirements

• Testing

• Startup

• Warranty Requirements

5.8 Opinion of Probable Construction Cost

Prepare Engineer’s Opinions of Probable Construction Cost at:

• 30 Percent Design

• 60 Percent Design

• 90 Percent Design

• Final Design

Each estimate shall identify:

• Unit Prices

• Quantities

• Construction Subtotal

• Contractor Overhead

• Contingencies

• Escalation (if applicable)

5.9 Bid Phase Deliverables

Prepare:

• Bid Documents

• Bid Forms

• Bid Tabulation

• Addenda

• Recommendation of Award

• Bid Evaluation Memorandum

5.10 Construction Administration Deliverables

Provide:

• Shop Drawing Reviews

• Submittal Log

• Request for Information Responses

• Field Observation Reports

• Meeting Minutes

• Pay Application Reviews

• Change Order Recommendations

• Substantial Completion Inspection Report

• Final Completion Report

• Record Drawings

• Warranty Inspection Report

City of Stephenville, Texas – Department of Public Works - RFQ for Professional Engineering Services: Page 9 of 14

SECTION 6

SELECTION SCHEDULE

• RFQ Release Date: August 11, 2026

• Questions/Clarifications Deadline:

o Questions regarding this RFQ must be submitted in writing by August 20, 2026 to the

Purchasing Manager identified below. Responses will be provided to all interested firms by August 27, 2025.

o All documents including responses to questions and any addenda will be posted on civcastusa.com.

o Any attempt to contact City officials or staff through other means during the RFQ process may result in disqualification from the RFQ process.

o Only written Addenda issued by the City shall modify this RFQ.

• Submission Deadline: Friday, September 4, 2026 at 2:00 p.m. CST o Late submissions will not be considered. The City is not responsible for delays caused by mail carriers, courier services, weather events, or other circumstances beyond its control.

• Submission Location:

o Submit Statements of Qualifications to City of Stephenville Purchasing Manager, Meritt Kearney at 298 W. Washington, Stephenville, TX 76401. Submit in a sealed envelope marked “SOQ Design of East Side Elevated, PS, and Pipeline - DO NOT OPEN BEFORE”. Include one (1) original, three (3) hard copies, and one (1) electronic, searchable copy as a PDF on a USB drive.

• Submissions:

o The name and address of the submitting prime firms will be made publicly available.

o There will be no disclosure of contents to competing firms, and all submissions will be kept confidential during the evaluation process. Following a contract award, all qualifications will be subject to open records requests except for trade secrets and confidential information which the firm identifies as proprietary (by marking in minimum 12-point bold red text “Confidential and Proprietary” on the footer of specific pages of the SOQ).

• Interviews (Tentatively and if required by selection committee): September 11, 2026

• Potential Council Meeting for Award: October 6, 2026

The Consultant shall submit a detailed Critical Path Method (CPM) project schedule within thirty (30) calendar days following execution of the Professional Services Agreement.

The schedule shall be updated monthly throughout the duration of the Project.

SECTION 7

SUBMISSION REQUIREMENTS

Interested firms must submit the following information on letter size pages with minimum 10-point font:

one (1) original, three (3) hard copies, and one (1) searchable PDF version of their Statement of Qualifications on a USB drive unless otherwise modified by addendum. Cover sheet, table of contents, tabs, and dividers do not count toward page count unless they contain substantive content submitted for evaluation.

Statements shall be organized in the following order.

7.1 Letter of Interest

Cover Letter: a letter introducing the firm and expressing interest in the project signed by the proposed project manager and a person authorized to bind the firm in contract.

Include:

• Firm name

• Address

• Telephone

• Contact person

• Email address

• Texas Engineering Firm Registration Number

• Statement of commitment

Maximum Length: One (1) Page

City of Stephenville, Texas – Department of Public Works - RFQ for Professional Engineering Services: Page 10 of 14

7.2 Executive Summary

Provide a concise summary demonstrating the firm’s understanding of the Project and the unique qualifications that distinguish the firm.

Maximum Length: Three (3) Pages

7.3 Firm Qualifications

Include:

• History

• Office Locations

• Organizational Structure

• Areas of Expertise

• Years in Business

• Relevant Certifications

• Financial Stability

Maximum Length: Three (3) Pages

7.4 Project Understanding

Describe the firm’s understanding of:

• Existing Conditions

• Project Challenges Maximum Length: Three (3) Pages

• Opportunities/Risks

• Design Considerations

• Operational Considerations

• Construction Considerations

7.5 Technical Approach

Describe the proposed approach to:

• Surveying

• Hydraulic Modeling

• Tank Design

• Pump Station Design

• Pipeline Design

• Electrical Design

• SCADA Integration

• Quality Assurance

• Risk Management

• Construction Administration

Technical Approach section may include one z-folded tabloid size page (11-inch by 17-inch) Maximum Length: Five (5) Pages

7.6 Relevant Experience

Provide descriptions of at least three (3), and no more than five (5), similar projects completed within the last five

(5) years. Reference projects may represent the full scope of this project or a significant individual component (e.g., elevated storage tank, pump station, or large-diameter transmission/distribution mains). Firms are encouraged to provide a portfolio of references collectively demonstrating experience across all major project components, whether performed by the prime firm or a proposed key subconsultant.

For each project include:

• Completion Dates

• Location

• Construction Cost

• Services Provided

• Project Manager

• Owner Contact Information Projects of similar size and complexity are preferred; however, projects need not match this project's full scope in every respect. The City will consider the applicability of each referenced project's complexity, scale, and technical challenges to the specific component(s) it represents. Provide a matrix listing similar projects completed (either design or construction complete) by proposed staff within the past three (3) years. Matrix to include Contractor firm name and list of design subconsultants.

Maximum Length: Ten (10) Pages

7.7 Project Team

Identify:

• Project Manager

• Design Engineers

• Structural Engineer

• Mechanical Engineer

• Electrical Engineer

• Instrumentation/SCADA Specialist

• Survey Manager

• Geotechnical Engineer

• Construction Administrator

• Resident Project Representative (if applicable)

Include resumes for all key personnel. Resumes will include name, firm, home office location, total years of relevant experience, applicable licenses and registrations, roles on projects listed the Relevant Experience section (if applicable). The qualifications and relevant experience of key subconsultants performing a defined portion of

City of Stephenville, Texas – Department of Public Works - RFQ for Professional Engineering Services: Page 11 of 14 the work (e.g., elevated storage tank structural design) shall be evaluated on the same basis as the prime firm's in-house experience, provided the subconsultant is identified as part of the proposed project team.

Maximum Length: Two (2) Pages, plus maximum of one page for each resume

7.8 Current Workload

Describe:

• Current Projects

• Available Staff

• Capacity*

• Ability to Meet Schedule *Capacity to be expressed as a percentage of time available over the next 12 months.

7.9 Quality Assurance and Quality Control

Describe the firm’s QA/QC procedures including:

• Internal Reviews

• Independent Reviews

• Design Checklists

• Document Control

7.10 References

Provide at least five (5) owner references.

7.11 Litigation and Claims (Litigation and Claims section does not count toward page count limits) Disclose:

• Pending Litigation

• Claims

• Contract Defaults

• Professional Liability Claims within the past five years

7.12 Required Forms

Include all certifications required by this RFQ, including but not limited to, proof of current insurance (general liability, professional liability, worker’s compensation), IRS W-9, Form 1295, and Conflict of Interest Questionnaire (For CIQ from Texas Ethics Commission, Agreement to not Boycott Israel per Chapter 2271 of Texas Local Government Code, Acknowledgement of Texas Government Code Section 2251 compliance, and copies of any relevant certifications related to this project. Include an index or table of contents.

Required forms do not count toward page count limits.

SECTION 8

EVALUATION CRITERIA

Statements of Qualifications will be evaluated by an Evaluation Committee.

The committee will independently evaluate each submission before meeting to establish consensus rankings.

Where a firm proposes a key subconsultant to perform a specialized portion of the work (e.g., elevated storage tank structural design), that subconsultant's qualifications and relevant experience shall be evaluated on the same basis as the prime firm's own qualifications.

The City reserves the right to request clarification or additional information.

Evaluation Matrix

Criteria Maximum Score

Description

Firm Experience 5% Prime Firm Profile and Team Description

Project Manager Experience 15% Qualifications and availability of proposed PM

Sealing Engineer Experience 20% Technical Lead's Experience with Similar Projects

Project Experience and References 25% Relevant Completed Projects / References Checks

Technical Approach and Schedule 25% Proposed Design Approach / Schedule Feasibility

Responsiveness to this RFQ 10% Adherence to Format, Clarity, and Completeness

City of Stephenville, Texas – Department of Public Works - RFQ for Professional Engineering Services: Page 12 of 14

The City may consider additional information obtained through interviews, reference checks, prior experience with the firm, and publicly available information to the extent permitted by law.

Following evaluation, the City may invite selected firms for an interview or request firms provide clarification.

Once a firm is selected, the City will attempt to negotiate a contract for services and may require the firm to provide additional information before finalizing an agreement.

SECTION 9

CONSULTANT SELECTION PROCESS

Selection shall be conducted in accordance with the Texas Professional Services Procurement Act (Texas Government Code Chapter 2254).

The City will not request or consider fees prior to selecting the most highly qualified firm.

The anticipated selection process is as follows:

1. Issue Request for Qualifications.

2. Receive Statements of Qualifications.

3. Determine responsiveness.

4. Technical evaluation by the Evaluation Committee.

5. Reference checks.

6. Shortlist the highest-ranked firms, if determined to be in the City’s best interest.

7. Conduct interviews, if required.

8. Rank firms in order of demonstrated competence and qualifications.

9. Negotiate a fair and reasonable Professional Services Agreement.

10. If negotiations fail, terminate negotiations and begin negotiations with the next highest-ranked firm in accordance with Chapter 2254.

11. Recommend the highest-ranked firm and present a Professional Services Agreement to the Public Works

Committee City Council.

12. Execute the Professional Services Agreement following City Council approval.

The City reserves the right to select a consultant based solely on the written Statements of Qualifications without conducting interviews.

SECTION 10

NEGOTIATION PROCEDURES

10.1 General

Upon completion of the evaluation process, the City shall rank the responding firms in order of demonstrated competence and qualifications in accordance with the Texas Professional Services Procurement Act (Texas Government Code Chapter 2254).

The City will enter into negotiations with the highest-ranked firm to establish a Professional Services Agreement containing a fair and reasonable scope of services, schedule, and compensation.

Price shall not be submitted as part of the Statement of Qualifications and will not be considered during the selection process.

10.2 Scope Negotiation

Prior to discussing compensation, the City and the selected Consultant shall mutually define the final scope of professional services.

The Consultant shall cooperate with the City in refining the scope to maximize project value while maintaining quality and regulatory compliance.

10.3 Fee Negotiation

Following agreement on the scope of services, the City will negotiate compensation.

The City reserves the right to request detailed labor classifications, hourly rates, estimated hours, overhead calculations, and reimbursable expense documentation during negotiations.

City of Stephenville, Texas – Department of Public Works - RFQ for Professional Engineering Services: Page 13 of 14

10.4 Failure to Reach Agreement

If the City is unable to negotiate a satisfactory contract with the highest-ranked firm at a price the City determines to be fair and reasonable, negotiations shall be formally terminated.

The City shall then begin negotiations with the next highest-ranked firm until an agreement is reached. The process will continue until an agreement is reached or the process is restarted.

SECTION 11

RESERVATION OF RIGHTS

The City reserves the right to:

• Reject any or all Statements of Qualifications.

• Waive informalities or minor irregularities.

• Request clarification of any submission.

• Request additional information.

• Conduct interviews.

• Verify references.

• Investigate qualifications.

• Shortlist firms.

• Modify the procurement schedule.

• Issue Addenda.

• Cancel this solicitation.

• Reissue the solicitation.

• Negotiate with the highest-ranked Consultant.

• Terminate negotiations and proceed to the next-ranked Consultant.

• Award all or part of the requested services.

• Decline to award any contract.

Issuance of this RFQ does not obligate the City to award a contract or reimburse any costs incurred in preparing a Statement of Qualifications.

SECTION 12

ATTACHMENT(S)

Attachment A – General Area Exhibit

City of Stephenville, Texas – Department of Public Works - RFQ for Professional Engineering Services: Page 14 of 14