sowhvac.pdf

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STATEMENT OF WORK

The Contractor shall furnish the necessary personnel, material, equipment, services and facilities (except as otherwise specified) to perform the following Statement of Work/Specifications :

I. General

A. Description of Work

National Weather Service Weather Forecast Office-Buffalo Full Coverage Service Contract for

HVAC and Humidity Systems

The Contractor shall provide all supervision, labor, materials and equipment necessary to provide full coverage maintenance for the HVAC and Humidity Systems located at the NOAA National Weather Service Weather Forecast Office, hereafter considered the Main Office, located at 587 Aero Drive; Cheektowaga, NY 14225, the Radar located at North Airport Drive; Cheektowaga, NY 14225, and the Upper Air Building located on Amherst Villa Rd; Cheektowaga, NY 14225. All equipment shall be preventively maintained in accordance with the manufacture's recommendations, equipment location, application, type, run time, Contractor' s experience and in a manner that keeps the system at peak performance level throughout the contract period. Services that are to be provided shall be performed by qualified and trained service personnel that are directly employed by the Service Company. The Service Company shall have access to trained programmers who are certified to work on Logical Controls and Logical Control systems and software upgrades.

B. Safety is paramount; All work tasks and procedures outlined in the maintenance program shall be conducted in a manner that minimizes the potential risk to operation and maintenance personnel. Each task should be conducted in a manner consistent with the Safety Program established for the facility and at no time be less than required by OSHA.

2. Scope of Work

Contractor will provide the following professional maintenance services for the building environmental mechanical system(s) comprised of the equipment listed on Schedule I (Inventory of Equipment) (Attachment 0001):

A. Test and Inspect

Visually INSPECT and TEST equipment to determine its operating condition and efficiency. Typical activities include:

TESTING for excessive vibration; motor winding resistance; refrigerant charge; fan RPM; refrigerant oil (acid);

water condition; flue gas analysis; safety controls, combustion and draft; crankcase heaters, control system(s), etc.

INSPECTING for worn, failed, or doubtful parts; mountings, drive couplings; oil level; rotation; soot; flame composition and shape; pilot and igniter; steam, water, oil and/or refrigerant leaks, etc.

The Service Company shall perform an annual live smoke test, and button test of the smoke detectors associated with National Weather Service Equipment.

B. Preventative Maintenance

Clean, align, calibrate, tighten, adjust, lubricate and paint equipment. These activities are intended to extend equipment life and assure proper operating condition and efficiency. Typical activities include:

CLEANING coil surfaces; fan impellers and blades; electrical contacts; burner orifices; passages and nozzles;

pilot and igniter; cooling tower baffles basin, sump and float; chiller, condenser and boiler tubes. Service Company will be required to chemically clean Condensing Unit Coils two times (2x) a year, corresponding Air Handling Unit Coils shall be hand tooled cleaned annually.

ALIGNING belt drives; drive couplings; air fins.

CALIBRATING safety controls; temperature and pressure controls.

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TIGHTENING electrical connections; mounting bolts; pipe clamps; refrigerant piping fittings; damper sections.

ADJUSTING belt tension; refrigerant charge; super heat; fan RPM; water chemical feed and feed rate; burner fuel/air ratios; gas pressure; set point of controls and limits; compressor cylinder unloaders; damper close-off;

sump floats.

LUBRICATING motors; fan and damper bearings; valve stems; damper linkages; fan vane linkages.

PAINTING, for corrosion control, as directed by our scheduling system and on an as-needed basis.

FILTER REPLACEMENT: Filters to be replaced in accordance with Schedule 2 (Attachment 0002).

C. Repair and Replace

REPAIR or REMOVE AND REPLACE broken, worn and/or doubtful components and/or parts. The Contractor is responsible for providing all components, parts and supplies that are considered to be maintainable portions of the system(s} and required to keep the equipment operating properly and efficiently. The costs associated for locating, ordering, expediting (overnight delivery if system is not operating) and transporting parts required to repair and/or replace broken, worn and doubtful components shall be included.

D. Trouble Calls

All labor and material, including overtime, required for unscheduled work resulting from abnormal conditions. All repair work shall be in accordance with normal commercial practices, using parts specified by the manufacturer or items of equal or better quality. Downtime of the HVAC Systems shall be kept to an absolute minimum. Contractor must respond to office (be on site) within 4 hours of receiving emergency trouble call. Any necessary equipment outages for repair work will be scheduled and approved by the office supervisor (Meteorologist in Charge (MIC)).

E. Reporting

A comprehensive written report shall be provided to the designated Contracting Officer's Technical Representative/Point of Contact (COTR/POC), within three (3) days after each preventive maintenance inspection. The report shall document all pertinent pressures, temperatures, voltages, fluid levels, and test results. The report shall contain any uncorrected deficiencies noted at inspection.

F. Personnel

Five days prior to the contract start date, the Contractor shall submit, in writing, a main point of contact and an alternate to the Contracting Officer. The Contractor shall supply telephone, cell phone, and/or pager numbers to the·COTR/POC for use in contacting the primary and alternate point of contact. The Contractor must be in compliance with all applicable Federal, State, and Local regulations and licenses and ensure that certifications are kept current for the technicians working on the office equipment

3. Security

The Contractor shall be responsible for the following security aspects of work performed under this contract. The C&A requirements of clause 73 do not apply and a Security Accreditation Package is not required.

A. Contractor's Security Point of Contact

The Contractor shall submit with quote a Point of Contact for security related matters.

B. Physical Security

The Contractor shall safeguard all Government property provided for Contractor use. The Contractor shall maintain physical security management of all operational areas, equipment, data, forms and products.

SITE VISIT:

Site visit will be conducted on March 9, 2016 with Ed Budzinski and or Thomas Damore. Telephone Ed at 716-565-0017 to schedule an appointment.