Subj: SOLE SOURCE MEMORANDUM TO ACQUIRE BATTLE SPACE PROFILER

WINCH REPAIR FROM INNOVATIVE PROFESSIONAL SOLUTIONS (IPS)

1. Identification of the agency and the contracting activity, and specific identification of the document as a “Sole Source Justification.”

This is a sole source justification. Contracting activity is the Naval Sea Systems Command, Naval Surface Warfare Center, Panama City Division (NSWC PCD), 110 Vernon Avenue, Panama City, FL 32407-7001.

2. Nature and/or description of the action being approved.

This action will award a firm fixed price purchase order to Innovative Professional Solutions (IPS) to provide software support and subject matter development services for the PINS software framework.

3. A description of the supplies or services required to meet the agency’s needs.

The PINS project has a subsystem known as the Battle Space Profiler (BSP). The heart of the system is a special nonmagnetic, low Electro Magnetic Interference (EMI), and 901D shock approved winch for the Avenger MCM ship. The winches were installed over 25+ years ago.

The original equipment manufacturer (OEM) no longer supports the winch. Contractor support is required to repair a winch. This acquisition will be conducted using simplified acquisition procedures. The Government's minimum needs have been verified by the certifying technical and requirements personnel. This memo does not authorize acquisition for other requirements.

4. Identification of the justification rationale and, if applicable, a demonstration of the proposed contractor’s unique qualifications to provide the required supply or service.

10 U.S.C. 2304(c)(1), 10 U.S.C. 2304(d)(1)(B). Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements FAR 6.302-1(a)(2)(iii)(B).

This procurement is sole source for the following reasons. IPS is the only source that has the personnel that installed these winches, serviced them on the ship, and have the knowledge of the inner working of these devices. IPS’s personnel installed the winches. IPS is the only contractor that has staff that have resident knowledge of the inner working of the winch. The MCMS are scheduled to be decommissioned in the next 5 years. Currently the Government owns the basic interconnect diagrams and requirements of what the winch would do (drop rate and pickup rate) and the specifications of the motor to ensure low EMI. The rest of the technical data was not purchased from the vendor 27 years ago. These items are not sufficient to properly repair the winch. The cost to develop a technical data package (TDP) for this winch to the point where the TDP we could develop a package that would be robust enough to have vendors compete. Development of a TDP would require the development of detailed technical drawings of the wiring and sub systems. These additional costs and investment of time for a new winch solution meeting the strict requirement environment of a MCM are both cost and time prohibitive. As such, the Government does not expect significant savings through competition and does expect significant and unacceptable delays that will negatively impact this requirement. Therefore, it is in the Governments’ best interest to award on a sole source basis to IPS, Incorporated.

5. A determination by the ordering activity contracting officer that the order represents the best value consistent with FAR 13.106-1(b).

The Contracting Officer has determined that the order represents the best value and results in the lowest overall cost alternative (considering price, special features, administrative costs, etc.) to meet the Government’s needs.

6. A description of the market research conducted among schedule holders and the results or a statement of the reason market research was not conducted.

For the reasons specified in paragraph 4 above, IPS Incorporated is the only source that can meet the Government’s needs. This requirement will be synopsized in the government point of entry site SAM.gov.

7. Any other facts supporting the justification.

None.

8. A statement of the actions, if any, the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services is made.

As stated in paragraph 4 above, IPS Inc. is the only source that can meet this requirement.