E21 - Redacted Sole Source Justification.pdf

MEMORANDUM

Subj: SOLE SOURCE MEMORANDUM TO ACQUIRE CONTROL BOX EVALUTION AND

REPAIR SUPPORT FROM PATRIOT3 INCORPORATED

1. Identification of the agency and the contracting activity, and specific identification of the document as a “Sole Source” Justification.

This is a sole source justification. Contracting activity is the Naval Sea Systems Command, Naval Surface Warfare Center, Panama City Division (NSWC PCD), 110 Vernon Avenue, Panama City, FL 32407- 7001.

2. Nature and/or description of the action being approved.

This action will award a firm fixed price purchase order, on a sole source basis, to Patriot3 Inc., 11040 Pierson Drive, Fredericksburg, VA, 22408, to perform inspection and repair for thirty-six (36) Control Boxes. These services must be performed by the original equipment manufacturer (OEM) at their maintenance and repair facility.

3. A description of the supplies or services required to meet the agency’s needs (including the estimated).

The contract effort is to acquire the following:

Description Qty

Repair- Control Box Inspect 36 Lot

Inspect & Test (Labor) 19 Lot

Repair/Replace Components (Labor) 23 Lot

Repair Parts 1 Lot

Shipping 1 Lot

Total Contract Price:

The Government’s minimum needs have been verified by the certifying technical and requirements personnel.

This memo does not authorize acquisition for other requirements. This acquisition will be conducted using simplified acquisition procedures with a total dollar value above micro-purchase levels, but not exceeding the simplified acquisition threshold of $250,000.00. All repaired equipment will be delivered no later than ninety

(90) days after receipt from the Government.

4. Identification of the justification rationale and, if applicable, a demonstration of the proposed contractor’s unique qualifications to provide the required supply or service. This acquisition is conducted under the authority of FAR 12.102(a), Restricting Competition for Commercial Acquisitions Below the Simplified Acquisition Threshold. The determination has been made that only one source is reasonably available to meet the Government's minimum needs.

Jetboots is a unique diver propulsion system designed for the military diver. Jetboots uses low noise brushless motors and Lithium-Ion Batteries to achieve powerful propulsion at very low total system weight. Contractor support is required to perform inspection and repairs on thirty-six (36) Control Boxes. This procurement is sole source for the following reasons. Patriot3 is the original equipment manufacturer (OEM) for these systems and has not authorized any other vendor or manufacturer to make repairs or conduct maintenance. The required parts and the information to repair/replace are all proprietary to Patriot3. In addition, vendor parts must be used to ensure system performance is not degraded. SOF teams need confidence in their systems; a set configuration when entering into clandestine missions is essential. As the OEM, Patriot3 is the only company with the in-house resident knowledge to accurately conduct the required evaluation and repairs of the control boxes. An alternate source may introduce new or change existing parameters that may be detrimental to the operation.

Therefore, it is imperative that this procurement is awarded to Patriot3 for the evaluation and repair immediately.

5. A determination by the ordering activity contracting officer that the order represents the best value consistent with FAR 12.102(a).

The Contracting Officer has determined that the order represents the best value and results in the lowest overall cost alternative (such as considering price, special features, administrative costs) to meet the Government’s needs.

4. A description of the market research conducted among schedule holders and the results or a statement of the reason market research was not conducted.

For the reasons specified in paragraph 4 above, Patriot3 Incorporated is the only source that can meet the Government’s needs.

5. Any other facts supporting the justification.

None.

6. A statement of the actions, if any, the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services is made.

As stated in paragraph 4 above, Patriot3 Incorporated is the only source that can meet this requirement.