E01.02 W913E521C0017.pdf

W913E521C0017

Section A - Solicitation/Contract Form

POINTS OF CONTACT

CONTRACTOR POCs: Rosemary Madnick – Executive Director Office of Grants and Contracts Administration

(907) 474-6446 rmadnick@alaska.edu

Tapiana Wray – Grant & Contract Management Officer

Office of Grants and Contracts Administration

(907) 474-1989 tewray@alaska.edu

Dr. Dominique Pride – Principal Investigator

(907) 888-2613 djpride@alaska.edu

COR: Gary Larsen

(907) 361-3309 gary.w.larsen@usace.army.mil

CONTRACTING POCs: Will McFarland – Contract Specialist

(603) 646-4119 william.a.mcfarland@usace.army.mil

Melodie Fisher – Contracting Officer

(601) 634-4687 melodie.y.fisher@usace.army.mil

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job $2,500,000.00 $2,500,000.00 R&D Services - Phase I

FFP

Phase I of BAA Proposal 20-C017 titled, "Secure and Resilient Power Generation in Cold Environments" FOB: Destination

PURCHASE REQUEST NUMBER: W81EWF10481318

PSC CD: AJ12

NET AMT $2,500,000.00

ACRN AA

CIN: W81EWF104813180001

$2,500,000.00

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 1 Job $2,425,000.00 $2,425,000.00 OPTION R&D Services - Phase II

FFP

Phase 2 of BAA Proposal 20-C017 titled, "Secure and Resilient Power Generation in Cold Environments" FOB: Destination

PSC CD: AJ12

NET AMT $2,425,000.00

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

Title: “Secure and Resilient Power Generation in Cold Region Environments”

C.1. INTRODUCTION: This contract is the result of a successful proposal received under the ERDC Broad Agency Announcement W912HZ-20-BAA-01 addressing the Cold Regions Infrastructure Technical Area (CRREL- 6). The proposal (BAA20C017) is entitled “Secure and Resilient Power Generation in Cold Region Environments” and was submitted by the University of Alaska Fairbanks, Alaska Center for Energy and Power.

C.1.a. Scope of Contract Work. The overarching goal of this research effort is to apply a variety of tools to assess the vulnerability and resiliency of US Army Alaska (USARAK) assets including complex systems analyses, development of advanced weather forecasting techniques, economic analyses, and emerging building technologies.

This work will build off data collection efforts initiated in year 1 of this effort and continue work on establishing a data collection platform for collating and analyzing energy and thermal data for use by the Fort Wainwright Energy Manager. Working with its DOD partners, UAF will evaluate heating and energy technologies for CRREL’s Permafrost Experiment Station to evaluate the applicability of novel energy saving and/or distributed energy technologies to cold region Army installations.

C.2. CONTRACTOR’S TECHNICAL PROPOSAL: The Contractor’s technical proposal referenced in paragraph C.1 Introduction is incorporated herein by reference and made a part thereof. In the event of any discrepancies between the Contractor’s proposal and this Performance Work Statement, this Performance Work Statement shall govern.

C.3. PROPOSAL REVISIONS: See Paragraph C.8. “Schedule”, Paragraph C.9. “Meetings and Reviews”, Paragraph C.10. “Reports and Deliverables” and Paragraph C.11 “Performance Requirements Summary”.

C.4. NON-PERSONAL SERVICES: The Government and the Contractor hereby understand and agree that the services to be delivered under this contract by the Contractor to the Government are non-personal services, and the parties recognize and agree that no employer-employee or master-servant relationships exist or will exist under this contract between the Government and the Contractor's employees.

C.5. GOVERNMENT-FURNISHED EQUIPMENT, INFORMATION, Services:

C.5.a. Government-owned computers or IT equipment: Not required

C.5.b. CAC Cards: Not currently anticipated

C.5.c. Access to ERDC IT Systems: Not required

C.5.d. Access to Government Installations: Yes, required.

C.5.e. Access to Government Datasets / Databases: Yes, data will be shared

C.6. CONTRACTING OFFICER'S REPRESENTATIVE (COR): The identification of duties and limitations of the COR are specified in the COR appointment letter, which will be provided to the contractor at or shortly after the time of award. No Government personnel, other than the Contracting Officer (KO), shall have the authority to do other than clarify technical points or supply relevant information to the Contractor regarding this contract.

Specifically, no requirement in these specifications may be altered through verbal clarification. Only a warranted Contracting Officer, acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer. The offeror is reminded that if this project coordinates with other governmental organizations or stakeholders regarding this contract, then the COR and TPOC should be made aware of such meetings. CRREL’s TPOC and COR may wish to participate. The offeror is also reminded that only CRREL’s Contracting Officer has the authority to modify the scope, schedule, deliverables, etc. of this contract.

Contracting Officer’s Representative (COR) Role

Gary W. Larsen

(907) 361-3309 Gary.W.Larsen@usace.army.mil

COR

C.7. TECHNICAL POINT OF CONTACT (TPOC): Contract TPOCs are CRREL or ERDC scientists and engineers with technical backgrounds serving as subject matter experts (SMEs) in areas relevant to the contract.

TPOCs provide technical feedback to the vendor and contractor performance feedback to the COR. TPOCs may:

coordinate with the contractor to consult, advise, review technical execution; provide access to necessary government data, hardware, facilities, supplies, or equipment; review monthly progress reports and deliverables;

and, act as the government sponsor where engagement with other government entities is beneficial (e.g., site access, product transition).

TPOCs shall always include the COR on correspondences, telecons, and communications with the contractor so the COR can document exchanges. Likewise, the vendor shall always include the COR on correspondences, telecons, and communications with all government employees regarding this contract.

The primary (lead) TPOC is listed below. Other government employees may engage on this contract as TPOCs as the effort evolves, as introduced by the COR and Lead TPOC.

The offeror is reminded that if this project coordinates with other governmental organizations or stakeholders regarding this contract, then the COR and TPOC should be made aware of such meetings. CRREL’s TPOC and COR may wish to participate. The offeror is also reminded that only CRREL’s Contracting Officer has the authority to modify the scope, schedule, deliverables, etc. of this contract.

Technical Points of Contact (TPOCs) Role

Thomas A. Douglas

(907) 361-9555 Thomas.A.Douglas@usace.army.mil

Lead TPOC

C.8 SCHEDULE AND TASKS. This contract includes two phases (a base award and an unfunded option period) with several tasks distributed over each of the phases.

Phase 1: 19-month POP, broken into 6 quarters of schedule performance for the 10 tasks, with the last ‘quarter’ comprising 4 months (thus a total POP of 19 months)

Task 01: Microgrid Technologies – Loeffler Task 02: Data Collection, Analysis and Visualization – Broderson Task 03: Atmosphere Energy Interaction – Stuefer Task 04: Thermal Resilience Measurements & Thermal Vulnerability Index – Broderson Task 05: Nuclear Micro-reactors – Denkenberger Task 06: Permafrost Tunnel – Marsik Task 07: Economic Evaluation of Improved Energy Efficiency Standards for Arctic Construction

– Pride Task 08: Energy Terrain Interactions – Kasper

Task 09: Workforce – Merkel Task 10: Program Management (PM) – Merkel / Pride

Phase 2: 24-month POP, broken into 8 quarters of schedule performance for the tasks

Task 01: Microgrid Technologies – Loeffler Task 02: Data Collection, Analysis and Visualization – Broderson Task 03: Atmosphere Energy Interaction – Stuefer Task 04: Thermal Resilience Measurements & Thermal Vulnerability Index – Broderson Task 05: n/a - no Phase 2 Task 06: Permafrost Tunnel – Marsik Task 07: Economic Evaluation of Improved Energy Efficiency Standards for Arctic Construction

– Pride Task 08: Energy Terrain Interactions – Kasper Task 09: Workforce – Merkel Task 10: Program Management (PM) – Merkel / Pride

C.9. MEETINGS AND REVIEWS: In addition to the meetings listed in the Offeror’s proposal, the Contractor shall support the meetings listed below in the table. Section C.11 provides the Performance Requirements Summary (PRS) which lists the standards and expectations for meetings.

Meeting Timeline Contract Kick Off Meeting Within 2 weeks of Contract Award Progress Meetings As outlined in the proposal Final Contract Close-out Meeting No later than 1 week prior to end of

POP

Kickoff Meeting: The contractor shall attend a Contract Kickoff Meeting with the Government. The purpose of this meeting is for the Government to review the contract and associated documentation with the Contractor, TPOCs, and any other personnel to ensure all parties understand the contract and the processes necessary to follow for proper execution of the contract IAW polices, procedures, and laws. The meeting may be held via electronic means (telecon, webex, etc.). This meeting should occur within 2 weeks of contract award. The COR shall discuss the contract, processes, and government’s performance expectations and invite questions to ensure clear understanding by both the government and Contractor. The Contractor shall also participate in the meeting. The Contractor shall minimally be prepared to discuss topics to include: team members with roles, technical approach, schedule, major milestones, deliverables, anticipated risks (schedule, cost, performance/product).

Final Contract Close-out Meeting: The contractor shall attend a final close out meeting with the government at the end of the contract before the POP end date. The meeting may be held via electronic means (telecon, etc) with representatives from the contractor’s office, government representatives, TPOCs, and other stakeholders as appropriate. The contractor and the government may review final deliverables, review the products developed, final invoicing, way ahead for future research, and discuss any other aspects of the contract as appropriate. This meeting may be waived if both parties agree that other prior ad-hoc meetings sufficiently covered these topics allowing for contract closure.

C.10. REPORTS AND DELIVERABLES: In addition to the deliverables listed in the Offeror’s proposal, the Contractor shall submit the following to the COR. A detailed description of each deliverable and associated performance standard is provided in Paragraph C.11.

Deliverable

ID

Phase & Task Description Due

A001 PM Progress Reports and Invoices Monthly

A002 Phase 1, Task 1 Microgrid Technologies NLT 2 weeks prior to the End of Task

A003 Phase 1, Task 2 Data Collection, Analysis and Visualization

NLT 2 weeks prior to the End of Task

A004 Phase 1, Task 3 Atmosphere Energy Interaction NLT 2 weeks prior to the End of Task

A005 Phase 1, Task 4 Thermal Resilience Measurements & Thermal Vulnerability Index

NLT 2 weeks prior to the End of Task

A006 Phase 1, Task 5 Nuclear Micro-reactors NLT 2 weeks prior to the End of Task

A007 Phase 1, Task 6 Permafrost Tunnel NLT 2 weeks prior to the End of Task

A008 Phase 1, Task 7 Economic Evaluation of Improved Energy Efficiency Standards for Arctic Construction

NLT 2 weeks prior to the End of Task

A009 Phase 1, Task 8 Energy Terrain Interactions NLT 2 weeks prior to the End of Task

A010 Phase 1, Task 9 Workforce NLT 2 weeks prior to the End of Task

A011 Phase 2, Task 1 Microgrid Technologies NLT 2 weeks prior to the End of Task

A012 Phase 2, Task 2 Data Collection, Analysis and Visualization

NLT 2 weeks prior to the End of Task

A013 Phase 2, Task 3 Atmosphere Energy Interaction NLT 2 weeks prior to the End of Task

A014 Phase 2, Task 4 Thermal Resilience Measurements & Thermal Vulnerability Index

NLT 2 weeks prior to the End of Task

A015 Phase 2, Task 6 Permafrost Tunnel NLT 2 weeks prior to the End of Task

A016 Phase 2, Task 7 Economic Evaluation of Improved Energy Efficiency Standards for Arctic Construction

NLT 2 weeks prior to the End of Task

A017 Phase 2, Task 8 Energy Terrain Interactions NLT 2 weeks prior to the End of Task

A018 Phase 2, Task 9 Workforce NLT 2 weeks prior to the End of Task

A019 PM Final Report NLT 3 weeks prior to end of contract POP

A020 PM DD Form 882 Patents – Reporting of Subject Inventions

IAW Contract; Per Contract Standard Clause 252.227-7039

A021 PM Training Certificates IAW Para 13

C.10.a. Technical Material Review and Release Process. Written material, presentations, abstracts, etc.

generated under this contract must be reviewed by CRREL prior to public release (to include release to a journal for review). The following outlines the review process:

1. Contractor Submits Final Draft. The contractor shall submit a final draft of the product for review to the COR and TPOC(s). If the contractor intends that the product contain limited (non-public) distribution, please include this intention in the product submission.

2. CRREL Reviews Product. CRREL will review the product from a (1) Technical vantage per the contract, and (2) a Security vantage to determine the public releasability of material. The COR will organize feedback from the TPOC(s) and the CRREL Security Office. CRREL makes every effort possible to provide feedback promptly.

However, please plan ahead if you desire public release for something large and complex (i.e., products that will require ample time for a review). Generally 14 days are requested for CRREL review, however longer windows of time may be required for very large or complex products. The contractor is advised to coordinate in advance with the COR to arrange sufficient review time if products are intended for meetings or journal submissions with time-sensitive deadlines.

3. CRREL Provides Feedback. CRREL will provide feedback to the contractor via an email which will include security guidance with a Distribution Statement and possible technical edits/suggestions. The primary focus of CRREL’s review is to (a) ensure proper distribution/classification of materials, (b) verify that the product fulfills the contract requirement, and to (c) offer helpful technical feedback to our collaborating contractor partners.

i. Required: Some feedback offered by CRREL may be necessary to make (1) for security reasons for proper classification and release, or (2) to address technical deficiencies in the product which prevent it from meeting the contract standard (e.g., errors, or quality, quantity, scope issues, etc.).

ii. Optional Technical Suggestions: On the other hand, as technical experts in fields related to the contract scope, CRREL TPOCs and CORs may also desire to offer helpful technical comments or ideas to the contractor which are optional suggestions offered for consideration (i.e., not necessary to accept the product per the contract).

4. Contractor Revises and Submits Final Product. The contractor is then required to make the edits requested and send the final version of the product back to CRREL. The contractor is encouraged to discuss edits offered by CRREL if questions or concerns arise.

5. CRREL Issues Written Acceptance / Approval. Upon receipt of the final edited version, CRREL will verify the product and provide the contractor with written acceptance of the product.

C.10.b. Government Support and Disclaimer Statements. Technical products may need to include the acknowledgment of necessary support and disclaimer statements (IAW Clause 252.235-7010), as appropriate per the guidance below:

1. Acknowledgment. The Contractor shall include an acknowledgment of the Government's support in the publication of any material based on or developed under this contract, stated in the following terms: This material is based upon work supported by the Broad Agency Announcement Program and the Cold Regions Research and Engineering Laboratory (ERDC-CRREL) under Contract No._________.

2. Disclaimers. All material, except scientific articles or papers published in scientific journals, must, in addition to any notices or disclaimers by the Contractor, also contain the following disclaimer: Any opinions, findings and conclusions or recommendations expressed in this material are those of the author(s) and do not necessarily reflect the views of the Broad Agency Announcement Program and ERDC-CRREL

C.10.c. ERDC Contract Reports. Products generated under this contract become the property of the US Government. CRREL may choose to convert higher-quality potentially impactful reports generated under this contract into official ERDC Contract Publications (with official ERDC publication numbers) to ensure longevity of and accessibility to the material. If CRREL elects to convert a contract product into an ERDC Publication, the COR and TPOCs will include the contractor in the ERDC editorial process.

C.11. PERFORMANCE REQUIREMENTS SUMMARY (PRS): The Government will track and monitor progress using a Quality Assurance Surveillance Plan (QASP) developed by the Government. The contractor is responsible for developing their own tools and processes for internal monitoring of quality and progress consistent with standard project management. The Government’s QASP is the tool used by the Government to determine if the contractor's performance meets the performance standards contained in the contract. The QASP establishes procedures for how the assessment / inspection process will be conducted. The critical element of the QASP that needs to be understood by the vendor is the Performance Requirements Summary (PRS) which is outlined in Paragraph C.11. The PRS is a list of performance objectives and surveillance standards for each of the contract deliverables. The QASP is a living document that may be revised by the government, as needed, to ensure highest standards of contract oversight. The COR will utilize the performance standards outlined in the PRS, as well as any other critical contractual requirements the COR determines to be of high risk and requiring oversight.

C.11.a. Surveillance Standards. Threshold and Objective Standards are provided. Threshold is the minimum acceptable standard that must be met, and is considered achievable within the available cost, schedule, and scope of the contract, assuming a low risk approach by the vendor. Objective is the desired goal or end state that may be met by the contractor, and is achievable within the available cost, schedule, and scope of the contract, assuming a higher risk approach by the vendor. Objective standards are optional / not required to meet contract requirements.

C.11.b. Performance Requirements Summary (PRS). The following list comprises the PRS for this contract and includes the performance objectives and surveillance standards for each of the contract deliverables.

[A001] Progress Reports and Invoices. Standard: The contractor shall deliver reports describing contract progress to the COR and TPOCs via email between the 1st and the 10th calendar day following the reporting period in the format and content specified below (“Template for Progress Report”). The report shall summarize work executed during the reporting period with each of the tasks clearly labeled. The contractor shall also include a copy of the invoice for that reporting period with the progress report so the COR and TPOCs can review the invoice that the vendor intends to submit to the billing office for payment (see Official Billing Instructions in Section G and guidance under Paragraph 14).

For this contract, progress reports and invoices shall be delivered monthly. However, upon mutual concurrence of the TPOC, COR, and Contractor, that periodicity may be changed if it appears monthly reporting is too frequent to be useful.

The below listed “Template for Progress Report” provides the framework of minimum required elements for a contractor’s progress report. The contractor is welcome to include additional material and/or to format of the report to align with styles preferred by their own organization, so long as the elements requested by the government remain included and easy to locate.

Delivery schedule is established in Paragraph C.10. With concurrence from the COR, TPOC, and KO this delivery schedule can be shifted to accept progress reports and invoices on a different schedule if the Contractor needs to be paid on a different schedule.

When delivering a contract product, be sure that both the email subject line and the product minimally include the title of the product, deliverable ID number, and Contract Number, for example: Ice Testing Report (A005) W913E525C0005.

Threshold: Error free and complete progress reports and invoices delivered on time and in accordance with (IAW) the standards described in this contract

Objective: COR observes evidence that the Contractor has exceeded threshold requirements.

Surveillance & Inspection:

How: 100% inspection Who: The COR will determine the final assessment of performance, with input from the others to include the TPOC(s) and other stakeholders as appropriate Incentive: Rework/replacement required due to negligent mistakes or omissions will be accomplished at no additional cost to the government; invoices will not be paid unless progress reports and invoices are submitted IAW the contract

Inspection: Inspection applies to all standards.

------- Template for Progress Report (start) -------

PROGRESS REPORT

Contract Title: ________________________ Contract No. ________________________ Period Covered in this Report: day-month-yyyy to day-month-yyyy Progress Report Prepared By: Principle Investigator Name, Institution, Address, Email & Phone

RISK SUMMARY. The following are currently identified or anticipated risks that may impact project completion.

Schedule risk Budget risk Technical / Product risk Other issues

OUTSTANDING ACTION ITEMS. The following actions items are still pending….

Example…We are still waiting for CRREL to confirm dates we can access the cold rooms for sensor testing in December

Example…We still waiting for feedback on the dates for the Q2 IPR.

CONTRACT DELIVERABLES STATUS. The table below lists the status of all contract deliverables.

Deliverable

ID

Description Month Due Status

A001 Contract Kick-off Meeting Brief

JUL 2020 Delivered JUL 2020

A002 Progress Reports and Invoices

OCT 2020 Late, Not yet delivered

A003 Observational Dataset DEC 2020 Accepted DEC 2020 A004 Technical Report APR 2021 Delivered early Jan 2021, under review by CRREL A005 Final Report JUL 2021 Not yet due

TASK UPDATE. The following discusses the status of each of the Tasks. Sufficient information is provided so the government can see measured progress and understand current or emerging problems.

Task 1. “Title of this Task.” The goal of this task is to _________. This task is approximately ___% technically completed. Provide your summary of progress here…

Task 2. “Title of this Task.” The goal of this task is to _________. This task is approximately ___% technically completed. Provide your summary of progress here…

OUT OF SCOPE WORK & PERSONAL SERVICES. Indicate whether any of the following occurred in this reporting period.

Yes or No. Have you conducted work, or are you planning work, that varies in any way from the scope outlined in your proposal or the government’s contract? If yes, please explain:

Yes or No. Did a government employee instruct you to perform work outside the scope of the current contract? If yes, please explain:

Yes or No. Did a government employee interfere with the management of your employees (e.g., ask you to hire or fire a particular employee, reassign or discipline an employee, grant or deny leave to an employee, change a contractor's personnel duty hours, or engage with a contractor in a manner suggestive of providing supervision or control)? If yes, please explain:

GOVERNMENT FURNISHED SUPPORT. In the space below please indicate a list of all Government Furnished Equipment, Property, Information or Data, and any persons on your team who have CAC cards issued to them through CRREL and need them for this contract. Please indicate n/a as appropriate.

Government Furnished Property: List item and bar code CAC Cards Status: List names, expiration, confirm the employees still employed

------- Template for Progress Report (end) -------

[A002] Phase 1, Task 1 Products for Microgrid Technologies. Standard: The contractor shall deliver the following final products to the COR and TPOC:

(1) An updated PSI Lab Manual in print and electronic format on the ACEP website,

(2) PSI Lab one-line diagram as a poster in the lab and also in digital format on the ACEP/PSI program website.

(3) At the completion of the effort, construction drawings and equipment manuals will be available to all interested parties, stored on a Google Drive folder and shared with researchers and customers using the lab.

These data will also be made available to the government upon request.

(4) At the conclusion of this task, the lead researcher will also provide a Final Task Report comprehensively summarizing all work completed under this task.

Written material shall minimally include (as logically appropriate), an introduction, methods, results, discussion, and conclusion, with supporting figures, tables, and data appendices as appropriate. Digital accompanying material (such as data, maps, code, etc.) shall be provided as appropriate to enable utility of the product.

The government will review and may provide feedback prior to accepting the deliverable. In addition to technical feedback CRREL will also review the product for Security and OPSEC (Operational Security) issues in accordance with Paragraphs C.13 and C.10. CRREL TPOC, COR, and Security Office may request that some written material, datasets, and other products developed may be classified with limited distributions depending on content.

Delivery schedule is established in Paragraph C.10. When delivering a contract product, be sure that both the email subject line and the product minimally include the title of the product, deliverable ID number, and Contract Number, for example: Ice Testing Report (A005) W913E525C0005.

Threshold: Documentation, datasets, models, delivered error-free, omission free, on schedule, and addressing the requirements and intent of the product as outlined in the contract and proposal.

Objective: COR documents evidence that the Contractor has exceeded threshold requirements.

Surveillance & Inspection:

How: 100% inspection Who: The COR will determine the final assessment of performance with input from the TPOC(s) and other stakeholders.

Incentive: Rework/replacement required due to negligent mistakes or omissions will be accomplished at no additional cost to the government

[A003] Phase 1, Task 2 Products for Data Collection, Analysis and Visualization. Standard: The contractor shall deliver the following final products to the COR and TPOC:

(1) Access to the ACEP Energy Research and Data Management Platform (ACEP-EDMP)

(2) a data management summary report

(3) a sensor summary report

With concurrence of the COR and TPOC, some or all of the separately listed ‘reports’ can be provided as chapters in the Final Report in lieu of separately delivered reports, if all the necessary material is completely and sufficiently included in the Final Report.

Written material shall minimally include (as logically appropriate), an introduction, methods, results, discussion, and conclusion, with supporting figures, tables, and data appendices as appropriate. Digital accompanying material (such as data, maps, code, etc.) shall be provided as appropriate to enable utility of the product.

The government will review and may provide feedback prior to accepting the deliverable. In addition to technical feedback CRREL will also review the product for Security and OPSEC (Operational Security) issues in accordance with Paragraphs C.13 and C.10. CRREL TPOC, COR, and Security Office may request that some written material, datasets, and other products developed may be classified with limited distributions depending on content.

Delivery schedule is established in Paragraph C.10. When delivering a contract product, be sure that both the email subject line and the product minimally include the title of the product, deliverable ID number, and Contract Number, for example: Ice Testing Report (A005) W913E525C0005.

Threshold: Documentation, datasets, models, delivered error-free, omission free, on schedule, and addressing the requirements and intent of the product as outlined in the contract and proposal.

Objective: COR documents evidence that the Contractor has exceeded threshold requirements.

Surveillance & Inspection:

How: 100% inspection Who: The COR will determine the final assessment of performance with input from the TPOC(s) and other stakeholders.

Incentive: Rework/replacement required due to negligent mistakes or omissions will be accomplished

[A004] Phase 1, Task 3 Products for Atmosphere Energy Interaction. Standard: The contractor shall deliver the following final products to the COR and TPOC:

(1) a technical report describing remote sensing and ice particle microphysical products.

(2) formatted data tables from all modeling experiments,

(3) an electronic copy of all georeferenced imagery in GeoTIFF format

(4) a peer-reviewed journal article

(5) At the conclusion of this task, the lead researcher will also provide a Final Task Report

With concurrence of the COR and TPOC, some or all of the separately listed ‘reports’ can be provided as chapters in the Final Report in lieu of separately delivered reports, if all the necessary material is completely and sufficiently included in the Final Report.

Written material shall minimally include (as logically appropriate), an introduction, methods, results, discussion, and conclusion, with supporting figures, tables, and data appendices as appropriate. Digital accompanying material (such as data, maps, code, etc.) shall be provided as appropriate to enable utility of the product.

Copies of journal manuscript drafts shall be provided to CRREL for review before submission to the journal (see Paragraph 10), and copies of final published articles shall be provided to CRREL for record as they are published.

The government will review and may provide feedback prior to accepting the deliverable. In addition to technical feedback CRREL will also review the product for Security and OPSEC (Operational Security) issues in accordance with Paragraphs C.13 and C.10. CRREL TPOC, COR, and Security Office may request that some written material, datasets, and other products developed may be classified with limited distributions depending on content.

Delivery schedule is established in Paragraph C.10. When delivering a contract product, be sure that both the email subject line and the product minimally include the title of the product, deliverable ID number, and Contract Number, for example: Ice Testing Report (A005) W913E525C0005.

Threshold: Documentation, datasets, models, delivered error-free, omission free, on schedule, and addressing the requirements and intent of the product as outlined in the contract and proposal.

Objective: COR documents evidence that the Contractor has exceeded threshold requirements.

Surveillance & Inspection:

How: 100% inspection Who: The COR will determine the final assessment of performance with input from the TPOC(s) and other stakeholders.

Incentive: Rework/replacement required due to negligent mistakes or omissions will be accomplished

[A005] Phase 1, Task 4 Products for Thermal Resilience Measurements & Thermal Vulnerability Index.

Standard: The contractor shall deliver the following final products to the COR and TPOC:

(1) TDT on additional buildings as deemed appropriate by the task team,

(2) TDT building visualizations of the results,

(3) a report on the development of a Thermal Vulnerability Index

(4) a white paper on the Thermal Vulnerability Index.

With concurrence of the COR and TPOC, some or all of the separately listed ‘reports’ can be provided as chapters in the Final Report in lieu of separately delivered reports, if all the necessary material is completely and sufficiently included in the Final Report.

Written material shall minimally include (as logically appropriate), an introduction, methods, results, discussion, and conclusion, with supporting figures, tables, and data appendices as appropriate. Digital accompanying material (such as data, maps, code, etc.) shall be provided as appropriate to enable utility of the product.

The government will review and may provide feedback prior to accepting the deliverable. In addition to technical feedback CRREL will also review the product for Security and OPSEC (Operational Security) issues in accordance with Paragraphs C.13 and C.10. CRREL TPOC, COR, and Security Office may request that some written material, datasets, and other products developed may be classified with limited distributions depending on content.

Delivery schedule is established in Paragraph C.10. When delivering a contract product, be sure that both the email subject line and the product minimally include the title of the product, deliverable ID number, and Contract Number, for example: Ice Testing Report (A005) W913E525C0005.

Threshold: Documentation, datasets, models, delivered error-free, omission free, on schedule, and addressing the requirements and intent of the product as outlined in the contract and proposal.

Objective: COR documents evidence that the Contractor has exceeded threshold requirements.

Surveillance & Inspection:

How: 100% inspection

Who: The COR will determine the final assessment of performance with input from the TPOC(s) and other stakeholders.

Incentive: Rework/replacement required due to negligent mistakes or omissions will be accomplished at no additional cost to the government

Inspection: Inspection applies to all standards.

[A006] Phase 1, Task 5 Products for Nuclear Micro-reactors. Standard: The contractor shall deliver the

(1) written quarterly status report identifying progress, results, issues and mitigation measures (if necessary)

(2) a standalone final technical report that documents approach, results, recommendation and references.

Progressive drafts of the final report will be submitted on a semi-annual basis.

Written material shall minimally include (as logically appropriate), an introduction, methods, results, discussion, and conclusion, with supporting figures, tables, and data appendices as appropriate. Digital accompanying material (such as data, maps, code, etc.) shall be provided as appropriate to enable utility of the product.

The government will review and may provide feedback prior to accepting the deliverable. In addition to technical feedback CRREL will also review the product for Security and OPSEC (Operational Security) issues in accordance with Paragraphs C.13 and C.10. CRREL TPOC, COR, and Security Office may request that some written material, datasets, and other products developed may be classified with limited distributions depending on content.

Delivery schedule is established in Paragraph C.10. When delivering a contract product, be sure that both the email subject line and the product minimally include the title of the product, deliverable ID number, and Contract Number, for example: Ice Testing Report (A005) W913E525C0005.

Threshold: Documentation, datasets, models, delivered error-free, omission free, on schedule, and addressing the requirements and intent of the product as outlined in the contract and proposal.

Objective: COR documents evidence that the Contractor has exceeded threshold requirements.

Surveillance & Inspection:

How: 100% inspection Who: The COR will determine the final assessment of performance with input from the TPOC(s) and other stakeholders.

Incentive: Rework/replacement required due to negligent mistakes or omissions will be accomplished

[A007] Phase 1, Task 6 Products for Permafrost Tunnel. Standard: The contractor shall deliver the following final products to the COR and TPOC:

(1) a report on the reduction of electrical costs at the Permafrost Tunnel

(2) ASHRAE paper on cold climate construction and assistance to CERL on documentation for Unified Facilities Criteria for Arctic and Subarctic environments

(3) Technical report on the Coefficient of Performance (COP) of cold climate air source heat pumps

(ASHP)

(4) the design and construction of a portable military building envelop prototype plus documentation on construction, finding and data sets from the data collection.

With concurrence of the COR and TPOC, some or all of the separately listed ‘reports’ can be provided as chapters in the Final Report in lieu of separately delivered reports, if all the necessary material is completely and sufficiently included in the Final Report.

Written material shall minimally include (as logically appropriate), an introduction, methods, results, discussion, and conclusion, with supporting figures, tables, and data appendices as appropriate. Digital accompanying material (such as data, maps, code, etc.) shall be provided as appropriate to enable utility of the product.

Copies of journal manuscript drafts shall be provided to CRREL for review before submission to the journal (see Paragraph 10), and copies of final published articles shall be provided to CRREL for record as they are published.

The government will review and may provide feedback prior to accepting the deliverable. In addition to technical feedback CRREL will also review the product for Security and OPSEC (Operational Security) issues in accordance with Paragraphs C.13 and C.10. CRREL TPOC, COR, and Security Office may request that some written material, datasets, and other products developed may be classified with limited distributions depending on content.

Delivery schedule is established in Paragraph C.10. When delivering a contract product, be sure that both the email subject line and the product minimally include the title of the product, deliverable ID number, and Contract Number, for example: Ice Testing Report (A005) W913E525C0005.

Threshold: Documentation, datasets, models, delivered error-free, omission free, on schedule, and addressing the requirements and intent of the product as outlined in the contract and proposal.

Objective: COR documents evidence that the Contractor has exceeded threshold requirements.

Surveillance & Inspection:

How: 100% inspection Who: The COR will determine the final assessment of performance with input from the TPOC(s) and other stakeholders.

Incentive: Rework/replacement required due to negligent mistakes or omissions will be accomplished

[A008] Phase 1, Task 7 Products for Economic Evaluation of Improved Energy Efficiency Standards for Arctic Construction. Standard: The contractor shall deliver the following final products to the COR and TPOC:

(1) Report on economics of proposed changes for a set of representative buildings for UFC-Arctic guidelines from Task 6

(2) Report on preliminary evaluation of the impact of the proposed UFC-Arctic guidelines if implemented on FWA through retrofits

(3) Report on energy consumption modeling vs. actual energy consumption for buildings constructed under different construction codes at Ft. Richardson

(4) Report on cost of HIPBE prototype vs conventional buildings.

With concurrence of the COR and TPOC, some or all of the separately listed ‘reports’ can be provided as chapters in the Final Report in lieu of separately delivered reports, if all the necessary material is completely and sufficiently included in the Final Report.

Written material shall minimally include (as logically appropriate), an introduction, methods, results, discussion, and conclusion, with supporting figures, tables, and data appendices as appropriate. Digital accompanying material (such as data, maps, code, etc.) shall be provided as appropriate to enable utility of the product.

Copies of journal manuscript drafts shall be provided to CRREL for review before submission to the journal (see Paragraph 10), and copies of final published articles shall be provided to CRREL for record as they are published.

The government will review and may provide feedback prior to accepting the deliverable. In addition to technical feedback CRREL will also review the product for Security and OPSEC (Operational Security) issues in accordance with Paragraphs C.13 and C.10. CRREL TPOC, COR, and Security Office may request that some written material, datasets, and other products developed may be classified with limited distributions depending on content.

Delivery schedule is established in Paragraph C.10. When delivering a contract product, be sure that both the email subject line and the product minimally include the title of the product, deliverable ID number, and Contract Number, for example: Ice Testing Report (A005) W913E525C0005.

Threshold: Documentation, datasets, models, delivered error-free, omission free, on schedule, and addressing the requirements and intent of the product as outlined in the contract and proposal.

Objective: COR documents evidence that the Contractor has exceeded threshold requirements.

Surveillance & Inspection:

How: 100% inspection Who: The COR will determine the final assessment of performance with input from the TPOC(s) and other stakeholders.

Incentive: Rework/replacement required due to negligent mistakes or omissions will be accomplished

[A009] Phase 1, Task 8 Products for Energy Terrain Interactions. Standard: The contractor shall deliver the

(1) quarterly progress reports

(2) digital surface models and georeferenced photogrammetric images for each site

(3) final technical report with documented approach, results, recommendations, and references.

Written material shall minimally include (as logically appropriate), an introduction, methods, results, discussion, and conclusion, with supporting figures, tables, and data appendices as appropriate. Digital accompanying material (such as data, maps, code, etc.) shall be provided as appropriate to enable utility of the product.

Copies of journal manuscript drafts shall be provided to CRREL for review before submission to the journal (see Paragraph 10), and copies of final published articles shall be provided to CRREL for record as they are published.

The government will review and may provide feedback prior to accepting the deliverable. In addition to technical feedback CRREL will also review the product for Security and OPSEC (Operational Security) issues in accordance with Paragraphs C.13 and C.10. CRREL TPOC, COR, and Security Office may request that some written material, datasets, and other products developed may be classified with limited distributions depending on content.

Delivery schedule is established in Paragraph C.10. When delivering a contract product, be sure that both the email subject line and the product minimally include the title of the product, deliverable ID number, and Contract Number, for example: Ice Testing Report (A005) W913E525C0005.

Threshold: Documentation, datasets, models, delivered error-free, omission free, on schedule, and addressing the requirements and intent of the product as outlined in the contract and proposal.

Objective: COR documents evidence that the Contractor has exceeded threshold requirements.

Incentive: Rework/replacement required due to negligent mistakes or omissions will be accomplished at no additional cost to the government

Inspection: Inspection applies to all standards.

[A010] Phase 1, Task 9 Products for Workforce. Standard: The contractor shall deliver the following final products to the COR and TPOC:

(1) a microgrid boot camp over 5 days for 15-20 participants

(2) development of on-line virtual boot camp modules.

(3) at the conclusion of this task, the lead researcher will also provide a Final Task Report comprehensively summarizing all work completed under this task.

With concurrence of the COR and TPOC, some or all of the separately listed ‘reports’ can be provided as chapters in the Final Report in lieu of separately delivered reports, if all the necessary material is completely and sufficiently included in the Final Report.

Written material shall minimally include (as logically appropriate), an introduction, methods, results, discussion, and conclusion, with supporting figures, tables, and data appendices as appropriate. Digital accompanying material (such as data, maps, code, etc.) shall be provided as appropriate to enable utility of the product.

The government will review and may provide feedback prior to accepting the deliverable. In addition to technical feedback CRREL will also review the product for Security and OPSEC (Operational Security) issues in accordance with Paragraphs C.13 and C.10. CRREL TPOC, COR, and Security Office may request that some written material, datasets, and other products developed may be classified with limited distributions depending on content.

Delivery schedule is established in Paragraph C.10. When delivering a contract product, be sure that both the email subject line and the product minimally include the title of the product, deliverable ID number, and Contract Number, for example: Ice Testing Report (A005) W913E525C0005.

Threshold: Documentation, datasets, models, delivered error-free, omission free, on schedule, and addressing the requirements and intent of the product as outlined in the contract and proposal.

Objective: COR documents evidence that the Contractor has exceeded threshold requirements.

Surveillance & Inspection:

How: 100% inspection Who: The COR will determine the final assessment of performance with input from the TPOC(s) and other stakeholders.

Incentive: Rework/replacement required due to negligent mistakes or omissions will be accomplished

[A011] Phase 2, Task 1 Products for Microgrid Technologies. Standard: The contractor shall deliver the

(1) one-line diagram of a microgrid design suitable for the Permafrost Tunnel with options for energy storage, distributed renewable energy resources, and dispatchable loads such as EV charging stations

(2) at the conclusion of this task, the lead researcher will also provide a Final Task Report comprehensively summarizing all work completed under this task.

Written material shall minimally include (as logically appropriate), an introduction, methods, results, discussion, and conclusion, with supporting figures, tables, and data appendices as appropriate. Digital accompanying material (such as data, maps, code, etc.) shall be provided as appropriate to enable utility of the product.

The government will review and may provide feedback prior to accepting the deliverable. In addition to technical feedback CRREL will also review the product for Security and OPSEC (Operational Security) issues in accordance with Paragraphs C.13 and C.10. CRREL TPOC, COR, and Security Office may request that some written material, datasets, and other products developed may be classified with limited distributions depending on content.

Delivery schedule is established in Paragraph C.10. When delivering a contract product, be sure that both the email subject line and the product minimally include the title of the product, deliverable ID number, and Contract Number, for example: Ice Testing Report (A005) W913E525C0005.

Threshold: Documentation, datasets, models, delivered error-free, omission free, on schedule, and addressing the requirements and intent of the product as outlined in the contract and proposal.

Objective: COR documents evidence that the Contractor has exceeded threshold requirements.

Surveillance & Inspection:

How: 100% inspection Who: The COR will determine the final assessment of performance with input from the TPOC(s) and other stakeholders.

Incentive: Rework/replacement required due to negligent mistakes or omissions will be accomplished

[A012] Phase 2, Task 2 Products for Data Collection, Analysis and Visualization. Standard: The contractor shall deliver the following final products to the COR and TPOC:

(1) Maintenance of sensors, data collection device, and report generators installed as part of Phase 0.

(2) Expanded sensor network and data visualization & reporting tools at direction of base partners.

(2) at the conclusion of this task, the lead researcher will also provide a Final Task Report summarizing existing, new, and recommendations for future sensors and data reports and all work completed under this task.

Written material shall minimally include (as logically appropriate), an introduction, methods, results, discussion, and conclusion, with supporting figures, tables, and data appendices as appropriate. Digital accompanying material (such as data, maps, code, etc.) shall be provided as appropriate to enable utility of the product.

The government will review and may provide feedback prior to accepting the deliverable. In addition to technical feedback CRREL will also review the product for Security and OPSEC (Operational Security) issues in accordance with Paragraphs C.13 and C.10. CRREL TPOC, COR, and Security Office may request that some written material, datasets, and other products developed may be classified with limited distributions depending on content.

Delivery schedule is established in Paragraph C.10. When delivering a contract product, be sure that both the email subject line and the product minimally include the title of the product, deliverable ID number, and Contract Number, for example: Ice Testing Report (A005) W913E525C0005.

Threshold: Documentation, datasets, models, delivered error-free, omission free, on schedule, and addressing the requirements and intent of the product as outlined in the contract and proposal.

Objective: COR documents evidence that the Contractor has exceeded threshold requirements.

Who: The COR will determine the final assessment of performance with input from the TPOC(s) and…