TBD

E. 93RD STREET OPPORTUNITY TO THRIVE PROJECT

(MILES AVE TO QUINCY AVE)

City of Cleveland

Department of Mayor's Office of Capital Projects

601 Lakeside Ave

Cleveland, OH 44114

RELEASE DATE: September 17, 2026

DEADLINE FOR QUESTIONS: October 9, 2026

RESPONSE DEADLINE: October 30, 2026, 12:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/clevelandoh

City of Cleveland

E. 93rd Street Opportunity to Thrive Project (Miles Ave to Quincy Ave)

I. INTRODUCTION

II. SCOPE OF WORK

III. COMPENSATION AND INVOICING

IV. THE CITY’S RIGHTS AND REQUIREMENTS

V. OFFICE OF EQUAL OPPORTUNITY (OEO) FORMS

VI. AGREEMENT PROCESS

VII. TERMS AND CONDITIONS

VIII. EQUAL OPPORTUNITY REQUIREMENTS

IX. INSURANCE LIMITS

X. CONSTRUCTION OF AGREEMENT

XI. PROPOSAL SECTION CRITERIA

XII. PROPOSAL CONTENTS

XIII. PROPOSAL SUBMITTALS

Attachments:

A - Traffic Scope of Services E. 93rd and Woodhill Rd

B - OEO Forms

C - Reimbursables Policy

D - W-9 Form

#TBD

Title: E. 93rd Street Opportunity to Thrive Project (Miles Ave to Quincy Ave)

1. INTRODUCTION

LATE PROPOSALS WILL NOT BE ACCEPTED

The City of Cleveland invites responses to the Request for Proposal (RFP) for E. 93rd Street Opportunity to Thrive Project (Miles Ave to Quincy Ave).

We ask that you strictly adhere to the following critical guidelines outlined in this document.

1.1. Summary

This Request for Proposal (RFP) seeks professional services to prepare construction contract plans and specifications for the Mayor’s Office of Capital Projects, Division of Engineering and Construction. This project covers approximately 3.5 miles of E. 93rd Street and Woodhill Road, from Miles Avenue to

Quincy Avenue connecting to E. 105th Street. Please note that pavement rehabilitation at several intersections will be excluded from this scope. E. 93rd Street/Woodhill Road is classified as a minor arterial.

As the northern portion of the corridor (Kinsman to Quincy/E. 105th) is a CMAQ Implementation project, the City will administer the design, while ODOT D12 will lead construction administration.

There will be no pre-proposal meeting. Written questions will be received until September 29, 2026 at

4:00 pm, an addendum with all questions and answers will be posted by the close of business on October

6, 2026. The proposal will be due on October 16, 2026 by noon. Questions shall be submitted online through the questions tab included in this proposal request.

Where the following terms such as “Consultant to determine”, “YES”, “x”, “By Consultant” and similar notations are used in this RFP, the Consultant shall design and prepare the necessary drawings and details for that item of work. Design work may not be passed on to the construction contractor via plan note. In addition, where there are items that require the action of work (for whom it may not be clear), the

Consultant is the party that shall accomplish it.

The City reserves the right to reject any and all proposals or portions of them, to waive irregularities, informalities, and technicalities, to issue or proceed to obtain the service(s) desired otherwise, at any time or in any manner considered in the City’s best interests. The Director may, at his/her sole discretion, modify or amend any provision of this notice or the RFP.

1.2. Background

Over the past 10 years the City in partnership with GCRTA, NOACA, ODOT, and community partners have been exploring and evaluating improvements to E. 105th and E. 93rd through an effort called Thrive

105-93. Reports prepared for the corridor include a Transportation for Livable Communities Initiative

Conceptual Plan and also an Alternatives Evaluation Report (AER). Several projects constructed improvements on E. 105th from Quincy Ave. to St. Clair Ave in addition to the Opportunity Corridor project that connects directly into E. 105th at the southern end of the Thrive 105-93 study area.

To advance the Thrive 105-93 planning initiative, the City is focused on constructing roadway improvements on E. 93rd Street and Woodhill Road from Miles Ave to Quincy Ave connecting to E.

105th Street. The character and condition of the corridor does vary along the extent, therefore the City is considering delivering the improvements as two or more rehabilitation projects. For simplicity, the corridor can be thought of as the northern section from Kinsman to Quincy and the southern section from

Miles to Kinsman. Several recently constructed intersections will be excluded from the project along with portions of the corridor where quick-build safety improvements are installed.

The project will extend the multimodal network created by Opportunity Corridor and E. 105th rehabilitation projects into the residential neighborhood with the goal to create a complete street corridor from Kinsman to Quincy through a lane reduction to accommodate bicycle facilities and reduce crossing distances for pedestrians. Along the entire extent, the project will consider signal improvements for transit priority and will evaluate enhancements to transit stops and stations based on input from Greater

Cleveland Regional Transit Authority (GCRTA). Transit service along the corridor includes bus routes #8 and #10 and commuter rail stations at the East 105th-Quincy (Red Line) and Buckeye-Woodhill Stations

(Green/Blue lines). Additionally, the project will evaluate needs for traffic calming and pedestrian improvements to address safety concerns expressed by stakeholders and community leaders.

1.3. Contact Information

Project Contact:

Veronica Newsome Design Section Chief 601 Lakeside Ave E Cleveland, OH 44114 Email: vnewsome@clevelandohio.gov Phone: (216) 664-2379

Procurement Contact:

Steven Decker Deputy Commissioner 601 Lakeside Avenue, Room 128 Cleveland, OH 44114 Email: sdecker@clevelandohio.gov Phone: (216) 664-2624

Department:

Mayor's Office of Capital Projects

Department Head:

James DeRosa Director

1.4. Timeline

RFP Published on City website September 17, 2026

Last Day to Submit Provider Questions October 9, 2026, 4:00pm

Publish RFP Addendum October 16, 2026

Proposal Submission Deadline October 30, 2026, 12:00pm mailto:vnewsome@clevelandohio.gov tel:(216)664-2379 mailto:sdecker@clevelandohio.gov tel:(216)664-2624

2. SCOPE OF WORK

2.1. Important Instructions for Electronic Submittal

The City of Cleveland is accepting electronic bid submissions. Bidders shall create a FREE account with

OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic bid.

2.2. The City's Right and Requirements

Proposer shall complete, execute, and return with its fee proposal the following documents, blank copies of which are included in the Attachments section. They can also be found online on the City of Cleveland website.

A. The Office of Equal Opportunity Notice to Bidders and Schedules;

B. Federal Form W-9 including Taxpayer Identification Number;

C. Non-Competitive Bid Contract Statement for Calendar Year 2026;

D. Northern Ireland Fair Employment Practices Disclosure.

E. Cleveland Area Business Code Requirements

1. During performance of this Agreement, Proposers shall comply with all applicable requirements of the Cleveland Area Business Code, Chapter 187 of the Codified Ordinances of Cleveland, Ohio, 1976 (“C.O.”), and any Regulations promulgated under the Code, which

Code and Regulations are incorporated into and made part of this RFP by this reference as fully as if rewritten in it or attached. Specifically, compliance under any resulting agreement shall include, but not be limited to, the Proposer’s:

2. Compliance with its proposal representations regarding CSB, MBE, and/or FBE participation in performance of the Agreement;

3. Compliance and cooperation with Project Monitors, whether from the Mayor’s Office of

Equal Opportunity (the “OEO”) or the contracting department;

4. Accurate, complete, and on-time submission of all reports, forms, and documents including, but not limited to, employment reports, certified payrolls, monitoring forms, and other information the Director of the OEO may require, whether in printed or electronic form, to ascertain and verify Contractor’s compliance; and

5. Attendance at and participation in all required project meetings, including OEO compliance meetings, and progress meetings called by the contracting department director(s) at key intervals during performance of the contract services.

a. Failure to Comply - When determining the proposer’s future eligibility for a City contract, the City shall consider a proposer’s failure to comply with the representations of its proposal and the requirements under the Code as a failure to faithfully perform a contract.

https://procurement.opengov.com/signup

i. Under the Cleveland Area Business Code, the City of Cleveland is firmly committed to assisting Minority Business Enterprises (MBEs), Female Business Enterprises

(FBEs), and Cleveland- area small businesses (CSBs) by providing and enhancing economic opportunities to participate in City contracts. The successful proposer for a contract will be a firm that shares that commitment. Accordingly, a proposer is strongly encouraged to utilize the services of qualified MBE/FBE/CSB sub-consultants that are certified by the Mayor’s Office of Equal Opportunity (the

“OEO”) in its proposal.

I. To document its good-faith effort to utilize certified MBE, FBE and CSB sub-consultants, each proposer must complete Schedules 1 through 4 found in the

Cleveland Area Business Code - Notice to Bidders and Schedules. These schedules identify the proposer’s proposed use of MBE, FBE and CSB sub-consultants on the project, which evidences the proposer’s good-faith effort to obtain the participation of certified sub-consultants. The proposer shall submit the completed forms with its proposal and they will be forwarded to the City’s

Office of Equal Opportunity for evaluation. Failure to submit complete schedules may result in the rejection of a proposal.

II. Proposers may obtain a listing of firms certified by the OEO as CSBs, MBEs and

FBEs by checking the City’s website at http://www.city.cleveland.oh.us. On the home page, select “Office of Equal Opportunity” from the drop-down menu of

City departments. On the Office of Equal Opportunity page, you will find a selection in the left-hand column for “CSB/MBE/FBE Registry”.

III. Proposers are responsible for obtaining the most current list and for contacting potential CSB/MBE/FBE sub-consultants. The City assumes no responsibility for matching prime consultants with qualified, certified MBE, FBE, and/or CSB sub-consultants.

IV. The City Office of Equal Opportunity will monitor participation of MBE, FBE, and/or CSB sub-consultants throughout the duration of the engagement or project. The successful proposer, as contractor, will be responsible for providing the OEO with all information necessary to facilitate this monitoring.

V. The Cleveland Area Business Code, any Regulations promulgated under the

Code, and the OEO Notice to Bidders & Schedules are, by this reference, incorporated in and made part of this solicitation and any resulting contract as fully as if written in it or attached.

VI. The successful proposer, as contractor, will be required to comply with all terms, conditions, and requirements imposed on a “contractor” in the following Equal

Opportunity Clause, Section 187.22(b) of the Cleveland Codified Ordinances, and shall make the Clause part of every subcontract or agreement entered into for http://www.city.cleveland.oh.us/ services or goods and binding on all persons and firms with which the proposer may deal, as follows: No Contractor shall discriminate against any employee or applicant for employment because of race, religion, color, sex, sexual orientation, national origin, age, disability, ethnic group or Vietnam-era or disabled veteran status. Contractors shall take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to race, religion, color, sex, sexual orientation, national origin, age, disability, ethnic group or Vietnam-era or disabled veteran status. As used in this chapter, “treated” means and includes without limitation the following: recruited whether by advertising or other means; compensated, whether in the form of rates of pay or other forms of compensation; selected for training, including apprenticeship, promoted, upgrade, demoted, transferred, laid off and terminated. Contractors shall post in conspicuous places available to employees and applicants for employment, notices to be provided by the hiring representative of contractors setting forth the provisions of this nondiscrimination clause.

2.3. Scope of Work or Project Details

Services include the preparation of construction contract plans and specifications for a corridor improvement project along approximately 3.5 miles of E. 93rd Street and Woodhill Road, from Miles

Avenue to Quincy Avenue and connecting to E. 105th Street. This project excludes pavement rehabilitation at several intersections and where quick-build mitigations cannot be removed. Additionally, the project will be split into two or more phases and/or as multiple construction projects based on available funding.

2.4. Available Information

Please send an email to cgeorge3@clevelandohio.gov to receive a link to access previous studies, roadway plans, sewer maps, and existing water plans.

2.5. Project Description

Congestion Mitigation and Air Quality (CMAQ) Program funds, in combination with other local. funds, will finance this improvement. The City will administer the design phase and ODOT District 12 will administer the construction phase for the CMAQ funded portion which may result in the project being delivered through multiple construction contracts.

The pavement width on E. 93rd Street/Woodhill Road varies from 36-56’ within an 80’ right of way.

Roadway width widens at major intersections to accommodate turn lanes. This information is taken from available records. The accuracy of this information is not guaranteed. The consultant shall review all available records and field data and perform their own field investigations of existing conditions.

Major roadway projects are presented to the Transportation Infrastructure Advisory Committee (TIAC) for guidance during the design phase. TIAC recommendations will be considered for incorporation into the project and the consultant will record recommendations along with a response for any recommendation not incorporated. The City will post a record of recommendations and responses on the

City's website for public review consistent with the requirements under the Complete and Green Streets

Policy (Ord. 370-2022, as amended).

mailto:cgeorge3@clevelandohio.gov

E. 93rd/Woodhill Road and several intersecting roadways are identified as part of the Cleveland Moves

Bikeway Vision Network. The consultant shall review information on Cleveland Moves to propose design elements consistent with mobility goals for the City. The interactive report and map of vision network segments can be viewed at https://www.clevelandohio.gov/transportation-mobility/cleveland-moves

Your proposal should be based upon achieving the following results, while staying within the preliminary

$7,700,000 construction budget including contingencies. Congestion Mitigation and Air Quality

(CMAQ) funds, City Road and Bridge bonds and Public Utilities will finance this improvement. The City will administer the design phase and ODOT District 12 will administer the construction phase of this project.

The project limits are segments of a longer corridor, Thrive 105-93 that underwent significant previous study including a Transportation for Livable Communities Initiative (TLCI) Concept Plan and an

Alternatives Evaluation Report (AER). Thrive 105-93 included East 93rd Street, Woodhill Road, Quincy

Ave, and E. 105th Street. The project will incorporate the complete and green street features along with recommendations from the prior studies to comply with expectations of the CMAQ Implementation funding.

Several projects constructed improvements on E. 105th Street from Quincy Ave. to St. Clair Ave in addition to the Opportunity Corridor project that connects directly into E. 105th at the southern end of the

Thrive 105-93 study area.

2.6. Scope Briefing

The project scope includes Preliminary Engineering (PE) and Final Design (FD). Preliminary Engineering will begin with the notice to proceed and survey activities and end with the submittal of Stage 1 plans.

Final Design will begin upon approval of the Stage 1 plans. Final design will be complete after the submittal of the final PS&E to ODOT for central office filing and/or City of Cleveland approval, as applicable.

Preliminary Engineering:

A. Consultant shall assess the cost and feasibility of the conceptual plans and AER recommendations to determine which ones can be incorporated into the project. There is only one concept identified; however the improvements must be within the budget available. Alternative concepts should not be needed. Specific treatments at intersections will need to be coordinated with Traffic

Engineering on a case-by-case basis. Review, editing, and completion of ODOT LPA Scoping form including required Environmental Submittals. Completion of conflict of interest statement.

Participation in ODOT programming meetings.

B. Analyze the conceptual design to include bicycle facilities and implement traffic calming improvements. Traffic study will include any potential capacity of LOS concerns using Synchro

Traffic Simulation Software, as required by City of Cleveland Division of Traffic Engineering and Highway Capacity Software (HCS), required by ODOT utilizing ODOT Analysis and Traffic

Simulation (OATS) manual. The designer shall evaluate signal head configuration and timing plans, and make recommendations for adjustments including but not limited to the use of bike signals and bike detection. Designer shall coordinate with Planning Commission and Greater

Cleveland Regional Transit Authority (GCRTA) to evaluate bus stop consolidation in accordance https://www.clevelandohio.gov/transportation-mobility/cleveland-moves https://www.clevelandohio.gov/transportation-mobility/cleveland-moves with traffic signal removal analysis. Design shall include pavement marking transitions to existing typical section within the project limits. The consultant will coordinate with the City and

Community Development Corporations for necessary driveway closures to accommodate protected intersections for the project.

C. Site visit with the City’s project manager and members of the City’s Mobility team.

D. Review of existing utility poles and compilation in a spreadsheet format

E. Utility coordination and documentation of meetings, communications, and conflicts

F. Review of existing catch basins (after cleaning by WPC)

G. Stage 1 plan submittals per ODOT L&D Volume 3, adjusted as needed.

Please see the following for a visual representation of this conceptual design and alternative:

Remix Link to Preliminary Concept for E. 93rd Street

In general, Final Design will include

• Address Stage 1 plan comments from City of Cleveland and ODOT

• Stage 2 plan submittal per L&D Volume 3 Section 1400 o Address Stage 2 Comments from the City of Cleveland and ODOT

• Utility Coordination

• Stage 3 plan submittal per L&D Volume 3 section 1400 o Address Stage 3 Comments from the City of Cleveland and ODOT

• Final PS&E package(s) for ODOT filing, or applicable approval

General Plan Requirements

• Consultant will prepare rehabilitation plans to include wearing course removal, partial depth and full depth base repair as needed, placement of asphalt surface and intermediate courses, utility adjustments, curb, sidewalk, and drive apron replacement as needed and ADA compliant ramps and landings at all intersections.

• Consultant will prepare plans to match the existing alignment and profile. Intersection curb returns shall generally match existing, except where improvements can be made based on the intent of the project scope.

• Asphalt resurfacing will include wearing course removal and asphalt overlay with a preferred cross slope of 2% while achieving a 4” to 6” curb reveal. Asphalt feathering detail will be used at intersections.

• Curb, drive and sidewalk replacements will be considered as needed based on field visit.

https://platform.remix.com/project/15c049c4/scenario/061bc9e7-f56b-4fd0-92ec-9341b243720c?latlng=41.48325,-81.6179,18.885

• All intersections and crossings must have Americans with Disabilities Act (ADA) compliant handicap ramps. Existing un-disturbed compliant ramps can remain, and all other locations shall show the anticipated curb ramp type, using ODOT BP 7.1. Any existing ramp having resurfacing performed adjacent to it shall be replaced or determined to be compliant from the consultant.

• Existing catch basins will be adjusted, reconstructed, or replaced.

• Subsurface Utility Engineering, Level A will be if authorized to support location of new signal poles. The Consultant shall assume that six (6) locations will require SUE Level A for the traffic signal poles, and include the cost in the base proposal.

• Consultant will prepare a new signing and striping plan. Consultant will coordinate the proposed striping and signal upgrades with the City of Cleveland Division of Traffic Engineering. Refer to

Appendix A: Traffic Engineering Supplemental Scope. City will obtain all work agreements and all right of way if needed for this project. Consultant shall promptly notify City if any Right-of-

Way needs to be acquired for corners needed for the signal pole foundations or other amenities.

• Staged review submittals will be sent to all utilities and will include a project schedule with the anticipated construction bid date. Enbridge (previously Dominion East Ohio) is conducting a multi-year Pipeline Infrastructure Replacement (PIR) program. Early and often coordination with

Enbridge is required to coordinate possible PIR work with the project.

• Copies of the Consultant’s correspondence and communications with the utility companies will be compiled by the consultant and submitted to the City with each plan review submittal.

• Consultant will prepare utility work construction schedules in the form of an ODOT utility

Exhibit “B”, for submittal with the final plans and specifications. The Exhibit “B” will include utility schedules, work order numbers if available, and shall identify specific castings, poles, structures, gas lines etc. within the project limits for any given utility company’s proposed work.

• Consultant will identify public utility owner and number of castings to be adjusted or reconstructed to grade and label on the plan sheets. If the existing cover is extremely worn, the

Consultant should assume the frame would also be replaced.

Division of Water (CWD)

• Water work includes adjustments to appurtenances such as castings and valves, reconstruction of water meter manholes and plugging abandoned service connections. No separate water line plans are required.

Division of Traffic Engineering (TE)

• See Appendix A: Traffic Engineering Supplemental Scope for detailed scope of service information. The designer shall evaluate the use of signal retroreflective backplates to improve redlight compliance.

Cleveland Public Power (CPP)

• Pole consolidation, pole relocation, lighting pole/arm replacement and vault casting adjustments will be coordinated with CPP. Grade adjustments or reconstructions of manholes and vaults will be shown in the project plans. Consultant shall include the cost of this effort in the base fee.

• Based on manhole/vault condition surveys currently under way, some of the CPP vaults, manholes and/or ducts may require repair or replacement. A detail(s) for adjustment or reconstruction of vault/manhole access shall be included with base fee. New vaults or repair/reconstruction of conduits will be a negotiated additional service if authorized fee.

Division of Water Pollution Control (WPC)

• Consultant will conduct catch basin and curb inlet condition survey to determine if adjustment, reconstruction, or new catch basin is required. Condition survey shall be submitted to City with

Stage 1 recommendations. The survey shall include sketches and photo log supporting the recommendation. New catch basins will be installed at existing locations with a connection pipe, 4-ft to 6-ft. The lateral will be televised by the contractor prior to connecting the stub. If the lateral has reached its design life, the lateral shall be replaced to the main. Contingency quantities will be established for the entire lateral. WPC will clean existing basins in order for the

Consultant to verify depths and conduct the condition survey. Plans will include replacing and/or adjusting manhole frame and covers. All pipes 18” and smaller should be VCP, C-700 extra strength with premium joints as per ODOT 706.08 and 21” and larger should be RCP with premium joints as per ODOT 706.02. All work should be according to the standards of either the

Division of Water Pollution Control or NEORSD, depending on who owns that section of the sewer.

All preliminary and final plans are to be reviewed and approved by the City Divisions listed above. All modifications, meetings, and/or coordination necessary to obtain City Division approval prior to advertisement shall be included with the base fee.

Public Involvement

Informal Outreach

The Consultant will identify a team member or subconsultant who will coordinate and support at least three informational “pop-up” events such as tabling at community destinations and/or events. City staff and/or community partners will provide support at these events.

Website

The Consultant will prepare base materials (plans, example imagery from similar projects, etc.) for the

City to utilize to host the project webpage. The City will support the website with appropriate updates during the design and construction of the project. The website will contain general project information and materials used at the public meetings to inform those who are unable to attend. During construction, MOT and phasing updates will be posted on the website by the City.

Formal Outreach

The Consultant will assist with the preparation for three (3) public meetings/open house events. One (1) engagement event will be held during preliminary engineering, one (1) after Stage 1 prior to Stage 2 submittal, and one after construction project has been awarded (located near the midpoint of the project extents). The Consultant shall assume that the first two meetings will be open-house style, held in-person at a location designated by the City. The third public meeting will be held prior to construction and in-person. In the Technical proposal, describe how the meetings will be held, which materials will be presented, and how comments will be collected and responded to. For each meeting the consultant will prepare materials and will document attendance, participation, and feedback.

Incorporation of Public Feedback

The Stakeholders’ comments for the first and second meetings will be incorporated into the plans as directed and approved by the Administrative Manager, Division of Engineering and Construction, the

Commissioner of Traffic Engineering, and the City’s project manager. Descriptions and examples of how community comments have ben incorporated shall be provided as part of the work.

The Consultant will prepare materials for the City-hosted project website, and will support it during design and construction of the project. The website should be up and running at the time of the Stage 1 submission. The Consultant should allow 30 days for the city to review and approve the draft website contents. The website will contain general project information and materials used at the public meetings.

During construction, MOT and phasing updates will be posted on the website.

The Stakeholders comments from the Stage I meetings will be incorporated in the plans as directed and approved by the Administrative Manager, Division of Engineering and Construction and City project manager.

2.7. General Requirements

Rehabilitation

Rehabilitation is defined as pavement widening where appropriate; complete removal and replacement when needed; base replacement where necessary; removal of brick or block course and replacement;

removal of existing asphalt overlays and replacement; adding an asphalt overlay; resetting or replacing curb; replacing underdrains; adjusting castings of various publicly owned utilities of various denominations to grade; rebuilding catch basins, manholes and vaults (any structure owned by a public utility); adding and replacing catch basins; replacing deteriorated and nonconforming sidewalks;

replacing drive aprons; adding ADA compliant curb ramps and landings; removing dirt buildup in the tree lawn area; seeding, sodding or paving tree lawns; maintenance of traffic, temporary signing, temporary pavement markings, signing detour routes, pavement marking details and procedures; permanent pavement markings and signing; curb returns (improving intersection turnouts); removing transit rails and ties; and other miscellaneous items within the existing or proposed right of way which require work due to safety, aesthetics, conflicts, or as requested by the City.

Extent of Field Surveys:

All surveying items shall be the responsibility of the consultant. The Consultant may elect to perform aerial mapping supplemented with field survey.

Consultant’s surveyor will establish the centerline of construction and reference the angle points, existing monuments and the centerline of all intersecting right-of-ways. Existing monuments 3-point references shall be set outside the proposed work limits, on non-utility structures or pins set.

Survey shall generally include the following within the project limits:

A. Aerial mapping (optional)

B. Topography map for plan sheets, with stationed main line alignment

C. The plans require northing, easting and elevations of all survey control and existing street monuments. This information will be supplied electronically to Eric Westfall, Survey and Plats

Section. The coordinate values can be local or state plane as long as it is noted. Additional control points shall be set outside the construction limits. Any points can be reestablished from the outside control, this replaces the need for 3-point references. The City will furnish the consultant with a list of all existing monument locations.

D. Bench Marks (Do not use utility facilities)

E. Catch basin condition survey with location, photographs, depths, and work task inventory (adjust, reconstruct, remove and replace)

F. Above ground utilities (including pole ownership, pole number and distance from the curb to face of pole).

G. Underground utilities (including pipe sizes, direction of flow for sewers, duct bank configurations with number of ducts and sizes)

H. Utility castings and their locations and types, noting their condition (broken, worn, or re-usable)

I. Traffic signals and loop detectors

J. Sign inventory

K. Building addresses and company names

L. Face of building & entrance elevations if adjacent to walk

M. Location of basement vaults in right-of-way if identified

N. Property lines per record

O. Establish Public Right-of-Way

The above shall be used as a guide for the consultant to determine the survey scope. Consultant will be responsible to determine the needed detailed scope to complete the improvement. Technical proposal should include discussion of the anticipated approach to field surveys.

Right-of-Way Plan:

No right of way is anticipated for this project.

Signalization:

Work shall be as specified under the Traffic Scope of Services Appendix A.

Geotechnical:

See scoping brief. Technical proposal should include discussion of the anticipated approach to geotechnical investigation. Geotechnical Firm will obtain an obstruction permit from dalpermits@city.cleveland.oh.us

Design Criteria and Standards:

The Consultant will perform the work in accordance with the Ohio Department of Transportation's LPA

ODOT-Let Policy and Procedures, Location and Design Manual, Volumes 1, 2 and 3, other ODOT applicable design manuals listed in Design Resource Center, Cleveland and ODOT standard drawings, City of Cleveland Specifications supplemented with ODOT latest Construction and Material specifications, ODOT Standard Construction Drawings and ODOT Supplemental Specifications.

Plan Format:

Plan format will follow Location and Design Manual Volume 3 guidelines and supplemented by the following:

General notes text size shall be 0.175 with titles larger and bold and quantities bold. All other plan text sizes shall be 0.14.

Roadway plan/sub summary will be developed at horizontal scale of 1” = 20’ with cross references to supplemental sheets detailing the making of the public improvement.

A pavement elevation table is not required for this project.

Provide Intersection Details at all intersections.

The work, type and location, including pavement, sidewalk, curb and drive apron replacement limits, will be shown by cross-hatching, symbols, line variations and/or reference balloons and stations. New improvements such as new catch basins should be labeled (Sta, offset, existing and proposed description) on the plan sheets. Adjustments and Reconstructed items are appropriate in the plan sub summary table.

Begin, Resume, Suspend and End Project Stations, and curb, sidewalk and driveway removals and replacement labels will be shown on the plan sheets. Intersection work limit will be labeled (Sta. offset and pavement width) at work limit.

Castings that are to be adjusted to grade, manholes and vaults that are to be rebuilt, public and private utilities shall be shown on the plan and identified by their types. During the field survey, record the number of broken or worn castings and their locations and types.

Survey monuments. The City will furnish the consultant with a list of all existing monument locations to have their monument boxes adjusted to grade or to receive new monument boxes. The consultant shall incorporate this information in the plans.

All underground utilities need to be shown in plan sheets. All widths greater than 15-inches shall be double line with different line designations and with appropriate labels. Underground utility profile information is not required to be shown where catch basins are removed and replaced, with 4-to-6-foot connection. Drainage details for new basins with lateral to sewer will require underground utility plan and profile information.

mailto:dalpermits@city.cleveland.oh.us

All overhead utility poles, within existing right of way, and work area shall be shown on plans, with the pole number and/or ownership.

The drainage work may include replacement or new catch basins, as per City standard drawing CB-1, as outlined in previous sections. Sewer profiles showing crossing utility elevations are required for area of lateral replacement. The drainage work will be shown on plan sheets via various symbols. Drainage detail sheet with table inventory with station and work task should be included (i.e. results of field condition survey).

Underdrains are to be replaced in any location where curb is to be replaced only if an outlet is available.

General Summary plan sheet shall be provided.

During construction, the contractor will be required to complete the project in phases (longitudinal divisions), using phased construction. A one-year construction period is expected. Phased construction

MOT typical sections, plans, notes and quantities shall be required.

The City reserves the right to modify the scope of services at any time before execution of a contract to add, delete, or otherwise amend any item(s), as it deems necessary, in its sole judgement, and in the best interest of the City.

2.8. Project Schedule and Deliverables

Project Schedule:

The City will require the successful design consultant to complete this roadway design project in a maximum of 14 months. This time period will begin the day the Administrative Manager, Division of

Engineering and Construction issues the notice to proceed. Construction services will last for the duration of construction.

The following timeline is submitted for your information:

Notice to Proceed: November 2026

Contract: December 2026

Advertise (bid documents): February 2028

Begin Construction: June 2028

Agreement duration expected November 2026-November 2030

This is an ODOT-let project funded through federal CMAQ funding, Public Utilities and City Road and

Bridge bonds. The consultant is reminded that the fourteen (14) month design time period includes the review time by the various stakeholders and commences from notice to proceed through advertisement.

Work shall begin at the time of the notice to proceed.

Deliverables:

Stage I Design

Project Plans:

• City E & C (2 half size (11” x 17”) hard copies and 1 digital pdf)

• Traffic Engineering (1 half size 11” x 17”) hard copies and 1 digital pdf)

• WPC (1 half size (11” x 17”) hard copies and 1 digital pdf)

• Other Public & Private utilities involved (1 digital pdf)

• Opinion of Probable Construction Cost, ODOT Estimator format (1 pdf and 1 excel)

Stage III Design

Project Plans:

• City E & C (2 half size (11” x 17”) hard copies and 1 digital pdf)

• Traffic Engineering (1 half-size set 11" x 17") hard copy

• WPC (1 half size (11” x 17”) hard copies and 1 digital pdf)

• Other Public & Private utilities involved (1 hard copy and 1 digital pdf)

• Opinion of Probable Construction Cost, ODOT estimator format (1 pdf and 1 excel)

Final PS&E in ODOT format

Project Plans:

• City E & C (2 half size (11” x 17”) hard copies and 1 digital pdf)

• WPC (1 half size (11” x 17”) hard copies and 1 digital pdf)

• Other Public & Private utilities involved (1 hard copy and 1 digital pdf)

• Opinion of Probable Construction Cost, ODOT estimator format (1 pdf and 1 excel)

Construction Services:

The Division of Engineering and Construction will require a full size set of as-built drawings in digital format and does not require a corresponding set of Mylar. Labor to produce the as-built drawings will be part of the Stage III services.

As-built drawings shall be submitted on a CD, DVD or USB drive in AutoCAD format, TIFF format, and

PDF format for City records.

Procedures and Reports

The City of Cleveland will make available to the Consultant any existing information it may have on hand.

Drawings, submissions, reviews, and review meetings will follow the City's normal operating procedures.

The City will require a preliminary and final plan submittal and review meeting, as well concurrent review submittals with public and private utilities and Traffic Engineering. The Consultant will arrange meetings with these various entities to meet or exceed the project timeline.

Private utility companies are to be contacted. Coordination, review and plan details necessary for the utility company to accomplish their work shall be included in the services furnished by the consultant.

ODOT Utility Exhibit “B” shall be submitted to the Division of Engineering and Construction. Utility relocation plans and schedules shall meet the construction schedule. Early pole relocation and gas main replacement coordination with the utility provider is a necessity.

During periods when the work is being performed, a monthly progress report and progress schedule will be required with invoice. Shortly after the notice to proceed has been received, the successful proposer shall submit a realistic schedule for approval. Once approved, this schedule shall become a part of the contract. Payments will be based upon the accepted "percentage complete" as shown on the progress schedule. Payment invoices shall be submitted in a format acceptable to the City.

2.9. Proposal Format & Requirements

The proposal shall be submitted via "OpenGov" in a two part process.

Part "A" shall be the response to the qualifications and technical aspects of the RFP.

Part "B" shall contain the proposed fee including a signed cover letter on company letterhead and two (2) unbound copies of the "Contract Employment Report"

All documents are electronic, and no hard copies are required.

The proposal information is to be organized as follows:

PART “A”

SECTION 1 – MANAGEMENT

Provide GSA Standard Form 330 – Parts I and II. Resumes of personnel actually performing work tasks, including subconsultants, shall be submitted in Part I, Section E of GSA Form 330. For those firms with more than one office, include the office location (City) to which the team member is assigned. A detailed project organization chart is required in Section D of GSA Form 330.

In Part I, Section H of GSA Form 330, discuss the meaningful involvement of each firm on the team, how you intend to manage the project and who will have overall responsibility. Prime and Sub-consultant work history should be presented, as well as the length of time and number of projects the prime has worked with various team members. The quality control and assurance program should be discussed.

Provide GSA Standard Form 330 – Parts I and II for any firm with thirty percent (30%) or more of the proposed work.

SECTION 2 – TECHNICAL

Provide a technical approach in sufficient detail such that it may be determined that the proposer has an understanding of the type of work involved and disciplines necessary to accomplish the project. Describe how the project is envisioned, or in other words, what is being furnished for the dollars quoted. Any exceptions or amplifications of the scope of work shall be presented under this section. Present solutions that can improve the roadway design. Describe any potential problems.

Provide a detailed list and number of drawings and man-hours including sub-consultants to develop contract construction plan set.

Provide a realistic Project Schedule, showing the necessary work items, agency reviews, and total completion time. Project schedules are to be submitted utilizing “Microsoft Project”. The City requires 30 consecutive days to review each plan Stage.

The City has designated a page limit of ten (10) pages for the Technical Approach. The Project schedule does not count toward the 10 pages.

SECTION 3 – SUBCONSULTANTS

Provide a list of subconsultants, their work assignments and the percent of the work and percent of CSB work and assignments that the entire team will be performing. Resumes shall be included in Section 1, within the GSA 330.

Provide the following information for each sub consultant on the team:

• Subconsultant's name and mailing address

• Subconsultant's telephone and fax numbers

• A description of the work and the percentage that is anticipated the subconsultant will perform

• Subconsultant’s CSB status

• A list of projects, if any, on which your firm and the subconsultant have both worked on

• A list of City of Cleveland projects, if any, the firm has worked on

The Cleveland Area Business Code contained in Chapter 187 of the Codified Ordinances of Cleveland

Ohio 1976 was enacted in an effort to increase the participation of local small business enterprises in City of Cleveland Contracts. The City has, therefore, established as one of its objectives, the meaningful involvement of Cleveland Small Businesses (CSB). The Mayor’s Office of Capital Projects has a participation goal of ten (10) percent for Cleveland Small Businesses (CSB) on this project.

Each Consultant representing itself as a Cleveland Area Small Business (CSB) within the OEO schedules must be certified with the Office of Equal Opportunity as a CSB, CSB/MBE or CSB/FBE. Currently certified firms can be found at: https://cleveland.diversitycompliance.com

Include a statement certifying that Schedules 1-4 of the OEO Office are included in Part “B” envelope

(See instructions for Part “B”).

SECTION 4 – ODOT PREQUALIFICATIONS

Consultant and/or team members shall be ODOT prequalified in Non-Complex Roadway Design, Basic

Traffic Signal Design, and Bicycle and Pedestrian Facilities. Include ODOT prequalification’s of all team members.

Resumes shall be included in Section 1, within the GSA 330.

SECTION 5 – FORMS

Form W-9:

List your form of business entity and your Taxpayer Identification Number. If submitted as a joint venture, a separate number for each member of the venture is required unless one number has been obtained for the venture. A Taxpayer Identification Number is required for entities other than a sole proprietorship or an individual, for which a Social Security Number is appropriate.

https://cleveland.diversitycompliance.com/

Noncompetitive Bid Contract Statement:

The form titled “Noncompetitive Bid Contract Statement for Calendar Year 2026” shall be filled out and submitted for the prime consultant only.

PART “B”

OFFICE OF EQUAL OPPORTUNITY (OEO) REPORTS

The "Contract Employment Report", Schedules 1 through 4, from the OEO Office must be completed and returned with your proposal, although some terms, wording, descriptions, etc. in these documents do not necessarily apply to a professional services contract. All subconsultants need to be listed on Schedule 2 and all subconsultants must execute Schedule 3.

Please furnish a signed pdf copy of Schedules 1 through 4 in Part "B" of your proposal. Under the

Subconsultant section in Part “A” certify that schedules are included in Part “B” as described herein.

Return all schedules whether or not they apply to the project. The object of these forms is to facilitate

OEO approvals. OEO will not evaluate participation for professional service contracts without these forms.

COMPENSATION

See "Proposal Fee Sheet" for the format desired.

Fee Definitions

Actual Cost Plus Net Fee with an upset maximum: The City will pay actual salary, overhead and expenses up to the upset maximum, and the consultant is expected to complete the work as scoped within the fee stated. The Net Fee will be paid whether or not the upset maximum is achieved. The only method of revising the upset maximum is through a change in the scope of work. If a change of complexity is claimed and granted, the modification will contain a Net Fee of zero dollars.

Lump Sum Fee: This is a bottom-line figure and includes salary, overhead and expenses. As with the

Cost-Plus Net Fee, the consultant is expected to complete the work as scoped at the fee stated, and the only method of revising the Lump Sum Fee is through a change in the Scope of Work. If a change in complexity is claimed and granted, the modification will contain a net fee of zero dollars. The consultant shall submit the proposed number of man-hours for prime consultant and all subconsultants.

Fee Information Required

If a fee based on Actual Cost-Plus Net Fee with an upset maximum is offered, the proposal shall indicate the makeup of the fee hours, hourly rates, overhead, direct costs, and profit. Overhead percentage quoted shall remain in effect throughout the life of the basic contract. The source of the overhead rate quoted shall be identified; i.e., estimated, from an audit, etc. The hours quoted shall relate to a facet of the work involved. Work sheets (typed sheets not necessary) should be furnished for obtaining hours quoted. The weighted average rate per hour will be monitored on invoices and shall not exceed the rate from the proposal without justification. If a fee based on Lump Sum is offered, the proposal shall indicate the makeup of the fee hours and direct costs. The hours quoted shall relate to a facet of the work involved.

Work sheets (typed sheets not necessary) should be furnished for obtaining hours quoted. The intent is to show that the project has received a reasonable degree of estimation.

The consultant shall indicate the method that will be used to determine the fee should a contract modification become necessary. For example: hourly rate x multiplier + profit + expenses.

In estimating the fee, include any wage changes that can be reasonably anticipated over the life of the contract. A fee based on a percentage of the construction cost is not acceptable. A percentage of the fee markup on a subcontract will not be permitted.

Although the proposed fee is not the deciding factor in the selection process, it will be evaluated along with the other criteria specified herein

The City will not be obligated to accept, however, significant deviations from the work or services sought by this RFP, including terms inconsistent with or substantially varying from the services or the financial and operational requirements of the RFP, as determined solely by the City. The City reserves the right to reject any proposal that does not furnish or is unresponsive to the information required or requested herein. The City reserves the right to reject any proposal or waive or to accept any deviation from this

RFP or in any step of the proposal submission or evaluation process so as to approve the award of the contract considered in the City’s best interest, as determined in the City’s sole discretion.

Although the City prefers that each Proposer submit only one proposal including all alternatives to the proposal that the Proposer desired the City to consider, it will accept proposals from different business entities or combinations having one or more members in interest in common with another Proposer. The

City may reject one or more proposals if it has reason to believe that proposers have colluded to conceal the interest of one or more parties in a proposal and will not consider a future proposal from a participant in the collusion. In addition, the City will not accept a proposal from or approve a contract to any

Proposer that is in default as surety or otherwise upon an obligation to the City or has failed to perform faithfully any previous agreement with the City or is currently in default under any agreement with the

City.

The City reserves the right to reject any or all proposals. Failure by a Proposer to respond thoroughly and completely too all information and document requests in this RFP may result in rejection of its proposal.