E.01.02 Purchase Order - W912DQ24P1066 - Signed 20240503.pdf

SEE ADDENDUM

(No Collect Calls)

W912DQ24Q1050 29-Mar-2024

b. TELEPHONE NUMBER

(816) 389-3805

8. OFFER DUE DATE/LOCAL TIME

12:00 PM 12 Apr 2024

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.785-232-9800

W912DQ9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

W912DQ24P1066 03-May-2024

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

MYLEESA S FRANCE

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

W58XUW41228263

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

CHRISTOPHER W. ANDERSON / CONTRACTING OFFICER

See Schedule $27,900.00

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE 3PFQ3 FACILITY

OFFEROR CODE

USACE, KANSAS CITY +

FEDERAL BLDG CT-C 601 E 12TH ST RM 647

KANSAS CITY MO 64106-2896

CUT N EDGE INC

CUT N EDGE INC

JESSON ROSS

3530 SE 21ST ST

TOPEKA KS 66607-2371

USACE, KANSAS CITY +

USACE KC FINANCE CNTR 5722 INTEGRITY

MILLINGTON TN 38054-5005

18a. PAYMENT WILL BE MADE BY CODE 964145

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE

SEE ITEM 9

15. DELIVER TO CODE 966224 16. ADMINISTERED BY

Net 30 Days

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

USACE, KANSAS CITY +

DANNY HOMER

MELVERN PROJECT LAKE OFFICE 31051 MELVERN LAK

MELVERN KS 66510-9179

816-389-2029/2030FAX:

TEL: 816-389-3812 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$9,500,000

NAICS:

561730

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL: c hristopher.w.anderson@usace.army.mil

816-389-3850TEL:

31c. DATE SIGNED

03-May-2024

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF54

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912DQ24P1066

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job $27,900.00 $27,900.00 Vegetative Mgmt Services – Base Period

FFP

The contractor shall provide all necessary management, labor, supervision, materials, equipment, parts, transportation, incidental materials, quality control, environmental protection, and must meet all safety requirements necessary to perform all services as defined in the Performance Work Statement (PWS) dated 29 January 2024.

FOB: Destination

PSC CD: S208

NET AMT $27,900.00

000101 $0.00 Vegetative Mgmt in parks – Base Period

FFP

For Funding Purposes Only. See PWS dated 27 March 2024. FY 24 OFME Veg Management for Parks. The work shall commence within 48 hours after receipt of verbal order from the Contracting Officer’s Representative. All quantities are for estimated applications.

PURCHASE REQUEST NUMBER: W58XUW41228263

NET AMT $0.00

ACRN AA

CIN: W58XUW412282630001

$9,300.00

000102 $0.00 Vegetative Mgmt Dam & Access Road – Base

FFP

For Funding Purposes Only. See PWS dated 27 March 2024. FY 24 OFME Veg Management for Dam & Access Road. The work shall commence within 48 hours after receipt of verbal order from the Contracting Officer’s Representative. All quantities are for estimated applications.

ACRN AB

CIN: W58XUW412282630002

000103 $0.00 Herbicide App Specific Areas– Base

FFP

For Funding Purposes Only. See PWS dated 27 March 2024. FY 24 OFME Herbicide Application Specific Areas. The work shall commence within 48 hours after receipt of verbal order from the Contracting Officer’s Representative. All

ACRN AA

CIN: W58XUW412282630003

0002 1 Job $27,900.00 $27,900.00 OPTION Vegetative Mgmt Services – Option FY25

FFP

The contractor shall provide all necessary management, labor, supervision, materials, equipment, parts, transportation, incidental materials, quality control, environmental protection, and must meet all safety requirements necessary to perform all services as defined in the Performance Works Statement (PWS) dated 29 January 2024.

000201 $0.00 Vegetative Mgmt in parks –Option FY25

FFP

For Funding Purposes Only. See PWS dated 27 March 2024. FY 24 OFME Veg Management for Parks. The work shall commence within 48 hours after receipt of verbal order from the Contracting Officer’s Representative. All quantities are for

000202 $0.00 Veg Mgmt Dam & Access Road – Option FY25

FFP

For Funding Purposes Only. See PWS dated 27 March 2024. FY 24 OFME Veg Management for Dam & Access Road. The work shall commence within 48 hours after receipt of verbal order from the Contracting Officer’s Representative. All

000203 $0.00 Herb App Specific Areas– Option FY25

FFP

For Funding Purposes Only. See PWS dated 27 March 2024. FY 24 OFME Herbicide Application Specific Areas. The work shall commence within 48 hours

0003 1 Job $27,900.00 $27,900.00 OPTION Vegetative Mgmt Services – Option FY26

FFP

The contractor shall provide all necessary management, labor, supervision, materials, equipment, parts, transportation, incidental materials, quality control, environmental protection, and must meet all safety requirements necessary to perform all services as defined in the Performance Works Statement (PWS) dated 29 January 2024.

000301 $0.00 Vegetative Mgmt in parks – Option FY26

FFP

For Funding Purposes Only. See PWS dated 27 March 2024. FY 24 OFME Veg Management for Parks. The work shall commence within 48 hours after receipt of verbal order from the Contracting Officer’s Representative. All quantities are for

000302 $0.00 Veg Mgmt Dam & Access Road – Option FY26

FFP

For Funding Purposes Only. See PWS dated 27 March 2024. FY 24 OFME Veg Management for Dam & Access Road. The work shall commence within 48 hours

000303 $0.00 Herb App Specific Areas– Option FY26

FFP

For Funding Purposes Only. See PWS dated 27 March 2024. FY 24 OFME Herbicide Application Specific Areas. The work shall commence within 48 hours

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

FY24 VEGETATIVE MANAGEMENT SERVICES AT THE

MELVERN LAKE PROJECT

GENERAL INFORMATION

General: This is a non-personnel services contract to provide Vegetative Management Services at the Melvern Lake Project. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Vegetative Management services at the Melvern Lake Project as defined in this Performance Work Statement except for those items specified as Government furnished property and services. The contractor shall perform to the standards in this contract.

1.2. Background: Melvern Lake is a flood control reservoir located in East Central Kansas, with the presence of an upstream drainage system consisting of 349 square miles of prairie ecosystem, composed of primarily warm-season grasses intermixed with agriculture and hardwood forest, it provides for better than average water quality and clarity. The lake is located approximately 43 miles South of Topeka, 90 miles Southwest of Kansas City, 35 miles Northeast of Emporia. A map of Melvern Lake can be found on the Internet at: http://www.nwk.usace.army.mil/me/.

Melvern Lake provides water for a Rural Water District, flood protection for downstream areas and is part of a network of Corps of Engineer Lakes that help control flooding in the Missouri and Mississippi River basins. Melvern Lake encompasses approximately 6900 acres of surface water, has a storage capacity of 363,000 acre-feet (an acre-foot = 325,000 gallons). Federal lands surrounding Melvern Lake total 23,362 acres of which 11,353 acres are leased to the Kansas Department of Wildlife and Parks (KDWP), for land management. Land management practices used by the Corps of Engineers and KDWP are engineered to preserve their natural value, providing benefits to the nation in areas of flood damage reduction, recreation, fish and wildlife management and water quality improvements. Four parks around the lake are managed and maintained by the Corps of Engineers, these parks include roads, utility systems, campsites, group camps, Swimming areas, boat ramps, picnic grounds, playground areas, day use areas, nature trails, shelter houses and shower houses. In addition to Corps-managed areas, the Corps also maintains active lease agreements with KDWP and Private entities. The Lease's provide a full range of marina services, camping, swimming areas, nature trails, horse trails, boat ramps, boat rentals, fishing and hunting areas for the public. Additional services contracted to the private sectors include mowing, refuse collection, facility cleaning, park attendant services and Law Enforcement. The Corps manages the contracts and conducts inspections to ensure that the services are provided for visitors to the lake.

1.3. Scope: Provide all Vegetative Management Services of public use areas, Dam and access areas at the

Melvern Lake Project, near Melvern Kansas as described in the Performance Work Statement and elsewhere in the contract.

1.4. Period of Performance: The period of performance shall be for One (1) Base Year of 12 months and

Two (2) 12-month option years. Actual services shall be performed from the 01 April through 30 September each year during the periods listed below. The period of Performance reads as follows:

Base Year - 01 April 2024 thru 31 March 2025

Option Year 1 - 01 April 2025 thru 31 March 2026 Option Year 2 - 01 April 2026 thru 31 March 2027

1.5. Flood Control. This is a flood control project. Occasional retention of floodwaters may inundate portions of the public use areas, other areas, or access roads thereto being serviced by this purchase order. If inundation materially affects the scope of work, Contractors may be requested to submit a pricing proposal covering the under-serviceable or affected portion of their work in order that an equitable adjustment to contract price can be negotiated, and an adjustment made in accordance with the appropriate contract clause [Changes, FAR 52.212-4C]. Payment for services not performed because of conditions stated above shall be initially withheld until execution of an equitable adjustment is made by contract modification.

1.6. General Information.

1.6.1 Quality Control: The Contractor shall develop and maintain an effective Quality Control Program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is how he or she assures themselves that their work complies with the requirements of the contract. The Contractor shall submit a copy of their Quality Control Plan to the COR for approval prior to the start of work. After acceptance of the Quality Control Plan, the Contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to his/her QC system. The Quality Control Plan shall include, at a minimum, the following: A description of the inspection system to cover all tasks and services listed on the Performance Requirements Summary (Section 7.1 - Attachment 3). The description shall include specifics as to the areas to be inspected on a scheduled or unscheduled basis, frequency of inspections, and the submission of quality control checklist for all services that are performed.

1.6.1.1. Line of Communication: The Contractor shall furnish to the COR, a telephone number attended during normal business hours (8 AM – 5 PM, CST) to which calls concerning performance or other contractual matters can be placed. For the purpose of time and date, a message will be deemed delivered to the contractor at such time as it is delivered to the number provided by the contractor.

1.6.1.2. Conformance: If any of the services do not conform to contract requirements, the

Government may require the Contractor to perform the services again in conformity with contract requirements at no increase in contract amount. When the defects in services cannot be corrected by re-performance, the Government may (1) require the contractor to take necessary action to ensure that future performance conforms to contract requirements and (2) reduce the contract price to reflect the reduced value of the services performed.

Payment will not be made for work not performed or not performed to standard. If the Contractor is unable to perform to the standard necessary, the Government reserves the right to have the specified work performed by a third party or by Government personnel, and the cost incurred thereby shall be levied against the Contractor. If Government personnel are used because of Contractor’s non-performance, the cost levied against the Contractor will include all direct costs associated with the performance of the specified work and the direct cost to the Government for substitution of the Government personnel removed from their normal duties. The cost is computed on an hourly basis at the applicable wage rate. Government personnel will be used only when time is of the essence and interests of the Government would not be served by securing a third party to perform the specified work.

1.6.2 Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the Performance Standards. It defines how the Performance Standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.2.1. Inspection and Sampling: The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the terms of the contract. The Government shall perform inspections and tests in a manner that shall not unduly delay the work. A Marking dye shall be used on all liquid chemical applications, for the purpose of identifying areas that have been serviced, for the purpose of inspections by the Contractor as well as Government personnel. The dye shall be concentrated strong enough to leave no doubt that the area has been covered.

1.6.2.2. Mixing and applying Chemical: Prior to beginning each item involving chemical application, the Contractor (or their Authorized Representative) shall notify the COR of the times they will begin mixing and applying chemicals (In order to permit inspection by Government personnel of the mixing and application methods). The Contractor shall, upon request by a Government Representative, provide a One-Pint sample of the chemical mixture being Applied, for testing of concentration and chemical analysis. Samples shall be obtained onsite from the Contractors spray tank or spray nozzle (liquid applications) or spreader box (For dry applications).

1.6.3. Recognized Holidays: The contractor is not required to perform services on Holidays.

Arrangements must be made and approved with the COR, prior to working any Holiday.

Observed Holidays: Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans Day, Martin Luther Kings B-day, Presidents Day

1.6.4. Hours of Operation: The contractor is responsible for conducting business, between the hours of 7:00 AM and 6:00 PM Monday thru Friday, except Federal Holidays or when the Government facility is closed due to Local or National emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons without prior arrangements with the COR. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforces are essential.

1.6.5. Place of Performance: The work to be performed under this contract will be performed at the

Melvern Lake Project.

1.6.6. Security Requirements: Contractors performing work under this contract must comply with the requirements of the Antiterrorism/Operations Security Requirements (AT/OPSEC). See Technical Exhibit 7.1 of this PWS.

1.6.7. Required Insurance: Contractors shall obtain and maintain insurance in accordance with the requirements of FAR 28.307-2 Liability and 52.246-25 Limitation of Liability – Services.

Reference paragraphs a, b, and c.

1.6.8. Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information, and property provided for Contractor use.

1.6.9. Special Qualifications: The Contractor must have a current and valid Chemical Applicators license, and when chemical application is being applied that licensed individual must be on site, supervising or applying the chemicals themselves.

1.6.9.1. Valid State Driver’s License: The Contractor is responsible for ensuring all employees that drive vehicles on public roadways around the project possess and maintain a valid state driver’s license/certification during the execution of this contract.

1.6.10. Key Personnel: The following personnel are considered key personnel by the Government: Contract Owner/Manager and/or Alternate Contract Manager. The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the Manager is absent shall be designated in writing to the Contracting Officer. The Contract Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contract Manager or alternate shall be available between hours of 8:00 AM thru 5:00 PM, Monday thru Friday except Federal Holidays or when the Government facility is closed for administrative reasons.

1.6.11. Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government phone calls, and working in other situations where their Contractor status is not obvious to third parties, are required to identify themselves as such, to avoid creating an impression in the minds of members of the public that they are Government Officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.6.12. Contractor Conduct: Contractor personnel shall always be fully clothed while performing these services. Clothing shall be clean and neat in appearance. Contractor personnel shall utilize tact, diplomacy, and courtesy always during contact with the public. Any illegal or criminal activity may result in termination of the contract. No person performing this contract shall consume any alcohol or drugs (except prescription drugs not affecting duty performance) during duty hours or within the eight (8) hour period preceding duty hours.

1.6.13. Removal of Contractors Employees: The Contracting Officer or their Representative may require the Contractor to immediately remove from the work site any employee who endangers persons or property, or whose physical or mental condition could impair the employee's ability to satisfactorily perform the required work. Notification to the Contractor will be verbal and in writing when time and circumstances permit, otherwise, notification shall be verbal or by telephone, and shall be in writing as soon as possible. No such removal, however, shall reduce the Contractor’s obligation to perform all work Required under this contract, and immediate replacement shall be made as required. This requirement shall not be the basis of any claim for compensation or damage against the Government.

1.6.14. Equipment Breakdown/Staffing: Equipment breakdown or staffing issues shall not relieve the Contractor of the responsibility of performing the work as specified. It shall be the responsibility of the Contractor to assure that he/she has, or can obtain on short notice, sufficient backup equipment and personnel to continue the services as specified, without interruption.

1.6.15. Contractor Vehicles: All Contractor vehicles traveling on or along roadways shall be equipped with 4-way flashers and turn signals in operating condition. Flashers shall be activated when vehicles are parked on or traveling slowly along roadways. If vehicles are to be on a section of roadway for an extended period of time, caution signs shall be placed in the area to notify travelers that workers are in the area. This also shall be included in the Contractors Accident Prevention Plan (APP).

1.6.16. Accidents and Injuries: Any injury, property damage, equipment malfunctions or safety hazards observed by the Contractor shall be immediately reported to project personnel.

Appropriate measures shall be taken to exclude the General Public from areas actively being treated to prevent accidental exposure to chemicals being applied.

1.6.17. Title 36 Rules and Regulations: Contractor and Contractor Personnel will comply with Title 36 Rules and Regulations for the entire Period of Performance of this contract.

1.6.18. Safety Requirements: Prior to beginning work on this contract, the Contractor shall have an approved Accident Prevention Plan. This plan shall be in accordance with the most current applicable safety requirements set forth in the Corps of Engineers Manual EM- 385-1-1, “Safety and Health Requirements Manual” and supplements thereto. The EM- 385-1-1 is hereby incorporated by reference, and the Contractor is required to perform this contract in accordance with the standards set forth therein. Any equipment or materials not in conformity with this manual shall be removed from Government property immediately.

The Contractor will be expected to take a vital interest in safety, hazard, and to educate their employees to work and plan their work safely.

1.6.19. Safety Controls: To provide safety controls for protection to the life and health of employees and other persons: for prevention of damage to property, material, supplies and equipment; and for avoidance of work interruptions in the performance of the contract, the contractor shall comply with all pertinent provisions of the Federal, State, and Local Regulations and shall take, or cause to be taken, such additional measures as the Contracting Officer may determine to be reasonable and necessary for this purpose.

1.6.20. Labor Hours Reporting: The Contractor shall report the number of hours worked on

Government property Monthly during the Period of Performance of services under this contract. These hours will be recorded on the Contractors monthly invoice and submitted to the COR or Melvern Lake Project Office.

1.6.21. Payment: Payment will not be made for services not performed. Contractors shall provide the Project Office with an invoice at the end of each month, requesting payment for that month’s services. Payment shall be made via Electronic Funds Transfer (EFT) into the Contractor’s banking account on file as registered with SAM. In accordance with the Prompt Payment Act, payment will be made approximately 30 days after the last day of services received for the billing period, or 30 days from receipt of the invoice, whichever is later. A sample invoice is included in Section 7, Technical Exhibits (Attachment 8) of the PWS.

1.6.22. Lost and Found: All articles found by Contractor personnel (or if the public turns it in to the Contractor) whom a reasonably prudent person would assign monetary, personal, or other value (Including possible contraband items) shall be turned in to the COR or Project Office. The Contractor shall obtain receipts for articles turned into the COR or Project Office.

1.6.23. Other Contracts. The Government may undertake or award other contracts for additional work, and the Contractor shall fully cooperate with such Contractors and Government employees. All work must be carefully planned and fitted so as not to interfere with such work. The Contractor shall not commit or permit any act that will interfere with the performance of work by other Contractors or Government staff.

1.6.24. Volunteers. Volunteers may be utilized in the parks. Volunteers receive and follow instructions from a Government Representative, not from Contractors. Contractors should not consider any volunteer as his/her employee. Volunteers may perform other duties as instructed by a Government Representative only.

1.6.25. Security of Personal Property: Security of all personal property shall remain the

Contractors responsibility throughout the contract period. The Government accepts no responsibility for, nor will it be liable for, damage or theft occurring to the Contractors property. In addition to automobile liability insurance required in Section 1.7.4., the

Contractor is responsible for obtaining and paying for any other insurance desired, including but not limited to, General Liability, Comprehensive Property, etc.

1.6.26. Cooperation with Others: Contractors shall cooperate with other Park Custodians, Attendants, Park Volunteers, Corps of Engineers employees, Government Contractors, lessees, and law enforcement personnel. Contractors shall not direct the work performance of another Contractor.

1.7. Required Submissions: The Contractor shall submit the following documents to the Contracting Officer’s Representative (COR) at the Melvern Lake Project Office Prior to work being performed on this contract. The Contractor will NOT be allowed to proceed on this contract until all the required submissions have been furnished. Section 7.1. Attachment 3, Deliverables.

1.7.1. Licensing: Proof of proper licensing, to be delivered no later than the start of the Contract period.

1.7.2. Chemical List and Labels: A complete list of chemicals and a label for each chemical being utilized under this contract, to be delivered not later than the post-award conference.

The chemical list must be approved prior to the start of work.

1.7.3. OSHA Compliance: Evidence of compliance with OSHA Hazard Communication Standard

29 CFR 1910.1200, to be delivered not later that the post award conference, as follows:

(1) A Hazardous Material inventory of all materials used on the contract.

(2) Material Safety Data Sheets (MSDS’s) for all materials listed in the inventory.

(3) A procedure to ensure that all containers are properly labeled.

(4) A written hazard communication program which includes employee training and methods of communicating hazards and protective measures to employee and others.

1.7.4. Required Insurance: Contractors shall obtain and maintain insurance in accordance with the requirements of FAR 28.307-2 Liability and 52.246-25 Limitation of Liability – Services. Reference paragraphs a, b, and c. The Contractor shall provide to the COR, proof of at least the kinds and minimum amounts of insurance required for this contract before commencing work under this contract. The contractor shall maintain this Insurance during the entire performance of this contract.

1.7.5. Pesticide Application Worksheets: The Contractor (or their Authorized Representative) shall complete Government Supplied Pesticide Application Worksheets indicating amounts and types of work accomplished, chemicals used, and other pertinent information.

Completed and signed worksheets shall be delivered as directed by the COR.

1.8. Ordering of Services: Telephone orders will be considered issued at such time as it is delivered to the telephone number provided by the Contractor. The Contractor shall commence the ordered service(s) within 48 consecutive hours after receipt of verbal telephone order or date specified in the order (Whichever is later) and complete the work in the time specified. Once begun, work shall be accomplished in a continuous operation (day-to-day, except weekends and Holidays) weather permitting.

1.8.1. Ordering of Items: The Government may order any single item/sub-item individually or any combination of items/sub-items per order, up to and including all items. However, no order shall be placed which totals less than one full workday unless that item is found to be a deficiency in the Contractor’s services. One workday shall be deemed to mean 8 labor-hours for the purposes of this Scope of Work.

1.8.2. Ordering Services or Items: The Government reserves the right to designate the starting point (area or items to be serviced first) when ordering services under this contract.

1.8.3. Preliminary Schedule: Weather permitting, there should be one complete spraying per month for the Months of April – September. April and July are the only months that require full coverage spraying of full coverage listed items. The other months sprayings will be spot spraying only on the full coverage spraying areas. Preliminary schedules will try to have services performed at the beginning of each month and will try to maintain a month between services (weather permitting). The CLIN’s with 50 hours of hand spraying are usually performed towards the end of the seasons, the COR will coordinate with the Contractor for mutually agreeable times. The Project will supply all the chemical, marking die, and the areas to be treated for this CLIN only. Most areas will allow for UTV’s to be used for spraying purposes but there may be certain areas that will require foot traffic and handheld sprayers only, they should be minimal but could be as much as the total 50 Hours per season.

1.8.4. Questions and Answers: Prospective bidders should contact Danny Homer at 816-389-3458 or Julie Radcliffe at 816-389-3349 at the Melvern Project Office, for any questions pertaining to the PWS. Potential Contractors are urged to inspect the areas they are interested in before they submit a quote, to become familiar with the size and scope of the area and the required duties.

PART 2

DEFINITIONS AND ACRONYMS

2. Definitions and Acronyms:

2.1. Definitions:

2.1.1. Contractor: A supplier or vendor having a contract to provide specific supplies or service to the Government. The term used in this contract refers to the Prime.

2.1.2. Contracting Officer: A person with authority to enter, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note:

The only individual who can legally bind the government.

2.1.3. Contracting Officers Representative: An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor if that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. Critical element: A critical element is a task, procedure, or operation which has been determined to be mandatory to fulfill the condition, value, or measure comprising a standard.

Deviations from standards for critical elements shall constitute a major defect.

2.1.5. Non-critical element: A non-critical element is a task, procedure, or operation which has been determined to be essential to the overall condition, value, or measure comprising a standard, but will not constitute a substantial deviation (major defect) from the standard.

Repeated unsatisfactory performance or non-performance on non-critical elements can constitute a substantial deviation (Major defect) from the standard.

2.1.6. Debris: Articles or parts thereof such as chemical containers, trash, strings, gloves, disposable PPE etc.

2.1.7. Defective Service: A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.8. Deliverable: Anything that can be physically delivered but may include non-physical things such as meeting minutes.

2.1.9. Subcontractor: One that enters a contract with a Prime Contractor. The Government does not have privity of contracts with the subcontractor.

2.1.10. Fully Clothed: Meaning a sleeved shirt (T-shirts are acceptable), trousers – shorts, and closed toe shoes (no flip flops or sandals), shall be always worn, except that this requirement shall not be construed to replace or eliminate the necessity for the wearing of appropriate protective clothing or devices (PPE) as may be required by the Contractors’ policies.

Clothing shall be clean and neat in appearance and shall not be ripped, torn, or excessively faded.

2.1.11. Workday: The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. Work Week: Is defined as Monday thru Friday, unless specified otherwise.

2.1.13. Spot Treatment: Chemical treatment of targeted vegetation only.

2.1.14. Full Coverage Treatment: Locations shall receive a full coverage treatment of Roundup

(41% active ingredient plus Pendulum, with surfactant), or COR approved equivalent, to eliminate all vegetation growth.

2.2 Acronyms:

AHA –Activity Hazard Analysis CLIN –Contract Line-Item Number COR –Contracting Officer’s Representative EFT –Electronic Funds Transfer KO –Contracting Officer NRM – Natural Resource Manager OPM –Operations Project Manager OPSEC – Operations Security PM –Project Manager PPE –Personal Protective Equipment PPQ – Past Performance Questionnaire PRS – Performance Requirements Summary PWS – Performance Work Statement QAE – Quality Assurance Evaluator QCP – Quality Control Plan (Contractors) QA – Quality Assurance QASP – Quality Assurance Surveillance Plan SAM – System for Awards Management UEI # – Unique Entity Identifier

PART 3

GOVERNMENT FURNISHED ITEMS (GFI)

3. Government Furnished Items:

3.1. Materials: Contractor Work Logs, Chemical usage sheets, Maps, Refuse Containers throughout the project. Chemicals and Dye for use on the 50 Hours of hand spraying CLIN’s, of the Projects target areas. (Identified with AC under the Item # column of the CLINS in section B.

3.2. Facilities: The Government will provide restrooms and parking areas for use during performance of this contract.

3.3. Utilities: The Government will provide water from facilities and hydrants, and electricity at various sites around the project. If utilities are furnished, the following is required: The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount, unplugging devices when electricity is no longer needed.

3.4. Equipment: NONE

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Items and Responsibilities:

4.1. General: The Contractor shall provide all supplies, personnel, equipment, tools, supervision, and other items and services necessary to perform work under this contract that are not listed under Section 3 of this PWS. The contractor must ensure that Vegetative Management Services are performed at the Melvern Lake Project, Melvern KS, in a manner that will maintain a safe and healthy environment, as well as present a clean, neat, and professional appearance.

4.2. Vehicle(s): Transportation vehicles for hauling equipment, tools, or personnel on public roadways, for use in performing the requirements of this contract must be street legal, properly tagged, and licensed, and the Contractor shall furnish proof of required insurance in the form of a copy of the insurance policy, or a binder issued by the Insurer. Proof of proper insurance for each vehicle shall be delivered to the Contracting Officer or their designated representative at the pre-season meeting. The Contractor and all personnel driving vehicles on the public roadways while performing the requirements of this contract must possess and maintain a valid state driver’s license. A valid license shall be provided at the pre-season meeting of all employees that are driving a vehicle on the public roads. A photocopy will be taken, and the license returned immediately.

4.3. Chemical Applicators License: Copy of Applicators license for all qualified personnel that will be responsible for or applying chemicals at the Melvern Lake Project during the life of this contract.

PART 5

SPECIFIC TASKS

5. Specific Tasks

5.1. Basic Services: The following requirements in the paragraphs listed below labeled 5 (Five), are applicable to all schedules of the contract. The Contractor shall provide a weed-free environment on treated areas during the growing season. The Contractor shall determine the chemicals used and appropriate applications. The Contractor shall strictly follow label directions and/or warnings relative to temperature or other weather conditions. Care shall be exercised always by the contractor to protect desirable (non-targeted) species from damage by the required chemical application. Chemicals shall not be applied more than the maximum rate shown on the Manufacturers labels. Marking Dye shall be used with all chemicals applied. All Vegetative Management services shall be applied per the specifications, drawings, and exhibits in the PWS. Service standards consist of the following. A major issue in this requirement shall be failure to perform satisfactorily in (1) one or more critical elements, or

(2) two or more non-critical elements during herbicide application in each area covered under the

PWS.

5.1.1. Project Vegetative Management (General Information). Vegetative Management services listed herein are directly related to a safe and healthy environment, as well as present a clean, neat, and professional appearance. It is essential that all areas be serviced as specified herein. If an area is missed, or has not had effective herbicide application results, the Contractor shall re-perform the services immediately upon receipt of note from the Contracting Officer or their Representative. Failure to correct noted deficiencies Within 24 hours may result in withholding of payment for services not performed. Ensure that services are performed in a manner that shall maintain a satisfactory condition and present a clean, neat, and weed free appearance. All herbicide application procedures shall be accomplished in accordance with the manufacturer’s directions and/or listed specifications and industry standards applicable. Vegetative Management Services should be Monthly (weather permitting).

5.2. Work Schedule: The Contractors work schedule starts 01 April and ends 30 September for each

Period of Performance during the life of this contract. Outlet Park opens the 1st of April and closes the 31st of October. All other parks open May 1st and close September 30th. The COR can order additional applications at the projects expense or can drop applications that are not needed. Applications that the Contractor does not perform will not be paid for; the contractor will only be paid for Services completed. The preliminary schedules will call for Herbicide Applications approximately every month, (weather permitting) and will try to schedule applications that will ensure the best appearance prior to all major Holidays or Project Inspections.

5.3. Lists and Maps of Areas: Contractors shall perform services according to the PWS, for the areas/acres, facilities, and all items included on the respective area maps Section 7.1, Attachments 7, of this Performance Work Statement. It is strongly encouraged for all interested parties to do a site visit PRIOR to bidding, to verify the exact number of Acres, miles of roadways, number of parking areas, facilities, features, and sizes of all areas. All items and numbers are estimates only, it is solely the responsibility of the Contractor to determine the exact quantities and conditions affecting performance of the work required before submitting a bid.

5.4. QC Inspections: All Herbicide Application areas must be inspected by the Contractors Quality

Control Representative prior to moving to another area, to ensure no areas are missed. QC Inspectors are required to return within 10 days of application to inspect all areas that were treated. The QC should ensure proper results were accomplished of targeted species and areas of their herbicide application. It is the responsibility of the Contractor, not the COR or project staff to determine effectiveness of the application. The COR will do or schedule Quality Assurance inspections during and/or after applications for the purpose of reporting to the Contracting Officer, all results of the application. Any deficiencies will be noted and reported to the Contractors as well as the KO. The Contractor shall be required to return within 48 hours to correct all deficiencies found. A good Quality Control Program should eliminate any deficiencies.

5.5. Measurement: Exact limits of chemical application shall be as directed by the Contracting Officers

Representative at the project. All acreages and quantities are approximate. It shall be the responsibility of the Contractor to determine exact quantities and conditions affecting performance of this work.

5.6. Vegetative Control: The Contractor is responsible for ensuring that all requirements and standards are met throughout the Period of Performance of this contract, according to this Performance Work Statement, and on the Attachment 7 Maps. All herbicide application shall be completed in an area prior to moving to another area. The Government reserves the right to designate the starting point (area or items to be sprayed first) when ordering services under this contract. Some areas consist of rocky terrain and wooded areas and may require hand spraying where larger spray rigs cannot maneuver satisfactorily.

5.6.1. Total Vegetation Control: (Inanimate Objects): The below listed public use and

Administration areas shall be treated for the control of grass and broadleaf weeds. The herbicide shall be ROUNDUP or RODEO (or chemical equivalent). The herbicide(s) shall be mixed and applied according to label directions to affect a total vegetative kill within 10 days of application.

5.6.1.1. Gravel Camp Pads, Parking Areas, Driveways and around Camp Pad Utilities:

a) Full Coverage spraying of gravel areas (April and July) Spot Treatment for all other sprayings.

GRAVEL CAMP PADS AND PARKING AREAS 8.5 - ACRES

Coeur D’ Alene .5

Arrow Rock 1.25

Turkey Point 3.0

Outlet Park .5

Administration, Dam, Boyer Access areas 3.0

CAMPSITE UTILITY HOOK-UPS

All campsites with utilities (approx. 2’ X 3’ area) 240 sites (2 Acres total)

5.6.1.2. Fire Rings, Grills, Object Markers, Entrance and Roadway Signs:

a) Full Coverage spraying of a Six (6) inch band area around all entrance signs, roadway signs, grills, fire rings, camp pad markers and miscellaneous objects. (April and July) Spot Treatment for all other sprayings.

PARK FIRE RINGS GRILLS OBJECT

MARKERS

ENTRANCE SIGNS

Outlet 102 10 88 1

Coeur d’ Alene 62 15 71 1

Arrow Rock 46 6 35 1

Turkey Point 65 10 53 1

North end of Dam 5

Administration Area 6

b) Full Coverage spraying of a 6-inch-wide band around electrical junction boxes and lift stations located in all Parks (April and July) sprayings. Spot treatment on all other sprayings.

Listed below are the ones frequently missed that are not directly in the campground area.

QTY PARK DISCRIPTION LOCATION

1 OT Junction Box Ranger Park in hay lease across from beach bldg. near longs bridge 1 OT Lift Station End of Ranger Park behind CXT, near river channel 1 OT Junction Box Just North of toe road gate in hay lease 1 OT Junction Box SW of B-loop in hay lease (mowed path) 1 OT Junction Box West side of B-loop 1 OT Junction Box Between B & C loops near Nature Trail playground 1 OT Junction Box West side of playground area off concrete nature trail 1 OT Junction Box C-loop near Boy Scout Camp CXT 1 ADM Load Center Behind playground at Overlook Shelter 1 CDA Load Center Behind Fee Site towards Lagoon 1 TP Load Center Behind main shower building 1 TP Load Center Near Trail South of Main shower building 1 TP Lift Station Behind Custodian Site next to nature trail

5.6.2. Nature Trails (Purple on maps)

a) Full Coverage spraying of all nature trails with dirt, gravel, or wood chip paths (April and July) Spot spraying on all other sprayings.

NATURE TRAILS

PARK / AREA LOCATION 6 miles

Outlet Park Behind C-Loop

Outlet Park Gravel trail adjacent to Concrete trail

Outlet Park Gravel trail adjacent to Outlet Pond

Outlet Park Swinging bridge trail

Coeur D’ Alene Between picnic area and the overlook

Coeur D’ Alene Between campground and breakwater

Arrow Rock Between park entrance and campground

Turkey Point Between campground and day use area

b) Spot spraying of cracks on concrete nature trail in Outlet Park (Blue on Outlet map). 1/2 mile

5.6.3. Chip and Seal Parking Areas, Dump Stations and around Parking Curbs

a) Spot spraying of entire parking areas, adjacent to parking curbs and continuous concrete curbs of parking lots, maneuver areas, dump stations and dumpster locations at the following.

PARKING AREAS

AREA PARKING LOTS DUMP STATIONS

Outlet Park 16 1

Coeur D’ Alene Park 12 1

Arrow Rock Park 9 1

Turkey Point Park 15 1

Administration Area 2

b) Spot spraying of vegetation on chip and seal and concrete camp pads.

Outlet Park 151 Sites Coeur d’ Alene Park 37 Sites Arrow Rock Park 30 Sites Turkey Point Park 43 Sites

5.6.4. Guardrails, fences, Signposts

a) Full coverage spraying under guardrails, fences and around signposts (April and July) Spot Spraying on all other sprayings. 4.5 Acres

GUARDRAILS, FENCES, SIGNPOSTS

DESCRIPTION LOCATION SIZE OF BAND

Under Guardrails Bridge leading into C-loop. OT Park 2-foot

Under Guardrails Dam and Stilling Basin 2-foot

Under Fence Maintenance Compound 2-foot

Around Trilateration monuments CDA fee site 2-foot

Under Fence 5 lagoons- OT, ADM, CDA, AR, TP 1-foot

Under Fence Around minnow pond Ranger Park 1-foot

Under Fence Ballfield – Outlet Park 6 inches

Under Fences OT, Fee Site and in front of Pavilion 6 Inches

Around support legs Benches at ballfield – Outlet Park 6 inches

Around Signpost’s All public use areas located along Roadways, Boat ramps, Campgrounds and

Day Use areas

6 inches

Around Signpost’s Within campgrounds and public use areas 6 Inches

Around Fence Communications tower (Admin area) 6 inches

Around support cables

Communications tower (x3) (Admin area) 6 inches

5.7. ROADWAYS

a) Spot Spraying Coverage of the paved roadways shall be sprayed to eliminate vegetative growth within the fractured pavement and to extend up to 12 inches beyond the edge of the pavement. No spraying on any road edge that drops off immediately or areas of roads that have a steep incline. (Lime Green) on maps.

NOTE: The acreage estimate for this item can be misleading. The actual work required to accomplish this bid item is rather extensive. The road cracks are both transverse and longitudinal and can be located anywhere on the road surface. The only accurate way to estimate the volume of work contained in this item is to physically observe the extent of the cracks personally.

b) Full Coverage spraying of the gravel road shoulders to include a Five (5) foot 2.1-mile-wide band from the road’s edge to the roadside shoulder of the ditch in each of the following areas (April and July) Spot Spraying all other sprayings. (Red Road sections on Administration Area map).

c) Full Coverage spraying on the gravel toe road below dam (April and July) Spot Spraying all other sprayings.