E.01.02 Base Contract - 24P1063 - draft.pdf

SEE ADDENDUM

(No Collect Calls)

W912DQ24Q1048 14-Mar-2024

b. TELEPHONE NUMBER

(816) 389-3805

8. OFFER DUE DATE/LOCAL TIME

12:00 PM 28 Mar 2024

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.785-810-8510

W912DQ9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

W912DQ24P1063 12-Apr-2024

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

MYLEESA S FRANCE

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

W58XUW40393505-0001

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

See Schedule $54,000.00

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE 9UL94 FACILITY

OFFEROR CODE

USACE, KANSAS CITY +

FEDERAL BLDG CT-C 601 E 12TH ST RM 647

KANSAS CITY MO 64106-2896

BEAVER VALLEY HOME IMPROVEMENT LLC

KEITH STAUDINGER

411 30TH ST

WILSON KS 67490-8830

USACE, KANSAS CITY +

USACE KC FINANCE CNTR 5722 INTEGRITY

MILLINGTON TN 38054-5005

18a. PAYMENT WILL BE MADE BY CODE 964145

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE

SEE ITEM 9

15. DELIVER TO CODE 966219 16. ADMINISTERED BY

Net 30 Days

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

KANOPOLIS PROJECT OFC

DANIEL HAYS

105 RIVERSIDE DR

MARQUETTE KS 67464

816-389-2029/2030FAX:

TEL: 816-389-3812 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$9,500,000

NAICS:

561730

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF35

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912DQ24P1063

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job $54,000.00 $54,000.00 Base Year 2024

FFP

The contractor shall provide all necessary management, labor, supervision, materials, equipment, parts, transportation, incidental materials, quality control, environmental protection, and must meet all safety requirements necessary to perform all services as defined in the Performance Works Specifications (PWS) dated 23 February 2024.

FOB: Destination

PSC CD: S208

NET AMT $54,000.00

000101 $0.00 Venango 2024

FFP

PURCHASE REQUEST NUMBER: W58XUW40393505-0001

NET AMT $0.00

ACRN AA

CIN: W58XUW403935050002

$36,000.00

000102 $0.00 Riverside 2024

ACRN AA

CIN: W58XUW403935050002

$12,000.00

000103 $0.00 Admin Areas 2024

ACRN AB

CIN: W58XUW403935050001

$6,000.00

0002 1 Job $56,160.00 $56,160.00 OPTION Option Year 2025

FFP

The contractor shall provide all necessary management, labor, supervision, materials, equipment, parts, transportation, incidental materials, quality control, environmental protection, and must meet all safety requirements necessary to perform all services as defined in the Performance Works Specifications (PWS) dated 23 February 2024.

NET AMT $56,160.00

000201 $0.00 Venango 2025

000202 $0.00 Riverside 2025

000203 $0.00 Admin Areas 2025

0003 1 Job $58,406.40 $58,406.40 OPTION Option Year 2026

FFP

The contractor shall provide all necessary management, labor, supervision, materials, equipment, parts, transportation, incidental materials, quality control, environmental protection, and must meet all safety requirements necessary to perform all services as defined in the Performance Works Specifications (PWS) dated 23 February 2024.

NET AMT $58,406.40

000301 $0.00 Venango 2026

000302 $0.00 Riverside 2026

000303 $0.00 Admin Areas 2026

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

MOWING & TRIMMING SERVICES

PARKS & ADMINISTRATION AREAS

KANOPOLIS PROJECT

1. DESCRIPTION OF SERVICES. The contractor shall provide all personnel, equipment, tools, supervision, and other items and services necessary to ensure that mowing, trimming is performed at Kanopolis Lake, KS in a manner that will maintain healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance.

1.1 MOWING AND TRIMMING.

General Requirements

1.1.1 Service Area: Venango Park

Service areas (Venango Park is approximately 55 acres) include campgrounds and day use areas where there is heavy visitation (see maps). The contractor shall mow the vegetation at a height of 3-4 inches, mowing height is at the discretion of the government. The height is a guideline for a neat, even and professional appearance. Trimming will not be required within 1 foot around trunks of trees, bushes, shrubs, buildings, and inanimate objects. Trimming shall be completed at all culvert ends. If trimming is required outside of the 1-foot zone, the tr imming height shall match surrounding area grass heights and shall be completed no later than 24 consecutive hours after mowing. Trimming shall be performed in a manner that does not damage the object being trimmed. Immediately following trimming, the contractor shall remove grass clippings or debris deposited as a result of mowing and trimming operations from all sidewalks, entrances into buildings, and building interiors. Following mowing, picnic tables shall be placed on gravel patios of camp pads. On camp pads without patios, picnic tables shall be placed on the gravel surface of the camp pad. Only one table will be placed on each camp pad or patio. Picnic tables shall be moved in such a manner as to protect against damage. All service areas will be free of litter upon the completion of service.

1.1.2 Service Area: Riverside Park

Service areas (approximately 4 a c r e s ) include campgrounds and day-use areas where there is heavy visitation (see maps). The contractor shall mow the vegetation at a height of 3-4 inches, mowing height is at the discretion of the government. The height is a guideline for a neat and professional appearance.

Trimming will not be required within 1 foot around trunks of trees, bushes, shrubs, buildings, and inanimate objects. Trimming shall be completed at all culvert ends. If trimming is required outside of the 1-foot zone, the trimming height shall match surrounding area grass heights and shall be completed no later than 24 consecutive hours after mowing. Trimming shall be performed in a manner that does not damage the object being trimmed. Edging will be done in a neat and professional manner to ensure no vegetation overlaps horizontal concrete surfaces such as sidewalks and curbing. Immediately following trimming, the contractor shall remove grass clippings or debris deposited as a result of mowing and trimming operations from all sidewalks, entrances into buildings, and building interiors. Following mowing, picnic tables shall be placed on gravel patios of camp pads. On camp pads without patios, picnic tables shall be placed on the gravel surface of the camp pad. Only one table will be placed on each camp pad or patio. Picnic tables-shall be moved in such a manner as to protect against damage. All service areas will be free of litter upon the completion of service.

1.1.3 Service Area: Administration Areas

Service areas (approximately 32 acres) include areas along Riverside Drive, Langley Point Road, and areas near intake control tower and outlet (see maps). The contractor shall mow the vegetation at a height of 3-4 inches, mowing height is at the discretion of the government. The height is a guideline for a neat and professional appearance. Trimming will not be required within 1 foot around trunks of trees, bushes, shrubs, buildings, and inanimate objects. Trimming shall be completed at all culvert ends. If trimming is required outside of the 1-foot zone, the tr imming height shall match surrounding area grass heights and shall be completed no later than 24 consecutive hours after mowing. Trimming shall be performed in a manner that does not damage the object being trimmed. Edging will be done in a neat and professional manner to insure no vegetation overlaps horizontal concrete surfaces such as sidewalks and curbing.

Immediately following trimming, the contractor shall remove grass clippings or debris deposited as a result of mowing and trimming operations from all sidewalks, entrances into buildings, and building interiors. All service areas will be free of litter upon the completion of service.

1.2 ESTIMATED SCHEDULE OF SERVICES.

1.2.1 The following is a tentative schedule. The Contracting Officer’s Representative (COR) may revise the schedule as necessitated by weather conditions. The contractor shall meet with the COR prior to each mowing season to coordinate scheduled services. The contractor will be paid only for work accomplished and performed in accordance with the PWS. The Government may delay or eliminate scheduled mowing’s because of weather conditions. The contractor will not be paid for mowing’s deleted from the schedule.

1.2.2 Period of Performance. The services shall be performed from 1 April to 31 October for each contract year.

1.2.3 Service Orders. The Government holds the right to place service orders as needed to better accommodate the vegetation conditions on site. The services "As Ordered" shall begin no later than 48 hours after receipt of telephone or email order (unless a later date is specified in the order). The services are anticipated to be called every 1-2 weeks weather permitting with a total not to exceed 15 mowing services per season.

1.2.4 Hours of Service Periods. Mowing can be conducted weekdays Monday through Friday 7am to 7pm, however Monday through Wednesday shall be preferred. Work will not be permitted on Saturdays or Sundays unless this restriction is specifically waived in writing by the Contracting Officer or his authorized representative. Services shall be completed within 3 days.

1.2.5 Conditions. In the event that weather or other conditions, over which the contractor has no control, prevent the contractor from completing an item of work as required, the contractor shall notify the COR of such conditions as soon as they arise. The contractor may request a weather time extension.

1.2.6 Holiday Mowing. The Government anticipates that a mowing request for all areas will be placed prior to the following holidays: Memorial Day, June Teenth, Fourth of July, and Labor Day.

1.2.7 Annual Coordination Meeting. The contractor shall meet with the COR annually prior to 1 April (contract start) each year at a mutually agreed time and date.

1.3 SERVICE REQUIREMENT SUMMARY.

1.3.1 The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

1.4 GOVERNMENT FURNISHED PROPERTY AND SERVICES:

1.4.1 Not applicable.

1.5 GENERAL INFORMATION.

1.5.1 QUALITY CONTROL. The contractor shall develop, submit for contracting officer approval, and maintain a quality program to ensure mowing and trimming services are performed in accordance with established standards of practice. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

1.5.2 The contractor shall furnish the COR, a telephone number attended during normal business hours (7:30am – 4:00pm C.S.T.) to which calls concerning performance or other contractual matters can be placed. For the purpose of time and date, a message will be deemed delivered to the contractor, at such time as it is delivered to the number provided by the contractor.

1.5.3 The contractor is responsible for any damage done to project features or facilities and will be required to repair or replace them to the satisfaction of the government. Any damage that may occur from contractor is to be reported immediately to the COR or project personnel.

1.5.4 In the event of unsatisfactory performance of specified work, the contractor may be requested to re-perform the unsatisfactory services at no additional cost to the Government. Failure of the contractor to perform the work will result in withholding of payment for the portion(s) of the work not accomplished.

Amounts to be withheld for work not performed or not performed to standard will be determined by prorating the amount of services satisfactorily performed against the amount of services required.

1.5.5 The Government reserves the right to cause the specified unsatisfactory work to be performed by a third party or Government personnel. The cost incurred thereby will be levied against the contractor. Any time Government personnel are used because of contractor's nonperformance, the cost levied against the contractor will include all direct costs associated with the performance of the specified. Such inefficiencies are determined as the direct cost to the Government for substitution of the Government personnel removed from their normal duties computed on an hourly basis at the applicable wage rate. Government personnel

Performance Objective sow Para

Performance Standard Surveillance Method

MOWING AND

TRIMMING.

1.1 Grass is maintained within proper height and

appearance for its area. Sod does not need to be replaced. Sod is healthy and looks well maintained. All trimming is completed per

PWS.

100% Inspection or Random Inspection

Annual Coordination

Meeting

1.2.7 No more than one (1) error per year. 100% Inspection at the outset of the contract award and each option exercise period.

Quality Control Plan

1.5.1 No more than one (1) error per year. 100% Inspection at the outset of the contract award and each option exercise period.

will be used only when time is of the essence and the interests of the Government would not be served by securing a third party to perform the specified work.

1.5.6 After mowing and trimming, areas serviced under this contract shall present a neat, well cared for, evenly mowed appearance, free from any un-mowed or un-trimmed strips or streaks.

1.5.7 The contractor or his designated employee(s) shall meet with the COR at the Project Office before beginning work, to coordinate his work schedule in compliance with the specifications and to arrange a satisfactory operating agreement.

1.5.8 Mowing: All mowing shall be completed in an area prior to moving to another area. Mowing shall be accomplished to within but no closer than 1 foot of the trunk of any tree, bush, or shrub; and inanimate objects, such as walls, posts, signs, park equipment, or other such objects. Trees or other objects shall not be impacted by mowers. Mowing will not be permitted when the ground is so wet that the mowing operations cause rutting or otherwise disturb existing turf. Mowers shall be operated in such a manner as to protect against the sod being torn by the mower wheels on turns. All areas will be mowed to a height of 3-4 inches. Roadway edges in service areas shall not have any vegetation beyond mowing height requirement.

Mowing heights may be adjusted higher or lower at the discretion of the COR. The contractor shall mow around campsites that have campers present and should make all attempts to avoid any damage to personal property or to create any public safety concern. A buffer around those occupied campsites will be allowed but is not to exceed 15 feet distance from campsite or any personal belongings. All mowing should be completed in accordance with highlighted mowing map areas, further explanation of those highlighted areas to be serviced will be covered by the COR.

1.5.9 Trimming: All trimming shall be accomplished simultaneously, or immediately following mowing, and in all instances shall be completed no later than 24 hours after mowing. Power hand mowers, trimmers, etc. shall be utilized to complete trimming needs. Trimming is not required within 1 foot of the trunk of any tree, bush, or shrub; and inanimate objects, such as walls, posts, signs, park equipment, or other such objects. Tree roots do not fall in the 1-foot zone and will require trimming as needed without damage to roots to the last blade of grass. Trimming shall be completed at all culvert areas that can’t be serviced by mower. Trimming shall be conducted in a manner that causes no damage to the hunks of trees, bushes and shrubs. Movable objects shall be moved and the area around and under such objects shall be mowed and/or trimmed. Immediately following trimming, such objects shall be returned to their original positions. Grass clipping on sidewalks, entrances into buildings and building interiors shall be swept as needed. Trimming height shall match surrounding area grass heights and will be to the last blade of grass.

1.5.10 Contractor vehicles shall be equipped with 4-way flashers and turn signals in operating condition.

Flashers shall be activated when vehicles are parked on or traveling slowly along roadways.

1.5.11 Tractors and self-propelled mowers are not required to have roll-over protection when operating solely on flat terrain. However, when operating on terrain with a slope of greater than 10 percent, rollover protection is required. All mowers and trimming equipment shall be equipped and maintained with safety chains, discharge deflection devices, and/or other approved safety devices to prevent accidental damage or injury from objects thrown by mowers.

1.5.12 The contractor shall take such measures as necessary to protect the public and property from foreign materials thrown from rotary mowers and other rotating equipment while operating in public use areas and on public roadways.

1.5.13 Any injury, property damage, equipment malfunction or safety hazard observed by the Contractor shall be immediately reported to COR or Project personnel.

1.5.14 INSURANCE. The contractor shall provide and maintain during the entire performance of this contract, at minimum-amounts of insurance required in the below. Before commencing work under this contract, the contractor shall submit proof of insurance to the Contracting Officer.

1.5.15 The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the government's interest shall not be effective

(1) for such period as the laws of the State in which this contract is to be performed prescribe, or (2) until 30 days after the insurer or the contractor gives written notice to the Contracting Officer, whichever period is longer.

1.5.16 The contractor shall insert the substance of this clause in subcontracts under this contract that required work on a Government installation and shall require subcontractors to provide and maintain the insurance required in the Schedule or elsewhere in the contract. The contractor shall maintain a copy of all subcontractors’ proofs of required insurance and shall make copies available to the Contracting Officer upon request.

THE FOLLOWING SCHEDULE OF INSURANCE IS APPLICABLE

TYPE AMOUNT

Worker's Compensation Coverage complying with applicable State Statute Employer’s Liability Minimum amount of $100,000 Commercial General Liability Minimum amounts of $500,000 per occurrence Commercial Automobile Liability Minimum limits of $200,000 per person, $300,000 per accident for bodily injury, and $20,000 per accident for property damage

NOTE: Coverage required above are minimums. If higher limits of coverage are required by state statute, the Contractor shall be responsible for obtaining such addition coverage. Information regarding State requirements may be obtained by contracting:

KANSAS: Insurance Commissioner, Toll Free, 1-800-432-2484

Division of Workers Compensation, 785-296-3071

1.5.17 QUALITY ASSURANCE. The government will periodically evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan.

1.5.18 GOVERNMENT REMEDIES. The contracting officer shall follow FAR 52.212.4, Contract Terms and Conditions - Commercial Items, for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

1.5.19 SAFETY. Some of these areas receive heavy use. Campers and day-users will be present on weekdays. It will be necessary for the contractor to perform the work in close proximity to camping vehicles and camping units, sewer lines, electrical cords, water hoses, fishing equipment, and/or camping equipment. All mowers shall be equipped and maintained with safety discharge-deflection devices, and/or other approved safety devices to prevent accidental damage or injury from objects thrown by mowers.

When operating equipment within 50 feet of campers or their property, the ground speed of the equipment shall be reduced to a "safe and reasonable rate". The final decision of what is "safe and reasonable" shall be that of the Contracting Officer's Representative. Claims of damage from operation of the Contractor's equipment shall be settled promptly. When damage occurs from the contractor's equipment, the contractor shall contact the party sustaining the damage, and project personnel as soon as possible.

1.5.20 PARK IMPROVEMENTS/ SPECIAL EVENTS. During the course of this contract, the Government reserves the right to permanently install/place additional trees, signs, facilities, equipment, etc.

necessary for the maintenance /upgrading of parks and park facilities. The Government may at no additional charge, increase in each park, up to 5%, the number of items around which mowing/trimming is required.

1.5.21 ACREAGE. All acreages are estimated. The contractor shall be responsible for determining exact acreage and conditions affecting performance of this work.

1.5.22 THIS IS A FLOOD CONTROL PROJECT. Occasional retention of floodwaters may inundate portions of the public use areas, other areas, or access roads thereto, being serviced by this contract. In the event that inundation materially affects the scope of work, the contractor shall be requested to submit a pricing proposal covering the unserviceable or affected portion of his/her work in order that an equitable adjustment to contract price can be negotiated and an adjustment made in accordance with the appropriate contract clause entitled “Changes.” Payment for services not performed as a result of conditions stated above shall be initially withheld until execution of an equitable adjustment can be made by contract modification.

1.5.23 SECURITY. The contractor shall open and close gates within the contract services as instructed and promptly report security related issues or observations that may arise.

1.6 ANTITERRORISM/OPERATION SECURITY REQUIREMENTS.

1.6.1 General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)).

Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures -- this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

1.6.2 Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location.

Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the

RA.

1.6.3 Suspicious Activity Reporting training (e.g. iWATCH, CorpsWatch, or See Something, Say Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

1.6.4 Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E- Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

1.7 QUALITY ASSURANCE SURVEILLANCE PLAN.

For Mowing Services Contract Number:

Contract Description:

Contractor’s name: (hereafter referred to as the contractor).

17.1. PURPOSE.

This Quality Assurance Surveillance Plan (QASP) provides a systematic method to evaluate performance for the stated contract. This QASP explains the following:

• What will be monitored.

• How monitoring will take place.

• Who will conduct the monitoring.

• How monitoring efforts and results will be documented.

This QASP does not detail how the contractor accomplishes the work. Rather, the QASP is created with the premise that the contractor is responsible for management and quality control actions to meet the terms of the contract. It is the Government’s responsibility to be objective, fair, and consistent in evaluating performance. In addition, the QASP should recognize that unforeseen and uncontrollable situations may occur.

This QASP is a “living document” and the Government may review and revise it on a regular basis.

However, the Government shall coordinate changes with the contractor. Updates shall ensure that the QASP remains a valid, useful, and enforceable document. Copies of the original QASP and revisions shall be provided to the contractor and Government officials implementing surveillance activities.

The following FAR clauses may apply depending on contract type:

52.212-4 – Contract Terms and Conditions – Commercial Items

1.7.2. GOVERNMENT ROLES AND RESPONSIBILITIES.

The following personnel shall oversee and coordinate surveillance activities.

a. Contracting Officer (KO) - The KO shall ensure performance of all necessary actions for effective contracting, ensure compliance with the contract terms, and shall safeguard the interests of the United States in the contractual relationship. The KO shall also assure that the contractor receives impartial, fair, and equitable treatment under this contract. The KO is ultimately responsible for the final determination of the adequacy of the contractor’s performance.

Assigned KO:

Organization or Agency: U.S. Army Corps of Engineers – Kansas City District Telephone:

Email:

Project Manager (PM) - The PM acts as an acquisition consultant and serves as liaison between the US Army Corps of Engineers, Kansas City District (CENWK) and the requesting program office, as well as liaison between the CENWK and the supporting contracting office.

Assigned PM: Daniel W. Hays Telephone: (816) 389-3093 Email: Daniel.w.hays@usace.army.mil

b. Contracting Officer’s Representative (COR) - The COR is responsible for technical administration of the contract and shall assure proper Government surveillance of the contractor’s performance. The COR shall keep a quality assurance file. At the conclusion of the contract or when requested by the KO, the COR shall provide documentation to the KO. The COR is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The contractor shall refer any changes they deem may affect contract price, terms, or conditions to the KO for action.

Assigned COR: Daniel W. Hays Telephone: (816) 389-3093 Email: Daniel.w.hays@usace.army.mil

1.7.3. CONTRACTOR REPRESENTATIVES:

The following employees of the contractor serve as the contractor’s Program Manager and Task Manager for this contract.

a. Program Manager:

Telephone:

Email:

1.7.4. PERFORMANCE STANDARDS.

Performance standards define desired services. The Government performs surveillance to determine if the contractor exceeds, meets, or does not meet these standards. The Performance Requirements Summary Matrix, paragraph 3 in the Performance Work Statement includes performance standards. The Government shall use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

Performance Objective sow Para

Performance Standard Surveillance Method

MOWING AND

TRIMMING

Level 1, Level 2, Level 3 Areas.

1.1 Grass is maintained within proper height

and appearance for its area Sod does not need to be replaced. Sod is healthy and looks well maintained. All trimming is completed per PWS.

100% Inspection or Random Inspection

Annual Coordination

Meeting

1.2.6 No more than one (1) error per year. 100 % Inspection at the outset of the contract award and each option exercise period.

Quality Control Plan

1.5 No more than one (1) error per year. 100 % Inspection at the outset of the contract award and each option exercise period.

1.7.5. METHODS OF QA SURVEILLANCE.

Various methods exist to monitor performance. The COR shall use the surveillance methods listed below in the administration of this QASP.

Regardless of the surveillance method, the COR shall always contact the contractor's task manager or on-site representative when a defect is identified and inform the manager of the specifics of the problem. The COR, with assistance from the PM, shall be responsible for monitoring the contractor’s performance in meeting a specific performance standard/AQL.

a. VALIDATED USER/CUSTOMER COMPLAINTS. (Relies on the user of the service to identify deficiencies. Complaints are then investigated and validated. Highly applicable to services provided in quantity and where quality is highly subjective.)

b. 100% INSPECTION. (Evaluates all outputs. Most applicable to small quantity, but highly important services. May be used where there are written deliverables and stringent requirements such as tasks required by law, safety, or security.)

c. RANDOM SAMPLING. (Designed to evaluate the outputs of the award requirement by randomly selecting and inspecting a statistically significant sample. Highly recommended for large quantity repetitive activities with objective and measurable quality attributes.)

Surveillance results may be used as the basis for actions (to include payment deductions) against the contractor. In such cases, the Inspection of Services clause in the Contract becomes the basis for the KO’s actions.

1.7.6. RATINGS.

Metrics and methods are designed to determine if performance exceeds, meets, or does not meet a given standard and acceptable quality level. A rating scale shall be used to determine a positive, neutral, or negative outcome. The following ratings shall be used:

EXCEPTIONAL:

Performance significantly exceeds contract requirements to the Government’s benefit.

SATISFACTORY: Performance meets contractual requirements.

UNSATISFACTORY: Performance does not meet contractual requirements.

1.7.7. DOCUMENTING PERFORMANCE.

a. ACCEPTABLE PERFORMANCE (EXCEPTIONAL/SATISFACTORY).

The Government shall document positive performance. A report template is attached. Any report may become a part of the supporting documentation for fixed fee payments, award fee payments, or other actions.

b. UNACCEPTABLE PERFORMANCE (UNSATISFACTORY).

When unacceptable performance occurs, the COR shall inform the contractor. This will normally be in writing unless circumstances necessitate verbal communication. In any case the COR shall document the discussion and place it in the COR file.

When the COR determines formal written communication is required, the COR shall prepare a Contract Discrepancy Report (CDR) and present it to the contractor's task manager or on-site representative. A CDR template is attached to this QASP.

The contractor shall acknowledge receipt of the CDR in writing. The CDR will specify if the contractor is required to prepare a corrective action plan to document how the contractor shall correct the unacceptable performance and avoid a recurrence. The CDR will also state how long after receipt the contractor has to present this corrective action plan to the COR. The Government shall review the contractor's corrective action plan to determine acceptability.

Any CDRs may become a part of the supporting documentation for contract payment deductions, fixed fee deductions, award fee nonpayment, or other actions deemed necessary by the KO.

1.7.8. FREQUENCY OF MEASUREMENT.

a. Frequency of Measurement.

During contract/order performance, the COR shall take periodic measurements, as specified in the Performance Standards Summary Matrix, and shall analyze whether the negotiated frequency of measurement is appropriate for the work being performed.

b. Frequency of Performance Assessment Meetings.

The COR shall meet with the contractor to assess performance and shall provide a written assessment.

Prepared by:

Signature – Contracting Officer’s Representative

PERFORMANCE REPORT

1. CONTRACT NUMBER: <insert number>

2. Prepared by: (Name of COR) Daniel W. Hays

3. Date and time of observation:

4. Observation:

<Examples of items to include in a report are:

- Method of surveillance.

- How frequently you conducted surveillance.

- Surveillance results.

- Number of observations.>

Signature – Contracting Officer’s Representative Date

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 N/A Government N/A Government 000101 N/A N/A N/A N/A 000102 N/A N/A N/A N/A 000103 N/A N/A N/A N/A 0002 N/A Government N/A Government 000201 N/A N/A N/A N/A 000202 N/A N/A N/A N/A 000203 N/A N/A N/A N/A 0003 N/A Government N/A Government 000301 N/A N/A N/A N/A 000302 N/A N/A N/A N/A 000303 N/A N/A N/A N/A

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 12-APR-2024 TO

31-MAR-2025

N/A KANOPOLIS PROJECT OFC

DANIEL HAYS

105 RIVERSIDE DR

MARQUETTE KS 67464

(816) 389-3093

966219

000101 N/A N/A N/A N/A

000102 N/A N/A N/A N/A

000103 N/A N/A N/A N/A

0002 POP 01-APR-2025 TO

31-MAR-2026

N/A KANOPOLIS PROJECT OFC

DANIEL HAYS

105 RIVERSIDE DR

MARQUETTE KS 67464

(816) 389-3093

000201 N/A N/A N/A N/A

000202 N/A N/A N/A N/A

000203 N/A N/A N/A N/A

0003 POP 01-APR-2026 TO

31-MAR-2027

N/A KANOPOLIS PROJECT OFC

DANIEL HAYS

105 RIVERSIDE DR

MARQUETTE KS 67464

(816) 389-3093

000301 N/A N/A N/A N/A

000302 N/A N/A N/A N/A

000303 N/A N/A N/A N/A

Section G - Contract Administration Data

ACCOUNTING AND APPROPRIATION DATA

AA: 96X31230000 082416 254059349J008730 NA 96231

AMOUNT: $48,000.00

AB: 96X31230000 082416 2540586D42008730 NA 96231

AMOUNT: $6,000.00

ACRN CLIN/SLIN CIN AMOUNT

AA 000101 W58XUW403935050002 $36,000.00

000102 W58XUW403935050002 $12,000.00

AB 000103 W58XUW403935050001 $6,000.00

Section H - Special Contract Requirements

WAGE DETERMINATION

Wage Determination Applicable Wage Determination, Service Contract At WD #2015-5753 Revision # 23;

Last Revised Date: 26 Dec 2023.

A hard copy will be provided upon request.

Link provided:

https://sam.gov/wage-determination/2015-5753/23

Section I - Contract Clauses

CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions JUN 2020 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber

Content Paper

MAY 2011

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.204-21 Basic Safeguarding of Covered Contractor Information Systems

NOV 2021

52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts

SEP 2013

52.223-15 Energy Efficiency in Energy-Consuming Products MAY 2020 52.223-17 Affirmative Procurement of EPA-Designated Items in Service and Construction Contracts

AUG 2018

52.228-5 Insurance - Work On A Government Installation JAN 1997 52.232-16 Progress Payments NOV 2021 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

MAR 2023

252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights DEC 2022 252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7009 Limitations on the Use or Disclosure of Third-Party

Contractor Reported Cyber Incident Information

JAN 2023

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

JAN 2023

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

JAN 2023

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

JAN 2023

252.225-7048 Export-Controlled Items JUN 2013 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006 252.244-7000 Subcontracts for Commercial Products or Commercial

Services

NOV 2023

252.247-7023 Transportation of Supplies by Sea JAN 2023

CLAUSES INCORPORATED BY FULL TEXT

52.212-4 CONTRACT TERMS AND CONDITIONS--COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights-

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include--

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer--Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.--

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C.

3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall--

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the--

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon…