Dyess AFB Vindicator IDIQ STATEMENT OF WORK (Draft).docx

STATEMENT OF WORK

VINDICATOR ALARM SYSTEMS IDIQ AT

DYESS AFB, TEXAS

3 March 2026

1. Description of Work. The contractor shall provide all necessary labor, personnel, supervision, management, tools, equipment, transportation, materials and any other items necessary for the installation of a Honeywell (Vindicator) alarm system in various buildings located on Dyess AFB, TX in accordance with this statement of work, any attached appendices, manufacturer standards, applicable US laws, commercial standards and business practices.

1.1. The contract will be a fixed-priced Indefinite-Delivery/Indefinite-Quantity (IDIQ) contract and will require installation of intrusion detection systems (IDS) in multiple buildings and rooms as individual projects to be issued as task orders against the basic contract delivery order to include additional work to support the instillation of IDS systems (e.g. trenching, digging ,excavating, and fiber installation). Additionally, this contract shall cover the purchase of induvial components/equipment as required at the task order level.

1.2. The equipment to be installed shall only include new equipment, and materials currently approved by the Department of the Air Force (DAF). At any time, the DAF may update its list of Approved systems concerning the installation of any IDS. In any situation that this occurs, the Contracting Officer shall consider a Modification/amendment to any awarded or solicited Task Order. New Task orders requested after any update to the DAF approved systems shall only be fore the most current approved system.

1.3. This document will define the general requirements for the installation of an Electronic Security System (ESS) that will provide both an Intrusion Detection System (IDS) and an integrated Access Control System (ACS). The requirement is for areas identified at the Task Order Level to have the necessary alarm components to maintain accreditation as a Top Secret collateral facility (secure building). All parts and installation work performed must meet applicable security regulatory guidance to include the most current versions of DoDM 5200.01 Volume 3 Air Force Instruction (AFI) 31-101, AFI 16-1404, AFI 16-1404 AFGSC Guidance Memorandum and 10-207, AFI 31-113 and related standards. This scope of work requires activities to include: site survey, logistics, parts purchasing, programming, installation, and test. This project requires the installation of software and hardware for multiple components and peripherals to ensure entire ESS system meets minimum standards. A Honeywell certified technician must be present during installation and testing prior to government acceptance. Project could be viewed in phases as outlined below.

2. Phase 1: Installation.

2.1. Install IT cabinets of appropriate size for the facility. The cabinet must account for limited space within involved rooms and should not be overly obstructive. The cabinets will house the Vindicator equipment, network switch, and UPS devices.

2.2. Installing the access control badging equipment in and around the rack.

2.3. Installing a dedicated power circuit to serve the IT equipment cabinets. Contractor will work closely with base CE on locations and available circuits. Installing a fiber optic patch cable to link the IT equipment cabinet with the existing fiber optic network patch panel. Contractor will work closely with the base Communications Squadron on locating and identifying the available fiber pair and location. Two strands of single mode fiber are required.

2.4. Installing IDS devices in the actual space which includes a BMS for the main doors, motion sensors for the spaces, and IDS keypads and pin pad readers for securing and accessing the IDS.

2.5. Installing card readers with pin pad on the non-secure side of the main doors and a card reader without pin pad on the secure side of the doors. Install and connect electronic locks to the Vindicator access control system.

2.6. Program, ensure connectivity with, and configure the alarm system both locally and at BDOC Ensuring that all installation work is in accordance with most recent versions of AFI 31-101, DoDM 5200.01 Volume 3, AFI 16-1404, AFGSC Guidance Memorandum to 16-1404. This includes conduit, wiring, and tampering work.

2.7. Ensuring that all installation work is in accordance with AFI 31-101, DoDM 5200.01 Volume 3, AFI 16-1404 and AFI 16-1404 AFGSC Guidance Memorandum. This includes conduit, wiring, and tampering work. Installing ACS to include:

2.7.1. Card reader with pin pad for non-secure side, card reader without pin pad on the secure side of the door for exit, BMS, 16x16 enclosure above the door which is the door controller, dedicated AC power to the enclosure, and communication wiring to the Vindicator panel in main entrance. Install and connect electronic locks/door striker to the Vindicator system.

2.8. Fiber connectivity with the BDOC is limited. For this reason the contract should account for a minimum fiber optic line requirement to link with BDOC.

3. Phase 2: Training & Maintenance.

3.1. Training – Provide end user training to Dyess AFB building specific personnel who will operate the Vindicator system at the install building. The training session should not take longer than four hours. Contractor will coordinate closely with the Government on scheduling. Total personnel to be trained shall not exceed 10 individuals.

3.1.1. Ensure users are trained in how to secure/disarm the system, create/add/remove badges, troubleshoot and manage IDS and ACS systems respectively.

3.2. Maintenance - maintenance of system should be accounted for prior to installation. The government cannot accept the use of a company owned laptop to update the system over the long term. This should be accounted for when considering what will be required for system software updates and information transfer.

4. Phase 3: Testing.

4.1. Perform phase 1, 2 and 3 testing as prescribed in AFI 31-101. The contractor will coordinate with the appointed GR closely for scheduling and testing. Contractor will obtain project completion signoff from the Government at the end of the successful test. The alarm must be functional for 72 hours and 7 SFS must have been able to actively see the current alarm state and not experience any down time etc.

5. Infrastructure & Tools.

5.1. The contractor shall furnish and install all necessary infrastructure and incidentals required within the facility to support installation, testing, and operation including, but not limited to, cabling (with the exception of the single-mode fiber connection running from the install building to the BDOC, tools, conduits, wiring, interior junction boxes, grounding, shielding, foundations and supports, mounting brackets, environmental protection barriers, lockable, security bolts or screws, tamper resistant screws, hardware, software and any other equipment, parts, and items required to complete the installation and turnover to the user. All components must meet the requirements in the most recent version of DoDM 5200.01 Volume 3, Air Force Instruction (AFI) 31-101, AFI 16-1404, AFI 16-1404 AFGSC Guidance Memorandum and 10-207, AFI 31-113, related standards complies with applicable federal, state and local codes and Dyess AFB standards.

6. Design.

6.1. The contractor shall conduct a 95% design review with participation by the Government Program Office (PO) and other Government representatives to review proposed designs for compliance with specified requirements and to validate that requirements have been captured and are traceable in the design documentation. The contractor shall also present a summary of up-to-date configuration status accounting information and address information assurance compliance status at each design review. The site design reviews shall be conducted at the site location to allow maximum participation by base personnel. The contractor shall submit design review documentation; the design reviews will not be considered complete until all issues are resolved. The contractor shall identify a complete listing of proposed long lead items (if applicable), requiring purchase in advance of the 95% design review approval, to meet the contractor’s planned installation schedule. The Government PO will review proposed long lead purchases and the Procuring Contracting Officer (PCO) may provide authorization to purchase, if justified. The 95% Design Review will not be considered complete until all issues are resolved and the contractor has received Government PCO approval to proceed with procurement of equipment and installation. The contractor shall prepare an agenda for the design review and also record the minutes of the review. The contractor shall provide a recommended spares parts list.

6.2. Design reviews are intended as a tool to mitigate the risk that the contractor’s design will not meet the contractual effort’s performance requirements. Design reviews do not waive or otherwise release the contractor from its contractual obligation to satisfy all performance requirements of this contractual effort. Any comments or questions communicated to the contractor as a result of design reviews are suggestions to help the contractor mitigate risk.

6.3. The contractor shall provide an IMS for the program. The contractor shall conduct an IMS baseline review for the Government as part of the 95% design review. Once the baseline is established at the 95% design review, the contractor shall not change the baseline milestones or delivery dates without written Government approval from the Contracting Officer.

7. Operational Test.

7.1. The contractor shall conduct operation test in accordance with manufacturer’s standard to meet commercial practice and to ensure the system is functional. Testing procedures are outlined in paragraph 1.1.c.

8. Purchase of Individual Parts and Components.

8.1. Under this IDIQ, the government may issue task orders for the sole purpose of procuring individual parts, components, or sustainment materials. This includes, but is not limited to, replacement sensors, card readers, power supplies, Vindicator components, and other necessary items. The contractor shall provide pricing for these items upon request by the government.

9. Removal of Existing Systems.

9.1. If equipment and hardware shall be removed as part of any task order, the contractor must coordinate with the appointed GR for turnover of existing systems as applicable.

9.2. When removing existing hardware or equipment, the Contractor must:

9.2.1. Remove or alter existing work in such a manner as to prevent injury or damage to any portions of the existing work, which remain.

9.2.2. Repair or replace portions of existing work, which have been altered during installation operations to match existing or adjoining work, as approved by the CO. At the completion of operations, existing work shall be in a condition equal to that which existed before new work started as approved by the CO.

9.2.3. The contractor shall provide documentation in the form of drawing markups and/or photographs of existing damage within the work area prior to beginning installation. Any damage that is found that was not documented as existing shall become the responsibility of the contractor to repair.

10. Work Schedule.

10.1. The contractor shall coordinate with the Government Representative (GR) for the establishment of performance schedule and submit a work schedule to GR no later than (NLT) 15 calendar days prior to commencement of work. The contractor shall not deviate from the approved schedule without obtaining prior approval from the GR.

10.2. The government requires a copy of the planned work to include but not limited to, locations and types of components, component manufactures and specifications at least two weeks prior to final installation for review and approval. Included in the plan should be a timeline for project start and completion. Additionally, the plan should identify the installers, country of citizenship and certifications/qualifications. Furthermore, the plan must show that coordination has been done with Honeywell to provide a Honeywell employee as a certified technician to oversee the work and final certification.

10.3. Contractors are responsible to provide Operation and Maintenance Manuals for each Task order.

10.3.1. The contractor shall provide two (2) hard-copy and one (1) CD of the manufacturer’s operation and maintenance manuals to the GR.

11. Warranty.

11.1. The contractor shall provide customary commercial warranties. Notwithstanding anything to the contrary, the full duration of such warranties shall commence at the time of facility turnover, or formal acceptance of the government, whichever occurs first. The contractor shall track by item and serial number, manage and enforce open warranties on all failed items. The contractor shall provide copies of all warranties for contractor furnished equipment and materials delivered under this contract. After contract completion, the contractor shall pass through any remaining OEM warranty coverage to the Government.

12. Training. The contractor shall provide a system training as outlined in paragraph 3.1.

13. Hours of Service.

13.1. The contractor’s personnel will perform scheduled work on weekdays, Monday through Friday from 0800 - 1630 except US Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Exceptions shall be coordinated in advance and approved in writing by the Contracting Officer (CO) or GR.

13.2. US Recognized Holidays:

*American holidays falling on a Saturday will be observed on the preceding Friday, and holidays falling on a Sunday will be observed on the following Monday.

13.3. Arrangements of the Performance Time. Should the contractor decide to perform any of the required services before or after normal duty hours, the contractor shall request approval prior to performance from the GR and shall do so at no additional cost to the Government. The Contractor must make his/her request to the GR five (5) calendar days in advance of his/her intention to work during other periods to allow assignment of additional inspection forces. If such forces are reasonably available, the GR may authorize the contractor to perform work during periods other than normal duty hours/days.

14. Temporary Work Stoppage. In the event the U.S. Government requests a temporary shutdown of the facility, the contractor will be notified in writing by the CO. Any Government caused delays as a result of a temporary shutdown that may require an adjustment to the contract will be coordinated through the CO.

15. Disposal of Materials. All debris and unserviceable materials generated under this contract such as scrap, salvage material, industrial waste, non-recyclable materials and equipment/material not listed on hand-receipts shall be disposed of off-base by the contractor in accordance with all applicable federal, state, and local regulations. Hand receipt items require turn-in action by the contractor when the listed items have to be replaced.

16. Inspection/Acceptance. Upon completion of above work, acceptance inspections shall be conducted by the contractor and the GR. If any deficiencies are found during the inspection, the contractor shall make correction(s) as required, at no additional charge to the Government.

17. Responsibility for Damages. Any damages caused to U.S. Government property during the course of performing this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government. The Contractor shall notify the CO within one (1) business day of damage to Government property or equipment during the execution of the contract.

18. Government Furnished Services. The Government will provide reasonable utilities and work space for the contractor to perform the requested duties. The Contractor will provide all equipment and storage space necessary to perform tasks. No covered or secure storage areas will be made available to the contractor. Storage of materials or equipment inside of a government facility shall be coordinated and approved by the CO or GR in writing.

18.1. Toilet Facilities. Use of existing toilet facilities in the immediate work area only will be permitted. Contractor personnel will ensure facility cleanliness is maintained at all times.

18.2. Telephones. The Government will not provide telephone services. If available, the Contractor may use government phones in a case of emergencies or during field and site work. No long distance telephone calls will be authorized.

19. Restricted Area/Access Coordination. The GR is responsible for coordinating with the facility manager/user/occupant/requester to provide access, escorts, or temporary visitor access badges for contractor personnel while performing SOW duties. The Contractor shall be responsible for scheduling access/escorts/badges by contacting the facility manager/requester at the Entry Control Point of the restricted/controlled area.

20. Restricted/Controlled Areas. Contractor performance within restricted/controlled areas shall require Contractor compliance with various levels of security and established personnel security entry control procedures. The Contractor shall ensure all contractor employees performing services in secured areas are processed for a controlled area, limited access, or visitor badge by the Entry Controller of the restricted/controlled area. Dyess AFB security may be viewed as being one of three broad levels, the level in effect being dependent on the location or AREA of Dyess AFB in question.

20.1. The lowest level of security exists in “GENERAL ACCESS” areas. These areas are all of Dyess AFB outside of the "USAF Controlled" and "USAF Restricted" areas.

20.2. “USAF Controlled” access areas are the mid-level security areas. Presence within the CONTROLLED ACCESS AREA is by authorization; however, the movement of authorized personnel in and out of these AREAS is generally not impeded.

20.3. The highest level of security on Dyess AFB is that within the “USAF RESTRICTED AREAS”. These areas are subdivided to be known as Protection Level 1, 2 or 3 AREAS. Work schedule requests or changes to existing schedules for work to be performed in a “USAF RESTRICTED AREA” shall be submitted at least 7 calendar days in advance for approval and coordination of Dyess AFB Security Forces.

20.3.1. No personally owned electronic devices are allowed within the facilities. All installers and company personnel must be escorted by US government provided escorts at all times. The company must announce all components and allow inspection of each before entering into the facility. Any electronics necessary for the installation must be announced, inspected and approved by the government before entry is allowed.

20.3.2. The contractor shall implement a security program that safeguards program information IAW contractor’s approved internal security processes. The security program shall be consistent with the DoD 5220.22M.

21. Installation Access. Dyess AFB is considered a closed base. All personnel entering must have specific permission of the installation commander for entry. This permission is granted when a Contractor employee is issued an identification card. The Contractor shall coordinate with the 7 CS Plans and Programs office to ensure compliance with security requirements, and with the base security section for installation access. The Contractor shall contact the Government POC seven (7) business days before arriving on Dyess AFB in order to make arrangements for Visitors Passes. The contractor shall be responsible to ensure that all of its employees obtain, and keep on their person at all times while working on the base, a USAF identification card. Upon completion of the work or termination of an employee, the contractor image1.png