SOW_Amusement_Machines Revised CLR.docx

PERFORMACE WORK STATEMENT

FOR

AMUSEMENT, MUSIC OR VENDING MACHINES

DYESS LANES BOWLING CENTER, BLDG 7115

1. DESCRIPTION OF SERVICES: The concessionaire shall furnish, install, and maintain the machines satisfactory to the NAFI.

a. Concessionaire shall provide vending machines such as/not limited to MP3 Music, Crane Game and other machines as agreed upon by contractor and NAFI.

b. Concessionaire shall pay all operating expenses not expressly undertaken by the NAFI. Operating expenses include: replacement parts, tools, and so forth, required to keep the machines in good working order.

c. At Concessionaire’s expense, the Concessionaire shall obtain all permits, give all necessary notices; pay all license fees; and comply with all municipal, and national laws, rules, ordinances, and regulations, as they may apply and assume complete and sole liability for all national, state, and local taxes applicable to the property, income, and transactions.

d. Make no alterations in the facilities provided for placement of machines without prior approval from the Contracting Officer.

e. Amusement machines installed shall be manufactured after 1 Jan 2004. Music machines, standard or console stereo models, that are like new in appearance and in good operating condition may be installed when agreed by the NAFI. Music machines shall be equipped with coin mechanisms that shall accept nickels, dimes, quarters, and dollar bills.

f. Machines shall be equipped with a dual lock system. The Concessionaire shall maintain a key to the access door of the machine, and the NAFI shall maintain a key to the coin box; thereby requiring two persons, one NAFI representative and one representative of the Concessionaire, to be present when the coin box is opened. The designated NAFI representative shall be present when income from the machine is counted.

2. The NAFI SHALL:

a. Grant the Concessionaire permission to furnish, install, and maintain the machines accepted by the NAFI in writing hereto.

b. Furnish sufficient quantities of space and utilities (including electrical outlets) to ensure operation of the machines.

c. Reserve the right to approve or disapprove any machine the Concessionaire may offer. This includes the selection of music played by each jukebox.

3. The CONCESSIONAIRE SHALL:

a. Provide coin boxes designed in a manner (such as, hasp) which will allow the NAFI to install a padlock to secure the box independent of other locking controls. If coin boxes cannot be locked in this manner, the Concessionaire shall make adjustments required, and the machines shall not be put in use until adjustments are made. The Contracting Officer can exempt certain machines where it is impractical to comply with this requirement.

b. Concessionaire shall not remove monies from the machines (excludes coin changers and token dispensers) unless accompanied by a NAFI representative. Machines shall be provided having manufacturer installed internal meters (continue register). NAFI representatives shall be permitted to read and record meter readings (NOTE: A Contract may be negotiated without the requirement for meters on all the equipment.) The Concessionaire shall provide and service dollar bill coin dispensers.

c. All electrical equipment shall be installed in accordance with standards of the national electrical code (except overseas areas) and the standards of the base Civial Engineering Squadron.

4. PERFORMANCE SPECIFICATIONS: Concessionaire shall service and maintain machines as follows:

a. Concessionaire shall provide vending machines such as/not limited to MP3 Music, Crane Game and other machines as agreed upon by contractor and NAFI.

b. Clean exterior of equipment and glass surfaces when machines are serviced and collections are made.

Replace glass surfaces within 7 to 10 business days if cracked or broken.

c. Clean play fields for amusement machines as needed, at the request of the NAFI or Contracting Officer, or a minimum of once a month. Replace machines within 7 to 10 business days if the play field becomes cracked, splintered, or badly worn.

d. Replace burned out light bulbs in machines as needed or within 3 business days of notice from NAFI. Replace rebound rubber bumpers, plunger springs, and flippers to pinball machines if worn or broken or within 7 to 10 business days of notice from NAFI. Replace bun butts and sights for rifle games if damaged or broken or within 7 to 10 business days of notice from NAFI.

e. Brush pool tables when making collections and daily if an attendant is provided. Rebuild cushions and recover table tops as necessary, or at the request of the NAFI or Contracting Officer. Maintain cue sticks and tips in good serviceable condition. Clean music machines inside and outside a minimum of once a month. Select a minimum of 80 percent of the records used from current listing of popular songs in current issue of "Cashbox" or "Billboard" magazines. Provide a minimum of 5 new records per month for each machine with 100 or 120 record selections, and l0 new records for each machine with 160 or more record selections at the Concessionaire’s expense. Print (commercially or type) title strips for record identifications at the Concessionaire’s expense..

f. Concessionaire shall service machines within 24 hours of notification from NAFI or Contracting Officer and replace machines within 48 hours if machines become unserviceable or otherwise fail to comply with the equipment specifications.

g. Concessionaire shall rotate/change out machines as determined by the NAFI based on usage.

h. Concessionaire shall perform services and provide machines of a quality satisfactory to the NAFI, Contracting Officer or duly authorized agent. When a machine has been identified as a "slow play", Concessionaire shall remove and replace it with one selected by the NAFI. The concessionaire shall make changes to the number or types of machines (video, pinball, and so forth) only on the written request of the Contracting Officer not withstanding any language in this Contract with regard to replacement or repair. Coins shall be collected according to Article IV, paragraph 9, before taking any machine off the premises for repair or replacement.

5. Concessionaire shall submit to the Contracting Officer for review and approval or disapproval of a schedule of prices to be charged. Upon approval of such prices, the Concessionaire shall provide the NAFFMO with a copy of the approved prices. The Concessionaire shall adhere to such prices. Prices charged shall be consistent throughout all Services.

6. Concessionaire shall keep the machines in proper mechanical working order at all times, including any meters and special attachments thereto; the concessionair shall make all necessary repairs and replaces parts, and ensures the machines are properly identified.

7. Concessionaire shall conform to the requirements of each applicable NAFI with regards to physical location of machines in use.

8. The Concessionaire shall assume complete and sole liability for all Federal, State, host country, and local taxes applicable to the property, income, and transactions of the Concessionaire; and, where required by applicable laws and regulations, shall collect and remit to the appropriate jurisdiction applicable sales taxes. Sales taxes which have been collected are excluded from the computation of gross receipts in the determination of the fee payable to the NAFI. The amount of sales taxes so excluded shall not be more than the actual sum payable. Where required by State of local law or regulation, the Concessionaire shall obtain and conspicuously display the sales tax permit.

a. The Concessionaire shall warrant that the amount payable to the NAFI has not been reduced by the amount of any tax or duty from which the Concessionaire is exempt. If any such tax or duty has been included in the pricing or consideration through error or otherwise, the Contract pricing or consideration shall be correspondingly reduced or adjusted. If for any reason after the Contract date the Concessionaire is relieved in whole or in part from the payment or the burden of any tax or duty included in the Contract pricing or other consideration, the Contract pricing and other consideration shall be correspondingly adjusted.

9. GOVERNMENT FURNISHED PROPERTY AND SERVICES. The Government shall provide reasonable utilities and work space for the contractor to perform the requested duties. There are no covered or secure storage areas available. The contractor shall provide all equipment and storage media necessary to perform tasks.

10. Toilet Facilities. Use of existing toilet facilities in the immediate work area only shall be permitted. Contractor personnel shall ensure facility cleanliness is maintained at all times.

11. Security Police and Fire Protection. The government shall provide general on-base security police and fire protection service. Security police phone extension is 696-2131 for emergencies, and 696-4100 for routine calls. Fire protection emergency phone is 117 (from on-base phone only), or 696-2486.

12. Telephone. The government shall not provide telephone services. If available, contractor may use government phones in a case of emergencies or during field and site work. No long distance telephone calls will be authorized.

13. HOURS OF OPERATION. Working hours for the contractor shall be between the hours of 9 AM and 4:30 PM excluding Saturdays, Sundays, and Federal holidays. If the Contractor desires to work during periods other than above, additional government inspection forces may be required.

14. SAFETY AND HEALTH. The Concessionaire shall maintain, during any contract period, insurance coverage listed herein with insurance company(ies) acceptable to the NAFI. The insurance coverage’s to be maintained are:

a. The following with coverage limits complying with state or military installation requirements, whichever is greater, where this Contract is performed:

(1) Worker's Compensation and Employer's Liability Insurance

(2) Automobile Bodily Injury and Property Damage Liability for vehicles operated in performance of this Contract by the Concessionaire's agents or employees on the military installation, whether or not owned by the Concessionaire.

b. The following coverage shall be maintained and as required by the Contracting Officer, the Concessionaire shall furnish a Certificate of Insurance, evidencing that insurance is in effect:

(1) Comprehensive General Liability in minimum limits of $100,000 for personal injury for each occurrence or $300,000 aggregate and $50,000 for each occurrence for property damage or $50,000 aggregate.

(2) Products Liability Insurance in minimum limits of $100,000 for injury to or death of any one person, $100,000 for each accident or occurrence, $300,000 for aggregate products bodily injury liability, $50,000 for property damage liability and $25,000 for aggregate products property damage liability.

15. OSHA Requirements. Concessionaire operations shall be conducted and performed in accordance with Department of Labor, OSHA requirements found in 29 CFR 1910 and 29 CFR 1926.

16. State Requirements. All companies who conduct business within the state of Texas shall, in accordance with Texas Workman Compensation laws (Texas House Bill 62), have an approved company safety policy and an Accident Prevention Plan

17. Security Requirements

a. Levels of Security. Dyess AFB security may be viewed as being one of three broad levels, the level in effect being dependent on the location or AREA of Dyess AFB in question.

(1) The lowest level of security exists in “GENERAL ACCESS” areas. These areas are all of Dyess AFB outside of the "USAF Controlled" and "USAF Restricted" areas.

(2) “USAF Controlled” access areas are the mid-level security areas. Presence within the CONTROLLED ACCESS AREA is by authorization; however, the movement of authorized personnel in and out of these AREAS is generally not impeded.

(3) The highest level of security on Dyess AFB is that within the “USAF RESTRICTED AREAS”. These areas are subdivided to be known as Protection Level 1, 2 or 3 AREAS. Work schedule requests or changes to existing schedules for work to be performed in a “USAF RESTRICTED AREA” shall be submitted at least 7 calendar days in advance for approval and coordination of Dyess AFB Security Forces.

(4) Closed Base. Dyess AFB is considered a closed base. All personnel entering must have specific permission of the installation commander for entry. This permission is granted when a Contractor employee is issued an identification card. The Contracting Officer shall provide information necessary to obtain identification cards. The contractor shall be responsible to ensure that all of its employees obtain, and keep on their person at all times while working on the base, a USAF identification card. Upon completion of the work or termination of an employee, the contractor shall be responsible for turn in of identification cards to the Contracting Officer or to the Pass and Registration Office of the Security Forces.

NOTE: Failure to turn in badges shall result in WITHHOLDING OF FINAL PAYMENT and revocation of any future badges issued by Pass and Registration Office to the employee and the contractor.

b. Dyess Form 173. The Dyess AFB Form 173 is subject to the privacy act of 1974, Authority: 10 U.S.C. 8012 and 5 U.S.C. 552a (b) (7). Disclosure is Mandatory: Failure to provide the information and Social Security Number (SSN) could result in denied access to the Dyess AFB installation.

(1) Effective 1 Nov 04, a completed signed original Dyess Form 173 (Mar 04) must be delivered to Pass & ID by 0900 on the duty day prior to the desired day of entry onto Dyess AFB. The Visitor Control Center no longer issues temporary passes to contractor personnel unless they have already been previously identified on an executed Dyess Form 173. All information on the Dyess Form 173 must be typed and the authorizing signature must be in blue or black ink. Personal information provided on the Dyess Form 173 will be cross-referenced against state and federal criminal databases to identify those individuals possessing outstanding warrants. Those individuals with outstanding warrants will be detained at the Visitor Control Center on the desired day of entry, and turned over to Abilene Police Department.

(2) The approving authority (individual on the 577) can make “ink changes” in red ink to correct any errors noted on the form. All changes have to be initialed by the approval authority.

(3) All individuals with Dyess Form 173’s will still continue to be processed via the Texas Law Enforcement Terminal System (TLETS—police wants/warrants check). Once it is determined the individual is cleared from any wants or warrants, a copy of the Dyess Form 173 will be placed at the Tye Gate entry point. The Tye Gate Guard will use this form as an Entry Authority List (EAL) allowing contractors onto the installation. The contractor will then be able to go to the Gate directly (not the Visitor Control Center (VCC) or Arnold Gate) and verify if their Dyess Form 173 is there. Should their Dyess Form 173 not be there, they will be directed to the VCC for issuance of an AF Form 75. At this time, someone will physically have to meet them to sponsor them onto the installation. (Reasons why the form would not be at the guard shack would be erroneous driver’s license number, erroneous information, warrant, or identified as illegal alien).

(4) Should their Dyess Form 173 be at the Tye Gate entry point, the contractor will be told to proceed directly to the Pass and Registration Section for the 7 SFS Contractor Badge issue. The Pass Section will have the original Dyess Form 173. Once a badge is obtained, they need only show the badge at the installation gate for entry onto the installation. Please note that neither the Security Forces Control Center nor the Tye Gate Guards will check the Dyess Form 173 for errors. This is the responsibility of the Pass and Registration Section.

(5) The Dyess Form 173 will be maintained at the Tye Gate entry point for 48 hours (two business days).

After the specified time has expired, it will be destroyed. Should the contractor not process through Tye Gate in that 48-hour period, the contractor will require someone to physically vouch them on base to get a one day pass at the VCC so they may proceed to the Pass and Registration office for their badge. The hold period for these forms at the gate can and will be extended should rain days occur or through prior coordination with any affected agency.

18. Identification of Contractor Vehicles. Contractor vehicles shall be marked on each side with company name with either permanent or semi-permanent/magnetic signage.