Due Diligence Posting SRTS Helmet Donation.pdf

Revised: June 30, 2016

Due Diligence Posting of Notice of Intent to

Accept a Best Value Offer

The Massachusetts Department of Transportation of the Commonwealth of Massachusetts (“MassDOT” or “Department”), by and through its Office of Transportation Planning, announces its intent to Accept a Donation pursuant to the Commonwealth’s Due Diligence Posting policy, from Jeff Glassman Injury Lawyers (“Offeror”), pending the results of this Notice of Intent (“Notice”).

Description

MassDOT seeks to accept donation of bicycle helmets in a variety of sizes from the Offeror to MassDOT’s Safe Routes to School Program.

MassDOT is posting this Notice rather than conducting a full procurement because it believes this opportunity represents best value to the Commonwealth and is utilizing this Due Diligence Posting to ensure that the process is open, fair, and competitive.

Key Deliverables

Offeror will provide up to 500 helmets, in a variety of sizes, for the MassDOT Safe Routes to

School program for distribution to students who are participating in various SRTS events and trainings. The SRTS logo must be on the helmet with dimensions of 3” x 2”, please see the logo under attachments in COMMBUYS

Determination of Other Interested Vendors

The intent of this posting is to determine if there are any other interested and qualified vendors. Any such vendors must:

• Submit documentation that they can provide a comparable or better offer.

Response Requirement and Deadline

All Interested Vendors and Offerors interested in responding to this Notice, regardless of prior communications with the Department, must submit a Response to this posting containing evidence of their qualification and interest. All required information must be submitted by 1pm on 10/24/2025.

If, after the posting deadline has passed, interest is generated by this Notice, the Department will review all Responses and will determine whether they will: (i) withdraw the notice and not accept the Offeror’s offer (and cancel the Notice of Intent) or (ii) accept the offer from the Offeror or

(iii) accept an offer from another vendor offering a comparable or better value than the Offeror in their Response or (iv) accept the offer from the Offeror and from any other offerors offering similar value in their response.

Additional Terms Required for Doing Business with the Commonwealth

Names of Standard Forms Instructions

Instructions for Vendors Responding to Bids

Electronically

Read and agree prior to submitting a

Response.

RFR - Required Specifications Read and agree prior to submitting a

Response.

Prompt Payment Discount Form Complete and submit as an attachment to

Quote, attached in COMMBUYS.

Commonwealth Terms & Conditions Read and agree. Sign and submit original with wet signature upon Award, if any.

Contractor Authorized Signatory Listing Read and agree. Sign and submit original with wet signature upon Award, if any.

Authorization for Electronic Funds

Transfer

Read and agree. Sign and submit original with wet signature upon Award, if any.

Request for Taxpayer Identification Number and Certification (W-9)

Read and agree. Sign and submit original with wet signature upon Award, if any.

MassDOT Standard Contract Form and

Instructions

Read and agree. Sign and submit original with wet signature upon Award, if any. Attached in COMMBUYS.

Quote Submission Method

Online Quote Submission via COMMBUYS is required. All Interested Vendors and Offerors must submit Quotes online using tools available only to Sellers registered in COMMBUYS.

COMMBUYS provides Seller registration functionality at no charge. To register, go to www.COMMBUYS.com and click on the “Register” link on the front page. All Interested

Vendors and Offerors who are awarded a contract resulting from this Notice, if any, will be required to maintain an active account during the duration of the Contract, by reviewing their registration information regularly and maintaining its accuracy.

COMMBUYS Quote Submission Training and Instructions

The following resources are provided to assist Interested Vendors and Offerors in submitting

Quotes:

https://www.mass.gov/doc/instructions-for-vendors-responding-to-bids/download?_ga=2.198604650.49168113.1757341251-1895896813.1725987281&_gl=1*o8518o*_ga*MTg5NTg5NjgxMy4xNzI1OTg3Mjgx*_ga_MCLPEGW7WM*czE3NTc2OTc4MzIkbzE1OCRnMSR0MTc1NzY5NzkxOSRqNjAkbDAkaDA.

https://www.mass.gov/doc/instructions-for-vendors-responding-to-bids/download?_ga=2.198604650.49168113.1757341251-1895896813.1725987281&_gl=1*o8518o*_ga*MTg5NTg5NjgxMy4xNzI1OTg3Mjgx*_ga_MCLPEGW7WM*czE3NTc2OTc4MzIkbzE1OCRnMSR0MTc1NzY5NzkxOSRqNjAkbDAkaDA.

https://www.mass.gov/doc/rfr-required-specifications-for-commodities-and-services/download?_ga=2.173965286.49168113.1757341251-1895896813.1725987281&_gl=1*180cc64*_ga*MTg5NTg5NjgxMy4xNzI1OTg3Mjgx*_ga_MCLPEGW7WM*czE3NTc2OTc4MzIkbzE1OCRnMCR0MTc1NzY5NzgzNSRqNTckbDAkaDA.

http://www.commbuys.com/

• An online job aid on How to Create a Quote;

• Using the Q&A Tab within a COMMBUYS Bid

• Webcast video on How to Find Bids (Solicitations) and Submit Quotes (Responses) through COMMBUYS;

• Instructor-led trainings (ILT) and live webinar sessions on “How to Locate and

Respond to Bids” may also be available. Check the OSD Training Courses schedule for Sellers/Business Entities for available locations, dates and times. Note that space is limited and pre-registration for trainings is required to attend. Follow instructions on the course schedule to register.

COMMBUYS Support

Technical assistance is available during the procurement process. Every effort is made to respond to inquiries within one business day.

• Website: Go to www.mass.gov/osd/commbuys and select the COMMBUYS

Resource Center link offered under Key Resources.

• Email: Send inquiries to the COMMBUYS Helpdesk at COMMBUYS@state.ma.us

• Telephone: Call the COMMBUYS Help Desk at 1-888-MA-STATE (1-888-627-

8283). The Help Desk is staffed from 8:00 AM to 5:00 PM Monday through Friday

Eastern Standard or Daylight time, as applicable, except on federal and state holidays.

Interested Vendors and Offerors are advised that COMMBUYS will be unavailable during regularly scheduled maintenance hours of which all users will be notified.

http://www.mass.gov/anf/budget-taxes-and-procurement/procurement-info-and-res/conduct-a-procurement/commbuys/job-aids-for-sellers.html https://www.mass.gov/doc/using-the-qa-tab-within-a-commbuys-bid/download https://www.youtube.com/watch?v=UhUTNokbhfY https://www.youtube.com/watch?v=UhUTNokbhfY http://www.mass.gov/anf/budget-taxes-and-procurement/procurement-info-and-res/osd-training-events-and-outreach/osd-training-and-outreach.html http://www.mass.gov/osd/commbuys mailto:COMMBUYS@state.ma.us