DUE DILIGENCE POSTING - Schneider FY27.docx

DEPARTMENT OF MENTAL HEALTH

Worcester Recovery Center and Hospital Due Diligence Posting Notice of Intent to Purchase a Proprietary Product or Service

COMMBUYS #: BD-27-1022-DMH02-2450A-133036

September 2, 2026

The Department of Mental Health (DMH) of the Commonwealth of Massachusetts announces its intent to “Purchase a Proprietary Product or Service” pursuant to the Commonwealth’s Due Diligence Posting policy, to contract for the following with SCHNEIDER ELECTRIC BLDGS AMERICAS, INC pending the results of this Notice of Intent.

Description The Worcester Recovery Center and Hospital (WRCH) will be awarding a twelve-month, monthly preventative maintenance and repair contract for the WRCH building automated control system, a computerized, intelligent network designed to monitor and control the mechanical, electronics, and lighting systems at WRCH. The WRCH has the Andover Continuum Building Management System.

Statement of Work (SOW) requirements

1. One visit per month. Each visit will be 8 hours, on-site at WRCH.

2. The visits will primarily address issues in the service log, perform scheduled routine maintenance of host PC’s, routine maintenance of network controllers and respond to work as directed as part of the visit.

3. Provide Emergency Onsite Response within 4 hours of receiving notification for emergency service, 365 days/yr, 24 hours/day.

This contract will have an approximately 2-year 10-month initial duration and 7 options to renew for up to 1 year each option.

Estimated Value of the Contract: Approximately $ 340,000.00 over the life of the contract ending 6/30/2036. Funds subject to appropriation. Subject to prevailing wage.

The Department is posting this Notice rather than conducting a full procurement because the Department believes this opportunity represents best value to the Commonwealth and is utilizing this Due Diligence Posting to ensure that the process is open, fair and competitive.

Determination of Other Interested Vendors The intent of this posting is to determine if there are any other interested and qualified vendors. Any such vendors must:

· Submit documentation that they can also provide the same proprietary product or service

Response Requirement and Deadline All Interested Vendors and Offerors interested in responding to this Notice, regardless of prior communications with the Department, must submit a Response to this posting containing evidence of their qualification and interest. Field technicians and engineers must be Factory Certified and Trained, as these systems require certified SE engineers to install, program and maintain (service). Any vendor that would procure, install, configure or service a Schneider BMS must be an “Authorized Factory Certified” Branch of Schneider Electric. They will need to be fully trained and capable of all the labor requirements of servicing the Continuum Building Management System. They will also require full access to furnishing the software, firmware and hardware when it needs repair or replacement.

All required information must be submitted by 3:00 PM (prevailing Eastern Time) on Wednesday, September 16, 2026, as follows:

If, after the posting deadline has passed, interest is generated by this Notice, the Department will review all Responses and will determine whether they will: (i) withdraw the notice and not accept the Offeror’s offer (and cancel the Notice of Intent) or (ii) accept the offer from the Offeror or (iii) accept an offer from another vendor offering a comparable or better value than the Offeror in their Response or (iv) accept the offer from the Offeror and from any other offerors offering similar value in their response.

Additional Terms Required for Doing Business with the Commonwealth

Quote Submission Method Online Quote Submission via COMMBUYS is required. All Interested Vendors and Offerors must submit Quotes online using tools available only to Sellers registered in COMMBUYS. COMMBUYS provides Seller registration functionality at no charge. To register, go to www.COMMBUYS.com and click on the “Register” link on the front page. All Interested Vendors and Offerors who are awarded a contract resulting from this Notice, if any, will be required to maintain an active account during the duration of the Contract, by reviewing their registration information regularly and maintaining its accuracy.

COMMBUYS Quote Submission Training and Instructions The following resources are provided to assist Interested Vendors and Offerors in submitting Quotes:

· An online job aid on How to Create a Quote;

· Webcast video on How to Find Bids (Solicitations) and Submit Quotes (Responses) through COMMBUYS;

· Instructor-led trainings (ILT) and live webinar sessions on “How to Locate and Respond to Bids” may also be available. Check the OSD Training Courses schedule for Sellers/Business Entities for available locations, dates and times. Note that space is limited and pre-registration for trainings is required to attend. Follow instructions on the course schedule to register.

COMMBUYS Support Technical assistance is available during the procurement process. Every effort is made to respond to inquiries within one business day.

· Website: Go to www.mass.gov/osd/commbuys and select the COMMBUYS Resource Center link offered under Key Resources.

· Email: Send inquiries to the COMMBUYS Helpdesk at COMMBUYS@state.ma.us

· Telephone: Call the COMMBUYS Help Desk at 1-888-MA-STATE (1-888-627-8283). The Help Desk is staffed from 8:00 AM to 5:00 PM Monday through Friday Eastern Standard or Daylight Time, as applicable, except on federal and state holidays.

Interested Vendors and Offerors are advised that COMMBUYS will be unavailable during regularly scheduled maintenance hours of which all users will be notified.

Revised: February 12, 2025