Due Diligence Posting of Notice of Intent 072023.pdf

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Due Diligence Posting of Notice of Intent to Accept a Best Value Offer

The Massachusetts Department of Transportation of the Commonwealth of

Massachusetts (“MassDOT” or “Department”), by and through its Aeronautics Division, announces its intent to “Accept a Best Value Offer” pursuant to the Commonwealth’s

Due Diligence Posting policy, to contract with MITRE Corporation (“Offeror”), pending the results of this Notice of Intent (“Notice”).

Description

The MassDOT Advanced Aviation Technologies (AAT) Group is within the Aeronautics

Division. The AAT Group has four major emerging technology categories of focus:

Unmanned Aircraft Systems (UAS), Counter Unmanned Aircraft Systems (C-UAS), Beyond Visual Line of Sight (BVLOS) and Urban Air Mobility (UAM). The goal of the

C-UAS program is to develop capabilities to protect key state facilities, critical infrastructure facilities, and soft target events from the evolving UAS threat; the goal of the BVLOS UAS capabilities is to support the MassDOT mission of ensuring a safe and reliable state transportation infrastructure and to foster the development of public and commercial UAS ecosystem within Massachusetts and the region; the goal of AAM is to strategically plan and further the development of advanced aviation transportation capabilities within Massachusetts and the region.

The MassDOT AAT Group requires additional professional services intended to augment the specialized technical knowledge and skills currently available to the Group.

Specifically, the MassDOT AAT Group has identified the need for professional services in assisting with MassDOT with translating UAS, C-UAS, BVLOS, and AAM visions and goals into actionable implementation plans for the development of operational capabilities.

MITRE Corporation operates as a Federally Funded Research and Development Center

(FFRDC) and assists the United States government with scientific research and analysis;

development and acquisition; and systems engineering and integration.

Key Deliverables

MITRE Corporation is qualified to supply the following:

• Provide engineering support to MassDOT in defining a c-UAS requirements baseline and the desired future c-UAS capabilities; support MassDOT’s ability to evaluate and deploy c-UAS capabilities; and provide technology insight, regulatory guidance, and strategic planning support regarding c-UAS.

• Provide engineering support, technology insight, regulatory guidance, safety risk assessment, and strategic planning support to support MassDOT’s BVLOS development efforts.

• Assess existing federal capabilities to determine suitability for MassDOT UAS and CUAS activities and develop pathways to access any federal capabilities that may be shared.

• Provide technical and strategic support regarding the potential role of Advanced

Air Mobility (AAM) for the future of aviation transportation in the

Commonwealth through the development of AAM use cases, through technology assessments to determine functional and regulatory pathways, and by identifying collaboration opportunities and facilitating the transfer of information between

AAM stakeholders.

• Provide strategic planning, technical support, engineering expertise, and facilitate transfer of information between stakeholders for the development of a comprehensive intermodal transportation plan for the Commonwealth of

Massachusetts.

• Provide project management services for the provided work, including development of a project management plan and updates on status.

It is expected that this engagement will commence on the date following the acceptance by all parties and will continue for a duration of 2 years, with an option to extend for an additional year. The estimated value of the purchase resulting from this Bid is

$2,500,000.

MassDOT is posting this Notice rather than conducting a full procurement because it believes this opportunity represents best value to the Commonwealth and is utilizing this

Due Diligence Posting to ensure that the process is open, fair, and competitive.

Determination of Other Interested Vendors

The intent of this posting is to determine if there are any other interested and qualified vendors. Any such vendors must:

• Submit documentation that they can provide a comparable or better offer.

Response Requirement and Deadline

All Interested Vendors and Offerors interested in responding to this Notice, regardless of prior communications with the Department, must submit a Response to this posting containing evidence of their qualification and interest. All required information must be submitted by 5pm on August 4, 2023.

If, after the posting deadline has passed, interest is generated by this Notice, the Department will review all Responses and will determine whether they will: (i) withdraw the notice and not accept the Offeror’s offer (and cancel the Notice of Intent) or (ii) accept the offer from the Offeror or (iii) accept an offer from another vendor offering a comparable or better value than the Offeror in their Response or (iv) accept the offer from the Offeror and from any other offerors offering similar value in their response.

Additional Terms Required for Doing Business with MassDOT

Names of Standard Forms Instructions

Instructions for Vendors Responding to Bids

Electronically

Read and agree prior to submitting a Response.

Prompt Payment Discount Form Complete electronically and submit as an attachment to Quote.

Contractor Authorized Signatory Listing Read and agree. Sign and submit original with wet signature upon Award, if any.

Authorization for Electronic Funds Transfer Read and agree. Sign and submit original with wet signature upon Award, if any.

Request for Taxpayer Identification Number and Certification (W-9)

Read and agree. Sign and submit original with wet signature upon Award, if any.

MassDOT terms and conditions Added as an attachment

MassDOT standard contract form Will be completed by MassDOT and sent to the selected vendor for review and execution.

Quote Submission Method

Online Quote Submission via COMMBUYS is required. All Interested Vendors and

Offerors must submit Quotes online using tools available only to Sellers registered in

COMMBUYS. COMMBUYS provides Seller registration functionality at no charge. To register, go to www.COMMBUYS.com and click on the “Register” link on the front page.

All Interested Vendors and Offerors who are awarded a contract resulting from this Notice, if any, will be required to maintain an active account during the duration of the Contract, by reviewing their registration information regularly and maintaining its accuracy.

COMMBUYS Quote Submission Training and Instructions

The following resources are provided to assist Interested Vendors and Offerors in submitting Quotes:

• An online job aid on How to Create a Quote;

• Webcast video on How to Find Bids (Solicitations) and Submit Quotes

(Responses) through COMMBUYS;

• Instructor-led trainings (ILT) and live webinar sessions on “How to Locate and Respond to Bids” may also be available. Check the OSD Training http://www.mass.gov/anf/docs/osd/forms/instructions-for-vendors-responding-to-bids.docx http://www.mass.gov/anf/docs/osd/forms/instructions-for-vendors-responding-to-bids.docx http://www.mass.gov/osc/docs/forms/accounts-payable/prompt-pay-frm.doc http://www.mass.gov/osc/docs/forms/contracts/casl-form.rtf https://massfinance.state.ma.us/VendorWeb/eftRegisterfrm.asp http://www.mass.gov/osc/docs/forms/vendorcustomer/newmass-w9.doc http://www.mass.gov/osc/docs/forms/vendorcustomer/newmass-w9.doc http://www.commbuys.com/ http://www.mass.gov/anf/budget-taxes-and-procurement/procurement-info-and-res/conduct-a-procurement/commbuys/job-aids-for-sellers.html https://www.youtube.com/watch?v=UhUTNokbhfY https://www.youtube.com/watch?v=UhUTNokbhfY http://www.mass.gov/anf/budget-taxes-and-procurement/procurement-info-and-res/osd-training-events-and-outreach/osd-training-and-outreach.html

Courses schedule for Sellers/Business Entities for available locations, dates and times. Note that space is limited and pre-registration for trainings is required to attend. Follow instructions on the course schedule to register.

COMMBUYS Support

Technical assistance is available during the procurement process. Every effort is made to respond to inquiries within one business day.

• Website: Go to www.mass.gov/osd/commbuys and select the COMMBUYS

Resource Center link offered under Key Resources.

• Email: Send inquiries to the COMMBUYS Helpdesk at

COMMBUYS@state.ma.us

• Telephone: Call the COMMBUYS Help Desk at 1-888-MA-STATE (1-888-

627-8283). The Help Desk is staffed from 8:00 AM to 5:00 PM Monday through Friday Eastern Standard or Daylight time, as applicable, except on federal and state holidays.

Interested Vendors and Offerors are advised that COMMBUYS will be unavailable during regularly scheduled maintenance hours of which all users will be notified.

http://www.mass.gov/anf/budget-taxes-and-procurement/procurement-info-and-res/osd-training-events-and-outreach/osd-training-and-outreach.html http://www.mass.gov/osd/commbuys mailto:COMMBUYS@state.ma.us