Due Diligence Notice - Lindsay.pdf

Revised: June 30, 2016

Due Diligence Posting of Notice of Intent to

Accept a Best Value Offer from Lindsay Transportation Solutions, LLC for Carrier Wheels for MassDOT’s Barrier Transfer Vehicle (BTV)

The Department of Transportation – Highway Operations (“MassDOT” or “Department”) of the Commonwealth of Massachusetts announces its intent to Accept a Best Value Offer, pursuant to the Commonwealth’s Due Diligence Posting policy, to contract for the following with Lindsay Transportation Solutions, LLC. (“Offeror”), pending the results of this Notice of Intent (“Notice”):

Description

Lindsay Transportation Solutions, LLC. is a company that manufactures and distributes the Road Zipper System which consists of flexible barrier walls and a Barrier Transfer Vehicle (BTV).

MassDOT Highway Operations utilizes this system to operate the HOV Lane on I-93 between Quincy and Savin Hill. MassDOT implemented this system in 1995.

MassDOT provides operation, maintenance and service of the Barrier Transfer Vehicle and part of this maintenance includes daily inspection and replacement of unsatisfactory carrier wheels.

Lindsay Transportation Solutions, LLC is the only vendor who can provide the wheels for their proprietary Barrier Transfer Vehicle. MassDOT is looking to purchase an initial supply of 1,000 wheels for a cost of approximately $75,275. Lindsay Sales Holdings, LLC was previously awarded a contract in 2018 as the result of COMMBUYS bid solicitation # BD-18-1030-0H100- 0H601-26513. A copy of this quote is attached within the COMMBUYS Due Diligence Posting.

MassDOT would seek to enter into a five (5) year contract agreement with Lindsay Transportation Solutions, LLC. to provide carrier wheels and related equipment as needed.

The Department is posting this Notice rather than conducting a full procurement because the Department believes this opportunity represents best value to the Commonwealth and is utilizing this Due Diligence Posting to ensure that the process is open, fair and competitive.

Determination of Other Interested Vendors The intent of this posting is to determine if there are any other interested and qualified vendors.

Any such vendors must:

• Submit documentation that they can provide a comparable or better offer

Response Requirement and Deadline All Interested Vendors and Offerors interested in responding to this Notice, regardless of prior communications with the Department, must submit a Response to this posting containing evidence of their qualification and interest via COMMBUYS. All required information must be submitted by 3:00PM EDT on Tuesday, 10/17/2023 as follows:

If, after the posting deadline has passed, interest is generated by this Notice, the Department will review all Responses and will determine whether they will: (i) withdraw the notice and not accept the Offeror’s offer (and cancel the Notice of Intent) or (ii) accept the offer from the Offeror or (iii) accept an offer from another vendor offering a comparable or better value than the Offeror in their Response or (iv) accept the offer from the Offeror and from any other offerors offering similar value in their response.

Additional Terms Required for Doing Business with the Commonwealth Information can be found at: https://www.mass.gov/lists/osd-forms#contract-forms-and-attachments-for-all-goods-and-services-

Names of Standard Forms Instructions Instructions for Vendors Responding to Bids Electronically

Read and agree prior to submitting a Response.

Attached in Posting Notices.

RFR - Required Specifications Read and agree prior to submitting a Response.

Attached in Posting Notice.

Prompt Payment Discount Form Read and agree.

Commonwealth Terms & Conditions Read and agree.

Contractor Authorized Signatory Listing Read and agree.

Authorization for Electronic Funds Transfer Read and agree.

Request for Taxpayer Identification Number and Certification (W-9)

Read and agree.

Standard Contract Form and Instructions Read and agree.

Quote Submission Method Online Quote Submission via COMMBUYS is required. All Interested Vendors and Offerors must submit Quotes online using tools available only to Sellers registered in COMMBUYS.

COMMBUYS provides Seller registration functionality at no charge. To register, go to www.COMMBUYS.com and click on the “Register” link on the front page. All Interested Vendors and Offerors who are awarded a contract resulting from this Notice, if any, will be required to maintain an active account during the duration of the Contract, by reviewing their registration information regularly and maintaining its accuracy.

COMMBUYS Quote Submission Training and Instructions The following resources are provided to assist Interested Vendors and Offerors in submitting Quotes:

• An online job aid on How to Create a Quote;

• Webcast video on How to Find Bids (Solicitations) and Submit Quotes (Responses) through COMMBUYS;

• Instructor-led trainings (ILT) and live webinar sessions on “How to Locate and

Respond to Bids” may also be available. Check the OSD Training Courses schedule for Sellers/Business Entities for available locations, dates and times. Note that space is limited and pre-registration for trainings is required to attend. Follow instructions on the course schedule to register.

COMMBUYS Support https://www.mass.gov/lists/osd-forms#contract-forms-and-attachments-for-all-goods-and-services-https://www.mass.gov/lists/osd-forms#contract-forms-and-attachments-for-all-goods-and-services-https://www.macomptroller.org/wp-content/uploads/form_prompt-pay-discount.pdf https://www.macomptroller.org/wp-content/uploads/form_commonwealth-terms-and-conditions.pdf https://www.macomptroller.org/forms/ https://www.macomptroller.org/forms/ https://www.macomptroller.org/wp-content/uploads/form_w-9.pdf https://www.macomptroller.org/wp-content/uploads/instructions_standard-contract-form.pdf http://www.commbuys.com/ https://www.mass.gov/lists/job-aids-for-vendors-using-commbuys https://www.mass.gov/lists/job-aids-for-vendors-using-commbuys https://www.mass.gov/lists/job-aids-for-vendors-using-commbuys http://www.mass.gov/anf/budget-taxes-and-procurement/procurement-info-and-res/osd-training-events-and-outreach/osd-training-and-outreach.html

Technical assistance is available during the procurement process. Every effort is made to respond to inquiries within one business day.

• Website: Go to www.mass.gov/osd/commbuys and select the COMMBUYS Resource Center link offered under Key Resources.

• Email: Send inquiries to the OSD Helpdesk at OSDHelpDesk@mass.gov

• Telephone: Call the OSD Help Desk at 1-888-MA-STATE (1-888-627-8283). The

Help Desk is staffed from 8:00 AM to 5:00 PM Monday through Friday Eastern Standard or Daylight time, as applicable, except on federal and state holidays.

Interested Vendors and Offerors are advised that COMMBUYS will be unavailable during regularly scheduled maintenance hours of which all users will be notified.

http://www.mass.gov/osd/commbuys mailto:OSDHelpDesk@mass.gov