Dual Wavelength CO2-Fiber Laser System RFP~1.docx

Springfield Technical Community College Request for Proposal Dual Wavelength CO2/Fiber Laser Marking & Etching System

RFP 2016-32

SPRINGFIELD TECHNICAL COMMUNITY COLLEGE

ONE ARMORY SQUARE

SPRINGFIELD, MA 01102

REQUEST FOR PROPOSAL

SECTION I

BID # 2016-32

Springfield Technical Community College (STCC), a department of the Commonwealth, is soliciting bids for a

Dual Wavelength CO2/Fiber Laser Marking & Etching System Dual Wavelength CO2/Fiber Laser Marking & Etching System Requirements

· Minimum 75watt CO2 Laser Tube and 50watt Fiber Laser

· Red tracer laser

· 3" focus lens

· Joystick control

· Auto Focus

· Job Management Software

· USB and Ethernet connection

· Minimum 40" x 28" table with front loading fold down access door.

· Vector Cutting Grid

· Fume Extractor with HEPA/Charcoal Filtration

· Rotary attachment for tubular stock

· Laptop or PC with Windows 7 or 10

· Setup and training onsite

· Min Two year warranty on all parts including laser tube.

· Min Three year warranty on DC Brushless Servo motors.

The College reserves the right to accept the proposal deemed best for the Commonwealth of Massachusetts and the College. The contract will be awarded to the Vendor who offers the best combination of price, capability and varied service options as determined by the College. The College reserves the right to reject any or all bids, wholly or in part. The College reserves the right to accept any of the proposals in any combination.

(ALSO REFERENCE THE ATTACHED GENERAL AND TECHNICAL SPECIFICATIONS)

Bids must be submitted on the forms supplied by the College for receipt NO LATER THAN Tuesday April 12, 2016, 2:00 pm. (Please reference the Schedule of Events, found on page 3 of this document.)

Business Office - Second Floor One Armory Square Springfield, MA 01102

All bid materials must be signed in ink. Facsimile signatures are unacceptable. Bids, which are priced or signed in pencil, will be rejected as non-responsive. Bidders are cautioned that the person signing the bid proposal or authorized designee, must initial errors, alterations or corrections on the submitted bid. Failure to do so may result in rejection of the bid for those items erased, altered or corrected and not initialed.

Prices quoted must be available for acceptance for at least sixty (60) days after the bid opening date.

SCHEDULE OF EVENTS

All questions must be submitted by e-mail to the Purchasing Department at purchasing@stcc.edu (no questions may be submitted by fax or telephone).

If at the time of the bid closing, Springfield Technical Community College is closed due to uncontrolled events such as fire, snow, ice, wind or building evacuation, the bids will be accepted until 2:00 PM on the next normal business day.

The dates stated for Response Evaluation, Contracts Finalized and Contract Information Available are estimated periods supplied as a courtesy to the bidders only. These dates may change and are not binding for the Foundation or the College. All dates and times for written questions and bid submissions are binding. Responses not in compliance with the response submission date will be deemed non-responsive.

Submission of Proposals All proposals must be sealed when submitted and include one (1) complete original and two (2) copies.

Proposals will be accepted until Tuesday April 12, 2016; 2:00 p.m; proposals received after this date and time will not be considered. It is the bidder's responsibility to ensure this condition is met. Receipt at the College’s central mailroom or receiving dock is NOT acceptable for meeting the deadline.

SECTION II

RFP SPECIFICATIONS

Introduction: Located on 35 acres of the Springfield Armory National Historic Site and founded in 1967, Springfield Technical Community College (STCC) is a major resource for the economic vitality of Western Massachusetts. As the only technical community college in Massachusetts, STCC offers a variety of career programs unequalled in the state. Architecture & Building Technology, Biotechnology, IT Security, Laser Electro-Optics, Nursing, Robotics, Sonography, and dozens of other career programs produce potential employees each year. STCC's highly-regarded transfer programs in Business, Engineering, Liberal Arts, Science and Technology continue to provide the most economical option for students pursuing a four-year degree. The college’s Workforce Development division offers career training, personal enrichment and professional development through non-credit certificate programs, workshops and seminars. In addition, the college is an active partner with business and industry leaders in developing customized employee training and professional development. With an annual enrollment of over 8,700 day, evening, weekend and online students, STCC is a vibrant campus rich in diversity. Learn more at www.stcc.edu

DEFINITIONS:

As used throughout this document, the following terms shall have the meaning listed below:

STCC – Springfield Technical Community College

Service Provider or Provider- Firms submitting a Proposal to perform the services described herein.

Request for Proposal or RFP - This document and the requirements contained herein.

Proposal or Proposals - Documents submitted by Service Providers in response to this solicitation.

Vendor, Contractor – An individual, corporation or other entity engaged in the business of supplying the services described in this solicitation, which has received a copy of the STCC RFP and has registered its name, address and interest in this solicitation with STCC.

Contract or Agreement - A final binding arrangement entered into between the College and Contractor as a result of this RFP

Contract Manager – Dean of Business Services or her designee.

The Contract Manager shall have final responsibility in all operational matters pursuant to this Contract. STCC must approve amendments or modifications to the specifications set forth in the Contract, in writing and in advance of implementation or performance.

PROPOSAL COSTS: Vendors must bear all costs associated with their proposals, including preparation, copying, postage and delivery fees. No costs or expenses incurred by Vendors in responding to this RFP or in participating in this Solicitation will be borne by STCC.

CONDITIONS OF THE AGREEMENT: The term of any agreement resulting from this RFP shall be for the duration of the search and terminate upon successful appointment.

All stipulations covered under this RFP are part of the resulting contract. If the bidder takes exception to any of the terms or conditions listed in the specifications, it must be so noted in his/her bid. No part of these services may be sub-contracted without prior written consent of the Dean of Business Services.

The agreement shall not be assigned in whole or in part by the Vendor without prior written consent of STCC. If the Vendor intends to subcontract any part of the work included in this RFP, Declaration must be made on the form included in Section VI, Required Forms.

MANDATORY REQUIREMENT: A mandatory requirement is one that must be met in order for a proposal to be considered responsive. Any proposal that fails to meet a mandatory requirement of the RFP will be disqualified without evaluation. STCC may allow the Vendor to make minor corrections or may accept a proposed alternative, as dictated by the Purchasing Office of STCC. The Purchasing Department “makes the final determination of whether a response is deemed unresponsive and is disqualified.”

Minimum Requirements: To be qualified to bid, a Bidder must meet the following criteria:

· Bidder must submit all documents found in Section VI (Required Forms) of this document.

· Bidder must have been providing similar service for a minimum of three (3) years

· Bidder must provide references on completed work on the Business Reference Form found in Section VI (Required Forms)

· The firm will not have any corporate officers or key personnel involved in this project who have a criminal history related to fiscal matters.

C.O.R.I. / S.O.R.I.: The Contractor shall certify at the commencement of the contract that their employees have undergone a Criminal Offender Record Investigation (C.O.R.I.) and a Sexual Offender Record Investigation (S.O.R.I.) within the preceding three (3) months. An annual certification may take the place of this requirement. The Contractor must also submit certification annually thereafter. This shall be a requirement for all full time, part time and substitute employees. The Contractor is responsible for all costs associated with C.O.R.I. and S.O.R.I. checks. C.O.R.I. and S.O.R.I. checks must be completed prior to any contractor employee beginning work at STCC.

SECTION III

General Specifications

1. INTRODUCTION:

This part of the RFP contains general specifications for STCC’s Redundant Storage Solution for IT Infrastructure. The successful vendor must meet all business specifications that are listed in this part of the RFP. Vendors who fail to meet any mandatory specification will be deemed non-responsive.

2. AWARDING:

The College reserves the right to accept the proposal deemed best for the Commonwealth of Massachusetts and the College. The contract will be awarded to the Vendor who offers the best combination of price, capability and varied service options as determined by the College. The College reserves the right to reject any or all bids, wholly or in part. The lowest bid does NOT constitute the winning bid.

3. SERVICE:

All services described in these specifications are to be executed in a thoroughly substantial and professional manner.

4. CONFIDENTIALITY OF REPORTS:

The Contractor is prohibited from distributing any such document(s) to any individual or entity without the written consent of the College.

5. SCHEDULING AND COORDINATING:

All work shall be coordinated through the Department Chair Laser Technology or the Dean of Engineering and Mathematics..

6. GUARANTY AND WARRANTY:

The Contractor shall immediately reimburse the College for all expenses, losses and damages incurred as a consequence of any defect, omission, negligence or error by the Contractor’s employees, its Subcontractors or its Subcontractors’ employees.

7. DISCRIMINATION AND SEXUAL HARASSMENT:

A. Springfield Technical Community College does not discriminate based on race, color, national origin, sex, sexual orientation, religion, age or handicap in admission, access to, treatment or employment in its programs and activities.

B. The Contractor must comply with the terms of the College's policies on sexual harassment issues while carrying out their activities on College property. Copies of the College's harassment policies may be obtained in Human Resources.

C. Non-discrimination in Employment and Affirmative Action: The Contractor shall not discriminate against a qualified employee or applicant for employment because of race, color, national origin, ancestry, age, sex, sexual orientation, religion, veteran status or disability. The Contractor shall in performance of this contract's affirmative action plan, employ minority and female subcontractors, Vendors and suppliers. The Contractor agrees to comply with all applicable federal, state statues, rules and regulations prohibiting discrimination in employment, including Title VII of the Civil Rights Act 1964, the Age Discrimination in Employment Act of 1967, Section 504 of the Rehabilitation act of 1973, the Americans with Disabilities Act of 1990, Massachusetts General Laws, Chapter 151B and all applicable administrative orders, executive orders and various state laws.

8. PROTECTION OF LIVES AND HEALTH:

A. The Contractor shall comply with all Federal, State and local laws, ordinances, rules, orders, regulations and codes in completing work under this contract.

B. The Contractor shall comply with all Federal, State and local laws, ordinances, rules, orders, regulations and codes regarding transporting, handling, storage, removal and disposal of all flammable, regulated and/or unregulated materials required for the work covered under this contract and shall be responsible for all associated fees and/or charges.

C. The Contractor shall take all precautions for preventing injuries to persons and property in or about the worksite.

D. The Contractor shall not permit smoking by employees in any State Building, nor allow the use of intoxicating beverages or non-prescription controlled substance drugs upon or about the worksite.

E. The Contractor shall assume the defense of, indemnify and save harmless the College, its officers and employees from all claims relating to labor performed or furnished; of injuries to any person or corporation received or sustained by or from the Contractor, their employees and/or subcontractors and any subcontractor’s employees, in performing the work or in consequence of any improper materials, implements or labor used or employed therein; and to any act, omission or neglect of the Contractor and his/her employees therein engaged.

F. Should the College Administration deem that the Contractor is not abiding by the provisions of this section or that a serious, unsafe condition exists which threatens the health, life, safety or property of the College community, an immediate suspension of operation - without additional expense to the College - may be ordered until such unsafe acts or conditions are corrected.

G. The Contractor’s failure to comply with any of the requirements of this Bid Document shall be cause for immediate termination of the Contract.

H. The Contractor shall keep itself fully informed of all existing and future Federal, State, County and municipal laws, orders, ordinances, rules, policies, procedures and regulations. This includes but is not limited to OSHA regulations and health codes as well as those pertaining to affirmative action, equal opportunity and anti-discrimination as they pertain to persons engaged or employed in the workplace or to the materials and equipment used or employed in the work of all such orders and decrees of bodies or tribunals having jurisdiction or authority over same and all provisions required by law to be made part of this agreement which provisions are hereby incorporated by reference and made part hereof.

9. CONTRACTOR'S LIABILITY INSURANCE:

A. The Contractor agrees to furnish and keep in full force during the term of the agreement, worker's compensation and employer's liability insurance covering all persons employed by the contractor who are engaged in the performance of the services rendered to the College. The Contractor shall include a provision that there will be no right of subrogation against the College in the event of a workers’ compensation or liability insurance payment.

B. The Contractor shall have and maintain without deductibility, Contractor’s Public Liability and Property Insurance and Contractor’s Protective Public Liability, Protective Property Damage Liability Insurance and Comprehensive Automobile Liability in not less than the following amounts:

C. Worker’s Compensation

a. Worker’s compensation must include and cover working executives and owner/operators.

D. Comprehensive General Liability

a. (Including Premises-Operations: Independent Contractor’s Protective: Products and Completed Operation Broad Form Property)

i. Bodily Injury

iv. 2) Property Damage

E. Contractual Liability F. Bodily Injury

1. a) Each Occurrence $1,000,000 G. Property Damage

H. Personal Injury with Employment Exclusion deleted

a. 1) Annual Aggregate $1,000,000

I. Comprehensive Automobile Liability J. Bodily Injury

K. Property Damage

1. a) Each Occurrence $1,000,000

L. Umbrella Policy $5,000,000

M. Each certificate or instrument shall contain a valid provision of endorsement that the policy

a. may not be canceled, terminated, changed or modified without giving thirty (30) days written notice thereof to the College and that the insurance company waives their right to subrogation and indemnification against the College and the Commonwealth.

b. D. All insurance policies required herein shall contain the following provision or its equivalent with the same meaning and intent:

c. “The insurance company waives any right of subrogation and indemnification against Springfield Technical Community College, its trustees, officers, employees or their agents, or the Commonwealth of Massachusetts which may arise by reason of any payments under this policy.”

d. Insurance certificates are to be delivered to: Purchasing Department Springfield Technical Community College Business Office - Second Floor One Armory Square Springfield, MA 01102

N. The Contractor shall submit to the College, promptly upon bid award, copies of all required insurance certificates to cover all damage to College property or private property and personal injury including but not limited to student, faculty, staff or visitor automobiles on campus grounds.

O. The Contractor shall be liable for damage through the entire term of the Contract.

P. The Contractor will provide evidence, promptly upon bid award, that its employees are covered under an unemployment compensation program.

Q. The Contractor must annually provide copies of appropriate licensing for all employees who may operate equipment under this contract. The Contractor may not use a driver for which a current and appropriate license has not been submitted. The College reserves the right to verify all licensing.

10. CONTRACT TERMINATION:

The successful bidder will be required to enter into a contract containing the following provisions:

Springfield Technical Community College reserves the right to terminate this contract with or without cause or if the successful bidder fails to comply with the provisions of the contract. The College reserves the right to terminate any and all parts of this contract specification due to lack of or reduction in financial appropriations that fund this contract.

11. DEPENDENT CARE ASSISTANCE PROGRAM:

The Contractor shall certify in writing that, at the time of bid award, it is in compliance with the provisions of the Acts of 1990, Chapter 521, Section 7 as amended by the Acts of 1991 Chapter 329 and 102 CMR 12.00 and that the Contractor is either a “qualified employer” (It has fifty (50) or more full time employees and has established a dependent care assistance program, child care tuition assistance or child care placements) or is an exempt employer.

12. GENERAL PROVISIONS:

A. The Contractor agrees that upon written direction by the College, setting forth reasonable cause, the Contractor will remove any of its employees from service on this contract.

B. The Contractor shall not subcontract any portion of this contract unless approved in writing by the Vice President of Administration and Finance or designee.

C. All bid prices shall remain firm for at least sixty (60) days after the bid closing date and throughout the term of the contract.

D. The submitted rates shall include complete costs involved with accomplishing the required work. Any additional fees, such as consultant travel, are to be identified in the price proposal section of this RFP. The College will make no payments to the contractor unless covered in the bid proposal.

E. Bidder agrees that he/she will abide by the provisions for the Anti-Boycott Covenant as required by the Executive Order #130.

F. Every contract or agreement for the purchase of services or materials of any kind will include the following provisions: "The Governor or his designee, the Secretary of Administration and Finance and the State Auditor or his designee shall have the right at reasonable times upon reasonable notice to examine the books, records and other compilations of data which pertain to the performance of provisions and requirements of this contract or agreement."

G. If the bidder takes exception to any of the terms or conditions listed in the specifications, it must be so noted in his/her bid.

H. The College reserves the right to reject any bid proposal that is not in full compliance with the contract specifications; reject any or all bids wholly or in part; to waive technicalities or minor deviations; to make awards in a manner deemed in the best interest of the College; and to correct any award or specification erroneously made as a result of a clerical error on the part of the College.

I. Proposals must be made on the forms supplied by the College. Should the bidder find discrepancies in or omissions from the specifications or shall be in doubt as to their meaning, he/she shall at once notify the College in writing. The College will not be responsible for any oral instructions. In turn, if the College desires, it will notify the other bidders in writing. Any bulletins and/or addenda issued during the time of bidding are to be covered in the proposal and closing the contract thereof and are to be considered binding aspects of the final contract.

J. The Contractor shall execute a letter of agreement within ten working days of receipt of notification of contract award from the College. At this time, the Contractor is also required to complete and return the Commonwealth of Massachusetts Standard Contract Form, Commonwealth of Massachusetts Terms and Conditions and a W9.

K. Springfield Technical Community College participates in the Minority Business Enterprise Program (MBE) as directed by Executive Order 237.

L. The Contractor agrees to comply with all state and federal immigration laws.

M. Pursuant to M.G.L. c.62C, Section 49A, the Contractor certifies that it has complied with all Federal and State tax laws.

13. VENDOR EMPLOYEES:

A. Vendor employees must present a neat, clean appearance and behave in a courteous manner.

B. Vendor employees must not use offensive language or behave in a loud, boisterous or offensive manner.

C. Vendor shall be responsible for insuring their employees meet all legal requirements for employment in the United States and the Commonwealth of Massachusetts.

D. Vendor employees must be able to communicate in English, written and oral.

E. Firm employees, and consultants, if utilized by the firm, are not affiliated with any provider of goods or services related to the scope of this project.

14. CLARIFICATION OF PROPOSALS: Any Vendor submitting a proposal may be required to discuss or clarify their proposal with the selection committee at any time during the procurement process. Only the Purchasing Department shall make requests for such discussion or clarification.

The selection committee is not required to seek clarification of Vendor proposals. Therefore, the Vendors should be as clear and unambiguous as possible in their responses to the specifications and be certain of their procedural specifications.

15. AWARD RECOMMENDATION: The Purchasing Department will recommend to the Vice President of Administration/CFO or designee for their approval that a contract be awarded to the responsible and responsive Vendor that best meets the performance and business specifications and has the most cost-effective financial package.

16. RETURN OF PROPOSALS: STCC shall be under no obligation to return any proposals or materials submitted by a Vendor in response to this RFP.

17. DISCLOSURE STATEMENT: STCC will not, at any time, disclose a Vendor’s confidential statements to any other Vendor.

18. CANCELLATION OF RFP: STCC retains the right to cancel this RFP or any portion thereof at any time prior to the execution and approval of a contract, in which event all proposals received in response to this RFP or the relevant portion thereof will be rejected. The College reserves the right not to award a contract if, at the sole discretion of the College, it is in the best interests of STCC to re-bid or determine an alternate means. Should this RFP be cancelled, all expenses related to the preparation of responses to this RFP remain the responsibility of the Vendor.

19. AMENDMENTS TO THE CONTRACT: STCC reserves the right to amend the contract arising from this RFP and in particular, to add services that the Contract Manager and the Vendor mutually agree are consistent with that solicited for by this RFP at a rate and cost equal to or lower than those compatible services already contracted

20. BASIS FOR THE PROPOSAL EVALUATION:

A. Proposal must satisfy ALL requirements specified on page 2.

B. Organization size, structure, and financial condition (size will be considered in relation to work to be performed).

C. Service Provider's understanding of the services to be provided and compliance with terms, conditions, and specifications of this RFP.

D. Scope of services and plan of action for providing services.

The proposals will be evaluated and ranked using the criteria and categories described in M.G.L. c. 30B. The four categories are Highly Advantageous (HA), Advantageous (A), Not Advantageous (NA) and Unacceptable (U).

21. PREPARATION OF PROPOSAL: The proposal must be organized and presented as directed. Fancy bindings, colorful displays and promotion materials are not desired. The proposal should be prepared in a simple and economical fashion providing a straightforward, concise statement of the Vendor’s commitment to satisfy the requirements of the RFP.

The accuracy and detailed completion of this proposal is essential. Omissions and/or equivocal statements will be construed against the Vendor. Since the successful proposal will be incorporated into the contract, Vendors are cautioned not to make claims or statements to which they are not prepared to commit contractually.

It is essential that the instructions contained in this RFP are followed strictly for the accurate and timely evaluation of proposals. A proposal may be deemed non-responsive, at the Purchasing department’s discretion, if a Vendor fails to comply with the instructions in this part of the RFP.

Proposals are to include (Form Included):

a. Include the name, title, address and telephone number of one individual who can respond to requests for additional information.

b. Include the name, title, address and telephone number of one individual who is authorized to negotiate and sign a contract for the Vendor.

22. GOVERNANCE: The contract as described in the specifications shall be governed by and construed by the Laws of the Commonwealth of Massachusetts and will constitute the entire agreement between parties. The contract specifications may not be varied unless specified in writing and signed by both parties.

23. PRODUCTS: “Products and services purchased by state agencies must be in compliance with Executive Order 515, issued October 27, 2009. Under this Executive Order, Executive Departments are required to reduce their impact on the environment and enhance public health by procuring environmentally preferable products and services (EPPs) whenever such products and services perform to satisfactory standards and represent best value, consistent with 801 CMR 21.00. In line with this directive, all contracts, whether departmental or statewide, must comply with the specifications and guidelines established by OSD and the EPP Program. EPPs are considered to be products and services that help to conserve natural resources, reduce waste, protect public health and the environment and promote the use of clean technologies, recycled materials, and less toxic products.”

SECTION IV

Operational Services Division –Massachusetts (OSD) General Specifications

A. Bidder Communication: Bidders are prohibited from communicating directly with any employee of the Procuring Department except as specified in this RFP and no other individual Commonwealth employee or representative is authorized to provide any information or respond to any question or inquiry concerning this RFP. Bidders may contact the Contact Person for this RFP in the event this RFP is incomplete or the Bidder is having trouble obtaining any required attachments electronically through COMMBUYS. Bidders with disabilities or hardships that seek reasonable accommodation, which may include the receipt of RFP information in an alternative format, must communicate such requests in writing to the Contact Person, who has the right to reject unreasonable requests.

B. This RFP has been distributed electronically using COMMBUYS for any addenda or modifications to a solicitation for which they intend to respond. The Commonwealth of Massachusetts and its subdivisions accept no liability and will provide no accommodation to bidders who submit a response based upon an out-of-date solicitation document. Potential bidders are advised to check the “last change” field on the summary page of solicitations they intend to respond to ensure that they have the most recent solicitation files.

C. The bidder may not alter the RFP or its components except for those portions intended to collect the bidder’s response (cost pages, etc.). Modifications to the body of the RFP, specifications, terms and conditions or any other documents that would change the intent of this RFP are prohibited. Any modifications other than where the bidder is prompted for a response will disqualify the response.

D. Brand Name or Equal: Unless otherwise specified in this RFP, any reference to a particular trademark, trade name, patent, design type, specification, producer or supplier is not intended to restrict this RFP to any manufacturer or proprietor or to constitute an endorsement of any good or service and the Department may consider clearly identified offers of substantially equivalent goods and services in response to such reference.

E. Public Records: All responses and information submitted in response to this RFP are subject to the Massachusetts Public Records Law, M.G.L., Chapter 66, Section 10 and to Chapter 4, Section 7, Subsection 26. Any statements in responses inconsistent with these statutes shall be disregarded.

F. The Commonwealth makes no guarantee that any Commodities or Services will be purchased from any Contract resulting from the RFP. Any estimates or past procurement volumes referenced in this RFP are included only for the convenience of Bidders and are not to be relied upon as any indication of future purchase levels.

G. The goal of this RFP is to provide the best value of Commodities and Services to achieve the procurement goals of the Department. Bidders that propose discounts, uncharged Commodities and Services or other benefits in addition to the RFP specifications may receive a preference.

H. Several forms must be completed by a potential bidder prior to doing business with the Commonwealth, including the Commonwealth Terms & Conditions and the Verification of Taxation Reporting Information (W-9) or Massachusetts Substitute W-9 Form. All necessary forms for the Contractor to submit will be issued with the award letter. Copies of these forms are available through the OSD home page.

SECTION V

Please list exactly what services and/or products you are requiring, below A brief synopsis and then bulleted requirements underneath

TECHNICAL SPECIFICATIONS

Springfield Technical Community College intends to secure a Contract for the purchase and installation of

DESCRIPTION AND STATEMENT OF SERVICES REQUESTED

STCC is requesting proposals for:Dual Wavelength CO2/Fiber Laser Marking & Etching System

SUMMARY OF CONTRACTOR'S AND COLLEGE'S RESPONSIBILITIES

Dual Wavelength CO2/Fiber Laser Marking & Etching System Requirements

• Minimum 75watt CO2 Laser Tube and 50watt Fiber Laser

• Red tracer laser

• 3" focus lens

• Joystick control

• Auto Focus

• Job Management Software

• USB and Ethernet connection

• Minimum 40" x 28" table with front loading fold down access door.

• Vector Cutting Grid

• Fume Extractor with HEPA/Charcoal Filtration

• Rotary attachment for tubular stock

• Laptop or PC with Windows 7 or 10

• Setup and training onsite

• Min Two year warranty on all parts including laser tube.

• Min Three year warranty on DC Brushless Servo motors.

For purposes of establishing a summary reference to the obligations and responsibilities of the Contractor and the College, the following are listed:

The Contractor shall be responsible for:

· Delivery NLT June 25, 2016.

The College shall be responsible for:

· Scheduling

· Dates for delivery/installation

SUBMITTAL REQUIREMENTS

Service Providers shall submit with their RFP:

A. A clear description of the services and costs offered. If the Service Provider is unable to provide any information requested in the RFP, that information shall be listed, along with an explanation as to why the Service Provider cannot comply with the request for information. Taking into account the Service Provider's explanation for non-compliance, failure to provide all requested information may result in disqualification of the proposal.

B. A list of current clients with name, address, and phone number of each client's contract liaison officer. Include the type of service(s) or work provided to them.

C. Environmental, Clean Energy Policy: Executive order 484: Leading by Example: clean energy, efficient buildings integrating clean energy, environmental protection, resource conservation, waste reduction and recycling ……. Going GREEN Concept. Throughout the contract duration, provider will provide a detailed environmental plan addressing their solid waste management, use of EPP’s and the use of Energy Star efficient equipment as applicable to either the product or the service provided. The College will retain the winning vendor’s environmental plan and/or reports in the procurement file.

D. A brief description of Service Provider's firm, including:

i. Average number of personnel at each site.

ii. Will employees be full time benefited? Will any temps or part time staff be utilized at our site

iii. Do you perform drug testing, background checks and reference checks on your employees before they are hired?

SECTION VI

Required Forms and Submissions to accompany the Bid to be tabbed in the following order

Required Forms (Included):

1. Contact Information

2. Sub-Contractor Declaration (if applicable)

3. Pricing Sheet

4. Experience Listing Form

5. Business References

6. Statement of Financial Stability

7. Statement of Tax Compliance

8. Certificate of Non-Collusion

9. Vendor Authorized Signature Verification

Required Submissions:

1. Proposed Timeline

2. Proposed Project Methodology-Detailed

3. Project Staff and their experience/assignment to this project

Successful contractor will be required to sign and submit the following forms within 10 days of the date of award. These forms may be viewed on the COMMBUYS website.

· Standard Contract Form

· Commonwealth Terms and Conditions

· Verification Of Taxation Reporting Information (W-9)

Contact Information

Individual who can respond to requests for additional information:

Individual who is authorized to negotiate and sign a contract:

Sub-Contractor Declaration

The agreement shall not be assigned in whole or in part by the Vendor without prior written consent of STCC. If the Vendor intends to subcontract any part of the work included in this RFP, Declaration must be made below.

Company:

Name:

Title:

Address:

Phone Number:

List specific work contained in this RFP that will be handled by the Sub Contractor:

PRICING

Please complete and include a Pricing Spreadsheet, listing all proposed pricing for services, equipment and labor.

A. The total proposed contract price is __________________________________________dollars ($_________________).

Date: ____________________

(Signature of Bidder)

By

(Name and Title of Person Signing Bid)

(Company)

(Business Address)

(City and State)

Business Reference Form

Bidder:

RFP Name/Title:

RFP Number:

The bidder must provide three 3 references where it has completed XXXX Projects. Each project listed should include Name and Address, Contact Name, Phone and Email, Start and End Dates of Service and a brief Description of services provided including versions and modules. Format is shown below.

Organization: _____________________________________ Address: _____________________________________________________________________________________ Contact:

Description services provided:

References will be contacted to confirm the bidder’s abilities and qualifications as stated in the bidder’s response. The College may deem the bidder’s response unresponsive if a reference is not obtainable from a listed reference after reasonable attempts.

Statement of Financial Stability

Under penalty and perjury of law, I ___________________________________, certify that . (Name) ________________________________ is financially solvent and has been operating in the . (Business Name) black for at least the preceding three (3) years.

Statement of State Tax Compliance

Pursuant to M.G.L. Chapter 62C, S 49A, as amended by Chapter 233 of the Acts of 1983, Section 36, I _________________________________ Name & Title authorized signatory for ______________________________________ Contracting Party whose principal place of business is at ___________________________ Address do hereby certify under the pains and penalties of perjury that __________

_______________________________________ has complied with all laws Contracting Party of the Commonwealth of Massachusetts relating to taxes.

Contracting Party's Social Security or Federal I.D. Number: _________________________

Authorized Signature

Date

Certification of Non-Collusion

The undersigned certifies under penalties of perjury that this Bid or Proposal has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word "person" shall mean any natural person, business, partnership, corporation, union, committee, club or other organization, entity or group of individuals.

(Name of person signing bid or proposal)

(Name of Business)

Vendor Authorized Signature Verification Form

Individuals: Individuals have two options to verify signature authorization:

1. Official Sample of Signature. Signature verification may be accomplished by submitting a copy of a driver's license, passport, social security card, business ID or other official form or identification containing the authorized signatory's signature, OR

2. Notarization. In the alternative, the Bidder can have their signature notarized in the space below.

Corporations: Corporations have two options to verify signature authorization.

1. Authorization and Clerk Certification: The Corporate Clerk may certify in the space below that they have witnessed the authorized signatory's signature (made in the Clerk's presence) AND that the signatory is authorized to execute contracts and other documents and legally bind the corporation. (NOTE: Clerks may not self-certify if they act as Clerk and as an authorized signatory. Alternative documentation should be submitted); OR

2. Authorization and Official Sample of Signature or Notarization (Complete both "a." and "b." below)

a. Authorization: The Bidder may attach a copy of a board of directors vote stating that each signatory is authorized to execute contracts and other documents and legally bind the corporation AND:

b. Official Sample of Signature or Notarization (Select one option)

· Official Sample of Signature. Attach a copy of a driver's license, passport, social security card, business ID or other official form or identification containing an example of the authorized signatory's signature OR

· Notarization. Have each of the signatory's signature notarized (made in a notary's presence) below.

Partnership or Other Entities

1. Authorization. Attach documentation for each signatory of authorization to execute contracts and other documents and legally bind the partnership or other entity AND

2. Official Sample of Signature or Notarization: (Select one option)

a. Official Sample of Signature Attach a copy of a driver's license, passport, social security card, business ID or other official form or identification containing the authorized signatory's signature; OR

b. Notarization Have their signature notarized in the space below.

THIS SECTION IS FOR NOTARIZATION OR CORPORATE CLERK CERTIFICATION

PRINT SIGNATORY'S FULL LEGAL NAME: _________________________________________

SIGNATURE: (as it will appear on documents) ________________________________________

(NOTARY) I, _______________________________________ as a notary public certify under the pains and penalties of perjury that I witnessed the signature of the aforementioned signatory on behalf of the Bidder and the individual's identity was verified, on this date: ___________________, 20 _______. My commission expires on:

OR

(CORPORATE CLERK) I, _______________________________________ as corporate clerk of the Bidder/Vendor certify under the pains and penalties of perjury that I witnessed the signature of the aforementioned signatory and the signatory is authorized to execute contracts and other instruments and legally bind the Bidder/Vendor. This date: __________________________, 20 _______.

AFFIX CORPORATE SEAL OR NOTARY SEAL HERE:

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