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REQUEST FOR QUOTES

No. 2027-12

Dual-Tube Night Vision Goggles – Gen II/Gen II+ White

Phosphor

Release Project Date October 13, 2026

Question Submission

Deadline

October 16, 2026, 5:00pm

Response Submission

Deadline

October 20, 2026, 2:00pm

Table Of Contents

1. SECTION ONE: SCOPE OF WORK/SPECIFICATIONS

1.1. Procurement Method

1.2. Scope of Purchase

1.3. Minimum Specifications

1.4. Accessories

1.5. Quote Submission Requirements

1.6. Delivery Terms

1.7. Payment Terms

1.8. Utilization by Other Public Agencies

2. SECTION TWO: REQUEST FOR QUOTES (RFQ) GENERAL TERMS AND CONDITIONS

2.1. Preparation, Submission, and Withdrawal of Quotes

2.2. Contractor Representations

2.3. Award of Contract

2.4. Indemnification

2.5. State and Local Taxes

2.6. Drug-Free Workplace Act

2.7. Inspection

3. SECTION THREE: ATTACHMENTS, REQUIRED FORMS AND INFORMATION

3.1. Quote Submission

3.2. Vendor Questionnaire

3.3. Attachments and Exhibits

1. SECTION ONE: SCOPE OF WORK/SPECIFICATIONS

1.1. Procurement Method

Informal Request for Quotes: This solicitation is being conducted as an informal Request for Quotes

(RFQ) in accordance with Dorchester County's applicable small/informal purchase procedures. This solicitation is not a formal Invitation for Bids (IFB) or Request for Proposals (RFP). Quotes will be evaluated for responsiveness to the requirements of this RFQ and responsibility of the Quoter. Award, if made, will be to the lowest responsive and responsible Quoter based upon the Total Base Quote.

Quote Opening: Quotes will remain electronically sealed in OpenGov until the submission deadline. This is an informal Request for Quotes; therefore, no public opening will be conducted. Quotes will be opened and reviewed administratively by Purchasing Services following the submission deadline.

Basis of Award. Quotes will first be reviewed for responsiveness to the requirements of and compliance to this RFQ. The County may request clarification or verification of information submitted; however, a

Contractor may not materially alter its Quote after the submission deadline. Award will be based upon the

Total Base Quote. Award shall be made to the lowest responsive and responsible vendor offering equipment that meets or exceeds the stated minimum requirements, subject to the County's determination of price reasonableness and availability of funds.

1.2. Scope of Purchase

Dorchester County is soliciting informal quotes for the purchase and delivery of ten (10) dual-tube night vision goggles for the Dorchester County Sheriff's Office.

Equipment shall be new, unused, and meet or exceed the following minimum specifications.

1.3. Minimum Specifications

1. Configuration: Dual-tube binocular night vision goggles with articulating pods.

2. Image Intensifier Tubes: Generation II (Gen II) or Generation II+ (Gen II+) White Phosphor.

3. Figure of Merit (FOM): Minimum 1,800.

4. Resolution: Minimum 64 line pairs per millimeter (lp/mm).

5. Signal-to-Noise Ratio (SNR): Minimum 28.

6. Magnification: 1×.

7. Field of View: Minimum 40 degrees.

8. Focus Range: Approximately 9.8 inches to infinity.

9. Gain: Manually adjustable.

10. Infrared Illuminator: Built-in IR illuminator.

11. Interpupillary Distance: Adjustable IPD.

12. Optics: Adjustable diopter settings.

13. Power: Battery-operated with a minimum operating time of 25 hours under manufacturer-specified conditions.

14. Environmental Protection: Water-resistant construction.

1.4. Accessories

Each unit shall include, at a minimum:

A. Two (2) rubber eye cups;

B. Two (2) demist shields;

C. One (1) lanyard;

D. One (1) battery;

E. One (1) soft carrying case;

F. One (1) cleaning kit; and

G. One (1) operator's manual.

1.5. Quote Submission Requirements

Vendors shall identify the manufacturer and model of the equipment proposed and provide manufacturer literature or technical documentation demonstrating compliance with the minimum specifications.

Quotes shall include the following:

A. Unit price and extended price for ten (10) units;

B. Manufacturer and model of the goggles;

C. Manufacturer and model/type of the image intensifier tubes;

D. FOM, resolution, and SNR specifications;

E. Warranty information;

F. Estimated delivery time following receipt of purchase order; and

G. Shipping, freight, and any additional charges.

Vendors may propose equipment from any manufacturer, provided the equipment meets or exceeds all minimum specifications.

1.6. Delivery Terms

All equipment shall be delivered FOB Destination, freight prepaid, to the location designated by the

County. Quoted prices shall include all shipping, handling, freight, and insurance charges necessary for delivery.

The successful Offeror shall retain responsibility for the equipment, including risk of loss or damage, until delivery and acceptance by the County. Title to the equipment shall transfer to the County upon acceptance.

Offerors shall identify their estimated delivery timeframe, expressed in calendar days following receipt of a purchase order.

Due to the nature of this purchase, the County does not require the awarded vendor to provide certificates of insurance. The vendor shall remain responsible for the equipment, including any loss or damage, until delivery and acceptance by the County.

1.7. Payment Terms

The awarded vendor shall submit an invoice upon delivery and acceptance of the equipment by the

County. Payment shall be made in accordance with the County's standard payment terms, Net 30, following receipt of a proper invoice and acceptance of the equipment.

Deposits, advance payments, and progress payments will not be permitted unless expressly authorized by the County. Any requested exceptions to these payment terms must be clearly identified in Section

3.2 – Exceptions to Solicitation Requirements. The County reserves the right to accept or reject such exceptions in accordance with applicable procurement requirements.

1.8. Utilization by Other Public Agencies

A. The use of this solicitation and resulting contract shall be made available to other local governmental agencies and agencies established for the public benefit (“Public Agencies”). The parties agree to allow other governmental agencies to enter into separate agreements with the Contractor under the terms and prices in effect between the County and the Contractor, upon prior approval from Contractor of proposed pricing for other governmental agencies. The parties also agree that any other agency utilizing the terms and prices of this agreement shall not be deemed to be an agent or employee of the County of

Dorchester for any purpose whatsoever. The parties further agree that any Public Agency will enter its own separate contract with the Contractor.

B. The County is not otherwise responsible for the Public Agencies’ performance of the Contract between the individual Public Agencies and the Contractor or for any obligation or liability accruing to the Public

Agencies in the performance thereof. The Public Agencies and the Contractor further agree to waive any rights they may have in making the County of Dorchester a party to a dispute between a Public Agency and the Contractor.

C. The County may advertise the resulting contract to other public agencies for their use as described in above on third-party platforms.

2. SECTION TWO: REQUEST FOR QUOTES (RFQ) GENERAL TERMS AND

CONDITIONS

2.1. Preparation, Submission, and Withdrawal of Quotes

A. This solicitation is being issued in accordance with the Dorchester County Procurement Policies.

B. Quotes must be electronically submitted via the OpenGov portal; however, Dorchester County is not responsible if submissions are not received due to website or user errors.

C. Quotes submitted after the due date and time are considered “Late Quotes,” and will not be opened or considered.

D. Quotes may be withdrawn prior to the time set for opening of quotes, but not thereafter.

E. Dorchester County reserves the right to make any changes to this RFQ, or to reject any and all quotes, or parts of any and all quotes or to accept any quote or portion thereof deemed to be in the best interest of the County, or postpone or cancel, at any time, this RFQ, or to re-solicit this RFQ, or to waive any irregularities in this RFQ or in the quotes received as a result to this RFQ. Dorchester County also reserves the right to request clarification or information from any proposer. The County is not liable for any expenses incurred by any firm as a result of being a respondent to this solicitation.

F. Any interpretation, correction or change of the RFQ documents will be made by addendum.

G. It is your responsibility to monitor the Procurement website for any additional information, revisions, or addenda that may be posted.

H. No substitutions will be considered after the Contract award except by amendment or change order.

2.2. Contractor Representations

Each contractor by submitting a quote represents that:

A. The Contractor has read and understands this RFQ (including all specifications, attachments, and addenda) and that their quote is made in accordance therewith.

B. The quote is based on the terms, materials, systems and equipment required by this RFQ.

C. The Contractor is qualified to provide the services and/or goods required under this RFQ and, if awarded the Contract, will do so in a professional, timely manner using Contractor's best skill and attention.

2.3. Award of Contract

A. Award, if made, will be made to the lowest responsive and responsible Contractor meeting the specifications of the County. Although cost will be a consideration, the award will be based on cost, consistent with the desired quality of service needed for effective use.

B. The lowest quote that meets all requirements, as verified by the Purchasing Services Manager, will be issued a purchase order that represents a contract between the County and the vendor. Acceptance of the purchase order by the vendor indicates acceptance of these RFQ terms and conditions as the contractual terms and conditions of this purchase.

C. The County reserves the right to 1) reject any or all quotes and any part of a quote; 2) waive informalities, technical defects, and minor irregularities in quotes received.

D. The County shall be the sole judge of the suitability of the items or services to be provided pursuant to this RFQ.

2.4. Indemnification

A. Except for expenses or liabilities arising from the negligence or intentional acts of the County, the

Contractor hereby expressly agrees to indemnify and hold the County harmless against any and all expenses and liabilities arising out of the negligent performance, action or inaction of the Contractor in conduct of this Contract, as follows:

1. For matters other than those arising from the rendering or failure to render professional services, the

Contractor expressly agrees to the extent that there is a causal relationship between its negligence, action or inaction, or the negligence, action or inaction of any of its employees or any person, firm or corporation directly or indirectly employed by the Contractor and any damage, liability, injury, loss or expense (whether in connection with bodily injury or death or property damage) that is suffered by the County and/or its officers or employees or by any member of the public, to indemnify and save the County and its officers and employees harmless against any and all liabilities, penalties, demands, claims, lawsuits, losses, damages, costs, and expenses arising out of the negligence, action or inaction of the Contractor, regardless of whether such liabilities, penalties, demands, claims, lawsuits, losses, damages, costs and expenses are caused in part by the County. Such costs are to include, without limitation, defense, settlement and reasonable attorney’s fees incurred by the

County and its employees. This promise to indemnify shall include, without limitation, bodily injuries or death occurring to the Contractor’s employees and any person, directly or indirectly employed by the Contractor (including, without limitation, any employee of any subcontractor), the

County’s officers or employees, the employees of any other independent contractors, or occurring to any member of the public. When the County submits notice, the Contractor shall promptly defend any aforementioned action.

2. For matters arising out of the rendering or failure to render professional services, the Contractor will indemnify and save the County and its officers and employees harmless from and against all liabilities, penalties, demands, claims, lawsuits, losses, damages, costs and expenses arising out of or resultant from any negligent act, error or omission of the Contractor in the rendering or failure to render professional services under this Contract. Such costs are to include, without limitation, defense, settlement and reasonable attorneys’ fees incurred by the County and its officers and employees. This promise to indemnify shall include, without limitation, bodily injuries or death occurring to the Contractor’s employees and any person, directly or indirectly employed by the

Contractor (including, without limitation, any employee of any subcontractor), the County’s officers or employees, the employees of any other independent contractors, or occurring to any member of the public. When the County submits notice of claim that triggers the indemnity, the Contractor shall promptly defend any afore mentioned action at its own cost.

B. The limits of insurance required in this Contract shall not limit the Contractor’s obligations under this

Section. The terms and conditions contained in this Section shall survive the termination of the Contract or the suspension of the Work hereunder. To the extent that any liabilities, penalties, demands, claims, lawsuits, losses, damages, costs and expenses are caused in part by the acts of the County, the

Contractor’s obligations shall be reduced in proportion to the County’s fault. The obligations herein shall also extend to any actions by the County to enforce this indemnity obligation. The recovery of costs and fees all extend to those incurred in the enforcement of this indemnity.

2.5. State and Local Taxes

A. Offerors shall exclude South Carolina sales and use taxes from their quoted prices. The County will calculate and apply applicable sales or use taxes separately for purposes of evaluating quotes.

B. After award, delivery, and acceptance, the successful Offeror shall identify any applicable sales or use taxes separately on its invoice. If the Offeror does not collect applicable South Carolina sales or use taxes, the County will be responsible for remitting such taxes as required by law.

2.6. Drug-Free Workplace Act

By submitting a quote, Contractor certifies that, if awarded a contract, Contractor will comply with all applicable provisions of the Drug-Free Workplace Act, Title 44, Chapter 107 of the South Carolina

Code of Laws, as amended.

2.7. Inspection

The purchased goods or services shall be subject to inspection and testing by the County. The

Contractor shall, without charge, correct any workmanship found by the County not to conform to the

RFQ requirements.

3. SECTION THREE: ATTACHMENTS, REQUIRED FORMS AND

INFORMATION

3.1. Quote Submission

QUOTE FORM

Offerors shall provide a firm, fixed unit price for ten (10) dual-tube night vision goggles meeting or exceeding the minimum specifications outlined in this solicitation. Unit pricing shall include all required accessories, shipping, handling, freight, insurance, and any other costs necessary for delivery to the

County's designated location. South Carolina sales and use taxes shall be excluded from quoted pricing.

The County will evaluate quotes based on the total extended price for all ten (10) units, exclusive of applicable sales and use taxes.

Line

Item Description Quantity Unit of

Measure Unit

Cost Total

1 Dual-Tube Night

Vision Goggles, Gen II/Gen II+

White Phosphor, meeting or exceeding all specifications and including required accessories and delivery

10 EA

TOTAL

3.2. Vendor Questionnaire

1. Identify the manufacturer's name and model number of the equipment proposed.*

*Response required

2. Identify the manufacturer and model/type of the image intensifier tubes proposed.*

*Response required

3. Upload manufacturer literature or technical documentation demonstrating compliance with the minimum specifications.*

*Response required

4. Confirm that all equipment will be new, unused, and covered by the manufacturer's warranty.*

☐ Please confirm

*Response required

5. Identify the warranty period and describe the warranty coverage and service process.*

*Response required

6. Identify the estimated delivery timeframe in calendar days following receipt of a purchase order.*

*Response required

7. Confirm that the company is authorized to sell the proposed equipment and provide the applicable manufacturer's warranty.*

☐ Please confirm

*Response required

8. Vendor Certification*

By submitting a quote, the Offeror certifies that it has the ability and resources necessary to furnish the equipment specified in this solicitation, that all equipment provided will be new and unused, and that the equipment will meet or exceed the minimum specifications and requirements established by the County.

☐ Please confirm

*Response required

9. Non-Collusion Oath*

By clicking "Please confirm" below, the Bidder/Offeror certifies that its agents, servants, and/or employees, to the best of its knowledge and belief, have not in any way colluded with anyone for and on behalf of the Company, or itself, to obtain information that would give the Company an unfair advantage over others, nor have it colluded with anyone for and on behalf of the Company or itself, to gain any favoritism in the award of the Contract herein.

☐ Please confirm

*Response required

10. Exceptions to Solicitation Requirements*

Does your company take any exceptions to the specifications, terms, conditions, or other requirements of this solicitation?

☐ Yes

☐ No

*Response required

11. Exceptions to Solicitation Requirements

If your company takes exceptions to requirements, please read and provide the information below. If not, please skip this question.

Please identify each exception and provide the specific solicitation provision, proposed alternative language or requirement, and reason for the requested exception.

Any exceptions to the specifications, terms, conditions, or other requirements of this solicitation must be clearly identified in the vendor's response. The County reserves the right to accept or reject proposed exceptions at its sole discretion, consistent with applicable procurement requirements. Exceptions that materially alter the requirements of the solicitation may result in the quote being deemed nonresponsive.

Failure to identify exceptions shall constitute the vendor's agreement to comply with all requirements of the solicitation.

12. How did you hear about this opportunity to do business with the County?