RCS_SSN_and_RFI_Package.pdf

SOURCES SOUGHT/REQUEST FOR INFORMATION

US DEPARTMENT OF HOUSING AND URBAN

DEVELOPMENT (HUD)

DU205NC-15-RCS-102932

RENT COMPARABILITY STUDY SERVICES

I. Purpose

The US Department of Housing and Urban Development (HUD) will have a need to obtain the services of real estate appraisers who will provide Rent Comparability Study Services (RCS) for HUD in designated geographical areas in the United States. The HUD Section 8 Renewal Policy Guidebook requires that

HUD obtain and review Rent Comparability Studies (RCSs) when an owner’s RCS exceeds 110 percent of a threshold established by the Department. The market rents resulting from these studies determine the rents owners can receive and, hence, greatly influence whether an owner will renew and continue providing project-based assisted housing or opt-out of the Section 8 contract and convert to unassisted, market rent housing. The market rents set in these studies also drive HUD's outlays for Section 8 project-based subsidy.

The purpose of the Sources Sought Notice/Request for Information (RFI) is to obtain information, for planning purposes, regarding:

(1) The identity of potential small business sources that have the capability to perform the work required under the attached Performance Work Statement (PWS); and,

(2) The size classification of available and potential sources under Product Service Code (PSC), R411, Professional-Real Property Appraisals, North American Industrial Classification System (NAICS) code

531320, Offices of Real Estate Appraisers. The small business size standard for NAICS code 531320 is

$7M.

II. Background

The (HUD) Office of Multifamily Housing Programs (MF HOUSING) is responsible for the overall management, development, direction and administration of HUD’s Multifamily Housing Programs.

HUD currently has contracts and purchase orders throughout the US for RCS services. The areas for the contracts and purchase orders may be based on a designated site, cities, counties, or states. As part of

HUD’s Strategic Sourcing Initiative, HUD is contemplating establishing Firm-Fixed-Price/Indefinite

Delivery contracts for MF Housing in each of the geographical areas:

Area I Area II Area III Area IV Area V

Connecticut Alabama Arkansas Alaska Illinois

Delaware Florida Iowa Arizona Indiana

District of Columbia Georgia Kansas California Michigan

Maine Kentucky Louisiana Colorado Minnesota

Maryland Mississippi Missouri Idaho Ohio

Massachusetts North Carolina Nebraska Montana Wisconsin

New Hampshire South Carolina New Mexico Nevada

New Jersey Tennessee Oklahoma North Dakota

New York Texas Oregon

Pennsylvania South Dakota

Rhode Island Utah

Vermont Washington

Virginia Wyoming

West Virginia Hawaii

HUD believes having contracts based on geographical areas will improve overall management, coordination, organization, lower administrative costs, and lower prices for RCS.

III. Responses to the Sources Sought Notice/RFI

In order for HUD to assess a firm’s capability, firms must submit a response that provides enough detail to indicate that it can provide RCS services to meet the potential requirements identified above and the attached Draft PWS.

HUD seeks industry comments on the attached Draft PWS. When submitting your comments, please identify the applicable section and page number of the Draft PWS.

HUD will not consider submissions of simple marketing materials/brochures, incomplete responses that do not conform to the requested elements of this notice, or references to websites.

All responses must:

• Submit a cover letter. The letter must list the company name, DUNS number, and company point(s) of contact. Briefly describe the company, products and services, history, ownership, business size, business status (e.g. small, veteran-owned, woman-owned, etc.) and other information deemed relevant.

• Complete and return the Contractor Capability Survey.

• Provide proof (i.e. DUNS number, System for Award Management (SAM) printout, certification letter from Small Business Administration, etc.) that your firm is a Small Business according to NAICS code 531320 (average receipts less than $7,000,000/year).

IV. Review of Vendor Responses

The government will review vendor submissions in the development of the upcoming Request for

Proposal(s) (RFP). The government does not intend to respond to vendor submissions, but reserves the right to schedule follow-up meetings with vendors to discuss information provided in the Capability

Survey.

V. Vendor Submission of Responses and Contract Information

Vendors must direct all comments, inquiries and submissions to gene.h.jackson@hud.gov, and must submit their responses no later than 3:00 PM, Central Standard Time, November 5, 2014. HUD may not consider or evaluated responses received after the due date. Responses must not exceed ten pages.

Interested RCS firms must e-mail their responses to this source sought notice, as the government will not accept mailed or facsimile responses. Scanned responses must be in Adobe PDF, MS Word, or a recognizable image format, such as JPEG.

VI. Disclaimer

Contractors are not to construe this notice as a commitment to HUD to award a contract. HUD will not reimburse contractors for any costs associated with your response. HUD will not return any information submitted in response to this notice. HUD will use information received for its market research effort and procurement planning purposes only. The government reserves the right to contact, or not to contact, any party responding to this notice in order to obtain further information for market research purposes. HUD advises respondents that HUD is under no obligation to provide feedback to respondents with respect to any information submitted.

Rent Comparability Study Services Program

Instructions:

1. Attached to the notice is a Draft Performance Work Statement for Rent Comparability Study

Services, and a Contractor Capability Survey, which allows you to provide your company’s capability.

2. After reviewing these documents, if you desire to participate in the market research, you must provide documentation that support’s your company’s capability in meeting these requirements. Failure to provide documentation may result in the government being unable to assess your capability. If you lack sufficient experience in a particular area, please provide details explaining how you would overcome the lack of experience/capabilities in order to perform a portion of the requirement (i.e., subcontracting, teaming, etc.).

3. Only small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, or woman-owned small business concerns are eligible to participate in this Market Research.

4. If any Joint Venture or teaming arrangement, the Lead Contractual firm must qualify as a small business concern according to NAICS code 531320. All respondents are reminded that at least fifty percent of the cost of contract performance incurred for personnel must be expended for employees of the concern according to FAR clause 52.219-14(b)(1)-Limitation on

Subcontracting.

5. You may address your questions (electronically only) relative to the market survey to Gene H.

Jackson, gene.h.jackson@hud.gov.

mailto:gene.h.jackson@hud.gov

CONTRACTOR CAPABILITY SURVEY

Rent Comparability Study Services

Part I. Business Information

Please provide the following business information for your company and for any teaming or joint venture partners:

Company Name:

Address:

Point of Contact:

Phone Number:

E-mail Address:

Web Page URL:

DUNS Number:

Size of business according to North American Industry Classification System (NAICS) Code:

531320 Offices of Real Estate Appraisers

Based on the above NAICS Code, state whether your company is:

Small Business (Yes/No)

Woman Owned Small Business (Yes/No)

Small Disadvantaged Business (Yes/No)

8(a) Certified (Yes/No)

HUBZone Certified (Yes/No)

Veteran Owned Small Business (Yes/No)

Service Disabled Veteran Small Business (Yes/No)

Central Contractor Registration (CCR) (Yes/No)

Registered in System for Award Management (SAM) database (Yes/No)

Certified General Appraisers who meet all the qualifications listed in

Chapter 9 of the HUD Section 8 Renewal Policy Guidebook (Yes/No)

Part II. Capability Survey Questions

General Capability Questions:

Briefly describe the company, products and services, history, ownership, business size, business status

(e.g. small, veteran-owned, woman-owned, etc.) and other information deemed relevant.

Describe your company’s past experience on previous projects similar in complexity to RCS services.

When identifying current or past experience, please identify the following:

Name of Agency

Point of Contract (name, number, phone, and e-mail)

Contract/Purchase Order/Task Order Number

Contract Type

Period of Performance

Total Contract/Purchase Order Dollar Value

Scope of the Contract/Purchase Order/Task Order

Brief Description of the Work completed within the Scope of the Contract/Purchase Order/task

Order

Describe and demonstrate your company’s ability, experience, and skill in conducting RCS, consisting of, but not limited to the following: Analyzing Section 8 properties; Selecting comparable units that meet the conditions in Chapter 9 of the HUD Section 8 Renewal Policy Guide Book (see http://www.hud.gov/offices/hsg/mfh/exp/guide/s8renew.pdf); Collecting and documenting data on comparables; Computing an adjusted rent for each primary unit type; Using the adjusted rents to derive a market rent; and, Preparing the report in the format required by the HUD Section 8 Renewal Policy

Guide Book.

Indicate whether you are capable of performing the services in one or more of the identified areas.

Respondents who are not capable of performing all the services, or may be capable of partially servicing one or more of the identified areas, must indicate any performance constraints or limited service areas as part of your response. For example, contract Area V includes the states of IL, IN, MI, MN, OH, and WI.

Interested sources who are only capable of servicing individual cities, counties, or states within Area V must indicate those specific areas that they are capable of servicing.

Does the current acquisition model (i.e. multiple and or single-award Indefinite Delivery contract, contracts based on geographical areas)? Please provide an explanation to support your recommendations.

http://www.hud.gov/offices/hsg/mfh/exp/guide/s8renew.pdf

How would your company react to a performance/incentive based contract where you are evaluated based on schedule, competency, and quality? Please provide an explanation to support your response.

What information not included in the RFI would be needed to submit an adequate proposal or offer competitive pricing in response to a Request for Proposal?