DU205NC-15-FRA-121814_SSN-RFI.pdf

SOURCES SOUGHT/REQUEST FOR INFORMATION

US DEPARTMENT OF HOUSING AND URBAN

DEVELOPMENT (HUD)

DU205NC-15-FRA-121814

FIELD REVIEW OF APPRAISAL SERVICES

I. Purpose

The US Department of Housing and Urban Development will have a need to obtain the services of contractors who will conduct the on-site field review of appraisals for one-to-four unit family properties, completed by appraisers on the Federal Housing Administration

(FHA) roster. For each review assignment, the contractor must inspect the property and return a completed and signed Appraiser Review Report (ARR) to HUD.

The purpose of the Sources Sought Notice/Request for Information (RFI) is to obtain information, for planning purposes, regarding:

(1) The identity of potential small business sources that have the capability to perform the work required under the attached Statement of Work (SOW).

(2) The size classification of available and potential sources under Product Service Code (PSC), R411-Professional Services/Real Property Appraisers, North American Industrial

Classification System (NAICS) 531320, Offices of Real Estate Appraisers. The small business size standard for NAICS code 531320 ($7.5M in average annual receipts).

II. Background

HUD currently has contracts and purchase orders for Field Review of Appraisal (FRA)

Services. The areas for the contracts and purchase orders may be based on a designated site, cities, counties, or states. HUD is contemplating establishing a multiple year Firm-

Fixed-Price/Indefinite Delivery type contract or a Blanket Purchase Agreement for the following geographical area:

Arkansas, Colorado, Iowa, Kansas, Louisiana, Minnesota, Missouri, Montana, Nebraska, New

Mexico, North Dakota, Oklahoma, South Dakota, Texas, Utah, Wisconsin, Wyoming

III. Responses to the Sources Sought Notice/RFI

In order for HUD to assess a firm’s capability, firms must submit a response that provides enough detail to indicate that it can provide FRA Services to meet the potential requirements identified above and the attached SOW.

HUD seeks industry comments on the attached Draft SOW. When submitting your comments, please identify the applicable section and page number of the Draft SOW.

HUD will not consider submissions of simple marketing materials/brochures, incomplete responses that do not conform to the requested elements of this notice, or references to websites.

The response package must not exceed ten (10) pages, and must be formatted as follows:

Page 1-2: Cover letter on company letterhead including (a) HUD sources sought reference number and title; (b) Introduction of your company; (c) Point of contact with telephone, e-mail address and website address; (d) Written narrative outlining your firm’s capability and expertise in providing FRA Services. Briefly describe the company, products and services, history, ownership, business size, business status

(e.g., small, veteran-owned, woman-owned, etc.) and other information deemed relevant; and, (e) Geographic area(s) where your firm is interested in providing field review of appraisal services.

Pages 3-8: Complete and return the Contractor Capability Survey.

Pages 9-10: Provide proof (i.e. DUNS number, System for Award Management

(SAM) printout, certification letter from Small Business Administration, etc.) that your firm is a Small Business according to NAICS code 531320 ($7.5M in average annual receipts).

IV. Review of Vendor Responses

The government will review vendor submissions in the development of the upcoming

Request for Proposal(s) (RFP). The government does not intend to respond to vendor submissions, but reserves the right to schedule follow-up meetings with vendors to discuss information provided in the Contractor Capability Survey.

V. Vendor Submission of Responses and Contract Information

Vendors must direct all comments, inquiries and questions to Wayne Bernacki wayne.bernacki@hud.gov and Alfredo Valentin Alfredo.valentin@hud.gov.

Vendors must submit their responses to Gene H. Jackson gene.h.jackson@hud.gov, no later than 3:00 PM, Central Standard Time, January 15, 2015.

HUD may not consider or evaluate responses received after the due date. Interested firms must e-mail their responses to this source sought notice, as the government will not accept mailed or facsimile responses. Scanned responses must be in Adobe PDF, MS Word, or a recognizable image format, such as JPEG.

VI. Disclaimer

Contractors are not to construe this notice as a commitment to HUD to award a contract.

HUD will not reimburse contractors for any costs associated with your response. HUD will not return any information submitted in response to this notice. HUD will use information received for its market research effort and procurement planning purposes only. The government reserves the right to contact, or not to contact, any party responding to this mailto:wayne.bernacki@hud.gov mailto:Alfredo.valentin@hud.gov mailto:gene.h.jackson@hud.gov notice in order to obtain further information for market research purposes. HUD advises respondents that HUD is under no obligation to provide feedback to respondents with respect to any information submitted.

Field Review of Appraisal Services Program

Instructions:

1. Attached to the notice is a Draft Statement of Work (SOW) for Field Review of Appraisal (FRA)

Services, and a Contractor Capability Survey.

2. After reviewing these documents, if you decide to participate in the market research, you must provide documentation that supports your company’s capability in meeting these requirements.

Failure to provide documentation may result in the government being unable to assess your capability. If you lack sufficient experience in a particular area, please provide details explaining how you would overcome the lack of experience/capabilities in order to perform a portion of the requirement (i.e., subcontracting, teaming, etc.).

3. If any Joint Venture or teaming arrangement, the Lead Contractual firm must qualify as a small business concern according to NAICS code 531320. All respondents are reminded that at least fifty percent of the cost of contract performance incurred for personnel must be expended for employees of the concern according to FAR clause 52.219-14(b)(1)-Limitation on

Subcontracting.

4. You may send your questions (e-mail only) relative to the survey to Alfredo Valentin, alfredo.valentin@hud.gov and Wayne Bernacki, wayne.bernacki@hud.gov.

mailto:alfredo.valentin@hud.gov mailto:wayne.bernacki@hud.gov

CONTRACTOR CAPABILITY SURVEY

Field Review of Appraisal (FRA) Services

Part I. Business Information

Please provide the following business information for your company and for any teaming or joint venture partners:

Company Name:

Address:

Point of Contact:

Phone Number:

E-mail Address:

Web Page URL:

DUNS Number:

Size of business according to NAICS code 531320, Offices of Real Estate Appraisers. The small business size standard for NAICS code 531320 ($7.5M in average annual receipts):

Based on the above NAICS Code, state whether your company is:

Small Business (Yes/No)

Woman Owned Small Business (Yes/No)

Small Disadvantaged Business (Yes/No)

8(a) Certified (Yes/No)

HUBZone Certified (Yes/No)

Veteran Owned Small Business (Yes/No)

Service Disabled Veteran Small Business (Yes/No)

Registered in System for Award Management (SAM) database (Yes/No)

Part II. Capability Survey Questions

General Capability Questions

1. Briefly describe your company’s products and services, history, ownership, business size, business status (e.g., small, veteran-owned, woman-owned, etc.) and other information you deem as relevant.

2. Describe your company’s past experience on previous projects similar in complexity to FRA

Services. If your past experience is with the federal government, please identify:

Name of the agency

Contract/purchase order/task order number

Scope of the contract/purchase order/task order

Brief description of the work completed under the scope of the contract/purchase order/task order

3. Describe and demonstrate your firm’s ability, experience, and skill in conducting FRA Services as described in the SOW.

4. Provide a list of the States your company is currently, or is able to conduct FRA Services. An appraiser who conducts field reviews must be certified as a “State Certified Appraiser” in the state where the government is requesting appraiser field reviews. The appraiser must be on the

FHA roster.

5. Indicate whether your company is capable of performing FRA Services in one or more designated states:

Arkansas, Colorado, Iowa, Kansas, Louisiana, Minnesota, Missouri, Montana, Nebraska, New

Mexico, North Dakota, Oklahoma, South Dakota, Texas, Utah, Wisconsin, and Wyoming

Respondents who are not capable of performing all the FRA Services, or may be capable of partially servicing one or more of the designated states, must indicate any performance constraints or limited service states as part of your response. Interested sources who are only capable of servicing individual states (e.g. North and South Dakota) must indicate the specific states that they are capable of servicing.

6. Provide recommendations (if any) concerning the procurement process FRA Services, contract type, and area of coverage. Include pros and cons, concerns and hindrances that would prevent your company from pursuing this type work.

7. How would your company react to a performance/incentive based contract where you are evaluated based on schedule, competency, and quality? Please provide an explanation to support your response.

8. What information not included in the RFI would be needed to submit an adequate proposal or offer competitive pricing in response to a Request for Proposal?