Statement_of_Work_Robinson_Bay_Propeller_Repair.pdf

Statement of Work/Specifications Drydocking And Repair Of The Robinson Bay

1. Introduction

The Saint Lawrence Seaway Development Corporation (Corporation) is a wholly owned U.S.

Government corporation within the U.S. Department of Transportation, which owns and operates that portion of the Saint Lawrence Seaway in U.S. territorial waters between Lake Ontario and Montreal, Canada. The Corporation’s function is to facilitate the safe and efficient passage of commercial vessels through the Seaway. A major part of this function includes the operation and maintenance of the navigation channels and aids to navigation located in U. S. waters. The Corporation uses tugs for this function and at this time, requires the services of a drydock/shipyard to drydock, inspect, make repairs and replace the propeller on the tug Robinson Bay.

2. General Provisions

The Contractor shall be responsible for all of the work included in this Statement of Work (SOW), unless otherwise noted as the Corporation’s responsibility. Failure to read this SOW will be at the Contractor’s risk and he/she will be responsible for properly estimating the cost to successfully perform the work.

It shall be understood that values given in this SOW represent minimum or maximum acceptable values, as appropriate, if not specifically noted otherwise.

All Contractor personnel communicating with the Corporation personnel on this project shall communicate by use of the English language (both spoken and written).

Dock and sea trials will not be required.

The Corporation encourages technological innovation and product development that reduces energy consumption, conserves natural resources, and is safest for consumers and the environment. This includes, but is not limited to, the use of energy-efficient office equipment, supplies that contain recovered materials, and products that are either degradable, ozone safe, recyclable, contain low volatile organic compounds, or contribute to source reduction.

The Contractor shall act independently, not as an agent of the Corporation, and shall not in any way represent that he/she is part of the United States Government nor that he/she has the authority to contract or to procure supplies or services on the credit of the United States of America.

3. Description Of Work

The Contractor shall furnish all plant, labor, equipment, and materials, except for Corporation-furnished materials as noted and perform all work for drydocking the Corporation’s tug, Robinson Bay and for performing the required maintenance and repair work.

The Robinson Bay has the following dimensions (approximate):

Length: 103 ft. (31.39 m) Breadth: 27 ft. (8.22 m) Depth: 14 ft.- 6 in. (4.41 m) Displacement: 237.5 Short Tons

The maintenance and repair work shall include removing the rudder, removing the propeller, pulling the tail shaft, inspecting cutlass bearings and replacing if required by Contracting Officer’s Technical Representative (COTR), inspecting the Kort nozzle and repairing if required by the COTR, removing and replacing the shaft packing, reinstalling the tail shaft, installing a new Corporation-furnished propeller and reinstalling the rudder.

4. Reference Drawings And Specifications

The reference drawings and specifications have been furnished to the Contractor in an electronic format for the purpose of bidding the work. The work shall conform to the reference drawings that form a part of these specifications.

Reference Drawings

Title Drawing Number

Rudder Arrangement and Detail GLT J4662-S22-02-01 Shaft Coupling GLT J4662-S43-1-1 Propeller Nozzle BMS-165-940-001 Rudder Carrier 336-70-3 Stern Tube & Bearings 336-72-1 Shafting Arrangement 336-71-1 Nozzle Installation BMS-165-915-001 Lines and Offsets 336-13-1

5. Existing Conditions And/Or Existing Features

The offeror acknowledges that he/she has satisfied himself/herself as to the conditions and work which must be performed on the Tug, insofar as this information is reasonably ascertainable from an inspection of the vessel, as well as from the information presented on the reference drawings and these specifications. The offeror is responsible for properly acquainting himself/herself with the available information and existing conditions and for accurately estimating the cost and difficultly to successfully perform the work.

6. Site Visit/Vessel Inspection

Prospective offerors are strongly encouraged to inspect the Tug while it is docked at the Corporation’s Maintenance Facility in Massena, NY prior to entering a bid to determine the extent of work required. Failure to do so will not relieve the successful offeror of the responsibility for completion of the intended work.

Arrangements for a site visit must be made with the Marine Services Division by calling (315) 764-3215 (no collect calls). Any expense involved in the site visit inspections will be borne by the offeror.

7. Contractor-Furnished Equipment And Materials

The Contractor shall furnish all equipment and materials, except for Corporation-furnished materials, for the satisfactory completion of this contract. All Contractor-furnished equipment and materials shall of recent manufacture, new, unused, of good marine quality, and with unexpired shelf lives. The Contractor is required to furnish all tools and equipment necessary for each bench trade.

8. Corporation-Furnished Materials

Propeller 1 each Cutlass Bearing 1 each (if necessary) Shaft Packing 1 each

9. Quality Control

The Contractor has the sole responsibility for completing the work in strict conformance with these specifications and in a professional, workmanlike manner. He/she shall assure that the latest applicable occupational safety and health standards are conformed with and that his/her personnel are competent and adequately supervised.

10. Performance

a. Time of Performance

(1) The Corporation will deliver the Tug to the Contractor’s approved dry dock facility no earlier than October 23, 2015, with the required maintenance period to be between October 23, 2015 and November 30, 2015. Work must be completed by November 30, 2015. The Corporation shall contact the Contractor to schedule the delivery date.

(2) The Tug shall be dry docked within twenty-four (24) hours following delivery.

(3) The Contractor shall perform all work diligently and shall complete the contract no later than

November 30, 2015. Completion shall include the removal of all Contractor-owned tools, equipment, etc., as well as Contractor removal and proper disposal of all scrap, rubbish, and hazardous/non-hazardous materials resulting from the work.

b. Place of Performance

(1) Work shall be performed at the Contractor’s facility. Work shall not be performed at any other location, unless a change in location has been approved, in writing, by the Contracting Officer.

c. Responsibility

(1) The Contractor shall be responsible for the Tug from the point of delivery until the final inspection and acceptance and return to the Corporation following completion of the work.

Unless otherwise provided in the Contract, the Contractor assumes the risk and responsibility for any loss of, destruction of, or damage to Government property upon its delivery to the Contractor.

11. Accessibility Of Contractor’s Facility

The Contractor shall provide a facility accessible from a navigable waterway at which a tug can safely arrive, lie afloat, and depart at all states of water and at any time, day or night. The facility and its approaches shall have a minimum water depth of 15 feet (4.6m).

12. Access To The Tug

A reasonable number of Corporation representatives shall, as authorized by the Contracting Officer, have at all reasonable times admission to the plant and access to the Tug to perform and fulfill their respective obligations to the Corporation on a noninterference basis. The Contractor shall make reasonable arrangements with the Corporation, as identified and authorized by the Contracting Officer, to be given admission to the Contractor’s facilities and access to the Tug, as well as to office space, work areas, storage, or shop areas, or other facilities and services necessary for performance of their respective responsibilities and reasonable to their performance.

These include access to a desk at which a Corporation representative can review and prepare reports, facsimile machine, and copier. Corporation personnel shall be required to comply with all Contractor rules and regulations governing personnel at his/her shipyard, including those relative to safety and security.

The Tug, its equipment, movable stores, cargo, or other materials shall not be considered Corporation-furnished property.

13. Required Insurance

The Contractor shall, at his/her own expense, procure and maintain the following kinds of insurance with respect to the performance under the contract. The insurance certificate must provide the name of the Saint Lawrence Seaway Development Corporation and the Contract Number as specifically insured. In accordance with Transportation Acquisition Regulation (TAR) Clause 1252-217-76, Liability and Insurance (Oct 1994), the Contractor shall furnish the Contracting Officer with proof of insurance for the duration of the Contract, including:

(1) Ship’s Repairers Liability - $500,000 per occurrence;

(2) Comprehensive General Liability - $500,000 per occurrence;

(3) Full insurance coverage in accordance with the United States Longshoreman’s and Harbor Workers

Act;

(4) Full insurance coverage in accordance with the States Workmen’s Compensation Law (or its equivalent) for all places of performance under this contract.

14. Indemnification For Access to The Vessel

Notwithstanding any other clause of the Contract, the Contractor agrees to allow officers, employees, and associates of the Corporation admission to the Contractor’s facilities and access to the Tug without any further request from indemnification from any party which has not been previously included in the contract price.

TECHNICAL PROVISIONS

15. Drydocking

a. General. The Contractor shall schedule the drydocking and refloating during normal working hours. He/she shall ensure that the vessel will remain stable for the duration of the entire docking, repair work, and undocking operation and that acceptable block loadings are not exceeded. The Contractor shall maintain the vessel in drydock as specified in Naval Ships Technical Manual Chapter 997 (NSTM). At the time of the Tug’s arrival at the Contractors drydocking facility, the Corporation’s COTR along with the Contractors representative(s) shall review the drawings and discuss docking arrangements. The drawings show existing and proposed locations of bulkheads, sea chests, transducers, and interferences. Modifications required to the docking arrangement in order to accomplish any work shall be the Contractors responsibility.

The Contractor shall provide services while the Robinson Bay is in drydock as follows:

(1) Shower power at 480 volts, 60 cycles AC;

(Note: If the Contractor wants to use the outlets on the tug, 480 volts, 3 phase, will be required)

(2) Fire Inspection and protection; and

(3) Security by normal roving patrol.

The Contractor shall have at all times adequate fire extinguishing equipment available and shall have on duty at all times personnel trained and experienced in the use of such equipment.

The Contractor shall at all times take precautions to ensure that the existing equipment/machinery is protected and kept clean and free of dirt while in drydock. Any damage to the Corporations equipment or machinery while in drydock shall immediately be repaired or replaced, if unrepairable, to its original condition. All repairs will be to the satisfaction of the COTR at no cost to the Corporation.

b. Drydock Certificate. The Contractor shall provide a sound graving or floating drydock or marine railway capable of accommodating vessels with the displacement and dimensions of the Tug. As used in these specifications, all references to drydock facilities shall apply to graving docks, floating drydocks, or marine railways. The Contractor shall provide qualified docking personnel and a qualified Dock Master. The drydock and docking equipment shall be capable of docking and undocking the Tug at all ranges of tidal and water level conditions. The Contractor’s drydock shall be certified safe for drydocking U.S Naval ships in accordance with referenced Military Standard MIL-STD 1625C, or shall be certified by a registered Professional Engineer as capable of safely docking the Tug.

c. Access to Hull Fittings. The Contractor shall ensure that no obstructions exist between the surface of the drydock and the hull opening or fittings. Ample horizontal and vertical clearances shall be provided for removal and replacement of transducers and other appendages whether or not such removals and replacements are ordered.

d. Block Examination. Prior to docking the vessel, the Contractor shall ensure that all blocking is satisfactorily placed. Immediately upon completing the docking procedures, blocks shall be examined for good contact and shimmed as necessary to assure good block contact with the vessel’s hull. If any tendency to strain or damage the vessel is observed during the docking, the Contractor shall flood the dock and take corrective action. Upon completion of any corrective measures, the Contractor shall brief the Corporation’s COTR and/or Inspector about these measures prior to continuing with the docking procedure.

e. Records. The Contractor shall record the following information in a report to the Corporation’s COTR and Contracting Officer:

i. Upon docking, the exact time the vessel’s bow crosses the drydocking sill;

ii. Exact time pumping of the dock commenced;

iii. Exact time the pumping of the dock is complete;

iv. Exact time flooding commences;

v. Exact time the vessel floats free of the blocks;

vi. Upon undocking, the exact time the vessel’s bow crosses the drydock sill; and

vii. The forward and aft draft readings upon docking and undocking.

f. Refloating. After all repair work has been completed, the Contractor shall undock the vessel. The following details shall apply:

i. Written notice of estimated time of undocking shall be given to the Corporation’s COTR and/or Inspector one (1) business day prior to undocking.

Undocking shall be scheduled during the Contractor’s normal working hours.

ii. Prior to undocking, the Contractor shall confer with the Corporation’s COTR and/or Inspector to confirm the status of each underwater body to ensure that:

1. The transducer is uncovered.

2. The sea valve is closed.

3. Prior to undocking, the Contractor shall submit a written check off list to the Corporation’s COTR and Contracting Officer, confirming the previously listed work has been completed.

g. Undocking Operations. For undocking operations, the Contractor shall provide personnel, with appropriate communications to the Contractor’s Dock Master, who are located at the sea valve and other items which have been overhauled, to tighten leaking valves or terminate flooding of the dock if necessary.

i. Reports. All reports required by this item shall be submitted in hard copy or electronically in Microsoft Word. Hard copy, (in duplicate), shall be printed on letterhead or on a Contractor-supplied form suitable for the required report.

Reports shall contain the required readings of observations, the date and time taken, and the name and signature of the individual making the reading or observation. The required reports are as follows:

1. Blocking inspection;

2. Recording significant drydocking events;

3. Results of inspections prior to undocking the vessel.

16. Tug Docking Facilities

The Corporation intends to deliver the Tug to the Contractor’s facilities for drydocking and repair. Sufficient dock space shall be provided by the Contractor to accommodate the Tug. The dock shall be appropriately fendered to prevent damage to the Tug during berthing and storage and shall be equipped with cleats/bollards to adequately secure the vessel.

17. Replace Propeller

The Contractor shall remove the rudder in order to allow adequate clearance to safely remove the propeller.

Once the rudder is removed, the Contractor shall remove the propeller. Once the propeller is removed, the Contractor shall remove the tail shaft far enough (approximately 10 ft.) to allow inspection of the cutlass bearings in the stern tube. The Corporation will have a spare cutlass bearing available if replacement is required.

After inspection of the cutlass bearing, the Contractor shall reinstall the tail shaft, the new propeller supplied by the Corporation, and the rudder.

18. Shaft Packing

Remove the shaft packing gland and shaft packing. The Contractor shall replace shaft packing with Corporation-furnished Duramax shaft packing.

19. Kort Nozzle Inspection

The Contractor shall inspect the Kort Nozzle to ensure welds are still adequate on the stainless steel wear ring. If the COTR determines the nozzle ring needs to be re-welded, the old weld shall be removed and the ring re-welded. The Contractor shall also check the interior of the plugs in the nozzle for moisture. The Contractor shall conduct an air test of the nozzle air chamber to ensure air/water tightness.

20. Reports

The Contractor shall email all required reports as described in the Technical Provisions to:

patricia.white@dot.gov, Patricia L. White, Contracting Officer, and, michael.howard@dot.gov, Michael W. Howard, Chief, Marine Services Division

All reports shall be prepared in Microsoft Office Word, Excel Format, or in a pdf format (Adobe) mailto:patricia.white@dot.gov mailto:michael.howard@dot.gov