SOW_Inspection_Services-Single_Skin_Culvert_Valves.doc

RFQ No. DTSL55-15-Q-P0355

DTSL55-15-Q-P0355

STATEMENT OF WORK/SPECIFICATIONS

Shop Inspection/ Nondestructive Weld Examination

Single Skin Culvert Valve Fabrication

1. General. The Saint Lawrence Seaway Development Corporation (Corporation) is soliciting written proposals from qualified inspection firms for the structural steel shop inspection and nondestructive examination (NDE) services (hereafter called “Inspection Services” in this document) described in this work statement.

2. Background. The Saint Lawrence Seaway Development Corporation (Corporation) is a wholly owned U.S. Government corporation within the U.S. Department of Transportation which owns and operates that portion of the St. Lawrence Seaway in U.S. territorial waters between Lake Ontario and Montreal, Canada. The Corporation’s mission is to facilitate the safe and efficient passage of commercial vessels through the Seaway. A major part of this function is the operation and maintenance of the Eisenhower and Snell Locks located in Massena, New York. These locks were constructed in the 1950’s and opened to deep draft navigation in 1959.

Pursuant to a capital asset renewal program, the Corporation plans to purchase new single-skin reverse tainter culvert valves with operating struts, which will be fabricated of structural steel to the Corporation’s design. The culvert valves are large steel structures that serve to control the flow of water into and out of the locks. The approximate dimensions of each valve are 14 ft. high by 12 ft. wide by 16 ft. long, with an estimated weight of approximately 32,000 lbs. each. The struts are tubular structures approximately 50 ft. to 65 ft. long that are used to operate the culvert valves. A contract has been awarded to Custom Fabrications & Coatings, 1107 22nd Street, Granite City, Illinois (hereafter referred to as “the shop”) to fabricate a total of six (6) single skin culvert valves and six (6) struts for the valves. The first two (2) culvert valves and two (2) struts are to be delivered to the Corporation no later than March 30, 2015. Delivery of the subsequent valves and struts will be on a schedule to be determined however, is expected to be completed by December 30, 2015. For quality assurance, the Corporation will retain the services of an Inspection Firm to perform shop inspection including nondestructive examination (NDE) of welding and quality assurance inspection of structural steel painting for the first two valves and struts with an option to modify the contract to include similar services for the other four (4) culvert valves and four (4) struts. The Custom Fabrications & Coatings project representative is Mr. Travis Bentley at phone number 618-452-9540. It is expected that all inspection services will be performed at Custom Fabrications & Coatings’ Granite City, Illinois location.

3. Scope. The following is a list of work items that are to be completed by the Inspection Firm as part of this work:

1. Conduct visual inspection and NDE of all welds. All full-penetration welds shall be examined by means of the ultrasonic (UT) method. All partial penetration and fillet welds shall be examined by means of the magnetic particle (MT) method. The general locations and types of welds to be examined are shown on the design drawings, however, the fabrication shop drawings shall be reviewed for the final locations and types of welds. If the shop elects to splice members and this is approved by the Corporation, the shop will be responsible for the NDE of these welds and the Inspection Firm will be so notified, on a case-by-case basis. In such a case, the Inspection Firm shall monitor and verify the shop’s NDE. The NDE procedures, acceptance criteria and reports shall be as specified in the American Welding Society (AWS) D1.5 Bridge Welding Code. NDE acceptance criteria shall conform to AWS D1.5 tensile loading conditions. The Inspection Firm shall coordinate as necessary with the shop to schedule shop visits such that all welds are examined before they are rendered inaccessible by further fabrication. The inspection visits shall be timely so that the shop may make repairs as/if necessary without undue adverse impacts on their schedule.

2. Perform quality assurance inspection of the shop’s general workmanship. This includes trueness and straightness, and monitoring/verifying the shop’s procedures for attaining dimensional conformance.

3. Perform quality assurance inspection of the shop painting. The Inspection Firm shall verify that the surfaces are prepared and the coating system is applied in accordance with the specifications and with the approved procedures. Surface preparation, curing and application ambient conditions, and wet and dry film thicknesses shall be monitored as necessary. The inspection visits shall be timely so that the shop may make repairs as/if necessary without undue adverse impacts on their schedule.

4. Corporation-Furnished Information. The culvert valve specifications and design drawings are included in electronic format with this Request for Proposal. Other pertinent documentation such as shop fabrication drawings, shop painting procedures, Requests for Information (RFI’s), etc. will be furnished to the Inspection Firm as they are received by the Corporation from Custom Fabrications & Coatings.

5. Schedule and Deliverables. It is anticipated at this time that the fabrication for the first two valves and struts (covered under the initial award) will take place during the December 2014-March 2015 period. Schedules for services under additional award(s) will be determined at the time of those award(s). The Inspection Firm shall coordinate inspection visit schedules with Custom Fabrications & Coatings such that all welds are examined and all other required activities are inspected. Deliverables shall consist of the inspection reports for each visit. Inspection reports shall include the inspector’s name, date of the visit, detailed description of the work inspected, examination methods, NDE results, observations, repair follow-up examination and documentation, and other pertinent information. NDE reports shall also conform with AWS D1.5 Code requirements. All reports shall be delivered to the Corporation within one (1) week of completion of the shop visit covered on the report. Reports may be transmitted electronically and two (2) paper copies shall be submitted for record purposes.

CONTRACT ADMINISTRATION DATA

1. CONTRACT ADMINISTRATOR

Patricia L. White, Contracting Officer, Saint Lawrence Seaway Development Corporation, 180 Andrews Street, P.O. Box 520, Massena, New York, 13662-0520, telephone number (315) 764-3236, facsimile number (315) 764-3268, and e-mail address Patricia.White@dot.gov will administer the contract.

No oral or written statement by anyone other than the Contracting Officer shall modify or otherwise affect any contract clause. Only Contracting Officers acting within their scope of authority can execute contract modifications on behalf of the Government (Corporation). No claim by the Contractor for any increase in the contract price or adjustment in the performance schedule shall be valid except as may be covered by a duly executed contract modification.

2. CONTRACTING OFFICER'S TECHNICAL REPRESENTATIVE (COTR)

The Contracting Officer may designate Government personnel or other Contractors to act as the Contracting Officer’s Technical Representative (COTR) to perform functions under the contract such as review and/or inspection and acceptance of supplies, services, including construction, and other functions of a technical nature. The Contracting Officer will provide a written notice of such designation to the Contractor within five working days after contract award or for construction, not less than five working days prior to giving the contractor the notice to proceed. The designation letter will set for the authorities and limitations of the COTR under the contract. The COTR will ensure that the Corporation's project objectives are met, along with providing necessary information, direction, coordination, etc., within the contractual work description. The COTR is not authorized to change any of the terms or conditions of this contract nor sign documents such as contracts or contract modifications.

When in the opinion of the Contractor, the COTR requests work outside the existing scope of the contract, the Contractor shall promptly notify the Contracting Officer in writing. The Contractor shall take no action until the Contracting Officer has issued a contractual change or otherwise be resolved the issue. A copy of all written correspondence to the COTR by the Contractor shall also mailed or otherwise furnished to the Contracting Officer at the address set forth in Clause G.1.

3. ADDITIONAL TERMS AND CONDITIONS

OPTION TO EXTEND THE TERM OF THE CONTRACT

The contract will be awarded for a term of not to exceed March 30, 2015 to provide inspection services for the first set of valves and struts as described in the Statement of Work.

The Corporation may extend the term of this contract by written notice to the Contractor within thirty (30) days of contract expiration to cover inspection of the remaining valves and struts. If the Corporation exercises this option, the extended contract shall be considered to include this option clause.

The total duration of this contract, including the exercise of any options under this clause, shall not exceed fifteen (15) months.

ATTACHMENTS

Specifications and Drawings .

The specifications and drawings listed below are provided in electronic format.

1. Culvert valve specifications

2. Design Drawings Nos.

SLS-370-207/1

SLS-370-207/2

SLS-370-207/3

SLS-370-207/4

SLS-370-207/5

329-A-28-5

INSTRUCTIONS TO OFFERORS

1. COMPLETION OF COST AND TECHNICAL PROPOSALS

All offers should include the name and address of the offeror and reference the solicitation number, DTSL55-15-Q-P0355. Offers must be received by the Contracting Office at the address listed below by the response date of Friday, December 5, 2014 by 4:30pm.

Proposals shall be emailed to Patricia White, Contracting Officer, at patricia.white@dot.gov .

Each offeror is required to complete a Technical and Cost Proposal as outlined below.

Technical Proposals shall include sufficient information so that a proper evaluation can be made with respect to the requirements outlined in the Statement of Work. As a minimum, Technical Proposals shall include the following:

· A description of the tasks the Inspection Firm will perform in accomplishing all required inspection objectives.

· A list of the personnel, with individual resumes, that will be assigned to the work and roles they will play.

· References for similar work completed by the firm within the last five (5) years complete with contact persons, addresses and telephone numbers.

Cost Proposals shall be formatted to show a unit fee schedule providing a lump sum travel charge for each shop visit, a lump sum fee for report preparation for each shop visit and an hourly rate for the onsite shop inspections. The travel charge shall include all mileage costs, per diem and all other expenses associated with the round trip travel to the fabrication shop. The lump sum report preparation fee shall include all office time, administrative expenses, professional reviews and other expenses related to the report that are not covered in other line items. The Cost Proposal shall include a Not-To-Exceed Total for the initial two valves and two struts based on six (6) shop visits for nondestructive examination (NDE) and four (4) visits for visual examination/shop painting inspection. The Not-To-Exceed Total is for comparison purposes, and the Inspection Firm shall be compensated in accordance with the unit fee schedule for actual services as required to conform to the fabrication shop’s schedule. The Corporation will make an initial award to cover inspection services for two valves and two struts, expected to be completed by March 30, 2015, with option(s) to extend the term of the contract for additional inspection services for subsequent valves and struts, in increments of up to four (4) additional valves and four (4) additional struts. The delivery schedules for these services will be determined at the time of each additional option award.

2. EVALUATION OF PROPOSALS.

The Corporation will make award to the responsible offeror whose offer conforms to the requirements and is the most advantageous to the Corporation, considering the price and technical factors listed below. Proposals will be evaluated based on the following evaluation factors, which are listed in descending order of importance:

· Price and required breakdown of costs. 45%

· Experience of personnel/team assigned to the project on similar work. 25%

· Technical Proposal displays a good understanding of the task requirements and adequately addresses them. 15%

· Experience of the inspection firm on similar work. 15% Price is less important than the combined weight of the technical factors.

The Corporation intends to evaluate proposals and award a contract without discussions. Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint. The Corporation reserves the right to conduct discussions if the Contracting Officer later determines it to be necessary.

3. CLARIFICATIONS

Prospective offerors are to submit any requests for clarification to the Contracting Office no later than 4:30 P.M., Monday, December 1, 2014. Requests may be sent by fax to (315) 764-3268,e-mail to patricia.white@dot.gov, or regular mail to PO Box 520, Massena, New York 13662. Any information given to a prospective offeror concerning a solicitation will be furnished promptly to all other prospective offerors as an amendment to the solicitation, if that information is necessary in submitting quotations.