FurnaceSOW.docx

Statement of Work Request for Information Auction Services

February, 2015

Procurement Sensitive – See FAR 3.104 This document contains proprietary information related to the conduct of a Federal agency procurement, the disclosure of which is restricted by Section 27 of the Office of Federal Procurement Policy Act (41 U.S.C. 423). The unauthorized disclosure of such information may subject both the discloser and recipient of the information to contractual, civil, and/or criminal penalties as provided by law

1. Background The Saint Lawrence Seaway Development Corporation (SLSDC) is a wholly owned U.S. Government Corporation within the U.S. Department of Transportation which owns and operates that portion of the Saint Lawrence Seaway in U.S. territorial waters between Lake Ontario and Montreal, Canada. The Corporation’s mission is to facilitate the safe and efficient passage of commercial vessels through the Seaway.

A large portion of the maintenance and repair of the American Locks has traditionally been accomplished during the winter months, with the locks completely de-watered. The cold northern climate required that the locks be covered and heated. Therefore, the SLSDC utilized Industrial/Commercial Heating Units to meet there goals.

New procedures and practices have created an opportunity for the SLSDC to abandon the use of such heating units. As a wholly owned government corporation, current appropriation law allows us flexibility when excessing physical property. In this case; it has been determined that, it is in the best interest of the tax payer to offer three Industrial/Commercial Heating Units for public auction.

2. Purpose:

The Saint Lawrence Seaway Development Corporation (SLSDC) intends to solicit proposals from Open Market Vendors for Auction Services. The Corporation will review and evaluate the proposals and award a task order to one contractor.

3. Scope

The primary goal of this acquisition is to establish auction services that will facilitate the sale of three Industrial/Commercial Heating Units. The service delivery capability will require the contractor to support all aspects of the sale.

The contractor shall prepare and provide to the SLSDC a Sales Plan that includes:

4. Period and Place of Performance

The Period of Performance will be 90 days from date of award. Services will be provided at the contractor location and product pickup/delivery origin will be 251 Fregoe Road, Massena, NY, 13662.

5. Tasks

Advertising for Contractor Auctions

a) The contractor is required to advertise for contractor held auctions.

i) The contractor is required to advertise assets for sale prior to the auction.

ii) Advertising shall include picture previews and descriptions.

iii) Contractor shall advertise all sales via contractor’s Internet website.

iv) Contractor shall send the SLSDC the link to their website

Sale via Auction

a) All auctions must be open to the public.

b) Auctions must be conducted through an Internet website with applicable security measures to protect against hacking. The contractor shall disclose on its website its backup plan for receiving bids should its website become unavailable.

c) The SLSDC will provide the contractor with photographs of each item. The contractor shall use the photographs provided to post online. A full description of each item shall be posted.

d) The contractor shall schedule appointments with the SLSDC.

e) The contractor shall conduct all sales in accordance with all applicable Federal, state, and local laws, regulations, and ordinances.

f) The contractor shall not charge public bidders any processing fee, admission fee or any other charges or fees.

g) The contractor shall determine, and submit, the best method of bid deposit collection.

h) Items are sold “As Is, Where Is”.

i) The SLSDC will establish the reserve and refuse any bids that do not meet the reserve.

j) The contractor shall issue a receipt to the purchaser(s) for money received, which will indicate the purchaser's name, selling price, and a name/description of the item. Where possible, items shall be described to avoid identical descriptions.

k) The contractor shall receive and be responsible for all money collected during the auction. The SLSDC will not be responsible for money that is lost, stolen, received in error, designated as insufficient funds, or misapplied while in the hands of the contractor.

l) The contractor must coordinate pickup and delivery with SLSDC.

m) Payment by winning bidders shall be received in full within five (10) calendar days of the end of the sale/auction process. All assets shall be removed by winning bidders, at their own cost/coordination, within fifteen (30) calendar days of the end of the sale/auction process.

n) The contractor shall submit all gross sales proceeds, in one lump sum, and sales documents to the SLSDC within ten (10) business days of the auction via certified check, cashier’s check, money order or Electronic Funds Transfer (EFT). All gross sales proceeds are property of the SLSDC and shall not be used by the contractor.

s) The contractor shall not charge the SLSDC any sales fees, commissions, etc., for an item which is not sold.

7. INVOICING

Contractor shall provide an invoice for commission costs associated with the sale of all assets to the SLSDC. The contractor shall submit the invoice to the SLSDC 10 business days after the sale/auction process is complete.

8) INDEMNIFICATION

Contractor indemnifies and holds harmless the Government, including its officers, managers, employees and agents from and against any and all liabilities, claims, damage, fines and penalties and related expenses including legal fees and costs of investigation with respect to any injury incurred by the contractor in performance of this contract.

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