DTRT5716Q80073_Instruction _Conditions_and_Notice_to_Offeror_-_Attachment_1.docx.pdf

DTRT5716Q80073

Attachment No. 1

INSTRUCTIONS, CONDITIONS, AND NOTICE TO OFFERORS

I. PROPOSAL FORMAT

The Offeror’s written proposal must include the following:

PRICE QUOTATION

The Offeror shall provide pricing for CLINs 0100 through 0800 as reflected in the CLIN structure in the combined synopsis/solicitation notice and provide a total proposed firm fixed price for all CLINs (0100-0800).

TECHNICAL PROPOSAL

The Offeror’s technical proposal shall include the following:

1) A written description of the Offeror’s technical approach for successfully achieving the requirements identified in the Statement of Work (maximum 5 pages);

2) Resume for the proposed subject matter expert (maximum 5 pages);

3) Documentation demonstrating the Offeror’s prior experience in the following areas

(maximum10 pages):

o In-depth understanding of port performance metrics such as those documented in reports by the U.S. Department of Transportation Maritime Administration (MARAD), the U.S. Army Corps of Engineers (USACE), the American Association of Port

Authorities (AAPA), the Pacific Maritime Authority or others, port authority reports, as well as domestic and international shipping industry publications.

o In-depth knowledge of port and marine terminal operations/characteristics including anticipated technological, political, economic, or other types of developments affecting port performance and operations.

o In-depth knowledge of information that will be used to help profile port and marine terminal operations (e.g., administrative records, berths, chassis pools, cranes, gates, container/highway/rail connections, truck turn times, storage yards, and transfer facilities) as documented in port authority reports, regional surveys, capacity models, industry reports.

o In-depth knowledge of existing databases/other available sources such as the Global

Port Tracker report, PIERS, USACE Waterborne Commerce Statistics, and port marine exchanges, and the ability to extract information from these sources to compile data on port operations and performance (e.g., domestic and international bulk and container cargo values and volumes; port-level vessel calls and capacity; domestic, regional, and global trade patterns and trends; and major maritime trading commodities).

o Ability to conduct detailed analyses comparing port performance on a range of metrics including but not limited to metrics related to operations, infrastructure, asset utilization, and economic performance as documented in industry publications, AAPA directories, and other domestic and international sources.

o Expertise on port operations data and record-keeping practices as documented in the

MARAD/Cargo Handling Cooperative Program Port Productivity report and industry publications.

o Detailed understanding of past Federal and industry efforts to establish widely-accepted port performance metrics as documented in the BTS/Transportation Research Board libraries and databases o Ability to act as a highly knowledgeable and industry expert facilitator/moderator of the

Port Performance Freight Statistics Working Group to share in-depth knowledge of issues relating to port/marine terminal operations, port performance, and port performance statistics.

o Ability to oversee preparation of and contribute to reports, memos, slide decks, or other materials prepared in response to the FAST Act mandate.

o Ability to present findings and results to a wide range of interested parties and constituencies.

o Ability to work closely and effectively with subject matter expert on global maritime trade trends and port/ocean carrier industry characteristics and port performance statistics as part of the tasks described in this Statement of Work.

o Ability to work effectively with diverse groups that have differing viewpoints.

o Ability to participate in meetings of the Port Performance Freight Statistics Working

Group.

FAR 52.212-3, OFFEROR REPRESENTATIONS AND CERTIFICATIONS –

COMMERCIAL ITEMS

The Offeror must include a completed copy of the provision at FAR 52.212-3, Offeror

Representations and Certifications-Commercial Items (Attachment 2). An Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certifications electronically using the System for Award Management (SAM) accessible via http://www.acquisition.gov. If the Offeror has not completed the annual representations and certifications electronically in SAM, the Offeror shall complete only paragraphs (c) through (o) of this provision. The Offeror is reminded that if it completes its annual representations and certifications electronically in SAM it must update its representations and certifications as necessary, but at least annually, to ensure they are kept current, accurate, and complete. All Contractors must be registered in SAM in order to receive an award from a

DOT Agency.

Any proposal that does not include the components specified above will be considered non-responsive.

II. EVALUATION FACTORS FOR AWARD

Basis for Award

An award will be made to the responsive and responsible Offeror whose offer, conforming to the solicitation, is determined to offer the best value to the Government in terms of: 1) technical approach; 2) resume; 3) prior experience; and 4) price. It is the Government’s intent to award a firm fixed price purchase order based upon initial offers without entering into discussions or negotiations (except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a price standpoint, reflecting ANY

AVAILABLE DISCOUNTS. While it is the Government's intent to make award based upon initial offers, the Government may, nevertheless, determine during the evaluation period that it is necessary to conduct discussions.

http://www.acquisition.gov/

Order of Importance

The technical evaluation criteria that are addressed in the Technical Proposal are considered more important than price in the selection of the contractor for award. When the Technical

Proposals are evaluated as essentially equal, the quoted price may become the determining factor in making an award.

Evaluation Criteria

The Offeror’s proposal will be evaluated in terms of the following criteria:

1) Technical Acceptability

a) Technical Approach

b) Resume

c) Prior experience

2) Price

Technical Acceptability Technical acceptability of the Offeror’s proposal will be evaluated based on the following:

Technical Approach - The Offeror’s technical capability to satisfy the requirements of the SOW as demonstrated by its written technical approach;

Resume – The experience and expertise of the Offeror’s proposed staff to meet the requirements of the SOW as demonstrated by the proposed subject matter expert’s resume.

Prior Experience - The Offeror’s relevant work experience in the following areas as demonstrated by its prior experience:

o In-depth understanding of port performance metrics such as those documented in reports by the U.S. Department of Transportation Maritime Administration (MARAD), the U.S. Army Corps of Engineers (USACE), the American Association of Port

Authorities (AAPA), the Pacific Maritime Authority or others, port authority reports, as well as domestic and international shipping industry publications.

o In-depth knowledge of port and marine terminal operations/characteristics including anticipated technological, political, economic, or other types of developments affecting port performance and operations.

o In-depth knowledge of information that will be used to help profile port and marine terminal operations (e.g., administrative records, berths, chassis pools, cranes, gates, container/highway/rail connections, truck turn times, storage yards, and transfer facilities) as documented in port authority reports, regional surveys, capacity models, industry reports.

o In-depth knowledge of existing databases/other available sources such as the Global

Port Tracker report, PIERS, USACE Waterborne Commerce Statistics, and port marine exchanges, and the ability to extract information from these sources to compile data on port operations and performance (e.g., domestic and international bulk and container cargo values and volumes; port-level vessel calls and capacity; domestic, regional, and global trade patterns and trends; and major maritime trading commodities).

o Ability to conduct detailed analyses comparing port performance on a range of metrics including but not limited to metrics related to operations, infrastructure, asset utilization, and economic performance as documented in industry publications, AAPA directories, and other domestic and international sources.

o Expertise on port operations data and record-keeping practices as documented in the

MARAD/Cargo Handling Cooperative Program Port Productivity report and industry publications.

o Detailed understanding of past Federal and industry efforts to establish widely-accepted port performance metrics as documented in the BTS/Transportation Research Board libraries and databases o Ability to act as a highly knowledgeable and industry expert facilitator/moderator of the

Port Performance Freight Statistics Working Group to share in-depth knowledge of issues relating to port/marine terminal operations, port performance, and port performance statistics.

o Ability to oversee preparation of and contribute to reports, memos, slide decks, or other materials prepared in response to the FAST Act mandate.

o Ability to present findings and results to a wide range of interested parties and constituencies.

o Ability to work closely and effectively with subject matter expert on global maritime trade trends and port/ocean carrier industry characteristics and port performance statistics as part of the tasks described in this Statement of Work.

o Ability to work effectively with diverse groups that have differing viewpoints.

o Ability to participate in meetings of the Port Performance Freight Statistics Working

Group.

Price

The Offeror’s quoted price will be evaluated based on the total firm fixed price proposed for

CLINs 0100 – 0800.