5-15-12 amend 4 12-R-20001.pdf

Solicitation No. DTRT57-12-R-20001 Amendment No. 0002

1. Remove section G.4 ISSUANCE OF TASK ORDERS (MAY 2011) in its entirety.

2. Replace with the following:

G.4 TASK ORDERS ISSUED UNDER MULTIPLE AWARD CONTRACTS (MAY 2012)

A. All Contractors shall be provided a fair opportunity to be considered pursuant to the procedures set below for each task order to be issued unless:

1. The Government’s need for the services ordered is of such unusual urgency that providing such opportunity to all Contractors would result in unacceptable delays in fulfilling that need;

2. Only one Contractor is capable of providing the services required at the level of quality required because the services ordered are unique or highly specialized;

3. The task order should be issued on a sole source basis in the interest of economy and efficiency because it is a logical follow-on to a task order already issued under this contract, provided that all awardees were given a fair opportunity to be considered for the original order;

4. It is necessary to place the order with a particular Contractor in order to satisfy a minimum order; or

5. It is necessary to limit competition to meet preference program goals identified in FAR Part 19.

B. The Government’s objective is to keep the task order procedures simple and inexpensive for all parties to the contract. Unless the procedures in Paragraph A are used for awarding individual orders, multiple award Contractors will be provided a fair opportunity to be considered for each order using the following procedures:

1. The Government will examine existing information already in the Government's possession such as an awardees’ original proposal and proposals in response to Task Order Requests for Proposal (TORFP) (labor rates, indirect rates, technical/management approaches, etc.) and current past performance report records. The Government's examination of existing information will be conducted in light of the functional and/or technical areas of the requirement and used to determine which awardees will be requested to submit a proposal for the requirement. Brief surveys may also be conducted to determine which awardees have interest and capability in a particular requirement.

2. Once the Government determines which awardees will be asked to submit a proposal for the requirement, the CO may contact Contractors to identify resource availability and price/cost for well-defined tasks. The CO may issue written requests to the Contractors requesting the submission of

Solicitation No. DTRT57-12-R-20001 Amendment No. 0002 written and/or oral technical offers for complex tasks where a technical approach, as well as resource availability and price/cost, need to be considered.

3. A written cost proposal will be required for all task orders to be issued under this contract. The cost proposal shall include detailed cost/price information for all resources required to accomplish the task (i.e., labor hours, rates, travel, equipment, etc.). Proposals submitted for cost-type task orders will be based on average category rates or current salary rates (whichever method the Contractor customarily uses), as indicated by the Contractor’s or the subcontractor’s current payroll data, and the current provisional indirect rates, as indicated by the latest indirect rate negotiation from the cognizant auditor of the Contractor. Offerors shall provide current, up-to-date copies of the negotiated provisional indirect rates for the Contractor and any subcontractors with their offers for individual task orders unless this information has previously been provided to the CO. Offerors shall also provide an explanation of any significant difference (10 percent or more) between any labor rate proposed and the rate proposed under the base contract. Any significant difference between the ratio of administrative hours to professional hours proposed for the task order versus the ratio of administrative hours proposed to professional hours for the master contract must be explained. Any significant inconsistency between the type and amount of other direct costs (ODCs) proposed for the task and the type and ODCs proposed under the master contract must also be justified.

4. Offerors shall submit an amended Small Business Subcontracting Plan for each task order equal to or exceeding $650,000. Subcontracting information relating to the particular task order will be required. This subcontract information shall be incorporated into the amended subcontracting plan, and shall also be submitted with the Offerors task order proposal. The amended Subcontracting Plan submitted must be acceptable to the CO in order for a Contractor to be considered for award of a task.

5. Each TORFP will include the following: (a) the Statement of Work (SOW); (b) the evaluation criteria that will be used to evaluate the offers; (c) the components of the offer (technical and/or price/cost or other factors) to be submitted; (d) the format for submission; (e) the timeframe for submission of the offer; (f) any other relevant instructions to the Contractor.

6. Upon receipt of a TORFP, the Contractor may submit an offer to the CO that must include the technical, cost, and any other information requested. The proposal must be submitted by the time specified in the request.

7. The method of evaluation and selection of an awardee for a task order will be identified in the TORFP.

8. The Government shall have the right to select the Contractor based on initial offers without discussions, but the Government reserves the right to hold discussions after evaluation of initial offers.

9. If the Government determines that certain personnel are key to successful completion of a task order, they shall be designated as Key Personnel for the task order pursuant to TAR 1252.215-70, Section I.

10. Upon request, the Government will debrief unsuccessful Offerors on a TORFP. Requests must be made within five (5) days of the notice of award for a specific task order.