RFP_DTNH2216R00061.pdf

DTNH2216R00061

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

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C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

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M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

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SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ______________ calendar days (60 calendar days unless a different period is inserted

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

07/11/2016 X

NHTSA NPO-320

Office of Acquisition Management 1200 New Jersey Ave SE Washington DC 20590

1400 ES 08/10/2016

SETH MOODY

seth.moody@dot.gov

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PAGE(S)

SETH MOODY

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

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ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

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CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

DTNH2216R00061

(A) (B) (C) (D) (E) (F)

Request for Proposal (RFP)DTNH2216R00061 is posted for services to support the National EMS Scope of Practice Model Revision.

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

NSN 7540-01-152-8067

Title: National EMS Scope of Practice Model Revision

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 SERVICES

a. The Contractor shall furnish all the necessary facilities, materials, personnel and services to perform the effort entitled: “National EMS Scope of Practice Model Revision” in support for the National Highway Traffic Safety Administration’s (NHTSA), Office of Emergency Medical Services in accordance with Section C, “Statement of Work” and as itemized in Section F, “Deliveries or Performance.”

All support services provided to the Government shall be performed by the Contractor’s employees or personnel otherwise retained by the Contractor to fulfill specific work requirements of the resultant Contract.

b. The Government anticipates award of a Cost plus Fixed Fee (CPFF) contract issued in accordance with FAR 16.306.

B.2 TOTAL ESTIMATED AMOUNT

B.2.1 ESTIMATED COST AND FEE AMOUNTS

The total estimated amount of the base tasks for this contract is $TBD, which is comprised of a total estimated cost of $TBD and a fixed fee of $TBD.

(End of Section B)

SECTION C – DESCRIPTION/ SPECIFICATIONS/ WORK STATEMENT

C.1 INTRODUCTION

The National Highway Traffic Safety Administration (NHTSA) is an agency of the U.S.

Department of Transportation (DOT). NHTSA’s mission is to save lives, prevent injuries and reduce traffic-related health care and other economic costs. The agency develops, promotes and implements effective educational, engineering and enforcement programs with the goal of ending preventable tragedies and reducing economic costs associated with vehicle use and highway travel.

NHTSA’s Office of Emergency Medical Services’ (OEMS) mission is to reduce death and disability by providing leadership and coordination to the Emergency Medical Services (EMS) community in assessing, planning, developing, and promoting comprehensive, evidence-based emergency medical services and 9-1-1 systems.

A key component to this mission is EMS education. NHTSA’s OEMS is dedicated to promoting a sufficient, stable, and well-trained EMS workforce, as well as enhancing the health and safety of all EMS providers. To this end, OEMS supports workforce research and develops resources designed specifically for EMS providers.

C.2 BACKGROUND

In 2000, NHTSA released the National EMS Education Agenda for the Future: A Systems Approach (Education Agenda). The Education Agenda lays out a vision for helping the EMS education system align with other health professions and enhances the professional credibility of EMS practitioners. It defines an EMS education system that is national in scope while being responsive to local needs – fostering consistency of provider levels across political jurisdictions.

The Education Agenda includes five major components: National EMS Core Content (published in 2005); National EMS Scope of Practice Model (published in 2007); National EMS Education Standards (published in 2009); National EMS Education Program Accreditation; and National EMS Certification.

The 2007 National EMS Scope of Practice Model (Scope Model) followed a consensus based process and defines national levels of EMS provider, including their entry-level skills and knowledge. The Scope Model was successfully used to assist states as they reviewed and revisited the medical appropriateness of their EMS interventions based on the 2005 National EMS Core Content. The Scope Model also acknowledged that each State has the statutory authority and responsibility to regulate EMS within its borders and to determine the scope of practice of State-licensed EMS personnel.

Today, the Scope Model is still being used by States to establish their own scopes of practice for their state which is consistent with the national model. This helps to improve the consistency and uniformity of EMS throughout the nation while still honoring the unique needs of individual states. Because newer scientific evidence is currently available that demonstrates improved patient outcome, several states have proceeded with implementation of new skills and interventions that exceed the national Scope Model. However, other states are prohibited from implementing new interventions (e.g. therapeutic hypothermia in cardiac arrest, naloxone administration, hemorrhage control, etc.) until these new skills are added to the Scope Model and/or otherwise adopted through an Evidence-Based Guideline or consensus-based process.

In 2012, NHTSA tasked the National EMS Advisory Council (NEMSAC) to revisit the Education Agenda to identify any minimal updates since the Education Agenda and all of its components were successfully developed and implemented. In late 2014, NEMSAC presented NHTSA with its final recommendations. One of the recommendations calls for revising the Scope Model on a periodic basis to remain up to date with medical practice and science.

C.3. OBJECTIVE

The objective of this contract is to identify new evidence and science regarding the regulation and State licensure of EMS personnel; facilitate implementation of the Scope Model with State EMS regulators including medical directors; provide opportunities for broad public and EMS community input and participation; and revise the Scope Model, incorporating the new evidence and science as well as public and EMS community input into the document.

C.4. GENERAL REQUIREMENTS

EMS practitioners and their medical directors want to give their patients the best possible care.

To do this, they need to keep up to date with the evolving body of scientific research and combine this scientific knowledge with their own clinical experience and each individual patient's circumstances and preferences.

The Contractor shall coordinate the Scope Model revision with the Model EMS Clinical Guidelines process, Evidence Based Guidelines development process, National Guidelines Clearinghouse, and work with the team producing the EMS Compass project.

Stakeholder consensus and coordinated efforts by the states are instrumental in removing unnecessary barriers to enable the full use of competent EMS professionals. The Contractor and its project team shall need to consider several questions related to new psychomotor skills prior to recommending them as a minimum in the revised Scope Model:

1. Is there evidence that the procedure or skill is beneficial to public health?

2. What is the clinical evidence that the new skill or technique as used by EMS practitioners will promote access to quality healthcare or improve patient outcomes? (The base of evidence should include the best available clinical evidence, clinical expertise, and research.)

Changes to the Scope Model must provide a greater integration of psychomotor skills for patients of all ages. To ensure consistency with the state regulatory process, state Offices of EMS must be integrally involved with helping to determine the Scopes of Practice for EMS providers in their states, but may need to design a more flexible process that is adaptable to rapidly changing levels of information, such as, information learned from the military.

The Contractor shall lead the process so State Offices of EMS are prepared to address regulatory issues related to the proposed changes to the Scope Model. While necessary to ensure consistency with the EMS Education Agenda for the Future, itis essential that revisions to the Scope Model be developed in the spirit of teamwork with appropriate EMS stakeholder involvement. Effective communications with appropriate facets of the EMS community is critical for project success.

The Contractor shall also establish a process and the criteria for regularly scheduled revisions of the Scope Model as part of this project. The scheduled revision cycle may coincide with the American Heart Association’s five-year cycle for revising the CPR guidelines, the National Registry of EMT’s Practice Analysis of the EMS personnel levels and/or other related efforts. In addition, the Contractor shall also establish a rapid process (which includes triggers and criteria) for making emergent changes to the Scope Model (i.e. public health emergencies such as the opioid overdose epidemic, emerging infectious diseases such as pandemic influenza or ebola virus disease, disaster situations (both naturally occurring and man-made) under conditions of scarce resources, etc.) that must be done between regularly established revision cycles.

C.5 SPECIFIC REQUIREMENTS

Specifically, the Contractor shall perform the work outlined below to accomplish objectives of this project:

C.5.1 - Kick-Off Meeting

Within four (4) weeks of contract award, the Contractor shall participate in a kick-off meeting via teleconference with the COR, Contracting Officer, and other appropriate NHTSA staff to review the project objectives and the approach to reach these objectives. The purpose of this meeting is to discuss the project’s objectives, planned course of action, milestones and deliverables, and resolve any differences between the Government’s technical approach and the Contractor’s approach. The Contractor shall allow at least four (4) hours for this meeting.

C.5.2 –Develop a Subject Matter Experts Panel (SMEP) descriptions and recruitment document The Contractor shall work in coordination with the COR to develop a SMEP descriptions and recruitment document to facilitate recruitment and solicitation of SMEP members. Within six

(6) weeks of contract award, the Contractor shall submit the draft SMEP descriptions and recruitment document to the COR. Within one (1) week from the time NHTSA receives the Contractor’s draft SMEP descriptions and recruitment document, the COR will either approve the draft or contact the Contractor for further revisions. Within nine (9) weeks of contract award, the Contractor shall submit the final SMEP descriptions and recruitment document to the COR. Within one (1) week from the time NHTSA receives the Contractor’s final SMEP descriptions and recruitment document, the COR will either approve the draft or contact the Contractor for further revisions.

C.5.3 – Identify and finalize Subject Matter Experts Panel members

Within sixteen (16) weeks of contract award, the Contractor shall work in coordination with the COR to identify and recruit the SMEP members necessary to complete the level of effort identified in this contract. The Contractor shall recruit and select SMEP members based on the process agreed to within the defined process from the SMEP descriptions and recruitment document.

C.5.4 – Assessment Tool, Practice Gaps Document and Rapid Process for Emergent Changes Within twenty-four (24) weeks of contract award, the Contractor shall develop and submit to the COR an assessment tool and practice gaps document for 2007 National EMS Scope of Practice Model to be used to create the 2018 Scope Model document. The Contractor shall collect information on new science and technologies that will lead to improvement of clinical outcomes in patients treated and transported by EMS. The Contractor shall identify practice gaps between the 2007 Scope of Practice Model, emerging science, and current EMS patient care needs. The Contractor shall coordinate the Scope Model revision with the newly created Model EMS Clinical Guidelines process, Evidence Based Guidelines development process, National Guidelines Clearinghouse, and the team producing the EMS Compass project.

In addition, the Contractor shall also submit a draft rapid process for making emergent changes to the Scope Model. The draft rapid process shall include recommended changes to the 2007 National EMS Scope of Practice Model to add the administration of narcotic antagonists to the Emergency Medical Responder and Emergency Medical Technician scopes of practice.

Within four (4) weeks from the time NHTSA receives the Contractor’s draft assessment tool and practice gaps document and draft rapid process for emergent changes, the COR will either approve the drafts or contact the Contractor for further revisions. The Contractor shall revise the draft assessment tool and practice gaps document and rapid process for making emergent changes within one (1) week of receipt and as requested by the COR thereafter.

C.5.5 – First Subject Matter Experts Panel meeting at U.S. DOT HQ Within sixteen (16) weeks of contract award, the Contractor shall begin the process of planning for and establishing travel logistics for SMEP members to attend the first SMEP face-to-face meeting planned for June 2017. Within thirty (30) weeks of contract award, the Contractor shall distribute the assessment tool and practice gaps document to the SMEP members. Within thirty-four (34) weeks of contract award, the Contractor shall conduct an in-face meeting of the SMEP. The purpose of this meeting is to:

1. Review and finalize the assessment tool (see C.5.5) to drive the 2018 Scope of Practice Model (SoPM) revision process; and

2. Assist the Contractor with producing a first draft of the 2018 SoPM document. The draft will include an introduction, philosophy changes to the description of the profession, any skills modifications and process for regular and emergent changes to the Scope Model.

The Contractor shall submit meeting minutes within two (2) weeks of the meeting. The meeting minutes shall include the following: summary of the meeting, key points and changes to the Scope Model, list of any outstanding issues and a plan for how these can be addressed by Contractor and/or NHTSA

C.5.6 – Monthly SMEP conference calls

Within thirty-six (36) weeks of contract award, the Contractor shall establish regularly scheduled monthly conference calls with the SMEP members and the COR.

C.5.7 - Develop First Draft of the 2018 SoPM Document

Within forty (40) weeks of contract award, the Contractor shall develop and submit to the COR the first draft of the 2018 SoPM which will include an introduction, philosophy changes to the description of the profession, any skills modifications and process for regular and emergent changes to the Scope Model. Within two (2) weeks from the time NHTSA receives the first draft of the 2018 SoPM document, the COR will either approve the draft or contact the Contractor for further revisions.

C.5.8 – National Engagement and Opportunity for Public Comment on First Draft

Upon receipt of the COR’s comments on or approval of the first draft of the 2018 SoPM document, the Contractor shall distribute the first draft of the revised 2018 Scope of Practice Model document to the broad EMS community for their input and comments. The Contractor shall allow for two (2) months of broad EMS community review.

C.5.9 – Develop Second Draft of the 2018 SoPM Document

The Contractor shall incorporate comments received as a result of comments received in response to national engagement (see C.5.8) into the second draft of the 2018 SoPM. Within fifty-six (56) weeks of contract award, the Contractor shall develop and submit to the COR the second draft of the 2018 SoPM. Within four (4) week from the time NHTSA receives the second draft of the 2018 SoPM document, the COR will either approve the draft or contact the Contractor for further revisions.

C.5.10 - National Engagement and Opportunity for Public Comment on Second Draft Upon receipt of the COR’s comments on or approval of the second draft of the 2018 SoPM document, the Contractor shall distribute the second draft of the revised 2018 Scope of Practice Model document to the broad EMS community for their input and comments. The Contractor shall allow for two (2) months of broad EMS community review.

C.5.11 – Develop Third (SMEP member) Draft of the 2018 SoPM Document

The Contractor shall incorporate comments received as a result of comments received in response to national engagement (see C.5.10) into the third draft of the 2018 SoPM. Within seventy-four (74) weeks of contract award, the Contractor shall develop and submit to the COR the third draft to be used by the Subject Matter Experts Panel members to finalize the 2018 SoPM document at their June 2018 meeting. Within four (4) week from the time NHTSA receives the third draft of the 2018 SoPM document, the COR will either approve the draft or contact the Contractor for further revisions.

C.5.12 - Second SMEP meeting at U.S. DOT HQ Within fifty-two (52) weeks of contract award, the Contractor shall begin the process of planning for and establishing travel logistics for SMEP members to attend the first SMEP face-to-face meeting planned for June 2018. Within seventy (70) weeks of contract award, the Contractor shall distribute the second draft of the revised 2018 Scope of Practice Model document to the SMEP members. Within 86 weeks of contract award, the Contractor shall conduct a second in person meeting of the SMEP. At least thirty (30) days before the second in person meeting of the SMEP, the Contractor shall distribute the third draft of the revised 2018 Scope of Practice Model document to the SMEP members.

The Contractor shall submit meeting minutes within two (2) weeks of the meeting. The meeting minutes shall include but are not limited to the following: summary of the meeting, key points and changes to the Scope Model, list of any outstanding issues and a plan for how these can be addressed by Contractor and/or NHTSA

C.5.13 – Final draft of the 2018 SoPM document submitted to NHTSA COR

The Contractor shall incorporate comments received as a result of comments during the second SMEP meeting (see C.5.12) into the final draft of the 2018 SoPM. Within ninety (90) weeks of contract award, the Contractor shall submit to the COR the final draft 2018 SoPM document for internal NHTSA review.

C.5.14 - NHTSA Internal Review

The COR will circulate the final draft 2018 SoPM document through the NHTSA internal review process. The Contractor shall make any changes necessary during the NHTSA internal review process. The NHTSA internal review process will conclude within twenty-four (24) months of contract award.

(End of Section C)

SECTION D - PACKAGING AND MARKING

D.1 PACKAGING AND MARKING

Preservation and packaging of all shipments or mailing of all work delivered under this contract shall be done in accordance with good commercial practices and to insure acceptance by common carrier (if applicable) and safe transportation at the most economical rate(s).

Any deliverables required by this contract shall be submitted to the applicable personnel identified in Section F of this contract. Due to security concerns, deliverables transmitted via regular U.S. Mail experience significant delay in reaching an intended destination and, as part of the screening process, may be damaged. For these reasons, the U.S. Mail should not be used to transmit deliverables. Rather, the Contractor is encouraged to use electronic mail to the maximum extent possible.

D.2 FORMATTING TEXT AND IMAGE DELIVERABLES

For those deliverables submitted electronically as text or image files, the following specifications apply.

D.2.1 TEXT

Text files shall be delivered in Microsoft WORD 2010 format. Font type of Times New Roman with a font size of 12 shall be used throughout the document. The Contractor shall minimize additional formatting as much as possible e.g., avoid use of columns) Avoid using any design/layout elements (however, see D.2.2, D.2.3, and D.2.4 below.)

D.2.2 CHARTS AND GRAPHS

The Contractor shall develop charts or graphs using Microsoft EXCEL 2010 or similar format and shall insert these in the appropriate places within the text document. The Contractor shall also provide the Microsoft EXCEL source file from which charts or graphs were developed.

D.2.3 ILLUSTRATIONS

NHTSA’s Office of Communication Services is responsible for developing or acquiring most illustrations found in NHTSA publications. These illustrations can take two forms:

a. Graphics – In the majority of cases, the Office of Communication Services will develop any needed graphics in collaboration with the COR. The Contractor shall provide text, graphs, and charts following the guidelines stipulated in D.2.1 and D.2.2 above. In some cases, the Contractor may be required to develop graphics. In these cases, the Contractor shall use only software approved by the U.S. Government Printing Office (e.g. Adobe Illustrator.)

b. Photographs – When photos are used in Agency publications, the Office of

Communication Services typically uses existing photos or photos purchased through royalty-free sources. In the event the Contractor must supply photos for use in a publication, the photos must be high resolution images at least 300 dpi at the size used in the publication. Photos shall be supplied on a CD or DVD in either .tif format (for scanned images) or .jpg (for images downloaded to the CD or DVD directly from the digital camera.).

NOTE: If a photograph is supplied by an outside source (Contractor, grantee, national organization, etc.), a release form must accompany the photo indicating that the human subjects in the photo authorize NHTSA to use the photo in its publications and on its Internet site. The Contractor is responsible for ensuring that the necessary arrangements have been made with the photographer and the subjects in the photo to ensure that NHTSA has unlimited rights to use the images in print and on the web. The Contractor shall obtain, and provide to NHTSA, a written statement indicating that NHTSA has unlimited, unrestricted rights to the use of the photos.

D.2.4 WEB-BASED IMAGES

Occasionally, web-based images may be used in NHTSA publications. The Contractor is cautioned that copyright laws restrict use of many of these images even if this is not expressly indicated at the website. Additionally, the resolution of most web-based images is not high enough to provide a clear image when published. For these reasons, web-based images should not be used.

(End of Section D)

SECTION E - INSPECTION AND ACCEPTANCE

All work hereunder shall be subject to review by the Government.

E.1. FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: https://www.acquisition.gov/far/

Federal Acquisition Regulation (FAR) Clauses:

52.246-5 INSPECTION OF SERVICES—COST REIMBURSEMENT (APR 1984)

E.2. INSPECTION AND/OR ACCEPTANCE

The Contracting Officer’s Representative (COR), as designated in this Contract, shall be responsible for performing the administration; inspecting of all services rendered under this Contract; and recommending acceptance or replacement/correction of services or materials that fail to meet the requirements to the Contracting Officer (CO).

(End of Section E)

SECTION F - DELIVERIES OR PERFORMANCE

F.1. FAR 52.252-2 CONTRACT CLAUSES INCORPORATED BY REFERENCE

(FEB 1998)

This Contract incorporates one or more clauses by reference with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: https://www.acquisition.gov/far/

NOTE: These clauses are hereby incorporated by reference

52.242-15 STOP-WORK ORDER (AUG 1989) ALT I (APR 1984)

52.247-35 F.O.B. Destination, Within Consignee’s Premises (APR 1984)

F.2. PERIOD OF PERFORMANCE

The period of performance of this Contract shall be for a base period of twenty-four (24) months from the effective date of Contract award.

F.3. PLACE OF PERFORMANCE

The work performed under this contract shall be accomplished at the Contractor’s facility.

F.4. DELIVERABLES/MILESTONES

The following milestones and deliverables listed below are considered critical to the successful completion of this Contract.

Item

Task

Deliverable (D) / Milestone (M)

Due Date from Award

1 C.5.1 Start-up Teleconference (M) 4 weeks 2 C.5.2 Draft Subject Matter Experts Panel (SMEP) descriptions and recruitment document (D) 6 weeks

3 C.5.2 COR to provide comments or approve draft SMEP descriptions and recruitment document (M) 1 week after Item #2

4 C.5.2 Final SMEP descriptions and recruitment document (D) 9 weeks 5 C.5.2 COR to provide comments or approve draft SMEP descriptions and recruitment document (M) 1 week after Item #4

6 C.5.3 Identify and finalize SMEP (M) 16 weeks 7 C.5.4 Draft Assessment Tool and Practice Gaps Document (D) 24 weeks 8 C.5.4 COR to provide comments or approve draft Assessment Tool 4 weeks after Item #7 and Practice Gaps Document (M)

9 C.5.4 Draft Assessment Tool and Practice Gaps Document (D) 24 weeks 10 C.5.5 Begin planning for first SMEP in-person meeting (M) 16 weeks 11 C.5.5 Distribute Assessment Tool and Practice Gaps Document to

SMEP (M) 30 weeks

12 C.5.5 First SMEP meeting at U.S. DOT Headquarters (M) 34 weeks 13 C.5.5 First SMEP meeting minutes (D) 2 weeks after Item

#12 14 C.5.6 Monthly SMEP member phone calls (M)

36 weeks and monthly thereafter

C.5.7 Write First Draft of 2018 National EMS Scope of Practice

Model document (D) 40 weeks

16 C.5.7 COR to provide comments or approve first draft of 2018 National EMS Scope of Practice Model document (M)

2 weeks after Item #15

C.5.8

Distribute First Draft of 2018 National EMS Scope of Practice Model document for broad EMS community review and comment (M)

Upon receipt of Item #16

18 C.5.9 Write Second Draft of 2018 National EMS Scope of Practice Model document (D) 56 weeks

19 C.5.9 COR to provide comments or approve second draft of 2018 National EMS Scope of Practice Model document (M)

4 weeks after Item #18

C.5.10

Distribute Second Draft of 2018 National EMS Scope of Practice Model document for broad EMS community review and comment (M)

Upon receipt of Item #19

21 C.5.11 Write Third (second SMEP meeting) Draft of 2018 National EMS Scope of Practice Model document (D) 74 weeks

22 C.5.12 Begin planning for first SMEP in-person meeting (M) 52 weeks 23 C.5.12 Distribute Second Draft of 2018 National EMS Scope of

Practice Model document to SMEP (M) 70 weeks

24 C.5.12 Second SMEP meeting hosted at U.S. DOT Headquarters (M) 86 weeks 25 C.5.12 Distribute Third Draft of 2018 National EMS Scope of Practice

Model document to SMEP (M) 30 days before Item

#24 26 C.5.12 Second SMEP meeting minutes (D) 2 weeks after Item

#24 27 C.5.13 Final Draft of 2018 National EMS Scope of Practice Model document (D) 90 weeks

28 C.5.14 NHTSA completes internal review of the 2018 National EMS

Scope of Practice Model document (M) 24 months

F.6.1 Monthly Status Report (D)

10th of each month following the month being reported

F.5. PLACE OF DELIVERY

Unless otherwise specified, deliverables shall be furnished, electronically, to the following addresses:

Item No.

Address

2, 4, 7, 9, 13, 15, 18, 21, 26-27, 29

COR name, mailing address, and email address to be provided at time of Contract award

27, 29

Contract Specialist’s name, mailing address, and email address to be provided at time of Contract award

F.6. REPORTING REQUIREMENTS

F.6.1. MONTHLY STATUS REPORT

The Contractor shall furnish the report electronically to the COR by the 10th of each month following the month being reported. At a minimum the Contractor shall submit a letter-type status report that provides the following:

a. Costs incurred during the reporting period;

b. Total costs incurred to date for this Contract;

c. Cost incurred per project;

d. Accomplishments made during the reporting period;

e. For each Monthly Status Report, include a response to the following statement:

Based upon a comparison between the Contract Budget established at time of Contract Award and the actual expenditures to date, the Contractor anticipates that the cost for completion of all Contract requirements will be [Within Budget], [Over Budget], [Under Budget].

f. If the Contractor’s response to the above statement is Over Budget, then the Contractor shall explain those conditions which resulted in the over budget status and explain what steps it plans to take in order to mitigate, or eliminate, the over budget status.

g. Planned contractual actions for the following month.

h. Any actions the Contractor requires of NHTSA.

i. Problems or delays that the Contractor has experienced and specific actions that the Contractor proposes to undertake to alleviate the problems or delays.

F.6.4. SECTION 508 COMPLIANCE

All electronic and information technology procured, developed or delivered under this Contract shall meet applicable accessibility standards, as specified in 36 CFR Part 1194.

36 CFR Part 1194 implements Section 508 of the Rehabilitation Act of 1973, as amended, and is viewable at http://www.section508.gov/.

All Contract deliverables covered by Section 508 shall be accessible to people with disabilities. Reports and other deliverables provided in electronic media, including web-based intranet and internet format shall conform to applicable accessibility standards, including at a minimum, the following provisions:

1194.21, Software Applications and Operating Systems 1194.22, Web-Based Intranet and Internet Information and Applications 1194.24, Video and Multimedia Products 1194.31, Functional Performance Criteria 1194.41, Information, Documentation, and Support

This standard is available for viewing at the Access Board web site at http://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-section-508-standards/section-508-standards and guides for specific sections are available at http://www.access-board.gov/guidelines-and-standards.

(End of Section F) http://www.access-board.gov/guidelines-and-standards

SECTION G - CONTRACT ADMINISTRATION DATA

G.1. PAYMENT/COST REIMBURSEMENT

The Contractor may request interim payments for costs incurred during the performance of the Contract. A statement of costs incurred by the Contractor in the performance of tasks under this Contract and claimed to constitute allowable costs shall support each interim payment request.

The Contractor is encouraged to submit Monthly Requests for Reimbursement. Requests for reimbursement must correspond to the Contractor’s submission of a progress report for the period of performance being invoiced.

Any request for reimbursement that does not correspond to a progress report detailing Contract activity for the period of time being invoiced is cause for rejection by the COR.

If a request for reimbursement is rejected by the COR, the Contractor must resubmit the invoice after it has submitted the corresponding progress report to the COR.

The Contractor shall include a copy of each Contract staff member’s time sheet with each invoice submitted to assist in determining the accuracy of the time submitted for payment.

G.2. INDIRECT COST RATES

Pending the establishment of final indirect cost rates which shall be negotiated based on audit of actual costs as provided in FAR Subpart 42.7, Indirect Cost Rates, the Contractor shall be reimbursed for allowable indirect costs hereunder at the rates established below.

a. Fringe Benefit

The fringe benefit rate(s) applicable to this Contract is/are as follows:

RATE TYPE RATE BASE EFFECTIVE PERIOD

b. Overhead

The overhead rate(s) applicable to this Contract is/are as follows:

c. General and Administrative (G&A)

The G&A rates applicable to this Contract are as follows:

NOTE:

a. applied to:

b. applied to:

c. applied to:

To prevent substantial over or under payment, and to apply either retroactively or prospectively, provisional rates may, at the request of either party, be revised by mutual agreement on an annual basis.

This Indirect Cost provision does not operate to waive the LIMITATION OF FUNDS Clause (incorporated by reference in Section I). The Contractor's audited final indirect costs are allowable only insofar as they do not cause the Contractor to exceed the total estimated costs for performance of the Contract listed in Section B.

G.3. BILLING RATES

The direct labor rates and the provisional indirect rates negotiated under this Contract for billing purposes shall remain in effect until revised rates have been approved in writing by the Contracting Officer. The Contractor shall request new provisional billing rates in writing. Such requests shall delineate the current and proposed rates to be used, along with the effective rate of escalation.

G.4. TRAVEL AND PER DIEM RATES

Travel costs will be reimbursed in accordance with FAR Part 31.

G.5. SUBCONTRACTS - ADVANCE NOTIFICATION AND CONSENT

Under this Contract, the requirements of FAR 44.2, CONSENT TO SUBCONTRACTS, have been fulfilled for the following subcontracts:

TBD

Any future change or revision to the Statement of Work or other applicable aspects of this Contract shall include the subcontract(s) only to the extent that performance of the subcontract(s) is directly affected by the change or revision.

G.6. CONTRACTING OFFICER REPRESENTATIVE (COR)

The performance of the work required under the Contract shall be subject to the technical review of the COR.

The following individual has been designated as the COR:

TBD

Department of Transportation National Highway Traffic Safety Administration TBD 1200 New Jersey Avenue, S.E., Rm. WXX-XXX Washington, DC 20590 Telephone: (202) XXX-XXXX E-mail: TBD

a. The Contracting Officer will designate a technical representative to assist in monitoring the work under the resultant Contract. The COR serves as the technical liaison with the Contractor. The COR is not authorized to change the scope of work or specifications as stated in the Contract, to make any commitments or otherwise obligate the Government, or to authorize any changes which affect the Contract price, delivery schedule, period of performance or other terms or conditions.

b. In the event any technical direction offered by the COR is interpreted by the Contractor to be outside of this Contract, the Contractor shall not implement such direction, but shall notify the Contracting Officer in writing of such interpretation within five (5) calendar days after the Contractor’s receipt of such direction. Such notice shall include (1) the reasons upon which the Contractor bases its belief that the technical direction falls within the purview of the “Changes” clause, and (2) the Contractor’s draft revisions to the terms of the Contract that it thinks are necessary to implement the technical direction.

c. The Contracting Officer is the only individual who can legally commit or obligate the Government for the expenditure of public funds. The technical administration of the resultant Contract shall not be construed to authorize the revision of the terms and conditions of this Contract. Any such revision shall be authorized only in writing by the Contracting Officer.

G.6.1. ALTERNATE COR

In the event that the COR of record (identified in G.6 above) is unavailable for a period of time during which the Contractor requires technical guidance or during which other COR duties must be fulfilled, then the person identified below has been designated by the NHTSA Contracting Officer to perform those duties as the Alternate COR.

TBD

G. 7. TAR 1252.237-73 KEY PERSONNEL (APRIL 2005)

(a) The personnel as specified below are considered essential to the work being performed under this Contract and may, with the consent of the contracting parties, be changed from time to time during the course of the Contract by adding or deleting personnel, as appropriate.

(b) Before removing, replacing, or diverting any of the specified individuals, the

Contractor shall notify the Contracting Officer, in writing, before the change becomes effective. The Contractor shall submit information to support the proposed action to enable the Contracting Officer to evaluate the potential impact of the change on the Contract. The Contractor shall not remove or replace personnel under this Contract until the Contracting Officer approves the change.

The Key Personnel under this Contract are:

G.8. SUBMISSION OF INVOICES

a. Contractors shall submit one (1) original Invoice by email to:

9-AMC-AMZ-NHTSA-Invoices@faa.gov or by mail to:

DOT/NHTSA

Mike Monroney Aero Center Accounts Payable Branch, AMZ-150 P.O. Box 268911 Oklahoma City, OK 73126

The Contractor is responsible for ensuring the legibility of the PDF image. Illegible copies may be returned to the Contractor for re-scanning and may result in payment delays.

b. The following data shall be included in invoices to be considered proper for payment:

1) Name and address of the Contractor.

2) Invoice date and invoice number. The Contractor should date invoices as close as possible to the date of the mailing or transmission.

3) Timeframe covered by the invoice.

4) NHTSA Contract number.

5) NHTSA Contracting Officer’s Name.

6) NHTSA Contracting Officer’s Representative’s, name.

7) Itemization of costs to include:

Number of hours worked for each Labor Category billed;

Associated Labor Rate for each Labor Category billed;

Other Direct Costs incurred for that invoice period and associated indirect costs (if applicable.);

Total reimbursement requested for that specific invoice;

Cumulative Total of reimbursements to date; and

Labor charges are to be substantiated by individual daily job time cards or a record of time worked showing personnel used, hours worked, and amounts charged, with such records to be retained by the Contractor and made available for the Government’s inspection on an “as-required” basis.

8) Name and address of Contractor official to whom questions regarding payment should be referred.

9) The Contractor shall certify that the hours worked and individuals being charged to the Government are correct, and that the dollar amounts invoiced were incurred for the work billed.

10) To be acceptable for payment, each invoice must contain the following certification:

“I hereby certify that the information submitted in this invoice, and accompanying documentation, is accurate and conforms to the billing requirements set forth in this Contract.”

G.9. AVAILABILITY OF FUNDS NOTIFICATION

a. The amount presently available for payment by the Government and allotted to this Contract is $ TBD. It is estimated the allotted amount will cover the period _____________through______________. The parties contemplate that the Government will allot additional funds incrementally up to the ceiling specified in Section B.4 of this Contract. The Contractor agrees to perform, or have performed, work up to the point at which the total amount paid and payable by the Government under the Contract approximates but does not exceed the total amount actually allotted by the Government.

b. The Contractor shall notify the Contracting Officer in writing whenever it has reason to believe that the costs it expects to incur under this Contract in the next 60 days, when added to all costs previously incurred, will exceed 75 percent of the total amount so far allotted to the Contract by the Government. The notice shall state the estimated amount of additional funds required to continue performance for the period specified in Section F.2.

c. Sixty days before the end of the period specified in the F.2., the Contractor shall notify the Contracting Officer in writing of the estimated amount of additional funds, if any, required to continue timely performance under this Contract or for any further period specified in Section F.2. or otherwise agreed upon, and when the funds will be required.

d. If, after notification, additional funds are not allotted by the end of the period specified in Section F.2. or another agreed-upon date, upon the Contractor's written request the Contracting Officer will terminate the Contract on that date in accordance with the provisions of the Termination clause of this Contract. If the Contractor estimates that the funds available will allow it to continue to discharge its obligations beyond that date, it may specify a later date in its request, and the Contracting Officer may terminate the Contract on that later date.

e. Except as required by other provisions of this Contract, specifically citing and stated to be an exception to this clause-

(1) The Government is not obligated to reimburse the Contractor for costs incurred in excess of the total amount allotted by the Government to this Contract; and

(2) The Contractor is not obligated to continue performance under this Contract (including actions under the Termination clause of this Contract) or otherwise incur costs in excess of the amount then allotted to the Contract by the Government until the Contracting Officer notifies the Contractor in writing that the amount allotted by the Government has been increased and specifies an increased amount, which shall then constitute the total allotted by the Government to this Contract.

f. No notice, communication, or representation in any form other than that specified in subparagraph e.(2) above, or from any other person other than the Contracting Officer, shall affect the amount allotted by the Government to this Contract. In the absence of the specified notice, the Government is not obligated to reimburse the Contractor for any costs in excess of the total amount allotted by the Government to this Contract, whether incurred during the course of the Contract or as a result of termination.

g. When and to the extent that the amount allotted by the Government is increased, any costs the Contractor incurred before the increase that are in excess of the amount previously allotted by the Government shall be allowable to the same extent as if incurred afterward, unless the Contracting Officer issues a termination or other notice and directs that the increase is solely to cover termination or other specified expenses.

h. Change orders shall not be considered an authorization to exceed the estimated cost to the Government specified in the Schedule, unless they contain a statement increasing the estimated cost.

i. Nothing in this clause shall affect the right of the Government to terminate this Contract, or the Contract in its entirety. If this Contract is terminated, the Government and the Contractor shall negotiate an equitable distribution of all property produced or purchased under the Contract.

(End of Section G)

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1. SPECIAL DATA RIGHTS PROVISIONS

H.1.1. CONFIDENTIALITY OF REPORTS AND OTHER DATA

Neither the Contractor, nor any affiliate, subsidiary, consultant, Subcontractor, nor personnel thereof, shall divulge to any third party any information concerning deliverables produced, work performed, results obtained, or any information provided by the Government in connection with this Contract without the prior written approval of the Contracting Officer. The provisions of this clause shall survive the expiration of the Contract.

H.1.2. NHTSA REVIEW OF ANNOUNCEMENTS OR PUBLISHING

Neither the Contractor, nor any affiliate, subsidiary, consultant, Subcontractor, nor personnel thereof, shall make public releases of information or any matter pertaining to this Contract, including, but not limited to, advertising in any medium, or presentation before technical, scientific, or industry groups, without the prior written approval of the Contracting Officer. The provisions of this clause shall survive the expiration of the

H.1.3. PROPRIETARY RIGHTS IN REPORTS

All proprietary rights, including publication rights, in any report produced by the Contractor in connection with the work provided for in this Contract shall vest in the Government. The Contractor shall not publish any of the results of the work provided for in the Contract without the prior written approval of the Contracting Officer.

H.1.4. COMPUTER PROGRAMS/DATABASES/PRINTER LAYOUTS AND

LOGIC TABLES

a. General

All computer programs, data files, tables, and associated documentation developed under the Contract are the property of the Federal Government and shall be delivered by the Contractor, as mutually agreed upon with the COR before the due date, in accordance with the following paragraphs. All computer programs and data bases developed without Federal funds, and used in performance of the Contract remain the property of the Contractor. If any programs or data bases are modified, however, and used in performance of the Contract, title to the modified portion shall vest in the Government.

b. Computer Programs

For each computer program developed or modified under the Contract, the following items and/or information shall be provided:

1. A general or "overview" flowchart which references the main program and each called subprogram and operation of the system.

2. Detailed flowcharts for each section or subroutine of the system. These shall include reference to labels or addresses actually used in the program.

3. A brief narrative description of each flowchart.

4. A listing of all program source code. Sufficient comments to identify important procedures shall be included in the listing.

5. The source code itself on tape or disk, as appropriate.

6. Running instructions for the computer operator, including an explanation of all possible messages other than those provided by the computer manufacturer.

7. Running instructions for the user, including a full description of user "prompting" by the replies to the executive or command module in the case of a user-friendly program.

c. Databases

For data developed or modified under this Contract, the following items and/or information shall be provided:

1. A copy of the database.

2. Each data element (field) shall be defined as to format content, length, type of characters or numbers, and what must be present in the full case.

3. Each record and its format shall be defined completely, including all control symbols and fields.

4. Blocking shall be specified unambiguously.

5. Labels, sentinels, headers, tape marks and similar structures shall be specified.

6. Density, number of tracks, character codes and any special symbols shall be defined.

d. Printer Layouts and Logic Tables

Copies of the forms actually used shall be provided. These forms may be reproduced, if necessary, for clarity.

H.2. INFORMATION TECHNOLOGY

H.2.1. SECURITY AND PRIVACY PROTECTION

All deliverables and services rendered…