Solicitation_DTNH22-14-R-00027_PR_14-00082.pdf

DTNH22-14-R-00027

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

1 63

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

I

J

K

L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

H

G

F

E

D

C

B

A

SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ______________ calendar days (60 calendar days unless a different period is inserted

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

14-0008206/03/2014 X

NPO-320

Office Of Acquisition Management

DOT/NHTSA/NPO-320

1200 New Jersey Avenue, SE W51-310 Washington, DC 20590

NHTSA 1000 ET 07/03/2014

MELISSA TYSON 202

Melissa.Tyson@dot.gov

366-4843

X

X

X

X

X

X

X

X

X

X

X

X

X

PAGE(S)

Vincent Lynch

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

1-3 4-10

11-19 20-21 23-24 25-27 28-40

41-44

46-50

51-57

58-63

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 63

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

DTNH22-14-R-00027

(A) (B) (C) (D) (E) (F)

Delivery: 1 Days After Receipt Of Order Delivery Location Code: SHIP TO (1)

DOT/NHTSA/

1200 New Jersey Avenue, SE Washington DC 20590

FOB: Destination

0001 Charateristics and Predicators of Occasional Seat Belt Use Using SHRP 2 data.

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

NSN 7540-01-152-8067

PR 14-00082

Title: Characteristics and Predictors of Occasional Seat Belt use Using SHRP2 Data

The National Highway Traffic Safety Administration (NHTSA) wishes to issue a full and open competition for the following Solicitation:

Characteristics and predictors of occasional seat belt use using Strategic Highway Research Program 2

Data

The estimated period of performance is 30 months. Attached you will also find the Statement of

Work, Milestones and Deliverables, and evaluation plan associated with this Request For

Proposal (RFP). It is requested that you review the requirements of this RFP and submit your technical and cost proposals in accordance with the directions specified in Sections L and M of this RFP.

If you have any questions about these instructions, feel free to call the Melissa Tyson, Contract

Specialist at 202.366.4843.

Should you have any technical questions related to the RFP, you must submit those formally; via e-mail to the contract specialist at both nhtsaoam@dot.gov and Melissa.Tyson@dot.gov no later than (NLT) June 17, 2014 at 10 AM Eastern Time.

The signed proposal is due to Melissa Tyson by July 3, 2014 at 10:00 AM Eastern Time mailto:nhtsaoam@dot.gov mailto:Melissa.Tyson@dot.gov

PART I - THE SCHEDULE

SECTION B – SCHEDULE OF PRICES

B.1 SUPPLIES/SERVICES

The Contractor shall furnish the necessary qualified personnel, facilities, materials, supplies, equipment, and services to execute a Time and Materials Contract in accordance with the

Statement of Work, Section C, and other terms and conditions of this Contract.

B.2 PRICE/COST CEILING AMOUNT

The Not To Exceed (NTE) ceiling amount for this Contract is as follows:

Contract Term TBD

In no event shall the Contractor exceed the established NTE Ceiling Price of the Contract once all parties agree to said amount.

B.3 DEFINITIONS

B.3.1 Loaded Fixed Labor Rates

As used in this contract, “Loaded Fixed Labor Rates” are composed of the hourly rates paid to an individual within a specific Labor Category (plus merit and/or cost of living increases, if applicable) plus indirect costs such as Fringe Benefits, Overhead, Facilities Capital Cost of Money (FCCM), General and Administrative

(G&A), and Fee or Profit. However, see “Treatment of Sub Contractor’s Labor

Costs” cited in Section G. Indirect Cost Rates as well as percentage of fee shall be negotiated and fixed at time of contract award and shall remain fixed for the entire term of the contract.

B.3.2 ODC

As used in this contract, “ODC” means “Other Direct Costs.” ODCs are costs other than the Contractor’s labor costs. Profit or fee may never be applied to

ODCs.

B.3.3 ODC Indirect Cost Category and Base

As used in this contract, “ODC Indirect Cost Category and Base” means the type of indirect cost (e.g., G&A, F&A, O/H, etc.) and the base on which the indirect cost is applied (e.g., travel costs, subcontracting costs, all other direct costs). The application of ODC Indirect Costs is permitted only to the extent that those costs are not already recovered as part of the Contractor’s Loaded Labor Rates.

B.3.4 ODC Indirect Cost Rate

As used in this contract, “ODC Indirect Cost Rate” means the rate (expressed as a percentage of the Other Direct Cost) the Contractor applies to the specified ODC to recover its indirect cost. The application of this Indirect Cost Rate is permitted only to the extent that those costs are not already recovered as part of the

Contractor’s Loaded Fixed Labor Rates.

B.4 LABOR CATEGORIES AND DESCRIPTIONS

The following paragraphs define the duties each labor category is responsible for performing.

Subject to prior written approval of the Contracting Officer, the Contractor may revise the list and/or labor category descriptions provided.

B.4.1 PROJECT MANAGER

A project manager has overall responsibility for the conduct of the project and develops and monitors the contractor’s work plan, and organizes and monitors staff to provide optimum scientific integrity and project support to meet NHTSA’s objectives for the project. The project manager plans and budgets the contract effort, and serves as main point of contact with the

NHTSA COR (Contracting Officer’s Representative). The project manager will typically be a behavioral scientist, and will have knowledge related to the project methodology, including research design, variables of interest, methods of coordinating data or other project information, and determining appropriate conclusions.

B.4.2 ADMINISTRATIVE MANAGER

An administrative manager oversees the day-to-day conduct of the project, including contractor staff effort, budget, and maintaining milestones and deliverables.

B.4.3 RESEARCH ASSOCIATE/ASSISTANT

A Research Associate (higher level) or Research Assistant (lower level) assists the project manager in conduct of the study, for example in obtaining archival documents or data, making phone calls and other contacts, coordinating data or other project tasks, compiling data, methods for quality control, and report writing.

B.4.4 STATISTICIAN

A statistician oversees the statistical analysis of the project, including specifying the types of analysis that will be performed on the data, determining the appropriate sampling approach, statistical methods, and software packages. The statistician conducts the analyses and works with the contractor staff in interpretation of the results, and in describing any methodological limitations.

B.4.5 PROGRAMMER

A programmer will assist with the databases to produce the final database for analysis.

B.4.6 CLERICAL

A clerical staff person performs office administration functions including typing, copying, filing and making travel arrangements.

B.4.7 EDITOR

An editor reviews written products during the course of the project (e.g., a survey) and also contract deliverables such as interim, draft final, and final reports to ensure clarity, grammatical correctness and readability.

B.4.8 QUALITY ASSURANCE REVIEWER

A Quality Assurance Reviewer (QAR) is a senior-level person who reviews contract deliverables such as work plans; data collection and analysis plans; and interim, draft final, and final reports.

The QAR reviews these reports for adherence to the SOW and scientific integrity. The QAR also reviews for clarity, grammar, and readability. After initial drafts, the QAR is also reviewing to ensure that NHTSA’s comments from previous drafts have been addressed.

B.5 Price Schedule

PRICE SCHEDULE I

Period of Performance of 30 consecutive months

LABOR CATEGORIES LEVEL OF

EFFORT

(EST. HOURS)

FIXED

LOADED

LABOR

RATES

TOTAL COST

Program Manager

Administrative Manager

Research Associate/Assistant

Statistician

Programmer

Clerical / Production

Editor

Quality Assurance Reviewer

Total Labor Cost

Other Direct Cost Categories

ESTIMATED

COST

INDIRECT

COST

RATE

TOTAL INDIRECT

Subtotal Other Direct Costs

Total ODCs $

TOTAL CONTRACT TERM

NTE AMOUNT

B.5.1 OPTIONAL TASK 1

LABOR

RATES

TOTAL COST

Program Manager

Administrative Manager

Research Associate/Assistant

Statistician

Programmer

Clerical / Production

Editor

Quality Assurance Reviewer

INDIRECT

COST

RATE

B.5.2 OPTIONAL TASK 2

LABOR

RATES

TOTAL COST

Program Manager

Administrative Manager

Research Associate/Assistant

Statistician

Programmer

Clerical / Production

Editor

Quality Assurance Reviewer

INDIRECT

COST

RATE

B.5.3 OPTIONAL TASK 3

LABOR

RATES

TOTAL COST

Program Manager

Administrative Manager

Research Associate/Assistant

Statistician

Programmer

Clerical / Production

Editor

Quality Assurance Reviewer

INDIRECT

COST

RATE

(End of Section B)

SECTION C - DESCRIPTION, SPECIFICATIONS, WORK STATEMENT

Statement of Work (SOW)

Characteristics and predictors of occasional seat belt use using SHRP 2 data

C.1 Background

Estimates of seat belt use have steadily grown over the past 30 years with the most recently published national estimate of seat belt use at approximately 86% (NHTSA, 2012 . Seat belt restraints are the most effective injury prevention tool available in motor vehicles and recent estimates show that proper seat belt use reduced the risk of death by 45% for front seat drivers and passengers in motor vehicle crashes (NHTSA, 2011) . Understanding the factors that contribute to inconsistent, improper, and infrequent seat belt use is essential to the development of programs aimed at promoting an increased level of seat belt use (Hedlund et al., 2004)

Previous research has been limited to observation (e.g., National Occupant Protection Use

Survey) and self-report techniques (e.g., Motor Vehicle Occupant Safety Survey). Naturalistic studies of driving behavior, however, provide a unique opportunity to observe seat belt use longitudinally, at the individual level, and objectively. In 2003-2004, a naturalistic driving study was conducted which collected video and driving metrics for each trip taken by over 100 drivers

(known as the 100-car study) in a 12 month period (Dingus et al., 2006) . A recent analysis of this data showed that likelihood of seat belt use by occasional users (defined as those who wore a belt 40 – 85% of the trips recorded) on a given trip increased with the average speed during a trip and, to a lesser degree, distance traveled (Reagan, McClafferty, Berlin, & Hankey, 2013)

However, due to the small sample size (n = 28 occasional users) and geographic location of the study (Northern Virginia and Washington, D.C.) interpretation and generalization of these findings are limited. Thus, a larger and broader sample is desirable to further investigate this issue and confirm these findings so that they may be translated to the development of programs and educational materials for the purpose of increasing seat belt use.

At present, the largest, most comprehensive naturalistic driving study to date, the 2 nd

Strategic

Highway Research Program (SHRP 2), is underway (data collection to end fall 2013). Data is being collected at 6 different sites across the United States (Florida, Washington, New York, Pickrell, T. M., & Ye, T. J. (2012, November) Seat belt use in 2012 – Overall results. (Traffic Safety Facts

Research Note. Report No. DOT HS 811 691). Washington, DC: National Highway Traffic Safety Administration.

NHTSA. (2011). Traffic Safety Facts, Research Note. Seat Belt Use in 2011 – Overall Results (DOT HS 811 544).

National Highway Traffic Safety Administration, Washington, DC.

Hedlund, J., Preusser, D., & Shults, R. (2004). A research agenda for increasing safety belt use in the United

States. Journal of Safety Research, 35, 231-235.

Dingus, T. A., Klauer, S. G., Neale, V. L., Petersen, A., Lee, S. E., Sudweeks, J., et al. (2006). The 100 Car

Naturalistic Driving Study: Phase II – Results of the 100-Car Field Experiment (DOT HS 810 593). National

Highway Traffic Safety Administration, Washington, DC.

Reagan, I. J., McClafferty, J. A., Berlin, S. P., & Hankey, J. M. (2013). Using naturalistic driving data to identify variables associated with infrequent, occasional, and consistent seat belt use. Accident Analysis and Prevention, 50, 600-607.

Indiana, Pennsylvania, North Carolina) so that varying geographic locations, both urban and rural roads, climate variation, and regional differences in transportation practices are represented.

The data set is expected to contain approximately 3,900-driver years from participants ranging from 16 to 80 years of age (even split of gender across age ranges). The data collection is expected to yield a total of 2.5 million trip files. A single trip is measured starting when the ignition is turned on until it is turned off. Data recorded for each trip include minimum and maximum vehicle speed, distance of trip, video footage of driving environment and vehicle interior, and forward radar. Data from the naturalistic driving study can be linked with the roadway information database which contains information about the roadway environment.

Finally, data may be linked with individual data regarding the drivers (including medical history, current medications, outcomes of sensation seeking and other assessments). Additional information regarding the project is available at the following sites:

http://www.trb.org/StrategicHighwayResearchProgram2SHRP2/Blank2.aspx www.shrp2nds.us

The SHRP 2 project will yield a large dataset which can be used to evaluate the role of driver behavior and performance in traffic safety. This RFP is for a proposed study that will employ this dataset to expand upon (i.e., inclusion of a larger set of possible covariates and predictor variables) and validate the previous findings regarding occasional seat belt users.

To address the objectives of this project, NHTSA, with the contributions of the Contractor, will decide upon the predictor variables and covariates to be studied including but not limited to distance traveled, average and maximum speed during trip, weather conditions, roadway type, and time of day. The contractor shall extract these variables of interest from the SHRP 2 database and organize a data file accompanied by a coding manual.

C.2 Objectives

The overall objectives of this contract are as follows:

1. To identify the impact of factors, including but not limited to distance traveled, average and maximum speed during trip, weather conditions, roadway type, and time of day, on seat belt use in occasional users.

2. To identify individual differences, including but not limited to demographics, which differentiate between user groups.

http://www.trb.org/StrategicHighwayResearchProgram2SHRP2/Blank2.aspx

C.3 Scope of Work

C.3.1 General Requirements

Over a period of 30 months, the Contractor shall:

1. Contribute to the presentation on the project activities in an initial briefing to NHTSA describing the proposed study.

2. Complete monthly reports and submit to the NHTSA COR.

3. Provide a revised work plan that incorporates any recommendations from the initial briefing into the study design submitted in the proposal.

4. Access and review all data dictionaries for the SHRP 2 data bases.

5. Contribute to finalizing the methodology including SHRP 2 variables to be included, and the sampling and analysis plans.

6. Obtain all necessary IRB clearances for working with the SHRP 2 data.

7. Make contractual arrangements for access to the SHRP 2 data with the organization maintaining the data (currently the Virginia Tech Transportation Institute [VTTI]).

8. Conduct pilot study and revise work plan.

9. Acquire Sample, prepare, and submit to the NHTSA COTR a de-identified database, including the desired variables specified by the NHTSA COTR. A manual including variable names, labels, and range of responses shall also be provided.

10. Prepare an interim report that details the methods used for data acquisition.

11. Optional Task 1: Complete the analyses on the complete sample to address the objectives of this project.

12. Optional Task 2: Provide a final report of the findings, including introduction, methodology, results of initial and final analyses, and comprehensive discussion section.

13. Contribute to a final briefing to NHTSA on the project findings.

14. Optional Task 3: Work jointly with the NHTSA COR to prepare a manuscript deemed suitable for submission to a refereed journal that documents and describes the study findings.

C.3.2 Definitions and Acronyms

The following is a list of key definitions and acronyms used throughout the Statement of Work

(SOW). This list may not be exhaustive.

C.3.2.1 Acronyms

NHTSA National Highway Traffic Safety Administration

COR Contract Officer Representative

CO Contracting Officer

CS Contracting Specialist

IRB Institutional Review Board

SHRP 2 Strategic Highway Research Program 2

VTTI Virginia Tech Transportation Institute

C.3.3 SPECIFIC REQUIREMENTS

C.3.3.1 Task 1: Kick-Off Meeting

Within two weeks of Contract award, the Contractor shall meet with the COR, CO, CS, and other interested National Highway Traffic Safety Administration (NHTSA) personnel at the

NHTSA headquarters in Washington, D.C or via conference call, as determined by the COR.

The purpose of this meeting is to 1) discuss the administration of this research project, and 2) to discuss the project’s objectives, planned course of action, milestones and deliverables, and any other issues the Contractor or government identifies.

The Contractor shall work with the NHTSA COR and contribute to prepare slides for a short briefing (30 – 45 minutes) describing the background (COR), objectives (COR), and approach

(COR and Contractor) to the project. The Contractor’s portion of the briefing materials shall be submitted to the COR no later than one (1) week before the briefing. The COR and the

Contractor will conduct the briefing at the initial meeting together, with the COR presenting the background and objectives of the project, and the Contractor presenting their approach. After the prepared briefing, the Contractor, COR, and other NHTSA personnel will discuss specific details of the project to resolve any differences in approach and/or expected goals. The meeting may be accomplished via conference call, as determined by the COR. The anticipated length of the meeting is 1-2 hours.

C.3.3.2 Task 2: Monthly Reports

Each month (specifically by the 5 th of each month), the Contractor shall provide a report on the prior month’s performance including, at a minimum the following items:

1. Accomplishments made during the reporting period.

2. Funds status by major cost element, month’s obligations, cumulative obligations, estimated cost to complete, and percent of cost expended versus percent of completion. A response to the following statement: “Based upon expenditures to date, the actual total cost incurred in the performance of this contract is (Over

Budget), (On Budget), (Under Budget) for the current contract term.”

3. Any actions proposed to correct an “Over Budget” situation (see #2 above) if applicable.

4. Plans for accomplishments in next reporting period.

5. Preliminary or interim results, conclusions, trends or other items of information that the Contractor believes are of interest to NHTSA.

6. Problems or delays that the Contractor has experienced in the performance of his/her services.

7. Specific action that the Contractor would like NHTSA to undertake to alleviate a problem.

8. Due dates for remaining deliverables.

C.3.3.3 Task 3: Prepare Revised Work Plan

Based upon the discussion and outcome of the kick-off meeting (addressed in C.3.3.1 above), the contractor shall revise and finalize the Work Plan (i.e., work plan that was submitted with the contractor’s proposal). The Contractor shall submit the Revised Work plan no later than two weeks following the kick-off meeting . The Revised Work Plan shall include a description of how the Contractor plans to address each objective and tasks. In addition, the plan shall include a complete list of project milestones and deliverables. Other than planning, the contractor shall not perform any work on subsequent Specific Requirements prior to approval of the revised work plan by the COR.

The COR will contact the Contractor within two (2) weeks of receipt of the revised plan with comments or required revisions.

C.3.3.4 Task 4: Access and Review SHRP 2 Data Dictionaries and Database

The SHRP 2 data access website provides data dictionaries and information regarding the data collection procedures (https://insight.shrp2nds.us/). Six weeks after award, the Contractor shall access and review the most current data dictionaries. The purpose of this task is for the

Contractor to become familiar with the SHRP 2 study and database. Therefore, it is important and necessary that the Contractor shall also use the SHRP 2 data access website to explore the database.

C.3.3.5 Task 5: Contribute to Finalizing the Methodology Including Selection of

SHRP 2 Variables for Inclusion and Sampling and Analysis Plans

The Contractor shall contribute to finalizing the methodology including selection of

SHRP 2 variables for inclusion and sampling and analysis plans. In conjunction with the previous task (C.3.3.4), the Contractor shall contribute to the selection of SHRP 2 variables for inclusion. Variables suggested for inclusion, based on past research, are distance traveled, average and maximum speed during trip, weather conditions, roadway type, and time of day as well as demographics and driver assessment variables (e.g., sensation seeking scores, medical history, driving history). The Contractor shall propose additional/alternative variables for inclusion and provide appropriate rationale. Additionally, the Contractor shall describe how aspects of a trip will be classified. For example, roadway type is a variable of interest. However, a driver may travel multiple types of roadways during a trip (low-speed residential and highway).

One possible approach to classifying a trip for a variable such as roadway type is by setting criteria for percentage of trip spent on a roadway type (e.g., If trip covers residential roads at least 75% of the trip, then it is classified as “residential”). The Contractor shall expand this approach or propose alternative approaches. Finally, the participants need to be classified as a

‘consistent’ (previously defined as belt use > 95% of trips), ‘occasional’(previously defined as belt use 40% -85% of trips), or ‘infrequent’ (previously defined as belt use < 30% of trips) seat belt user. In a previous study, this classification was determined using all trips but that may not be reasonable in this study given the size of the dataset. Seat belt information will not be https://insight.shrp2nds.us/ available in the trip summary for all trips or participants. The Contractor is shall propose additional/alternative methods or definitions for classifying participants’ belt use.

All data requests, with the exception of the data available on the SHRP 2 Forum website, must be made to the data facility (VTTI) (See Task C.3.3.7, Establish Agreements for Data Access) .

The data facility will generate the requested data set and provide it to the Contractor. .

The Contractor shall contribute to the development of a sampling plan and a detailed data analysis plan. The sampling plan will be tested in a pilot study (C.3.3.8 Task 8) prior to full implementation. One possible approach is to use stratified sampling with gender and age as the strata. The size of the sample shall be sufficient to address the objectives. The Contractor shall expand on this approach (possibly including additional strata such as vehicle type) or propose alternate approaches. The Contractor shall include rationale for the proposed sampling plan.

The data analysis plan will depend on the type of variables chosen for inclusion and the sampling plan. At present, it is anticipated that the data will be analyzed using both inferential statistics and categorical data analysis techniques including, but not limited to, logistic and linear regression models, odds ratios, t-tests, and non-parametric statistics (where appropriate).

The NHTSA COR and Contractor shall finalize the methodology and revise the work plan within four (4) months of award.

C.3.3.6 Task 6: IRB Approval

Approval from an Institutional Review Board (IRB) will be necessary and the Contractor shall be responsible for obtaining such approval. The Contractor shall use their own IRB or seek such services from a certified IRB that is registered and covered by an approved assurance of compliance under the Department of Health and Human Services, Office for Human Research

Protections.

Prior to submission, the Contractor shall provide the IRB package for review by the COR. The

COR will provide feedback regarding the IRB package within two (2) weeks of receipt. Once the COR approves of the package, the Contractor is responsible for submitting the application to the IRB and responding to any and all revisions necessary to obtain approval. The COR will be available to assist in answering questions from the IRB. Electronic (PDF-version) copies of all

IRB materials including the approval letter from the IRB shall be provided to the COR.

IRB approval shall be completed four (4) months after award.

Given that this project involves the use of an existing database only, clearance from the Office of

Management and Budget (OMB) clearance is not required.

C.3.3.7 Task 7: Establish Agreements for Data Access

The Contractor shall establish contractual arrangements with the SHRP 2 data facility through a formal Data Sharing Agreement. Currently, the SHRP 2 data is housed at the Virginia Tech

Transportation Institute (VTTI) in Blacksburg, Virginia. The Contractor shall follow the protocol established for such an agreement. IRB approval needs to be submitted as part of the Data

Sharing Agreement request. Once the agreement is in place, a copy of the final agreement shall be provided electronically to the COR.

For detailed information on the SHRP 2 data access and the Data Sharing Agreement, see the

Data Access Guide for the SHRP 2 Naturalistic Driving Study:

http://onlinepubs.trb.org/onlinepubs/shrp2/DATA_ACCESS_GUIDE-Dec2010.pdf

The Contractor shall have the Data Sharing Agreement in place six (6) months after award.

C.3.3.8 Task 8: Conduct Pilot Study Using a Few Cases from SHRP 2 Database and

Revise Work Plan

After the data sharing agreement is in place, the Contractor shall conduct a pilot study to determine the appropriateness of the sampling and analysis plans. In the pilot study, a small test sample shall be requested and obtained including all the variables chosen for inclusion (Task 5).

The size of this test sample shall be small yet sufficient to explore the suitability of the sampling and analysis plans. The number of variables and types of analyses will determine the sample size and will be included in the revised work plan. The Contractor shall evaluate the test sample and use this information to determine whether alterations are needed to the sampling and analysis plans. The test sample and recommendations for changes to the sampling and analysis plans

(including rationale) shall be submitted to the COR eight (8) months after award for consideration. The COR shall provide comments and changes to the sampling and analysis plans within two (2) weeks of receipt of the test sample and recommendations.

C.3.3.9 Task 9: Acquire Sample, Prepare, and Provide SHRP 2 Database with

Manual

After NHTSA reviews the test sample and recommendations for changes to the sampling and analysis plans (including rationale) and discusses it with the Contractor, the Contractor shall contract with the SHRP 2 data facility to have that facility provide the required complete study sample and variables as described in the revised sampling and data analysis plans. The

Contractor shall prepare and submit to the COR a final de-identified database including all variables specified in the final methodology (Task 5). The database shall be provided in both

SPSS and SAS format with all variable labels included. A manual including all details of the variables, including variable names, labels, and range of responses, in the database shall be provided. For categorical variables, the frequencies of all levels of the variable shall be included in the manual. For continuous variables, measures of central tendency and variance shall be included in the manual. These materials shall be delivered to the COR no later than ten (10) months after award.

http://onlinepubs.trb.org/onlinepubs/shrp2/DATA_ACCESS_GUIDE-Dec2010.pdf

The COR shall provide comments within three (3) weeks of receipt of the database and manual.

C.3.3.10 Task 10: Prepare an Interim Report

The Contractor shall prepare an Interim Report including the following sections: Executive

Summary, Introduction, Background, and Methods for data acquisition. This report shall clearly describe any challenges and limitations encountered.

Within 12 months of award, the Contractor shall submit the Interim Report to the COR.

The COR shall provide comments within three (3) weeks of receipt of the Interim Report.

C.3.3.11 Optional Task 1: Conduct Final Data Analysis

The Government may exercise the option to request the Contractor to analyze the SHRP 2 data.

If exercised, the Contractor shall conduct a statistical analysis to address the objectives of the project following a statistical analysis plan that will be provided by the NHTSA COR. The

Contractor shall conduct the final analyses as outlined in the statistical analysis plan within 16 months of award. If exercised, the Contractor shall write the outcome of the analyses for the results section of the draft final report described in Optional Task 2.

The Contractor shall not begin to analyze any data unless NHTSA approval has been granted to exercise this option from the CO.

C.3.3.12 Optional Task 2: Prepare a Final Report

The Government may exercise the option to request the Contractor to prepare the final report. If exercised, building upon the Interim Report, the Contractor will prepare a draft final report

(narrative not to exceed 50 pages) within 18 months of award. The final report will follow

NHTSA report format and, in addition to the sections included in the interim report, shall include a final results section and a comprehensive discussion section. The discussion section shall also include a section of plans for future research. The report shall be reviewed for quality assurance prior to submission to the COR. The COR will provide the contractor with comments within two weeks of submission of the draft final report.

Within 20 months of award, the Contractor shall resubmit the Final Report after making the necessary edits. The COR shall circulate the Final Report for agency review, and shall provide the Contractor with reviewers’ comments.

The Contractor shall not begin to prepare the final report unless NHTSA approval has been granted to exercise this option from the CO.

C.3.3.13 Task 11: Contribute to a Final Briefing

The Contractor shall contribute to a 45-minute presentation of the project with the COR for presentation at NHTSA in Washington, D.C. Within 30 months of award, the Contractor and

COR shall conduct this final briefing. All sections of the final report shall be represented in the presentation. The presentation shall be submitted to the COR one week prior to the presentation for review.

C.3.3.14 Optional Task 3: Prepare a Manuscript for Submission to a Journal

The Government may exercise the option to request the Contractor to prepare a manuscript for submission to a journal. If exercised, within 30 months of award, the Contractor, working jointly with the COR (as co-authors), shall submit at least one manuscript for journal submission.

The Contractor will lead this task with the COR providing input. The COR will obtain agency review, the Contractor with input from the COR will make any required revisions, and the

Contractor shall submit the manuscript for publication in an agreed upon journal. The

Contractor, with input from the COR, will prepare revisions, if necessary, for publication.

The Contractor shall not begin to prepare a manuscript unless NHTSA approval has been granted to exercise this option from the CO.

SECTION D - PACKAGING AND MARKING

D.1 PACKING AND MARKING

Preservation and packing of all shipments or mailing of all work delivered under this contract shall be done in accordance with good commercial practices and to insure acceptance by common carrier (if applicable) and safe transportation at the most economical rate(s).

Any deliverables required by this contract shall be submitted to the applicable personnel identified in Section F of this contract. Due to security concerns, deliverables transmitted via regular U.S. Mail experience significant delay in reaching an intended destination and, as part of the screening process, may be damaged. For these reasons, the U.S. mail should not be used to transmit deliverables. Rather, the Contractor is encouraged to use electronic mail to maximum extent possible.

D.2.1 TEXT

Text files shall be provided in Microsoft WORD 2010 format. Font type of Times New Roman with a font size of 12 shall be used throughout the document. The Contractor shall minimize additional formatting as much as possible (e.g., avoid use of columns and any design/layout elements, except as specified in D.2.2, D.2.3, and D.2.4, below).

D.2.2 CHARTS AND GRAPHS

The Contractor shall develop charts or graphs using Microsoft EXCEL 2010 or similar format and shall insert these in the appropriate places within the text document. The Contractor shall also provide the Microsoft EXCEL source file from which charts or graphs were developed.

D.3 ILLUSTRATIONS

NHTSA’s Office of Communication Services is responsible for developing or acquiring most illustrations found in NHTSA publications. These illustrations can take two forms:

a. Graphics – In the majority of cases, the Office of Communication Services will develop any needed graphics in collaboration with the COR. The Contractors shall provide text, graphs, and charts following the guidelines stipulated in D.2.1 and D.2.2 above. In some cases, the

Contractor may be required to develop graphics. In these cases, the Contractor shall use only software approved by the U.S. Government Printing Office (e.g. Adobe Illustrator.)

b. Photographs – When photos are used in Agency publications, the Office of Communication

Services Division typically uses existing photos or photos purchased through royalty-free sources.

In the event that a Contractor must supply photos for use in a publication, the photos must be high resolution images at least 300 dpi (4” by 5” in size) at the size used in the publication. Photos shall be supplied on a CD or DVD in either .tif format (for scanned images) or .jpg (for images downloaded to the CD or DVD directly from the digital camera).

NOTE: If a photograph is supplied by an outside source (Contractor, grantee, national organization, etc.), a release form must accompany the photo indicating that the human subjects in the photo authorize NHTSA to use the photo in its publications and on its Internet site. The

Contractor is responsible for ensuring that the necessary arrangements have been made with the photographer and the subjects in the photo to ensure that NHTSA has unlimited rights to use the images in print and on the web. The Contractor shall obtain, and provide to NHTSA has unlimited, unrestricted rights to the use of the photos.

D.2.4 WEB-BASED IMAGES

Occasionally, web-based images may be used in NHTSA publications. The Contractor is cautioned that copyright laws restrict use of many of these images even if this is not expressly indicated at the website. Additionally, the resolution of most web-based images is not high enough to provide a clear image when published. For these reasons, web-based images should not be used.

(End of Section D)

SECTION E - INSPECTION AND ACCEPTANCE

E.1 FAR 52.252-2 CLAUSES INCORATED BY REFERENCE (FEB 1998)

The contract incorporates the following Federal Acquisition Regulation (48 CFR Chapter

1) clauses by reference, with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer will make the full text available. In addition, the full text of a clause may be accessed electronically at this/these addresses:

www.acquisition.gov/far/

FAR 52.246-6 Inspection ---- Time-and-Material and Labor-Hour (APR 1984)

FAR 52.246-16 Responsibility for Supplies (APR 1984)

E.2 INSPECTION AND/OR ACCEPTANCE

All deliverables will be inspected and accepted by the NHTSA COR. The NHTSA COR will notify the Contractor if any deliverables require any revisions within three (3) weeks after receiving the deliverable item unless otherwise indicated.

(End of Section E) http://www.acquisition.gov/far/

SECTION F - DELIVERIES OF PERFORMANCE

F.1 Period of Performance

All work required hereunder including preparation, submission, review, and acceptance of the final reports shall be completed within 30 consecutive calendar months from the date of the

Contract award.

F.2 Performance Milestones and Deliverables

The following performance milestones and deliverables apply to this Contract and are considered important to the successful completion of the project.

Item

Number

Task

Deliverables Due Date

Submit

Deliverable to:

C.3.3.1 Kick-off Meeting in Washington

DC (M)

2 weeks after award N/A

N/A Invoices (D)(M) Monthly

NHTSA

Finance

(Oklahoma

City)

1 C.3.3.2 Monthly Progress Reports (D)(M) 5 th of each month COR

2 C.3.3.3 Revised Work Plan

(D) (M)

2 weeks after kick-off meeting

COR

C.3.3.3 Comments due to Contractor (M) 2 weeks after receipt N/A

C.3.3.4

Access and Review SHRP 2 Data

Dictionaries and Available

Database (M)

6 weeks after award N/A

C.3.3.5 Final methodology (M) 4 months after award N/A

3 C.3.3.6 IRB approval (D) (M) 4 months after award COR

C.3.3.6 Comments due to Contractor (M) 2 weeks after receipt N/A

4 C.3.3.7 Data Sharing Agreements (D) (M) 6 months after award COR

5 C.3.3.8 Pilot study (M) (D) 8 months after award COR

C.3.3.8 Comments due to Contractor (M) 2 weeks after receipt N/A

6 C.3.3.9 Database with manual (D) (M) 10 months after award

COR

C.3.3.9 Comments due to Contractor (M) 3 weeks after receipt N/A

7 C.3.3.10 Interim Report (D) (M) 12 months after award

COR

C.3.3.10 Comments due to Contractor (M) 3 weeks after receipt N/A

Optional

Task 1.

C.3.3.11

Final data analysis (M)

16 months after award N/A

Optional

Task 2.

C.3.3.12

Draft final report (M) (D)

18 months after award COR

C.3.3.12 Comments due to Contractor (M) 2 weeks after receipt N/A

Optional

Task 2.

Final report (D) (M)

20 months after award

Item

Task

Deliverables Due Date

Submit

Deliverable to:

C.3.3.12

C.3.3.13 Final briefing (M)

30 months after award; copy due 1 week prior to presentation

COR

Optional

Task 3.

C.3.3.14

Journal article (M) (D) 30 months after award

F.2.1 Place of delivery/number of copies

All deliverable items shall be furnished to the following addresses in the number of “electronic” copies specified. Unless otherwise noted, correspondence should be made through email.

Item Number Address Number of

Copies

1-15 TBD

DOT/NHTSA/NTI-132

1200 New Jersey Ave SE, WXX-XXX

Washington, DC 20590

Ph(202) 366-XXXX

E-mail: X@dot.gov

1 electronic

1, 14 Melissa Tyson

DOT/NHTSA/NPO-320

1200 New Jersey Ave SE, W53-411

Washington, DC 20590

Ph(202) 366-4843

E-mail: Melissa.Tyson@dot.gov

1 electronic

(End of Section F) mailto:Melissa.Tyson@dot.gov

SECTION G - CONTRACT ADMINISTRATION

G.1 TRAVEL COSTS

Travel costs will be reimbursed in accordance with FAR Part 31.

G.2 SUBMISSION OF INVOICES

The contractor shall submit one (1) original copy to the following address:

G.2.1 DESIGNATED BILLING OFFICE

DOT/National Highway Traffic Safety Administration

Mike Monroney Aero Center

Accounts Payable Branch, AMZ-150

P.O. Box 268911

Oklahoma City, OK 73126

Or

The Contractor may scan its invoice into PDF format and transmit it electronically via e-mail to the following address: 9-AMC-AMZ-NHTSA-Invoices@faa.gov

The Contractor is responsible for ensuring the legibility of the PDF image. Illegible copies may be returned to the contractor for re-scanning and may result in payment delays.

G.2.2 RECEIPT OF PROPER INVOICE

Invoices shall be submitted in accordance with section G.3 Required Invoice Information to be considered proper for payment.

G.3 REQUIRED INVOICE INFORMATION

In order to be considered a “proper invoice,” the following information must be included:

1) Name and address of the contractor.

2) Invoice date and invoice number. The contractor should date invoices as close as possible to the date of the mailing or transmission.

3) Timeframe covered by the invoice.

4) NHTSA Contract Title and Contract Number

5) NHTSA Contract Number (as applicable)

6) NHTSA Contracting Officer’s name.

7) NHTSA Contracting Officer’s Representative’s name.

8) Name and address of contractor official to who questions regarding payment should be referred.

9) Taxpayer Identification Number (TIN)

10) Contactors DUNS Number mailto:9-AMC-AMZ-NHTSA-Invoices@faa.gov

11) The Contractor shall certify that the hours worked and individuals being charged to the Government are correct, and that the dollar amount invoiced were incurred for the work billed.

G.4 GOVERNMENT PERSONNEL

G.4.1 Contracting Officer’s Representative (COR)

The performance of the work required under the Contract shall be subject to the technical review of the NHTSA COR.

The following individual has been designated as the NHTSA COR:

[To be Provided at Time of Contract Award]

a. The Contracting Officer will designate a technical representative to assist in monitoring the work under the Contract. The COR serves as the technical liaison with the contractor. The

COR is not authorized to change the scope of work or specifications as stated in the Contract, to make any commitments or otherwise obligate the Government, or to authorize any changes which affect the Contract price, delivery schedule, period of performance or other terms or conditions. Nor is any other governmental employee (excluding the CO) authorized to change the scope of work or specifications as stated in this contract.

b. In the event any technical direction offered by the COR is interpreted by the contractor to be outside of this Contract, the contractor shall not implement such direction, but shall notify the

Contracting Officer in writing of such interpretation within five (5) calendar days after the contractor’s receipt of such direction. Such notice shall include (1) the reasons upon which the contractor bases its belief that the technical direction falls within the purview of the

“Changes” clause, and (2) the contractor’s draft revisions to the terms of the Contract that it thinks are necessary to implement the technical direction.

c. The Contracting Officer is the only individual who can legally commit or obligate the

Government for the expenditure of public funds. The technical administration of the resultant

Contract shall not be construed to authorize the revision of the terms and conditions of this contract. Any such revision shall be authorized only in writing by the Contracting Officer.

G.4.2 Alternate COR

Designation of “Alternate” ACOR. In the event that the NHTSA COR of record

(identified in G.4.1 above) is unavailable for a period of time during which the contractor requires technical guidance or during which other COR duties must be fulfilled, then the person identified below has been designated by the NHTSA Contracting Officer to perform those duties as the Alternate COR.

[To be Provided at Time of Contract Award]

The Contracting Officer is the only individual who can legally commit or obligate the

Government for the expenditure of public funds. The technical administration of the resultant Contract shall not be construed to authorize the revision of the terms and conditions of this Contract. Any such revision shall be authorized only in writing by the

Contracting Officer.

G.5 CONTRACTOR PERSONNEL

G.5.1 Project Manager

a. The Contractor shall appoint a Project Manager who will be the contractor's authorized supervisor for technical and administrative work performed under the resultant Contract.

The Project Manager shall act as the single point of contact between the contractor and the NHTSA COR or other duly authorized of the Government representative under the

Contract.

b. The Project Manager shall receive and execute, on behalf of the contractor, such technical assignment directives as the COR, or his duly authorized representative, may issue within the terms and conditions of the Contract.

G.6 TAR 1252.237-73 KEY PERSONNEL (APR 2005)

a. The personnel as specified below are considered essential to the work being performed under this contract and May, with the consent of the contracting parties, be changed from time to time during the course of the contract by adding or deleting personnel, as appropriate.

b. Before removing, replacing, or diverting any of the specified individuals, the

Contractor shall notify the contracting officer, in writing, before the change becomes effective. The Contractor shall submit information to support the proposed action to enable the contracting officer to evaluate the potential impact of the change on the contract. The Contractor shall not remove or replace personnel under this contract until the Contracting Officer approves the change.

The Key Personnel under this Contract are:

TBD

End of Section G)

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 SPECIAL DATA RIGHTS PROVISIONS

H.1.1 Confidentiality of Reports and Other Data

Neither the Contractor, nor any affiliate, subsidiary, consultant, subcontractor, nor personnel thereof, shall divulge to any third party any information concerning deliverables produced, work performed, results obtained, or any information provided by the Government in connection with this Contract without the prior written approval of the

Contracting Officer. The provisions of this clause shall survive the expiration of the

H.1.2 NHTSA Review of Announcements or Publishing

Neither the Contractor, nor any affiliate, subsidiary, consultant, subcontractor, or personnel thereof, shall make public releases of information or any matter pertaining to this Contract, including, but not limited to, advertising in any medium, or presentation before technical, scientific, or industry groups, without the prior written approval of the

Contracting Officer. The provisions of this clause shall survive the expiration of the

H.1.3 Proprietary Rights in Reports All proprietary rights, including publication rights, in any report produced by the

Contractor in connection with the work provided for in this Contract shall vest in the

Government. The Contractor shall not publish any of the results of the work provided for in the Contract without the prior written approval of the Contracting Officer.

H.1.4 Computer Programs/Databases/Printer Layouts and Logic Tables

A. General All computer programs, data files, tables and associated documentation developed under the Contract are the property of the Federal Government and shall be delivered by the

Contractor, as mutually agreed upon with the NHTSA COR before the due date, in accordance with the following paragraphs.